PHARMACY DATABASE MANAGEMENT

DATABASE MANAGEMENT SYSTEM (DBMS):

A DBMS is a software that allows creation, definition and manipulation of database,
allowing users to store, process and analyse data easily. DBMS provides us with an interface
or a tool, to perform various operations like creating database, storing data in it, updating
data, creating tables in the database and a lot more.
• DBMS also provides protection and security to the databases.
• It also maintains data consistency in case of multiple users.

PHARMACY DATABASE MANAGEMENT SYSTEM:

Pharmacy drug database refers to the collection and compilation of data related to various
drugs that can be used by physicians and other healthcare professionals to ensure provision of
best pharmaceutical services to the patients.

OBJECTIVE:
• Pharmacy Database Management System is developed to manage database of the
pharmaceutical shop.
• This is done by creating a database of the available medicines in the shop.
• This application is useful for all pharmaceutical shops.

FEATURES OF PHARMACY DBMS:

• Billing, Invoice printing
• Online order placing
• Receipts
• Stock records
• Report generation
• Supplier’s details

ADVANTAGES:
1) Accuracy in report generation
2) Easy management
3) User friendly and cost effective
4) Well featured app that helps in increase productivity

CREATION OF DATABASE is a three-step process:

1. Designing database Tables for data storage.
(It includes attributes, keys and relationship between tables).
2. Designing Forms to insert, delete or alter data in tables.
(Linking forms with tables).
3. Creating Queries and Reports.
(To extract required information from database and present that information in a desired way.
 1. TABLES:
A. STOCK TABLE:
DRUG DRUG ID SUPPLIER BUYING SELLING QUANTITY
NAME ID PRICE PRICE (CARTONS)
(Rs.) (Rs.)
Azithromycin 5688 A739U 2000 2300 4
(250mg)
Augmentin 3876 G367P 5000 5400 6
(375mg)
Ibuprofen 2389 V678G 7000 7300 7
(200mg)

B. ORDER TABLE:
ORDER ID DRUG ID DATE QUANTITY PAYMODE STATUS
001 5688 08/03/2021 4 PAID RECEIVED
002 3876 04/02/2021 6 UNPAID PENDING
003 2389 12/04/2021 7 PAID RECEIVED

C. DRUG TABLE:
DRUG QUANTITY DOSE BUYING SELLING EXPIRY
NAME (CARTONS) PRICE PRICE DATE
(Rs.) (Rs.)
Azithromycin 4 250mg 2000 2300 JULY,2021
Augmentin 6 375mg 5000 5400 JUNE,2021
Ibuprofen 7 200mg 7000 7300 MAY,2021

D. SALES TABLE:
DRUG BATCH SUPPLIER QUANTITY QUANTITY TARGET
NAME NO. ID AVAILABE SALE
Azithromycin Vbj908 A739U 4 4 ACHIEVED
Augmentin Sdg768 G367P 6 2 NOT-
ACHIEVED
Ibuprofen Dde356 V678G 7 5 ACHIEVED

E. EXPIRY DATE TABLE:

EXPIRY ID ORDER ID DRUG ID BATCH EXPIRY QUANTITY
NO. DATE
03217A 001 5688 Vbj908 JULY,2021 4
03217B 002 3876 Sdg768 JUNE,2021 6
03217C 003 2389 Dde356 MAY,2021 7
 2. FORMS:

MEDICINE/DRUG PURCHASE FORM

SUPPLIER ID: HGH4874 SUPPLIER NAME: COCO PHARMACEUTICALS

BILL NO. 0X01 BILL DATE: 08/05/2021

DRUG ID DRUG TYPE QUANTITY COST TOTAL
NAME (Rs.)
5445 NOVIDATE TABLET 10 310 330/-
(500mg) TABLETS
6763 GAVISCON SYRUP 1 BOTTLE 77 90/-
3464 PROVATE- CREAM 1 72 85/-
G (0.5%)
TOTAL BILL: 505/-
CLEAR SAVE

ADD NEW PRODUCT FORM

PRODUCT ID: 45987

PRODUCT NAME: SURBEX

Z

MANUFACTURER’S NAME: ABBOTT LABORATORIES

CATEGORY:  CAPSULES
PRODUCT ID: 45987
PER UNIT PRICE: Rs. 7/-

NO. OF UNITS IN PACKAGE: 30 ADD PRODUCT

TABLETS
STORED AT:  ROOM TEMPERATURE SAVE
 RESTORE DRUG FORM

PHARMACY NAME: PURE H. PHARMACEUTICALS

BILL NO. 0X02 BILL DATE: 08/05/2021

PRODUCT ID: 7635 PRODUCT NAME: AVIL 25mg

UNIT PRICE: Rs.30/- EXPIRY: OCTOBER,2021

RETURNED QUANTITY: 70 PACKS

TOTAL PRICE: Rs.2100/- DISCOUNT: 5%

TOTAL PRICE AFTER DISCOUNT= Rs.1995/-

ADD NEW EMPLOYEE FORM

EMPLOYEE ID: GJDU7346439

FIRST NAME: DORA LAST NAME: THE EXPLORER

MOBILE NO. 0300-XXXXXXX EMAIL: dora99@gmail.com

ADDRESS: Plot 285, 7th avenue, Lhr SALARY: Rs.00000

START WORKING FROM: 08/05/2021 TITLE: SALE MANAGER

USERNAME: XXXXXX PASSWORD: YYYYYYYY

ADD NEW EMPLOYEE EDIT

 3. QUERIES AND REPORTS:

a) A REPORT OF EXPIRY DRUGS BY MAY,2021

PURE.H. PHARMACEUTICALS. Ltd

DRUGS EXPIRED IN MAY,2021
EXPIRY ID DRUG DRUG ID BATCH NO. EXPIRY STATUS
NAME DATE
03217C IBUPROFEN 2389 Dde356 MAY,2021 EXPIRED
(200mg)

b) A SALES REPORT OF DRUG WHOSE TARGET IS NOT ACHIEVED.

PURE.H. PHARMACEUTICALS. Ltd

DRUGS WHOSE TARGET IS NOT ACHIEVED
DRUG NAME BATCH NO. DRUG ID QUANTITY QUANTITY TARGET
AVAILABE SALE
AUGMENTIN Sdg768 3876 6 2 NOT-
ACHIEVED

c) A REPORT OF DRUGS WHOSE ORDER IS PENDING.

PURE.H. PHARMACEUTICALS. Ltd

DRUGS WHOSE ORDER IS PENDING
ORDER ID DRUG ID ORDER TOTAL PAYMODE STATUS
DATE QUANTITY
002 3876 04/02/2021 6 CARTONS UNPAID PENDING