HUMAN RESOURCE MANAGEMENT

ASSIGNMENT NO: 1

SUBMITTED TO: Ms Saiqa Sabeen

SUBMITTED BY: Omer Ishaq

CLASS: BSCS-1 (Bridging)

ASSIGNMENT TOPIC: Importance of Job Description and Job

Specification in a Company with 25 Employees

SUBMISSION DATE: 25th March 2021

NATIONAL UNIVERSITY OF MODERN LANGUAGES

Department of Computer Science
 TABLET OF CONTENTS

Topic Page No

Job Description……………………………………………………………………………………………….......1

Components of Job Description…………………………………………………………….................1

Benefits of Job Description………………………………………………………………………….........2

Job Specification………………………………………………………………………………………………....3

Components of Job Specification………………………………………………………………..........3

Benefits of Job Specification…………………………........................................................................ 4

Example of Job Description and Specification…………………………………………….....5

In A Company with Only 25 Employees, Is There Less Need for Job

Description and Job Specification……………………………………………………………………7

References….………………………………………………………………………………………………………8
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Importance of Job Description and Job Specification in a

Company with 25 Employees

Job Description:

A job description is a document intended to provide job applicants with an outline of the main
duties and responsibilities of the role for which they are applying.
It includes information such as job title, job location, reporting to and of employees, job
summary, nature and objectives of a job, tasks and duties to be performed, working conditions,
machines, tools and equipments to be used by a potential worker and hazards involved in it.

Components of Job Description:

A job description consists of all the relevant information about a particular position or post in a
company. It includes the following:
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Figure 1: Elements/components of job description

Importance of Job Description and Job Specification in A

Company with 25 Employees

Components of Job Description:

 Job Title: The name of the open position.
 Job Location: The location where the selected candidate will be working.

 Job Role: The scope of work defined by the company.

 Responsibilities and Duties: Various job-related activities that the candidate has to
perform and is accountable for.

 Salary: The monetary compensation the company is offering to the candidate, to do a

particular job. The salary may or may not be negotiable.

 Incentives: The commission and remuneration the company offers the employees upon
completion of their targets.

 Allowances: The benefits and expenses the company pays on behalf of employee.
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Benefits of Job Description:

Job description helps in:

 Providing the employee with the expectations that are required of them.
 Providing enough detail to help the candidate assess if they are suitable for the position. It
helps applicants to determine whether the job role is in line with their skill set and
whether it is a job they actually want to do.

 Supporting the recruitment team during the selection process. The job description is vital
in ensuring that the applications received for the position closely match the needs of the
job role.

 Making the selection process more efficient and receiving a high concentration of
candidates who are suitable for interview or further selection.

 Formulating questions for the interview process.

 Allowing the potential employee to determine their role or standing within the structure
of the organization.

 Forming a legally binding contract of employment.

 Setting goals and target for the employee upon joining.

 Evaluation of the employee’s job performance.

 Formulating training and development plans.

Importance of Job Description and Job Specification in a

Company with 25 Employees

Job Specification:

Job specification is defined as a statement about qualification and characteristics of employee

required to perform the job task in a satisfactory manner.
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It includes, the skills, knowledge and abilities required to perform a particular job or the
information such as experience, education and attributes which will help the employee to reach
the set goals of the job.

Components of Job Specification:

Job specification emphasizes human qualities essential for a job. It involves the following
components or elements:

Figure 2: Elements/components of job specification

Importance of Job Description and Job Specification in a

Company with 25 Employees

Components of Job Specification:

 Educational qualification: This part covers the desired education of the candidate.
Specific terms, such as graduate, post graduate can be used here. The stream of education
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should be mentioned, along with the necessary grades which are required. Many
companies also provide notes in terms of over qualification like MBA are not required or
graduates should not apply in the job specification.  
 Experience: It includes the required experience in a domain/specific field to perform the
job. It includes details such as experience required in a particular industry, number of
years of experience, position and domain.

 Skills & Knowledge:  This section explains the skills such as communication skills,
leadership quality, team management and many more which are necessary for the given
job role. The term knowledge includes market knowledge, domain knowledge, and
computer language knowledge based on the profile.

 Personality traits and characteristics: Here a situational based traits and characteristics
are covered. The way the person should handle the complex situation in the organization,
general behavior of the candidate is covered in this section.

Benefits of Job Specification:

Job specification helps in:

 Highlighting all the specific details required to perform the job at its best.
 Finding a suitable job by fitting in their skills and qualification in the mentioned job
profile and eligibility criteria.
 In screening/selection of resumes by choosing those candidates who are closest to the job
specification. It gives the HR managers a framework on the basis on which they can
identify the best prospects.
 Acting as a benchmark for conducting training and orientation of the employees.
 Process of performance appraisal and promotions.

Importance of Job Description and Job Specification in a

Company with 25 Employees
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Example of Job Description/Specification:

Job title: Senior Software developer.

Job Location: Central Interactive (Pvt.) Ltd 3rd Floor CIS Technology Park, G-5/2, Islamabad.

Job role:

 Manage the activities related to development of the projects and programs involving the
department or cross-functional teams.
 Manage key projects from concept phase through launch, to ensure risk minimization and
profit maximization.

Responsibilities:

 Manage developing and testing of software to meet consumers and clients needs.
 Maintaining and upgrading existing systems
 Identifying areas for modification in existing programs and subsequently developing
these modifications
 Develop upgrades for existing applications.

 Monitor quality and performance of applications through testing and maintenance.

 Document all work for future reference.

Qualification/ Skills:

 Master degree in Computer Science / Software Engineering.

 5-plus year’s professional experience in professional software development

 Experience working on large-scale software projects.

 Professional experience using cyber security and open source technology

 Experience developing software utilizing various coding languages including Java and
PHP.
 Experience developing secure software systems based upon industry specifications.
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Importance of Job Description and Job Specification in a

Company with 25 Employees.

Example of Job Description/Specification (continuation):

Qualities/Abilities:
 The ability to learn new technologies quickly
 An analytical mind

 The ability to communicate complex procedures to other colleagues

 Commercial and business awareness

 Good communication skills – both written and verbal

 Attention to detail and desire to probe further into data

Salary/Incentives:

 Base salary: 150,000 Rs (Rs 625 per hour)

 Bonus: 100,000 Rs to 200,000 Rs

 Profit Sharing: 1000Rs to 200,000 Rs

 Commission: 50,000 Rs to 100,000 Rs

Allowances:

 Life insurance from EFU.

 Jacaranda club membership.
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Importance of Job Description and Job Specification in a

Company with 25 Employees

In a Company with Only 25 Employees, Is There Less Need for The Job
Description and Job Specification?

Even in case of a small company, a job description/specification helps the employer in the
following:

 Most owners of businesses with fewer than 25 employees or less are usually unaware of
all they do and often expect employees to just fill in the needed roles as the need arises. A
job description ensures clarity for the employee around the scope of their role. They
know what they need to do, and the scope of their term of employment.
 Ensures easy hiring process, as employer knows what the scope of opens position’s work
is, what is required from potential employee and what are the minimum qualification and
skills required to do this job.
 It basically is a rule book and, without rules people make their own. Whether a company
is small or large doesn’t matter as rules are necessary.
 It provides the employee with the expectations that are required of them. If employer is
not setting clear expectations for what he is expecting from employee to do, in the form
of a job description, employees will make it up for themselves, and employer won’t get
what he is expecting.
 A job description helps the owner focus on the employees needs. It also gives evidence if
employer needs to fire someone for non performance as job description outline areas for
performance review and development.

So, providing employees with job descriptions/specifications is always a good practice. They
provide employees with management expectations of their performance on the job. They also
provide performance standards both the employee and management can measure to determine an
employee's success in a position. Finally, they provide education, experience, and physical
performance standards of a job.
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References:

https://www.roberthalf.com.au/employers/it-technology/software-developer-jobs

https://www.indeed.com/recruitment/job-description/software-developer

https://www.glassdoor.com/Job-Descriptions/Software-Developer.htm

https://www.quora.com/What-type-of-incentives-are-most-compelling-to-software-developers

https://www.peninsulagrouplimited.com/topic/recruitment/job-specification/

https://herbusiness.com/blog/job-descriptions-small-business/

https://www.jobsoid.com/difference-between-job-description-and-job-specification/

https://www.hrhelpboard.com/performance-management/job-specification.htm

https://www.quora.com/In-a-small-company-with-fewer-employees-less-than-25-is-there-a-necessity-
for-a-job-description-Why-or-why-not

https://theinvestorsbook.com/job-description-vs-job-specification.html

https://www.managementstudyguide.com/job-description-specification.htm

https://leanbusinessclub.com/job_descriptions_and_job_specifications.html#a3n

.
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