Professional Documents
Culture Documents
Models of Organization
Models of Organization
Models of Organization
ON
MODELS OF ORGANIZATION AND MANAGEMENT
Submitted by:
AILEEN P. DUMAG
PhD Students
Submitted to:
1st Semester
2020 – 2021
INTRODUCTION
William Pollard submits that ‘To change is Difficult. Not to change is fatal.
‘Change is a fundamental part of the organization and there invariable in most
organizations Szamosi and Duxbury (2002). To avoid business failures, these changes in
business must be managed accordingly.
In modern society past events, procedures and processes get out-dated at an
alarming rate due to the emergence of new trends in the daily lives of individuals. This
adaptation from old to new is a process that can simply be referred to as change. In
business, there is an emergence of contemporary trends with the overall goal of achieving
greatness in the market by outsmarting competitors. These changing situations in
business life require the right management for prosperity. Changes in business take
varied dimensions and both being processes, there is a starting point. To effectively adopt
and implement change, it is subject to human resource. The ‘right people’ have a massive
impact towards successful implementation of change. (Jim Collins, 2000). Change
management therefore restructures and prepares individuals for organizational changes.
The common changes in an organization appear in the form of budgets, salaries
and remuneration, tasks, and processes. Mastery of change considers time,
communication processes and the effect that such changes have on the people involved.
(Everett Rogers, (1960).
Organizational effectiveness is the main concern of all higher education institutes.
Over the years there have been many different models of effectiveness along with the
criteria for measuring organizational effectiveness.
Recent studies share different opinions in defining the influence of organizational
identification on the commitment process of their employees towards the organization.
One of the main reasons why organizational commitment is explored so much is its
positive relationship with organizational outcomes (Mowday, Porter & Steers, 1982).
Some researchers argue that commitment is an emotional connection between people and
organizations (Porter, 1968; Kantor, 1968; Lee, 1971).
On the other hand, organizational identification (OI) expresses the way in which
individuals compare themselves with the organization and define their membership in
this organization (Mael & Ashforth, 1995). Conflicts might arise when an individual is
not able to identify him or herself with the organization, which might reflect on
organizational performance. McGregor (1967:145) stated that, "When an individual
genuinely identifies himself with a group, leader, or cause, he is in effect saying that the
goals and values associated with that cause have become his own. He then self-
consciously directs his efforts toward those goals and gains intrinsic satisfaction through
their achievement."
From the perspective of McGregor, it can be concluded that there is a form of
psychological or emotional connection between the employee and the organization.
Mowday et al. (1979) stated that “highly committed employees are thought to be
motivated to exert high levels of energy on behalf of the organization” (p. 236).
Employees are an indispensable component in organizations, especially in order
to fulfill organizational goals. Therefore, it is necessary that employees perform in a
highly efficient and productive way. The importance of people is often taken for granted
but it is a necessity to know organizations are made of people and it is people who
provide leadership, stewardship and followership. They also constantly learn new and
innovative things that help to support organizations to achieve great goals (Warigon,
2012, p.1).
Employees are supposed to contribute to the goals of an organization and there is
a high significance of understanding how employee’s behavior influences an
organization. It is a matter of fact that the performance of employees is generally
influenced by their motivation and there are several reasons why motivation is such an
important issue in public management.
In general, managers have the task of achieving organizational goals by increasing
the efficiency and effectiveness of their employees (Re’em, 2011, p. 8). In order to
perform well, employees do not only have to be skilled for their job but they also have to
understand what they are required to do (Re’em, 2011, p. 8). That means that motivation
is needed to make employees perform more effectively and efficiently because if the
motivation of an employee is equal to zero, even the most talented worker will not be a
supportive part of an organization.
The individual characteristics of workers influence their motivation, whereby
these characteristics are those which are brought to the work situation like the types of
individual needs that are satisfied or not satisfied by the activities that occur with the
work in public organizations (Perry& Porter, 1982, p. 90). Additionally, the job
characteristics also affect motivation because it relates to what a person is doing at work
which implies the nature of the job and the collection of tasks that the individual has to
do (Perry& Porter, 1982, p. 90).
The characteristics of the work environment do also have an influence on
motivation. They can be divided into two categories: immediate work environment
characteristics and organizational actions (Perry& Porter, 1982, p. 90).
Organizational actions include the provision of system rewards, provision of
individual rewards and the creation of an organizational climate whereby the immediate
work environment characteristics relate to transparency of organizational success for
employees, personal significance reinforcement or stability of expectations (Perry&
Porter, 1982, p. 91-92). Additionally, the external environment characteristics also play
an important role for public service motivation. They cannot be controlled by the
organization directly and they relate to the socionormative, political, demographic,
economic and technological changes that also influence the work in public organizations
(Perry& Porter, 1982, p. 93).
One important factor according to motivation is leadership. Leadership gives
managers the ability to affect the behavior of their employees in an organization. As it
was mentioned before, motivated employees are one of the most important results of
effective leadership and thus successful managers are also successful leaders because
they have great influence on their employees in order to help accomplishing
organizational goals (Naile& Selesho, 2014, p. 175). The achievement of organizational
goals is not enough in order to keep employees motivated but helping them to accomplish
their own personal and career goals is an important part of their motivation (Naile&
Selesho, 2014, p. 175).
To sum it up, there is a kind of circular flow: the more motivated the employees
are, the more effective is the leader and the more effective the leader is, the more
motivated are the employees (Naile& Selesho, 2014, p. 175). Even though there is
already a basic understanding of the impact that leadership has on motivation, it would be
useful to have an even better understanding to have recommendations on how motivation
and therefore also performance and goal achievement can be increased.
Because of this Related Literature and Studies, this study come up to summarize
the different Models of Organization and Management and the factors that affecting the
leaders and their members.
BODY/ DISCUSSION:
“Organizational behavior is directly concerned with the understanding, prediction,
and control of human behavior in organizations.” — Fred Luthans.
Organizational behavior is the study of both group and individual performance
and activity within an organization.
This area of study examines human behavior in a work environment and
determines its impact on job structure, performance, communication, motivation,
leadership, etc.
It is the systematic study and application of knowledge about how individuals and groups
act within the organizations where they work. OB draws from other disciplines to create a
unique field.
For example, when we review topics such as personality and motivation, we will
again review studies from the field of psychology. The topic of team processes relies
heavily on the field of sociology.
When we study power and influence in organizations, we borrow heavily from
political sciences.
Even medical science contributes to the field of Organizational Behavior,
particularly in the study of stress and its effects on individuals.
There is increasing agreement as to the components or topics that constitute the
subject area of Organizational Behavior.
Although there is still considerable debate as to the relative importance of change,
there appears to be general agreement that Organizational Behavior includes the core
topics of motivation, leader behavior, and power, interpersonal communication, group
structure and processes, learning, attitude development, and perception, change
processes, conflict, work design, and work stress.
Planning − The basic step required for any project, big or small, is the planning
stage. The manager needs to plan the schedule and give the blueprint of how the
task is to be done with all the necessary details, and also the manager should
have a backup plan that if this doesn’t work then what next. Example − There is
a new project, how to start, human resource required, resources required, etc.,
everything should be planned.
Organizing − Next comes the organizing part, where the manager needs to
synchronize and must make sure everything is going according to the plan.
Everything should work as per the plan, and if not then the manager needs to
investigate the issue and make it work as planned. Example − A software tester
is required, so organize the venue, date, and time to interview those eligible for
the post.
Staffing − In simple words, staffing means grouping of people into different
teams and allotting different tasks to them. If the team members have some
disputes, then the team member needs to report to the team leader who will
forward it to the manager and the issue will be taken care of. Example −
Assembling a new team for a new project.
Directing/Leading − It is a manager’s responsibility to guide the employees in
all situations to avoid conflicts and delay in the task. Manager must lead the
employees so that they can get a clear idea about what is to be done and how to
do it. Example − a team needs a team leader to look after each task that is
accomplished, in-process, or aborted.
Coordinating − It means bringing all the employees together by forming an
efficient relationship and making them feel comfortable to share their views and
issues freely. Example − Coordinating the schedule for a project.
Reporting − The manager must keep updated information about all the ongoing
tasks, and it is the sole responsibility of the manager to report the updated status
to the higher authorities, while all the employees are bound to report to the
manager. Example − Keeping the respective directors informed about the
progress on their respective projects.
Budgeting − A task must be completed within the given time frame as well as it
should be cost efficient. The manager needs to be double sure that all the amount
invested in the project does not exceed the budget given and in case of
imbalance, the budgeting manager must report to the management. Example − If
budget allows to place three employees then five employees cannot be assigned
for the task.
Controlling − Last but of course not the least role played by the manager is
having everything under control. Whether it is the budget, or resource allocation,
everything should be in order. Example − All members of a team cannot be
granted leave on the same day, as it affects work delivery.
CONCLUSION
Based on the Introduction and Discussion, the organizational effectiveness has
long been the subject of numerous studies through different models. Nevertheless, a
comparative result between some models of organizational effectiveness in higher
education shows some overlapping. For instance, Yorke's (1987) study indicated some
common features between Cameron’s (1978) model and Antia and Cuthbert's (1976)
model. Moreover, Kleeman and Richardson (1985) described some similarity between
their model and Cameron's (1978) model. However, the trace of some of Cameron’s nine
dimensions can be observed in two other models developed by Pounder (1999) and An et.
al. (2011).
This suggests the comprehensiveness of Cameron’s model for the assessment of
organizational effectiveness in higher education institutions. In addition, regarding the
main models of effectiveness, the Cameron’s (1978) model has a close relationship with
three main models, namely goal, system resource, and process.
Cameron (1981) noted out that, it pays attention to the fact that the organization is
effective as long as it can achieve the goals intended. It can obtain the resources from the
environment, and it can get along with all of its system processes in terms of the
performance of the organization. Based on this model, it should be taken into
consideration that there is not one single suitable model for the assessment of the
organizational effectiveness. Even though the organizations fulfill the criteria of each
approach, they may be judged ineffective.
This can reflect the ability of Cameron’s multi-dimensional model for a deeper
study of organizational effectiveness in higher education. Despite the fact that in different
situations some reforms in terms of number of items, dimensions and wording in the
original questionnaire have been made by some researchers (e.g. Anderson, 2000; Kwan
& Walker, 2003; Lejeune & Vas, 2009; Smart, 2003), the capacity of the model, and
reliability and validity of its questionnaire are well documented. Considering the
mentioned points, Cameron’s model of organizational effectiveness seems quite suitable
to be used for higher education studies.
Organizational commitment is of mutual interest for both the employee as well as
the organization. This thesis explains several relevant benefits for the organization
deriving from commitment. From the managerial perspective, the results can be used to
analyze levels of identification and commitment of individual employees.
Hence, when discovering a gap between the employee’s identity and the
organizational identity, managers perhaps want to find out why this person is not able to
identify him or herself with the organization. Solutions for guidance towards
organizational identification can be provided, and the employees feeling of loyalty and
solidarity towards the organization might increase.
Identification enhances self-esteem, at the same time; the manager sends a signal
for making the employee committed to the organization. For example, team leaders may
help individuals through the commitment process, by providing them opportunities for
self development. In time the behavior of the employee will change, resulting in
reciprocity between identification and commitment. After all, it must be kept in mind that
organizational commitment is related to the performance of the organization.
As quoted by Brian Tracy, "The true measure of the value of any business leader
and manager is performance.". As I've found through working with all kinds of
companies all over the world, there are two simple rules for success as a manager. Rule
number one: Your life only gets better when you get better. Rule number two: Your
people only get better when you get better. There is no real limit to how much better a
person who really commits to getting better can get. Every manager has the potential to
become an excellent manager for the rest of his or her career."