Optimization of an Athletic Training Electronic Medical Record System

Patrick Langit, MS, ATC

Faculty Advisor: Brenda Boone, PhD, RN, CRN

BACKGROUND PROJECT APPROACH DISCUSSION

❖ Athletic Trainers are recognized healthcare ➢ Understanding of the current environment ❖ Restructured workflows capitalized on
providers and are required to document all • Workflow Analysis structured data entry fields.
patient encounters (NATA, n.d.). • Process Mapping
• ATC Interviews/Team Meetings ❖ Eliminating paper documentation and
❖ Barriers such as lack of time and education ➢ Solution Development & Integration minimizing open-field text strengthened
have made it challenging for ATs to proficiently • Appointment System documentation consistency.
document (Bacon et al., 2017). • Documentation Template
• Process Map Restructuring ❖ Addition of an appointment system
❖ Although EMRs are known to help facilitate • Training Program improved patient flow.
documentation, improper adoption methods ➢ Go-Live
have hindered ATs from transitioning to a full • New Workflow ❖ Implementing the documentation
electronic based documentation system • Training Program template made it easier to find pertinent
(Bowman, 2013). ➢ Data Analysis info. for maintaining continuity of care.
• Data Extraction & Cleaning
• Database Development ❖ ATs reported feelings of satisfaction with
• Analysis via MS Excel & MS Access EMR use.

PURPOSE DELIVERABLES NEXT STEPS & OPPORTUNTIES

❖ Purpose: Optimized a collegiate athletics ❑ Utilize a project team of various

sports medicine dept.’s EMR according to its stakeholders for distribution of
needs. responsibility and building buy-in.

❖ Achieved Goals & Objectives: Standardized and ❑ Future initiatives should assess long-term
facilitated electronic documentation that: effectiveness of the new workflows.
✓ Improved care delivery
✓ Enabled data analysis ❑ Explore continuous process improvement
Figure 1. Restructured Documentation Workflow for
✓ Created a culture shift towards Evaluations
Figure 2. Documentation Template
efforts and deploy tools such as SIPOC
continuous process improvement Diagram and Value-Stream Mapping for a
more detailed workflow analysis.

❑ Use baseline measures to determine the

effectiveness of change.

Graph 1. Injury Count per Week in 2018 & 2019 Competitive Table 1. VB Injuries by position
2018-19 Figure 3. EMR Training Video
Volleyball Season