Planning Booklet

Planning and
Pre-
Production
booklet
 Planning Booklet

Shooting script:

Time Visuals and sounds

0.0 – 0.20 Introduction: b-roll clips of spotlights turning on, mixture of slow
motion and normal speed.
Voice over of expert showing a hint of what’s to come, then the
interviewer asking a serious question to the interviewee with no
answer to create suspense. Upbeat and intense background music.
Screen goes black and music stops.

We see both experts talking about their careers and why they do
0.20 – 1.00 what they do. Switch between close up videos and wide shot
videos of both experts.
Slower music plays in the background very quietly.

The experts then give some background knowledge of the kind of

1.00 – 3.00 mental health issues that are seen in gymnastics. We see the
interviews and also some b-roll clips.
The slow background music stops to show that this is serious.

3.00 – 4.00 We meet Beth for the first time and she gives us some background
information about her and her life growing up. We see clips and
images of her growing up.
Upbeat music plays quietly in the background.

Lewis then comes on screen and talks about his experience

4.00 – 4.30 coaching Beth and the kind of mental health issues that he’s
noticed in her. We also see some b-roll clips in slow motion.
Background music continues quietly.

4.30 – 5.30 Beth talks about her broken arm and how this caused her to have
mental health issues. Use mostly close up camera to show her
emotion. B-roll clips continue.
Music stops so there is silence in the background to create an
emotional atmosphere.

5.30 – 6.30 Katie talks about how she prevents injury and how she deals with
it. Lewis also talks about how he helps gymnasts overcome an
injury.
Slow music starts again quietly in the background.
 Planning Booklet

Lily and Lewis discusses how they help Beth with her mental
6.30 – 7.00 health. B-roll clips aren’t in slow motion anymore to show the
progression.

7.00 – 7.30 Lily discusses her mental health issues caused by the sport and
how she recovered.
Music continues in the background.

Lewis and Lily explain how a mental block feels and what it is.
7.30 – 8.30 Lewis then explains how he helps his gymnasts to overcome them.

Lily talks about how she feels at a competition and then Lewis tells
8.30 – 9.30 us how he coaches at a competition. We see clips of the team
competing.

9.30 – 10.00 Beth talks about how she feels now and how gymnastics helps her
to feel better.
Music becomes slightly more upbeat to show the improvement in
her mental health.

They all tell us their advice for someone struggling with mental
10.00 – 10.30 health issues. All with close up clips of their faces to show the
emotion and how important the issue is. We then see the lights
turn off and the screen then goes black and a helpline phone
number comes onto the screen for someone who needs help.
Music continues but then fades out at the end.
 Planning Booklet

Interview information
Lewis Jones: lewis@bracknellgymnasticsclub.co.uk
30-year-old male. Gymnastics coach for Bracknell Gymnastics
club and also for the GB team gym squads.

Katie Johnson: katie@visiongymnastics.co.uk

Kjohnson2106@gmail.com
26-year-old female. Founder and head coach of Vision
Gymnastics club in Henley. Coaches’ young recreational
gymnasts who do it for fun.

Beth Irons: 07967001468

15-year-old female. Gymnast at Bracknell Gymnastics club.
Has struggled with mental health issues from gymnastics
injuries.

Lily Stirrup: 07864537687

19-year-old female. Gymnast at Bracknell Gymnastics club.
Has also struggled with mental health and is the friend of
Beth Irons.
 Planning Booklet

Interview questions

Lewis Jones:
• Why did you decide to start coaching?
• What kind of mental health issues have you noticed
during your career?
• What signs do you notice that make you think someone
is struggling?
• How do these issues affect their gymnastics ability?
• How do you deal with someone who is struggling with
mental health issues?
• How do you try to prevent people from getting mental
health issues related to the sport?
• As a gymnast did you ever suffer from mental health?
• If you did how did you deal with this and how has it
made you a better coach?
• If one of your gymnasts becomes injured, how do you
deal with this? How do you help them to come back to
training smoothly?
• What is your process for overcoming a mental block?
• How do you keep your gymnasts calm at a competition?
• Can you tell us a bit about Beth?
• How has she improved as a gymnast during her time at
Bracknell?
• What would your advice be for a gymnast struggling
with mental health issues?
 Planning Booklet

Katie Johnson:
• Why did you decide to start coaching?
• What inspired you to open your own business?
• How do you try to prevent an injury from happening?
• What signs do you notice that make you think that a
gymnast has a serious injury?
• How do British Gymnastics suggest you deal with an
injury?
• Do you agree with them or do you think they should be
dealt with differently?
• How do you deal with an injury?
• How do you deal with a falling out during one of your
classes?
• If you notice a gymnast is not themselves during a class,
how would you deal with this?
• If you had a gymnast that had mental health issues,
would you treat them differently? If yes, how would you
treat them?
• What kind of issues do you think need to be brought to
the attention of the parent?
• What would your advice be for someone struggling with
mental health issues?
• Do you believe that gymnastics helps young people to
grow and is an important part of their childhood? And
why?
• How do you balance discipline and fun?
 Planning Booklet

Beth Irons:
• Can you tell me a bit about life at home for you while
growing up?
• When did you start gymnastics?
• Why did you start?
• How did you know that this was the sport for you?
• Can you tell me the story of your broken arm?
• How did this impact your mental health?
• How did you know that you needed help with this?
• How did this help improve your health?
• Do you feel better now or is it still a problem?
• Does gymnastics help you when you’re feeling anxious
or upset?
• Have you had any other injuries related to gymnastics?
If yes, then what where they?
• How do you deal with these smaller injuries?
• How important do you think the coach to gymnast
relationship is?
• Do you get on well with Lewis?
• Has he helped you grow as a gymnast?
• Why did you decide to move to Bracknell?
• How did you feel moving to a new club?
• How do you feel now? Was it the right decision to
move?
• What advice would you give a gymnast struggling with
mental health issues?
 Planning Booklet

Lily Stirrup:
• What does gymnastics mean to you?
• Does gymnastics improve your mental health?
• On the other hand, has it ever made it worse?
• Can you tell me about your worst gymnastics’ injury?
• How did you feel not being able to train?
• What were your first impressions of Beth when she
joined Bracknell?
• How do you notice that she is having a bad day or about
to have a panic attack?
• How do you help her through a panic attack?
• Do you think her mental health has improved during her
time at Bracknell?
• What do you enjoy most about gymnastics?
• How do you feel before a competition?
• How do you feel after a competition?
• How does a mental block feel for you?
• What role do you think you have within the team?
 Planning Booklet

Crew list

Name Role Date needed

Ella Lupton Camera operator, Friday 9th April
Director Tuesday 13th April
Saturday 17th April
Tuesday 27th April
Simon Lupton Camera assistant Friday 9th April
Tuesday 13th April
Saturday 17th April
Beth Irons Interviewee, and actress Friday 9th April
for b-roll

Lewis Jones Interview expert Saturday 17th April

Lily Stirrup Interviewee Tuesday 27th April

Katie Johnson Interview expert Tuesday 13th April

Gus Waters b-roll actor Friday 9th April

Charlie Clark b-roll actor Friday 9th April

 Planning Booklet

B-roll idea
These photos
show the kind of
b-roll that I am
hoping to
achieve.

I am going to have three spotlights in my garden, and I will

film late at night. I will then ask my actors to do gymnastics
skills through the lights. The darkness will represent the
mental health issues and the spotlight will show how
gymnastics brings light and happiness to these people. I am
also going to use the lights and the darkness to film things
like chalk on their hands and tying their hair up as these are
things that gymnasts do so they relate to the topic.

When talking about Beth and her background I will use clips
and images of her growing up and doing gymnastics.
 Planning Booklet

I am also going to use clips of the team competing and

training as I think this will help to tell the story.

Equipment list

Equipment When it is needed Where it is needed

Camera 1 Friday 9th April At all locations
Tuesday 13th April
Saturday 17th April
Tuesday 27th April
Camera 2 Friday 9th April At interview locations
Tuesday 13th April (Beth’s house, Bracknell
Saturday 17th April Gym club, Vision gym
Tuesday 27th April club)
Microphone Friday 9th April At interview locations
Tuesday 13th April
Saturday 17th April
Tuesday 27th April
Spotlights Friday 9th April B-roll location (my
garden)
Tripod Friday 9th April At all locations
Tuesday 13th April
Saturday 17th April
Tuesday 27th April
Laptop (to check Friday 9th April At all locations
footage) Tuesday 13th April
Saturday 17th April
Tuesday 27th April
 Planning Booklet

Interview plan
Interviewee

Interviewer
Camera 1

Camera 2

This is how I am going to set up my cameras for the interviews. I will have one
camera zoomed out and the other one zoomed in. I will also switch the camera
position for each person so that they are on different sides of the screen. I will
have Lewis and Lily on the right and Katie and Beth on the left.

Interviewee

Interviewer

Camera 2

Camera 1
 Planning Booklet

Location Recce

Type of room/area: Garden

Location Address: 57
Amberley Drive, Twyford,
Berkshire

Sat Nav details (Post code):

RG10 9BX

Nearest Train Station:

Twyford station

Nearest Bus stop: Amberley

Drive

not draw)

Site contact name and contact: Availability:

57 Amberley Drive owned by Simon Lupton Always available
silupton@gmail.com

Permissions:
It is my house so permission not required.

Suitability / shots for production (scene numbers):

Will be used for my b-roll clips. It is suitable because it is long enough to fit three
spotlights in a row and there is a plug that is easily accessible.
 Planning Booklet
Lighting Information:
It is outside so there is not much lighting. A
few fairy lights are scattered around the
garden and there is one light on the right
fence.
Sound Information:
There is sound from cars and planes. The
wild animals can also be heard at time.
Power Information:
There are two outdoor plugs and two
indoor plugs that could be easily accessed.
Hazards:
Tripping over wires, slipping on grass if wet,
electrical equipment getting wet if it rains
and becoming dangerously cold from being
outside too long.
Solutions:
I will be using three spotlights to light the
garden. I need it to be pitch black around
the lights so I will turn off the fairy lights
and cover the big light with a blanket.
Solutions:
No solutions are needed because I won’t be
using the sound from these b-roll clips.
Solutions:
To be able to attach the lights to the plugs
in the positions that I need them I will need
two extension cables. They will be safe to
use outdoors. However, I won’t be able to
plug the camera in as well, so I need to
make sure it is fully charged.
Solutions:
To stop people from tripping over wires I
will make sure that everyone is aware of
where they are, and I will make sure they
are tucked away neatly. If it rains on the
day of filming I will reschedule to another
day as it will be too unsafe. To stop people
from getting too cold I have told them to
wear plenty of warm clothes. We will also
have breaks when they can put their coats
on and get warm.
 Planning Booklet

Location Recce

Type of room/area:
Gymnastics hall

Location Address: Bracknell

Leisure centre, Bagshot Rd,
Bracknell

Sat Nav details (Post code):

RG12 9SE

Nearest Train Station:

Bracknell train station

Nearest Bus stop: Bagshot

I road

Site contact name and contact: Availability:

Peter Tranckle Available at all times of the day as long as
peter@bracknellgymasticsclub.co.uk there is a coach there.
01344 305479

Permissions:
See permission below

Suitability / shots for production (scene numbers):

I will use it for the interview with Lewis Jones. It is suitable because it fits the topic of the
documentary and it is where Lewis works and where he feels comfortable.
 Planning Booklet
Lighting Information:
Multiple ceiling lights and windows. The
room looks like it has bright natural
lighting.
Sound Information:
Sound from the AirTrack and heaters. There
is also a quiet sound from the cars in the
carpark outside the building. Also, at times
there are other people in the gym which
creates noise.
Power Information:
Many plug sockets around the gym. Almost
all of them are in the corners of the hall.
Hazards:
There are not many hazards as the gym is a
very safe place however there is possibility
of tripping on my equipment. There is also
possibility of the interview causing a
working gymnast to lose concentration
which could cause them harm.
Solutions:
There are no solutions needed as the
lighting looks good. I want natural lighting
to make my documentary appear more
truthful.
Solutions:
I will make sure that the AirTrack is turned
off and the heaters aren’t on. There is
nothing I can do about the carpark, but I
will use a microphone close to the
interviewee to record their voice well. I am
also filming at a time when there aren’t
many people in the gym so it should be
quiet.
Solutions:
There are enough power sources, but I will
charge my cameras before I leave so I
shouldn’t have to use the sockets.
Solutions:
I will make sure that all of my equipment is
neatly placed, and I will make sure that
everyone knows where my equipment is. I
am filming on a day and time when there is
no one training so other people won’t be
an issue.
 Planning Booklet

Location Recce

Type of room/area:
Bedroom

Location Address: 8
Minstead Close, Martins
Heron, Bracknell

Sat Nav details (Post code):

RG12 9FE

Nearest Train Station:

Bracknell train station

Site contact name and contact: Availability:

Beth Irons Available anytime throughout the Easter
07967001468 holidays.
bethanyirons@hotmail.co.uk

Permissions:
She agreed to this when agreeing to be in the documentary. I received permission from
her parents as week as it is their house as well.

Suitability / shots for production (scene numbers)

The bedroom is suitable for the documentary as it is Beth’s room so it is where she feels
most comfortable. The background will also fit the theme as her medals are in the
background on the wall.
 Planning Booklet
Lighting Information:
She has a big window to the right of her
bed which lets in a large amount of light.
She also has a ceiling light and LED lights
around the walls.
Sound Information:
There is sound from the other people in the
house and also from the cars outside.
Power Information:
There are two power sockets in this room
that can be easily accessed. There is also
another two sockets in the hall which could
be used.
Hazards:
Tripping on my equipment is a hazard and
also tripping on her things as her bedroom
is small. There is also a risk of the
equipment falling over and hitting someone
as the room is so small.
Solutions:
I will turn the ceiling light and LED’s off so
that we are just seeing the natural light
from the window. I will also position the
camera next to the window so that she has
half of her face in the light and half in the
dark to make her look vulnerable.
Solutions:
I have selected a time to film when there is
no one else in her house so it should be
quiet. I will also make sure that the window
is closed so that there is less noise coming
into the bedroom.
Solutions:
No solutions are needed because there are
enough power sources for me to use if I
need them.
Solutions:
I will make sure that the equipment is
positioned securely and safely so that it
won’t fall over or be in the way.
 Planning Booklet

Location Recce

Type of room/area:
Gymnastics hall

Location Address:
46 Reading Rd
Henley On Thames

Sat Nav details (Post code):

RG9 1AG

Nearest Train Station:

Henley train station

Site contact name and contact: Availability: Monday, Wednesday and

Katie Johnson – 07557944529, Thursday evenings.
kjohnson2106@gmail.com

Permissions:
Screenshots of permission to use the hall are below. It is my place of work so I can use it.

Suitability / shots for production (scene numbers):

It is suitable for the interview with Katie as this is where she works so it is where she feels
most comfortable. The background also fits the topic as it is a gym.
 Planning Booklet
Lighting Information:
Good natural lighting from multiple
windows. There are also lights on the
ceiling which are good.
Sound Information:
There is sound from the road outside and
possible sound from other people using the
building.
Power Information:
There are 12 plugs around the hall which I
can use.
Hazards:
Tripping over the equipment is a hazard as
well as the equipment falling over.
Solutions:
The room is bright enough so I will not
need any extra lighting. I will turn the lights
off and just use the window light as this
looks more natural.
Solutions:
To reduce sound from outside I will close all
windows and to reduce sound from other
people I will close the door to block the
sound out.
Solutions:
There are no solutions needed as there is
enough power for me to use.
Solutions:
I will keep all of my equipment tidy and
tucked away as much as possible. I will also
make sure that everyone is aware of where
the equipment is so that they don’t bump
into it.
 Planning Booklet

Location Recce
Please produce a location recce for EVERY location used

Type of room/area:
Bedroom

Location Address:
10 Goughs Lane, Warfield,
Bracknell

Sat Nav details (Post code):

RG12 2JR

Nearest Train Station:

Bracknell Train Station

Site contact name and contact: Availability:

Lily Stirrup 07864537687 Available all day on Tuesdays

Permissions:
Permission to use this place was given in person as it is Lily’s house

Suitability / shots for production (scene numbers):

It is suitable for the interview with Lily as it is her bedroom, so she feels comfortable there
and the background suits her and the documentary.
 Planning Booklet
Lighting Information:
A large amount of light comes from the big
window at the side of her bedroom and
there is also a light on the ceiling.
Sound Information:
There is some sound from the road outside
and also some sound from the other people
in the house.
Power Information:
There is 4 plugs in this room that I can use if There is enough power, so no solutions are
I need them.
Hazards:
There is a risk of tripping over the
equipment or the tripod falling over. There
is also a risk of tripping over things in the
bedroom as it is a small room.
Solutions:
The lighting in this room is very good. To
have a natural look to the interview I will
only use the window light so I will turn off
the ceiling light.
Solutions:
To stop the sound from outside coming in I
will make sure that the window is shut and
I will shut the bedroom door so that there
is less sound entering the room.I am also
going to record the sound using a
microphone so we will only hear her.
Solutions:
needed. However, I will charge everything
before I go so that I don’t have to use their
power.
Solutions:
I will make sure that all of my equipment is
positioned neatly, and I will make sure that
Lily is aware of where all of my things are
so that she has less risk of tripping.
 Planning Booklet
Contingency plan
Theoretical problems I may encounter?
Getting false information from an unreliable
website.
Not knowing what the situation will be like
when it’s time to film.
Not receiving enough survey responses.
Running out of time to complete the
documentary.
Having an interviewee back out at the last
minute.
Not being able to film because of the
Coronavirus.
Bad weather when filming.
Road works or building works on location.
How will I resolve these problems?
If I find some useful information that I could
use for my documentary, then I will double
check it on another website to see if the
information is correct.
I might not know what the lockdown situation
will be when I am planning so I will need to
plan for all situations and have back up plans
that still work for the documentary.
To ensure I get enough responses I will send it
out to more people and ask them to send it to
their friends. I will also put it on my social
media accounts.
I have printed out my production schedule
also that I complete all tasks for each week. If I
do this then I will be on track to finish by the
deadline.
To make sure this doesn’t affect me too much
I will prepare for multiple interviews so that if
one person cannot continue it won’t impact
the documentary too much.
I will do interviews via zoom. I will
communicate with my interviewees before
and tell them how to set up the camera and
what to wear etc… I will need to do some
extra b-roll to make up for the bad interviews.
I will have back up days to film in case there is
bad weather so that I am still able to film. I will
make sure everyone is available on the back
up days in case they are needed.
When I am finding my locations, I will also
have a backup location in case for any reason
the original place is busy or has problems. I
will check these places out before the filming
days to make sure they will work for my
documentary.
 Planning Booklet

Practical problems I may encounter? How will I resolve these problems?

Bad lighting when doing the interviews.
Bad sound quality for interviews.
Run out of storage on my camera.
If I am doing them in person, I will do a
location recce before and check if the lighting
is ok. I will most likely film near a window so
that I have natural light. If I am doing them on
zoom, I will ask them to do it near a window or
in a bright place.
I will check the quality on my camera if it is not
good and I am able to I will borrow a
microphone from college. If I have to do
interviews over zoom there isn’t much I can do
to help apart from get them to sit near their
computer.
Before I begin the filming process, I am going
to buy a new memory card to make sure I
don’t run out of space when filming long
interviews.

The biggest problem that I will face is if the lockdown restrictions become
worse. If this happens, I will have to change my interviews to online. I would do
it over zoom and film it through the computer. Hopefully I would still be able
to film the b-roll but if the rules change for this as well, I will need to do it one
at a time. If this is still not possible, I will have to use clips that have already
been done such as clips of Beth doing gym and the team competing.

At the moment the rules are easing so I can film in the gym and also in my
garden with up to 6 people so I will be able to get everything that I am hoping
to film.
 Planning Booklet

Confirmation messages

These are the confirmation messages from my two experts agreeing

to be in my documentary. I have also been given permission to film
in their gyms as long as covid restrictions are eased in time.
Planning Booklet

This is the email confirmation from

Beth allowing me to use her videos
and pictures in my documentary.