Wedding Planner

Your Wedding Planner
Plan your Special Day!

Wedding Theme Ideas
Theme:
Ceremony
Venue:
Reception
Venue:
Catering:
Cars:
Music:
Photography:
Gowns/ Outfits:
Jewelry:
Flowers:
Cake:
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Wedding Flowers by Season
Summer Wedding Flowers Autumn Wedding Flowers
Aconitum (monkshood) Jacobs Ladder Amaryllis Foliage
Agapanthus Larkspur Anemones Autumn leaves
Alchemilla (lady's Liatris Asters Rosehip
mantle) Lisianthus Pincushion Bittersweet Rosemary
Allium Orange Blossom Celosia Yarrow
Amaryllis Queen Anne’s Lace Chinese Lantern Berries
Asters Roses Chrysanthemums Seedpods
Bells of Ireland Saponaria Cockscomb Twigs
Billy Buttons Shasta daises Dahlia
Calla Lilies Snapdragon Delphimium
Campanula Speedwell Dried hydrangeas
Celosia Stock Fuchsia
Chrysanthemum Sunflower Gerbera daisies
Dahlia Sweet William Hydrangea
Daisies Trachelium Liatris
Delphinium Triteliea Marigolds
Eremurus (foxtail lily) Tuberose Montbretia
Fuchsia Zinnias Narcissus Lisianthus
Geraniums Protea
Gladiola Greenery Roses
Honeysuckle Beech Leaves Snapdragon
Hydrangeas Ferns Star of Bethlehem
Iris Meadowsweet Statice
Stock Tuberose
Goldenrod Zinnias
Winter Wedding Flowers Spring Wedding Flowers

Accents Foliage Anemone Pansies
Amaryllis Ilex (Hollyberry) Apple or cherry blossoms Peonies
Anemone Leucadendron Billy Buttons Quince
Camellias Celosia Ranunculus
Carnellia Daffodils Sweet Peas
Daffodil Dogwoods Snapdragon
Fern Forsythia branches Tulips
Forget-me-nots Freesia Viburnum opulus
Ginestra Hyacinth (snowball tree)
Hyacinth Ivy Irises Violets
Jasmine Larkspur Waxflower
Mimosa Lilies
Narcissus Protea Lilacs Greenery
Orchids Lily of the Valley Fern
Paperwhite Narcissus Lisianthus Ivy
Pine
Poinsettias
Rhododendron leaves
Spruce
Star-Of-Bethlehem
Tulip
Waxflower

Wedding Flower Ideas
Florist:
Colours:
Bridal Bouquet Cost:
Bridesmaids
Groom:
Groomsmen:
Parents:
Others:
Ceremony:
Reception:

My Wedding Ceremony Venue
Ceremony Venue
Address:
Contact Person:
Minister:
Or Celebrant:
Decorations at
venue:
Ceremony
Music/
Musicians:

Wedding Ceremony Music
Location of Ceremony:
Musicians:
Contact Details:
Time of Person in charge/

Wedding CDs needed
Prelude: (before
the service)
Wedding Party
Processional:
Bridal
Processional:
(can be the same as
above – select an entry
point in the music)
Musicians
(list any special
requirements)
Other

Wedding Ceremony Details
Location:
Minister/Celebrant:
Contact Details:
Time of Person in charge:

Wedding
Decorations
Prelude:
Wedding Party and/or Bridal
Entry Music Processional:
Bridal:
Order of Service
Bible Text:
During Signing of Forms:
Music Recessional:
Afternoon Tea

Wedding Cars
Company:
Address:
Phone:
Person in charge:
Bride/ Couple:
Driver:
Bridesmaids:
Driver:
Other:
Pickup
Location:
Hiring:
Time- From:
Hiring:
Time- To:
Transport to
Reception:
Transport from
Reception:
Other details:

My Wedding Reception Ideas
Name:
Address: Phone:
Facilities of Parking:
Bathroom:
Reception Cleanliness:
Space:
Venue: Floor Plan:
Bar:
Dance Floor:
Seating Arrangements:
Gift Table/ Cake Table/ Main Table:
Entrance – Pre-dinner drinks:
Catering: Pre-dinner/ finger food:

Main Course:
Desserts:
Price Range:
Alcohol arrangements:
Decorations: Table decorations:
Chairs:
Table Setting:
Music: Sound Equipment:

Microphones/ Speakers:
DJ/ Band:
Photography: Suitable lighting:

Space – inside or outside?
Flowers: Centerpieces:
Cake: Table:

My Wedding Reception Ideas
Name:
Address: Phone:
Facilities of
Reception
Venue:
Catering:
Decorations:
Music:
Photography:
Flowers:
Cake:

Wedding Guest List
Bride Bridegroom
Family /
Relatives

Wedding Guest List
Bride Bridegroom
Friends /
Colleagues

Wedding Seating Arrangements
Bride Bridegroom

Wedding Seating Arrangements

Accommodation Needs
Guest
Arrival
Departure
Accommodation
Arrival
Departure
Accommodation
Arrival
Departure
Accommodation
Arrival
Departure
Accommodation
Arrival
Departure
Accommodation
Arrival
Departure
Accommodation

Special Food Requirements
Guest Dietary Need Available Alternative

My Wedding Photography Ideas
Photographer:
Address: Phone:
Before the Details/ Requests:
Wedding:
During the Details/ Requests:

Wedding:
After the Details and Location:

Wedding:
Reception: Details/ Requests/ Location:
Cost
Photographer:

My Wedding Video Ideas
Videographer:
Address: Phone:
Before the Details/ Requests:
Wedding:
During the Details/ Requests:

Wedding:
After the Details and Location:

Wedding:
Reception: Details/ Requests/ Location:
Total Video Cost:

My Wedding Reception Food Ideas
Reception Location:
Address: Phone:
Breakfast Brunch
Time:
Cost:
Food Ideas:
Drinks
Waiters/
Waitresses
Notes

Reception Location:
Address: Phone:
Luncheon
Time:
Cost:
Food Ideas:
Drinks
Waiters/
Waitresses
Notes

Reception Location:
Address: Phone:
Afternoon Tea
Time:
Cost:
Food Ideas:
Drinks
Waiters/
Waitresses
Notes

Reception Location:
Address: Phone:
Dessert Only
Time:
Cost:
Food Ideas:
Drinks
Waiters/
Waitresses
Notes

Reception Location:
Address: Phone:
Dinner: Buffet
Time:
Cost:
Food Ideas:
Drinks
Waiters/
Waitresses
Notes

Reception Location:
Address: Phone:
Dinner: Sit Down
Time:
Cost:
Food Ideas:
Drinks
Waiters/
Waitresses
Notes

Reception Location:
Address: Phone:
Dinner: Food Station
Time:
Cost:
Food Ideas:
Drinks
Waiters/
Waitresses
Notes

Reception Location:
Address: Phone:
Time:
Cost:
Food Ideas:
Drinks
Waiters/
Waitresses
Notes

Cocktail Wedding Reception Ideas
Reception Location:
Address: Phone:
Time of Reception:
Facilities of
Reception
Venue:
Catering /
Food:
Drinks:
Decorations:
Music:
Favors:
Invitations:

Bridesmaids’ Outfits
Bridesmaids Dresses:
Notes:
Dress Shop
Location:
Cost:
Sizes needed:
Adjustments
needed:
Schedule of
fittings:
Accessories and
costs:
Shoes:
Other details:

Flower Girls’, Page Boys’ Outfits
Flower Girl’s / Page Boy’s Outfits:
Notes:
Dress Shop
Location:
Cost:
Sizes needed:
Adjustments
needed:
Schedule of
fittings:
Accessories and
costs:
Shoes:
Other details:

Groom’s Outfit
Groom’s Outfit:
Suit Hire/ Notes:

Purchase
location:
Cost:
Size needed:
Adjustments
needed:
Schedule of
fittings:
Extras and
costs:
Shoes:
Other details:

Bride’s Dress
Bride’s Dress
Notes:
Dress Shop
Location:
Cost:
Size needed:
Adjustments
needed:
Schedule of
fittings:
Accessories and
costs:
Shoes:
Other details:

Wedding Favors and Thank You
Gifts
Wedding Favors for your Bridal Party and Guests
Ideas Shop:/ Online:
Bridesmaids
Groomsmen
Guests
Family
Members
Others

Wedding Cake Designs Ideas
Wedding Cake Design Ideas
Shape
Colour
Theme
Cost
Toppers
Made into
Favors?
Notes

Wedding Rings
Wedding Rings Design and Ideas
Bride
Groom
Notes

Wedding Beauty Treatment
Wedding Beauty Treatment
Beautician’s Name Time
Face/Make-up
Hair
Nails
Massage
Other:
Groom
Notes

Honeymoon Ideas
Honeymoon Ideas
Ideas Websites:
Number of Days
Location
Costs:
- Flights
- Car Hire
- Accommodation
- Food
- Extras
Notes

The Day
Your Wedding Day
Time Who Where Special Notes
Notes

Speeches
Wedding Speeches
Time Who Reminders
Notes

Congratulations!

My Wedding Planner Checklist
Overview
Theme: Person responsible:
Ceremony Venue:
Ceremony Details:
Reception /Catering:
GuestList:
Wedding Cars:
Music and
Entertainment:
Photography:
Flowers:
Gowns and
Outfits:
Jewelry:
Cake:
Rings:
Gifts:
Beauty:
Honeymoon:
Speeches:

My Wedding Planner Checklist
Top Priority Date:
If possible…

My Wedding Planner To Do List
January
Top Priority
If possible…

February
Top Priority
If possible…

March
Top Priority
If possible…

April
Top Priority
If possible…

May
Top Priority
If possible…

June
Top Priority
If possible…

July
Top Priority
If possible…

August
Top Priority
If possible…

September
Top Priority
If possible…

October
Top Priority
If possible…

November
Top Priority
If possible…

December
Top Priority
If possible…

My Wedding Planner
To Do List
Top Priority
If possible…

Our Wedding Planner Checklist
12 Months To Go
More
Task - 12 months To Go Tick
Information
Select a Wedding Date Wedding Ceremony
Check with minister or officiant Wedding Ceremony
Decide on Wedding Style or Theme (formal, casual,
Wedding Theme
indoor, outdoor, nibblies, formal reception)
Visit and decide upon ceremony location or venue. Wedding Ceremony
Decide on initial budget
Start researching reception venues or caterers. Wedding Reception
11 Months To Go
More
Information
Begin researching your Bridal Gown
Continue search for Reception Venue or research
Wedding Reception Ideas
caterers. Book if possible or select a caterer.
Begin researching photographers, obtaining price
lists.
Decide on the number of guests
Begin a preliminary guest list.

10 Months To Go
More
Information
Begin thinking about Ceremony and Reception
Music and entertainment - what you would like and
what you would not like.
Book a reception centre which suits your budget and
number of guests
If catering, book a suitable venue.
Consider what you may need to hire.
Book the caterers and decide on the suitable menu
according to price per person and your budget.
Continue research on a photographer and/or
videographer
9 Months To Go
More
Information
Continue researching bridal gowns, suits and outfits
Select your bridal party
If you having an outdoors wedding, select and book
the location.
Consider marquees, decorations, chairs and research
where you can hire this.

8 Months To Go
More
Information
Think about colours and styles of your wedding
party. Discuss with bridesmaids.
Start the search for bridesmaids and flower girl and
page boy outfits - hire or buy?
Set a budget for Wedding Flowers Wedding Flowers
7 Months To Go
More
Task - 7 month To Go Tick
Information
Book the music for reception
Choose Wedding Ceremony Music
Ask musicians for wedding ceremony;
Finalize and book your wedding photographer and
videographer
Begin research on wedding flower ideas Wedding Flower Ideas
Determine maximum number of guests

6 Months To Go
More
Information
Decide on your wedding gown
Meet with your minister or wedding officiant.
Discuss the ceremony, vows, music
Begin Pre-marital classes
If you want to have a bridal registry, begin creating it
now.
Research invitations
Select a wedding cake
5 Months To Go
More
Information
Wedding cars - decide on style and research price.
Start planning the honeymoon location - Do you
need a passport, visa, vaccination?
Apply for time off work
Finalize Bridesmaid's dresses
Continue researching wedding flowers in season Wedding Flower Ideas

4 Months To Go
More
Information
Look around for wedding rings, When you decide on
the ring, have them engraved
Finalize flower arrangements, wedding bouquet,
corsages, buttonholes
Decide on Wedding invitations
Finalize guest list
Order stationary
Groom's outfit should be fitted, bought or booked
Book the Wedding Cars
3 Months To Go
More
Information
Begin addressing invitations
Plan a Bridal Shower
Consider ceremony and reception decorations if
needed
Decide on a hotel for the wedding night. Book it
now.
Decide on the ceremony program, finalize wedding
vows
Check with musicians
Buy a Guest Book

2 Months To Go
More
Information
Purchase any accessories for the bridal party - shoes,
gloves, jewelry, lingerie
Choose your Master of Ceremonies and ask him/her
to liase with Reception Venue
Decide on entertainment, music at reception
Send out invitations with Bridal Registry cards
Arrange appointments for Beauty care - hairdresser,
make-up
Complete the "Notice of Intended Marriage" form
with your marriage officiant
1 Months To Go
More
Information
Trial run with make-up and hairdresser
Brides and Grooms to buy gifts for their bridal party
Pick up your wedding rings
Plan a HENS and BUCKS night
Finalize the ceremony and program
Get paperwork ready for name changes
Finalize honeymoon plans

3 Weeks To Go
More
Task - 3 weeks To Go Tick
Information
Wedding gown to be fitted
Pass on final numbers to Reception Venue or
caterers
Arrange seating at reception
Confirm honeymoon and wedding night travel and
accommodation
Make sure all in the Bridal party know what is
expected of them
Select music for the bridal dance
2 Weeks To Go
More
Task - 2 Weeks To Go Tick
Information
Print the wedding ceremony program if needed and
Write placecards
Confirm details with reception
Confirm wedding ceremony details with minister,
musicians, ushers
Pick up wedding gowns and outfits
Confirm details with photographer
Confirm details with florist - all flower arrangements
- bouquet, decorations, corsage, buttonholes
Confirm wedding cars and drivers
Check final honeymoon requirements
Manicure, pedicure, haircuts

1 Week To Go
More
Task - 1 Week to Go Tick
Information
Rehearsal with bridal party, and officiant
Prepare any toasts and speeches
Arrange any final payments
Pick up your wedding cake
Pack bags/luggage for honeymoon
3 days before
More
Task - 3 Days To Go Tick
Information
Confirm beauty appointments
Layout all the bridal gown and outfits - final check
Give guest book to MC - to take to ceremony and
reception
Check details with MC
Spend time with parents, friends
Thank parents
Your Wedding Day

More
Task - Your Wedding Day Tick
Information
Hair and make-up to be done
Groom to bring rings
Be on time!?

Wedding Planner

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Your Wedding Planner

Plan your Special Day!

Copyright 2014-2015 www.your-printable-planner.com

Winter Wedding Flowers Spring Wedding Flowers

Copyright 2014-2015 www.your-printable-planner.com

Bridal Bouquet Cost:

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Time of Person in charge/

Copyright 2014-2015 www.your-printable-planner.com

Time of Person in charge:

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Catering: Pre-dinner/ finger food:

Music: Sound Equipment:

Photography: Suitable lighting:

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

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Copyright 2014-2015 www.your-printable-planner.com

Guest Dietary Need Available Alternative

Guest Dietary Need Available Alternative

Guest Dietary Need Available Alternative

Guest Dietary Need Available Alternative

Guest Dietary Need Available Alternative

Copyright 2014-2015 www.your-printable-planner.com

During the Details/ Requests:

After the Details and Location:

Reception: Details/ Requests/ Location:

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During the Details/ Requests:

After the Details and Location:

Reception: Details/ Requests/ Location:

Total Video Cost:

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

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Suit Hire/ Notes:

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Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Copyright 2014-2015 www.your-printable-planner.com

Top Priority Date:

Copyright 2014-2015 www.your-printable-planner.com