 WRITING AN EMAIL/ LETTER
FORMAT
Two types of email/letter:
1. Informal email/ letter
2. Formal email/letter
Informal Email/Letter
GREETING/SALUTATION:
 Hello Alice!  Hi mum,
 Dearest Jane  Dear Aunt Carol
Dear brother/cousin/friend
OPENING PARAGRAPH
Begin your email/letter and say why
you’re writing.
Use phrases like:
 How are you?
 How are things? I hope everything’s
OK.
 Thanks for your email/letter.
 Sorry I haven’t written for so long,
but …
 It’s taken me ages to reply, but …
 I’ve been meaning to get back to you,
but…
 It was great to hear from you again
 I’m writing to tell you about
 I’m writing to let you know…
 Anyway, I’ve got great news.
MAIN PART (2-3 PARAGRAPHS)
Mention everything you want to include
in your letter/email. Don’t forget to
refer to the notes, if any.
SPM EXAMINATION
PAPER 2
PART 1
80 words
20 marks
Formal Email/Letter
GREETING/SALUTATION:
 Dear Sir/Madam,  Dear Sir,
 Dear Mr/ Mrs/Miss+ Surname,
OPENING PARAGRAPH
BASED ON THE PURPOSE OF LETTER:
Example: Job Application
Use set phrases to state the
position your are applying for and
say when/where you saw the job
advertised.
 I am writing with regard to your
advertisement in… (name of
newspaper)/ on… (website)
 I saw your advertisement in/on…
and I was interested in …
 I am writing to apply for the
position of … (job) as advertised
in/on…
MAIN PART (2-3 PARAGRAPHS)
Mention everything you want to include
in your letter/email. Don’t forget to
refer to the notes, if any.
In job application email/letter,
use expressions like:
 I am fluent in …/ able to speak
…/ familiar with …
Some expressions to be used:  At present I am working for …
(company’s name)/ at …
TO EXPRESS ENTHUSIASM
Wow!That’s great/  I have previous experience
fantastic/wonderful news! working at…

 I worked full-time/ part-time at…

 I consider myself to be …

( personality traits)

 Some of my interests include…

 I am available to work during any

day of the week, including weekends.

 I believe I am suitable for this

position because…

 I believe that my strong technical

experience and education make me a
highly competitive candidate for this
position.

 I can be reached anytime via

email…(email account) or by mobile
phone,…(mobile phone’s number)

 Please see my resume for

additional information on my
experience.

 As requested, I enclose a
completed job application, my
certification, my resume and
references.
CLOSING PARAGRAPH
-State anything you want to emphasise
and end your letter/email. Use phrases
like:
 I must go now.
 Well, that’s all for now.
 Write back soon.
 Waiting for your letter/ email/ reply.
 I’m looking forward to hearing from you.
 Give my love to everyone.
 Send my regards to everyone.
 Keep in touch.
CLOSING PARAGRAPH
-Use set of phrases to end your letter/
email and say that you hope your
application will be taken into
consideration. like:
 I look forward to hearing from you
 I would be grateful if you could reply as
soon as possible.
 I hope my application will be taken into
consideration.
 I am available for an interview at your
convenience.
 Please contact me if you have any
questions regarding my application.

SIGNING OFF SIGNING OFF

Use a signature ending and your first -Use a formal signature ending
name below that  Yours faithfully, (when you don’t know
 Yours,  Hug and kisses, the name of the person you are writing
 All the best,  Bye for now, too)
 Best wishes  Love,  Yours sincerely, (When you know the
 Take Care, name of the person you are writing too)
-Sign underneath and write your full
name below your signature when writing
a letter. No sign needed when you write
an email.
 WRITING A REVIEW SPM EXAMINATION
FORMAT
1.
PAPER 2
PART 3
200-250 words
20 marks