Workforce Compensation

Area Question
Workforce Rewards

Please mention the Number of Compensation reward Plans you have currently

Frequency of the Plans. This can be different based on each plan

Who will perform Salary raise for the plan in application

What inputs are expected from the initiator of the compensation Plan
In case of Increment %, on what item will the increment calculated

Please provide approvals for each compensation Plan

Plan calculation

List of Policy or Criteria in which the Bonus percentage will be devired.

Individual Compensation
 Apart from Group Compensation, do we have any individual compensation
Plans? ICP are plan, which can be iniiated by the employee himself and can be
paid as required after approval process

Please provide Policy for each ICP which needs to be provisioned in the system.
GENERAL HLA Questions
How many benefit plans are there in your organization?
(Eg: Medical, Vision etc)
Are all the above benefit plans same across all the legal entities?
List down all the qualifying life events that impact the enrollment into various plans?
(Eg: Marriage, New Child, Divorce, Death etc)
List down all the Options available to an employee for various plans (Eg: Medical Plan
Options : Employee Only, Employee plus spouse etc)

How many plans are unrestricted? (i.e an employee can change the elections any time)
How many plans are based on qualifying life event (i.e an employee can change
elections only after a qualifying life event?)
When does the ‘Open Enrollment’ takes place in the organization?
How many carriers or vendors are there for these benefit plans? Please list each of
them here with their corresponding plan names.
How do you generally send across the files to the Benefit Vendors? (FTP/SFTP, email
etc)
What is the frequency of providing the files to the Benefit vendors?
Please provide specification files and sample extract files for each of the benefit
vendors.
Do you also send COBRA information along with the benefit plan enrollment
information to vendor?
For each of the benefit files, please specify whether you send the full file or ‘changes
only’ file.
Cut off dates for submission of these benefit files to the vendor?
File format for the extracts (CSV, notepad, excel, word etc)
n
Sample Response Customer's Response Comments Information

Base pay, management bonus,

plant staff bonus (by location),
stock options, merit increases,
Base promotion increases, market
Pay, Spot Bonuses and adjustments, Union/ad hock
Stock options. bonus (ratification)
Yearly and as needed based on
Yearly type

Manager/Department
Head/Plant Manager with an
approval flow that is based on
Line Manager comp type

Increment percent/increment
amount with built in
Increment parameters based on policy.
pecent/increment Proration based on hire/term
amount date
Basic Salary Base pay

TBD
Merit - VP HR, VP Finance, CEO
Market Adjustments - Dept
head, VP HR, (VP Finance/CEO
if needed example high level
or un budgeted)
Bonus - VP HR, VP Finance

Target percentage based on

job then total payout indicated
by Finance. Finance then
1. Bonus Minimum allocates based on
2. Bonus Achievable performance (percentage
3. Bonus Optimistic given). Proration based on
hire/term dates
Schooling fees
reimbursement Tuition, relocation
Based on location, Union
employees are based on CBA
allignment
 Annual Sales
Name of the Plan
Commission
Frequency of the Plan
Yearly
(Cycle)

Financial Controllers in
Who will perform this
each
in application?
Department(Dealership)

Number of Cycles 1 (End of the Year)

Annual Target will be
direct Bonus paid
Based on target and
actual. Nothing will be
paid below Actual
Calculation: Target.

Criterion Name Bonus Target

Bonus Optimistic
Annual Target Bonus Bonus Achievable
Optimistic
Actual Target
Target
Actual Final Pay
Annual
Actual
Target Pay