ORGANIZING

Dr. Sharon Candy Manguerra-Mahusay

Organizing involves both creating a division of labor
for tasks to be performed and then coordinating
results to achieve a common purpose.

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 Branch
Manager

Manager Manager Manager

Loans Investments Operations

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 The way in which the various parts of an
organization are formally arranged is usually referred
to as the organization structure.

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 Restructuring. This term refers to the process of
changing an organization’s structure that meets the
needs of all circumstances.
Formal structure- a structure wherein individuals
work in cooperation with one another in the pursuit of
company goals and objectives.
What are the major types of organization
structures?
Traditional Organization Structures

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 Functional structures

Major advantages of a functional structure include the

following:
Task assignments consistent with expertise and training
High-quality technical problem solving
In-depth training and skill development within functions
Clear career paths within functions
Divisional structure
The potential advantages of divisional structures include the
following:
more flexibility in responding to environment changes

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 Clear points of responsibility for product or services delivery
Expertise focused on specific customers, products, and
regions
Greater ease in changing size by adding or deleting divisions.
Product Structure
They clearly identify costs, profits, problems, and
successes with a central point of accountability.

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 Geographical Structure

Used when there is a need to differentiate products

or services in various locations, such as different
regions of a country.
Customer Structure

Business firms use them to give separate customer attention

to industrial firms and consumers. Banks use them to give
separate attention to consumer and commercial customers
for loans.

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 Process structure

Process of order fulfilment takes the order form from

point of initiation to point of fulfilment.
Together jobs and activities that are part of the same
processes.
It is the systematic and consistent reservation of
authority at central point within the organization

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 Centralization
It proceeds at a different rate to different
levels and for different functions within the
same company.
Decentralization
Staffing
Staffing is the process of recruitment, selecting and training
of men.
Staffing is the process of supplying the organization with
needed people to achieve the purposes for which it has been
established.

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 The Three Parts of Staffing
Staffing can be divided into three major parts, each
consisting of a number of important activities.
Planning, Execution, and Maintenance
Planning involves human resource forecasting, job
analysis, and policies and programs formulation.
Planning
Implementation or administration of all policies
and programs directly related to acquisition
and development of personnel will be the
focus of execution.

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 Execution
Maintenance
Phase that involves activities that serve as
mechanisms that will help sustain the overall staffing
efforts by providing the manager with a continuous
supply of information gathered from the execution
activities.
Is a process of analyzing an
organization’s human resource needs
under changing conditions and

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 developing the activities necessary to
satisfy needs.
Human Resource Planning
Job Analysis is a study of what is required to do a
job satisfactory. Determines what major work-
connected behaviors and traits, responsibilities,
capabilities, experiences, the like are needed to
perform a job.
Helps you find out what kind of people could do the
job.

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 Job Analysis
Job Description: What the job entails
Job Specifications: What kind of
person
Information Used In
Other Staffing Activities

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 Information Flow from Job Analysis to other
Staffing-related Activities

Internal Recruitment
External Recruitment
Sources of Labor/Applicants

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 Management Development
The target of this program are the managers
and would be managers being groomed for
higher responsibilities. It combines formal
training, practical work experience, and other
educational processes.

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 Ways to Carry Out a Management
Development Program
1. Succession Planning
the employer or its authorized personnel plans out how
people in the company will move in various positions over
time.
2. Career planning and development career
planning and development provides assistance and
opportunities for employees to arrive and achieve
realistic career goals.
3. Mentoring
individual to be developed is assigned a mentor,

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 person of high position in the organization who will serve a
mixture of roles such as an advisor-coach, consultant,
“Godfather”, supporter, sympathizer, and master to teacher to
the person to be developed.
4. Assistant to Position
creation of “an assistant to” managers and executives
is one of the common approaches to develop an individual
with managerial potentials. Serves as a staff to the superior
who may have handpicked or selected him out of the many
who showed in many instances the prospect of becoming an
upcoming manager.
Direct exposure to the many managerial
circumstances of the superior provides

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 the “assistant to” a wealth of insights into
the executive/managerial world which
will prove useful when it will be his time
to manage.
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Robbins, S. (2016). Management (13 ed.). Missouri: Prentice Hall.

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 Robbins, S., De Cenzo, D., & Coulter, M. (2015). Fundamentals of Management: Essential Concepts and Applications Plus
2014 My Management Lab with Pearson eText (9th ed.). Prentice Hall .

Walker, R. (2011). Strategic management communication for leaders. 2nd ed. . . Mason, OH: South-Western.

Whetten, D. A., & Cameron, K. (2016). Developing Management Skills (9th ed.). Prentice Hall.

REFERENCES

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