CONFIGURATION CHANGES-CoD iEXP CloudApplication Configuration - R11 - 100316

EDM.
310 – R11 Cloud Application

Configuration
Project FastTrack
Expenses
City of Detroit
Author: Dennis Gates

File Name: 525886541.doc
Version: 5.3
Release Date: September 29, 2016
Approved By
Date Name Title/Role Signature
Cory Teasley City of Detroit Expenses

SMR
Troy Hutcherson City of Detroit Expenses

SMR
Regina Greear City of Detroit Financial

Manager
Eric Higgs Director, City of Detroit

Document Control
Modification Record
Date Author Version Change Reference
02/16/15 Edgar Erge 1.0 Started new document
Edgar Erge 1.1 Peer Review 1
Edgar Erge 2.0 Final approved version for client submission.
07/10/15 Dennis Gates 3.0 Updates for Sprint 3
09/29/15 Dennis Gates 3.1 Changes for SIT
10/28/15 Dennis Gates 3.1 Change in policy after SIT review
12/7/15 Dennis Gates 4.0 Changes for UAT
2/23/16 Dennis Gates 5.0 Changes for Go Live
3/28/16 Sreeni Boyapati 5.1 Adding Non Travel template
9/20/16 Dennis Gates 5.2 Changes requested for PCARD audit and
changes to hotel rates
9/29/16 Dennis Gates 5.3 Changes requested in review meeting with Eric
Higgs
Reviewed By
Name Title/Role Date
Cory Teasley CoD SMR 29 Sept 2016
Troy Hutcherson CoD SMR 29 Sept 2016
Regina Greear Finance Manager 29 Sept 2016
Eric Higgs Director 29 Sept 2016
City of Detroit EDM.310 – Cloud Application Configuration AST Corporation

Proprietary & Confidential
ii
Distribution List
Name Title/Role Date
All Employees Via Repository Load

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Table of Contents
1. CLOUD APPLICATION CONFIGURATION CONTROL SHEET........................................................................5

2. CLOUD APPLICATION CONFIGURATION.................................................................................................. 6
2.1 Exp: Define Expense Policies and Rules...........................................................................................................6
2.1.1 Exp: Manage Conversion Rates and Policies...................................................................................................6
2.1.2 Exp: Manage Tax Fields...................................................................................................................................7
2.1.3 Exp: Manage Expense Fields by Category.......................................................................................................8
2.1.4 Exp: Manage Descriptive Flexfields for Expense Reports..............................................................................11
2.1.5 Exp: Link Corporate Expense Policies............................................................................................................16
2.1.6 Exp: Manage Terms and Conditions of Expense Reimbursement.................................................................17
2.1.7 Exp: Manage Cumulative Mileage Determinants.........................................................................................18
2.1.8 Exp: Manage Policies by Expense Category..................................................................................................19
2.1.9 Exp: Manage Expense Report Templates......................................................................................................24
2.1.10 Exp: Manage Expenses System Options........................................................................................................28
2.1.11 Exp: Manage Expense Approval Rules..........................................................................................................32
2.1.12 Exp: Manage Expense Report Audit Selection Rules.....................................................................................33
2.1.13 Exp: Manage Expense Audit List Rules..........................................................................................................35
2.1.14 Exp: Manage Expense Report Audit Rules by Expense Template and Type..................................................35
2.1.15 Exp: Manage Expense Report Receipt and Notification Rules......................................................................36
2.1.16 Exp: Manage Expense Report Auditing Lookup Types..................................................................................38
2.1.17 Exp: Manage Expense Report Audit and Receipt Rule Assignment..............................................................39
2.1.18 Exp: Manage Expense Audit List Membership..............................................................................................41
2.1.19 Exp: Manage Cash Advance Policies.............................................................................................................42
2.2 Exp: Define Credit Card Data.........................................................................................................................43
2.2.1 Exp: Manage Employee Matching Rules.......................................................................................................44
2.2.2 Exp: Extend Employee Matching Rules.........................................................................................................44
2.2.3 Exp: Manage Corporate Card Expense Types................................................................................................45
2.2.4 Exp: Manage Merchant Category Codes.......................................................................................................46
2.2.5 Exp: Manage Standard Industrial Classification Codes.................................................................................46
2.2.6 Exp: Manage Corporate Card Issuer Product Codes.....................................................................................47
2.2.7 Exp: Manage MIS Industry Codes..................................................................................................................48
2.2.8 Exp: Manage Corporate Card Expense Type Mapping Rules........................................................................49
2.2.9 Exp: Manage Corporate Card Issuers*..........................................................................................................50
2.2.10 Exp: Manage Corporate Card Programs*.....................................................................................................52
2.2.11 Exp: Manage Corporate Cards......................................................................................................................55
2.2.12 Exp: Manage Corporate Card Usage Policies................................................................................................57
2.3 Exp: Define Travel – CoD will not use............................................................................................................57
2.3.1 Exp: Manage Travel Partner Integration – N/A............................................................................................57

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2.4 Exp: Define Image Processing – CoD will not use..................................................................................................58
3. CLOUD APPLICATION PROCESSES......................................................................................................... 59
3.1 Exp: Processes for Credit Card Management/ Support.................................................................................59
3.1.1 Exp: Upload Corporate Card Transactions....................................................................................................59
3.1.2 Exp: Create Corporate Card Issuer Payment Requests..................................................................................60
3.1.3 Exp: Manage Historical Corporate Card Transactions..................................................................................62
3.1.4 Exp: Process Inactive Employee’s Corporate Card Transactions...................................................................63
3.2 Exp: Processes for Travel Partner Management/ Support............................................................................64
3.2.1 Exp: Scheduled Processes..............................................................................................................................64
3.3 Exp: Processes for Expense Management/ Support......................................................................................65
3.3.1 Exp: Process Expense Reimbursements and Cash Advances.........................................................................65
3.3.2 Exp: Process Overdue and Missing Receipts.................................................................................................66
4. OPEN AND CLOSED ISSUES FOR THIS DELIVERABLE...............................................................................68
4.1 Open Issues.....................................................................................................................................................68
4.2 Closed Issues...................................................................................................................................................68

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1. Cloud Application Configuration Control Sheet
Application Name Expenses
Application Short Name Exp
Environment Test Cloud ERP
Responsibility < Application Implementation Consultant
Application Owner City of Detroit

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2. Cloud Application Configuration
This document reflects Release 10 of Oracle Cloud Application configurations and screen captures for the
application/ module specified. Due to Oracle’s cycle of software releases, there may be differences in what is
reflected in the document versus what a user sees in the live Production instance.
Description: The purpose of Expenses setup steps is to enable cash advances, expense reporting, credit card
transactions and interface with a travel partner. Company policies are denoted within the appropriate set up
steps.
2.1 Exp: Define Expense Policies and Rules

Description: Maintain corporate expense policies and rules. Maintain expense types and expense report
approval rules. Maintain the terms and conditions to be accepted before expense report submission.
This group of set up steps describes company policies related to cash advances and expense reporting.
2.1.1 Exp: Manage Conversion Rates and Policies

Path: Setup and Maintenance > Manage Implementation Projects > Financials > Define Expenses Configuration
> Define Expense Policies and Rules > Manage Conversion Rates and Policies > Go to Task
Process: Application Configuration Business Area: Expenses Date: 23-FEB-2016

Control Number: Exp-211 Priority: Low Process Owner: Troy Hutcherson
Description: Define conversion rate types and currency policies. Specify warning and error tolerances, expressed
as percentages, which are used to define expense item policy limits for each currency.
Prerequisites: Not Applicable
Additional Steps: Not Applicable
Conversion Rates and Policies: CoD BU

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Next Steps: Select Corporate for the Conversion Rate Type
Completion Steps: Click the Save and Close button.
2.1.2 Exp: Manage Tax Fields

> Define Expense Policies and Rules > Manage Tax Fields > Go to Task

Description: Helps to capture tax related information when entering and submitting expense reports.
Tax Fields: CoD BU
Next Steps: Enter the Tax Field data from the table below.
Tax Fields: CoD BU data fields to enter

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Display Tax Fields on Expense Report Checking this box will display tax related fields on the expense report
Tax Fields for All Other Locations Merchant Name Optional– Employee optionally enter
merchant name
Taxpayer ID Hidden – won’t be displayed on the expense
report
Receipt Number Hidden – won’t be displayed on the expense
report
Merchant Reference Hidden – won’t be displayed on the expense
report
Tax Registration number Hidden – won’t be displayed on the expense
report
Tax Fields for Specific Countries N/A
2.1.3 Exp: Manage Expense Fields by Category

Path: Setup and Maintenance > Manage Implementation Projects > Financials > Define Expenses Configuration>
> Define Expense Policies and Rules > Manage Expense Fields by Category > Go to Task
Process: Application Configuration Business Area: Expenses Date: 29-Sept-2016

Control Number: Exp-213 Priority: Medium Process Owner: Troy Hutcherson
Description: Enabling this option will display categories (such as Accommodation, Airfare, and Meals) and
related fields on expense items when entering the expense report.
Manage Expense Fields by Category: Accommodations tab
Replaces
Next Steps: Enter the data listed in the table below.
Expense Fields by Category: Accommodations tab data fields to update

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Enable Fields for Check box to enable
Merchant Name Required
Check Out Date Hidden
Next Steps: Click the Airfare tab.
Manage Expense Fields by Category: Airfare tab
Replaces
Expense Fields by Category: Airfare tab data fields to update

Flight Type Hidden
Flight Class Optional
Ticket Number Hidden
Departure City Required
Arrival City Required
Next Steps: Click the Car Rental tab.
Manage Expense Fields by Category: Car Rental tab –Replace screen shot
Expense Fields by Category: Car Rental tab data fields to update


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Next Steps: Click the Miscellaneous tab.
Manage Expense Fields by Category: Miscellaneous tab
Replaces
Expense Fields by Category: Miscellaneous tab data fields to update

Next Steps: Click the Meals tab.
Manage Expense Fields by Category: Meals tab
Replaces
Expense Fields by Category: Meals tab data fields to update

Merchant Name Hidden

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Next Steps: Click the Mileage tab.
Policy related to the entry of Mileage will be reviewed in the future and may require the entry of odometer
reading which are now hidden.
NOTE: The Mileage policy will be reviewed again in the future. City may want to enforce the use of Odometer
readings. Currently, they will require MapQuest as an attachment to verify miles from location to location.
Manage Expense Fields by Category: Mileage tab
Expense Fields by Category: Mileage tab data fields to update

Starting Location Optional
Destination Optional
License Plate Number Hidden
Starting Odometer Reading Hidden
Ending Odometer Reading Hidden
Next Steps: Click the Save and Close button.

Completion Steps: Click the Done button.
2.1.4 Exp: Manage Descriptive Flexfields for Expense Reports

> Define Expense Policies and Rules > Manage Descriptive Flexfields for Expense Reports > Go to Task
Process: Application Configuration Business Area: Expenses Date: 01-Mar-2016

Description: This option helps to capture additional company-specific information on the expense reports.
The following Context Sensitive fields will be set up for Each P-card Expense Item
Supplier
Purchasing Category
Prerequisites: Set Up Expense Items for P-Cards
Manage Descriptive Flexfields for Expense Reports

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Next Steps: Click the Edit Icon.
Manage Descriptive Flexfields: Expenses
Next Steps: Click the Manage Contexts button.

Click the Search button

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Next Steps: Click the Create Icon.

Edit Context: <Context Name>
Display Name Expense item name
Context Code Expense item name
Description Expense Item Name
Next Steps: Click the Save button.

Click the Create Icon to add Context Sensitive Segments
Add the data in the table listed below

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Edit Segment:
*Name Supplier Name
*Code Supplier_Name
*API Name <will default>
Description Supplier Name
Enabled (check box) Checked
*Data Type N Number
*Value Set POC_XPRT_SUPPLIER
Display Size 60

Create Segment
Create Segment:
*Name Supplier Name
*Code Supplier_Name
Description Supplier Name
*Data Type N Number
*Value Set POC_XPRT_SUPPLIER
Display Size 60

Create Segment:

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*Name Category
*Code Category
Description Category
*Data Type N Number
*Value Set POC_XPRT_ITEM_CATEGORY
Display Size 60

Click the Save and Close button.
Click the Done button.
Manage Descriptive Flexfields for Expense Reports: Deploy
Next Steps: Click the Deploy Flexfield button.
Next Steps: Click the OK button.

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Completion Step: Click the Done button.
Repeat these steps for each of the expense items for P-cards
ExpensesCategoryLi
st for P-card set up.xlsx
2.1.5 Exp: Link Corporate Expense Policies

> Define Expense Policies and Rules > Link Corporate Expense Policies

Description: Provide a link to corporate expense policies from Expenses.

Additional Steps: Select a link to Corporate Expense Policies Task
--- At this time, CoD will not utilize the “Upload File”. ---
Implementation Project: Upload File

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Next Steps: Click the Actions drop down list and select Upload file.
Enter file name
Choose the file and click the Upload File button.
Click the OK button after the task is submitted.
2.1.6 Exp: Manage Terms and Conditions of Expense Reimbursement

> Define Expense Policies and Rules > Manage Terms and Conditions of Expense Reimbursement

Description: Define terms and conditions under which employees receive or do not receive reimbursement for
business-related and personal expenses.
Additional Steps: Select a link to Corporate Expense Policies Task.
--- At this time, CoD will not utilize the file to line to Corporate Policy

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Task Lists and Tasks
Next Steps: Click the Actions drop down list and select Upload file.
Implementation Project: Upload File
Next Steps: Choose the file and click the Upload File button.
Click the OK button after the task is submitted.
2.1.7 Exp: Manage Cumulative Mileage Determinants

> Define Expense Policies and Rules > Manage Cumulative Mileage Determinants > Go to Task

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Description: Helps to determine the cumulative mileage for employees in a business unit and a legal entity.
Prerequisites: Completed Lookup Value setups for: Vehicle Category, Vehicle Type and Fuel Type.
--- At this time, CoD will not utilize the “Cumulative Mileage Determinants”. ---
2.1.8 Exp: Manage Policies by Expense Category

> Define Expense Policies and Rules > Manage Policies by Expense Category > Go to Task
Process: Application Configuration Business Area: Expenses Date: 03-OCT-2016

Description: Expense category-based policies define reimbursable amount limits, eligibility criteria, and policy
enforcement behavior. Policies based on the expense categories of mileage and per diem define reimbursable
rates, rate calculation methods, and eligibility criteria.
Prerequisites: Completed Lookup Value setups for: Vehicle Category, Vehicle Type and Fuel Type (only when
these data points are being utilized).
Create Accommodations Expense Policy
Added policy to change to a warning to traveler, still checking against the government rate

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Accomodations Policy data fields to enter (new policy)
*Name CoD Accommodation Policy
Description CoD Accommodation Policy
Rate Definition Rate Limit Daily Limit
*Rate Currency Single Currency – USD - US Dollar
Rate Determinants Location Geographical Locations
Policy Enforcement Generate Policy Violation When Expense Policy violation warning
Exceeds Defined Rate *Warning Tolerance Percentage – 20%
Check - Display Warning to User
Prevent report submission – Not checked

This will activate the Create Rates button.
NOTE: Accommodation Policy Rates will be loaded with an Oracle Desktop Integrator Spreadsheet or a Batch
Data Loader.
Create Accommodation Policy Rates: Uses rates from current Conus file
FinExmPolicyAccom-2
-10032016.xlsx
Create Rates for Accommodations Policy data fields to enter

Create Rate button Download the rate spreadsheet to fill the new rate.
ADF Add-On Spreadsheet Update and upload the Rates Spreadsheet.

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Click the Create/ Add new record icon.
Create Mileage Policy
Mileage Policy data entry fields to enter

*Name CoD Mileage Policy
Description CoD Mileage Policy
Country United States
Rate Currency Multiple Currencies
Single Currencies: US Dollar
*Unit of Measure Mile
Mileage Eligibility Rules Standard Mileage Deduction Unchecked
Minimum distance for mileage

eligibility
Mileage Rate Determinants Role: Unchecked
Location: Geographical locations- Checked
Distance Threshold N/A
Vehicle Category N/A
Source N/A
Vehicle Type N/A
Source N/A

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Fuel Type N/A
Add-On Rates Check box to: Enable Passenger Rate: Rate type
Capture passenger name
Not Used, City uses a single rate for
Mileage Calculate passenger rate by distance traveled
by passenger
Restrict number of passengers reimbursed
Enable company-specific rates: Rate Type: Vehicle Category

NOTE: Mileage Policy Rates will be loaded with an Oracle Desktop Integrator Spreadsheet or a Batch Data
Loader.
Create Mileage Policy Rates
FinExmPolicyMileage.
xlsx
Create Rates for Accommodations and Mileage Policy data fields to enter
Create Rate button Will download the rate spreadsheet to fill the rate to be used ($0.56)
ADF Add-On Spreadsheet Update and upload the Rates Spreadsheet.

Create Meal Policy

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Meal Policy data entry fields to enter (Change error tolerance when creating a new policy)
*Name CoD Meal Policy
Description CoD Meal Policy
Rate Definition *Rate Limit Single Instance Limit
Daily Limit - Check
Rate Currency Multiple Currencies - Uncheck
Single Currency – Check
Currency - US Dollar
Rate Determinants Role: Role Type Job
Location Geographical Locations - Check
Policy Enforcement Generate policy violation when Policy Violation Warning: Check
expense exceeds defined rate: Tolerance Percentage: 1%
Display warning to user: Check
Prevent Report Submission: Check
Error Tolerance Percentage: 1%

NOTE: Meal Policy Rates will be loaded with an Oracle Desktop Integrator Spreadsheet or a Batch Data Loader.
Create Meal Policy Rates

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FinExmPolicyMeals.xls
x
Create Rates for Accommodations and Meals Policy data fields to enter
Create Rate button Will download the rate spreadsheet to fill the new rate.
ADF add-on spreadsheet Update and upload the Rates Spreadsheet.

2.1.9 Exp: Manage Expense Report Templates

> Define Expense Policies and Rules > Manage Expense Report Templates > Go to Task

Control Number: Exp-219 Priority: High Process Owner: Troy Hutcherson, Lena
Willis
Description: CoD Travel Expense template contain defined expense types that are available to the user for
expense entry on expense reports.
Prerequisites: Completed setups for: Expense Policies by Category
Additional Steps: Click the Create/ Add new record icon.
Expense Report Template: CoD Travel Expense Template

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Expense Report Template data fields to enter
Name CoD Travel Expense Template
Description CoD Travel Expense Template
*Business Unit CoD BU – Required
*Effective Start Date 01/01/2015 – Required
Effective End Date Optional
Expense Types – Create Name Airfare, Hotel, Per-Diem, Mileage, Parking
and Tolls, Miscellaneous, Car Rental, Fuel
Description See screen shot above
Category Map to Expense Type
Tax Classification Code
Effective Start Date 01/01/2015
Effective End Date
Object Code 628100
This expense type used in itemization only Uncheck
Project Expenditure Type Mapping Enabled

Receipt Requirement Based on Expense Type
Policies Attached CoD policies
Enable Corporate Card Mapping data fields to enter

Card Expense Type Mapping Enable Corporate Card Mapping Check
*Default Expense Type Airfare
Card Expense Type Airfare, Hotel, Parking and Tolls, Per
Diem, Miscellaneous, Car Rental, Fuel,
Mileage
Expense Type Mapped to Card Expense Type above:
Airfare, Hotel, Per-Diem, Parking and
Tolls, Other, Car Rental
Receipt Requirement Check Require receipts for cash expense lines above specified amount - $1
Check Require receipts for Corporate card expense lines above specified amount - $1
Check Allow users to indicate that receipts are missing - Yes
Check Display missing receipt warning to users – Yes
Next Steps: Check Set as Default.

Note: This makes the object a default template.
PCARD Template
Description: P-card Expense template contain defined expense types that are available to the user for expense
entry for P-card transactions on expense reports.

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Expense Report Template: CoD P-Card Expense Template

Name CoD P-Card Template
Description CoD P-Card Template
Expense Types – Create Name See included excel
Description See included excel
Category Map to Expense Type
Effective End Date
Object Code See included excel
Project Expenditure Type Mapping Not Enabled

Receipt Requirement Required
Policies N/A
Enable Corporate Card Mapping data fields to enter

Card Expense Type Mapping Enable Corporate Card Mapping Do not check
*Default Expense Type Miscellaneous
Card Expense Type <blank>
Expense Type None

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Check Display missing receipt warning to users –Yes
Next Steps: Check Set as Default.

Note: This makes the object a default template.
ExpensesCategoryLi
st_12_7_2015.xlsx
NON TRAVEL Template

Description: the Non Travel Expense template contain defined expense types that are available to the users for
expense entry for Non Travel transactions on expense reports.
Expense Report Template: CoD Non Travel Expense Template

Name CoD Non Travel Expense Template
Description CoD Non Travel Template
Expense Types – Create Name Miscellaneous, Mileage
Description Miscellaneous, Mileage
Category Miscellaneous, Mileage
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Effective End Date
Object Code 628100
Project Expenditure Type Mapping Not Enabled

Receipt Requirement Required
Policies Use CoD Mileage policy for Mileage
Enable Corporate Card Mapping and Receipt Required data fields to enter
Card Expense Type Mapping Enable Corporate Card Mapping Do not check
*Default Expense Type <blank>
Card Expense Type <blank>
Expense Type None
Check Display missing receipt warning to users –Yes

Answer ‘Yes’ to warning message.
2.1.10 Exp: Manage Expenses System Options

> Define Expense Policies and Rules > Manage Expenses System Options > Go to Task

Control Number: Exp-220 Priority: High Process Owner: Troy Hutcherson
Description: Define setup options for managing expense entry and processing for all business units.
Manage Expenses Systems Options

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Replaces
Expenses System Options data fields to enter: All Business Units

All Business Units Create System Options: All Business Units
User Options for Expense Enable Payment Method Yes
Report Allow Reimbursement Currency Selection No
Enable Attachments Both Header and Lines
Allow Overriding Approver No
Enable Prepaid Cash Expense Yes
Enable Travel No
Corporate Options for Display Bar Code Yes
Expense Report Enable Descriptive Flexfields Yes
Printable Expense Report Format Printable Expense Report Template

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Enable Terms and Agreements Check
*Terms and Agreements URL http://www.detroitmi.gov/ - to be changed
Enable corporate card transaction age limit Yes
*Corporate Card Transaction Age Limit in Days 60
Require Project Fields for Project Users No
Expense Report Number Prefix ER
Processing Options for Enable Payment Notification to Employee Employee is paid
Expense Report Enable Automatic Travel Expense Report Creation No
Expense Report Audit Approval After Manager Approval
Processing Days Allowed After Termination 3
Pay Expense Reports Through Payables
Next Steps: Complete the All Business Unit setups.

Click the Save button.
Manage Expenses Systems Options
Expenses System Options: CoD BU

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Next Steps: Enter the data listed in the table below
Expenses System Options: Specific Business Unit data fields to enter

Specific Business Unit Create System Options: Specific Business Unit
User Options for Expense Business Unit CoD BU
Report Enable Payment Method Yes

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Allow Reimbursement Currency Selection No
Enable Attachments Both Header and Footer
Allow Overriding Approver No
Enable Prepaid Cash Expense Yes
Enable Travel No
Corporate Options for Display Bar Code Yes
Expense Report Require Project Fields for Project Users No
Enable Descriptive Flexfields Yes
Printable Expense Report Format Use Setup from all business unit
Enable Terms and Agreements Use Setup from all business unit Enter URL:
Enable Corporate Card Transaction Yes

Age Limit 60 days
Expense Report Number Prefix Define value specific to business unit - ER
Processing Options for Enable Payment Notification to Employee Employee is paid

Expense Report Enable Automatic Travel Expense Report Creation No
Expense Report Audit Approval After Manager Approval
Processing Days Allowed After Use setup from All Business Units
Termination Define value specific to business unit
Employee Liability Account Use setup from Oracle Fusion Payables
Define value specific to business unit
Prepaid Expense Reversal Account Use employee's default expense account
Define value specific to business unit
Next Steps: Complete the Specific Business Unit setups.

Click the Save button.
2.1.11 Exp: Manage Expense Approval Rules

> Define Expense Policies and Rules > Manage Expense Approval Rules > Go to Task

Description: Define expense report approval rules based on the deploying company's approval policies.

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Note: The following configuration is addressed in the EDM.330 - CoD Cloud Expenses Approval Routing Rules
Design Document included here with the initial list of Travel Coordinators and Approvers, P-Card approvers and
Non Travel approvers,
Expense
DepartmentTravelCoordinators and Approvers - 030116 with User IDs.xls
This document has been updated to include P-Card and Non Travel Template approval processes.
2.1.12 Exp: Manage Expense Report Audit Selection Rules

> Define Expense Policies and Rules > Manage Expense Report Audit Selection Rules > Go to Task

Description: Define expense report audit selection rules and automatic auditor assignment rules.
Create Expense Report Audit Selection Rule
New Rule – To be implemented for PCARD Audit at 25%

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Next Steps: Enter the fields listed in the table below.
Expense Report Audit Selection Rule data fields to enter

Name CoD Expense Report Audit Selection Rule
Description CoD Expense Report Audit Selection Rule
Expense Report Audit Selection C Audit a percentage of all expense reports Will be Changed to 25% (to audit PCARD
Rules i expense reports)
Audit Percentage
Ignore Expense Reports That Contain Credit Uncheck
lines only
Expense items that do not require receipts Uncheck
Additional Selection Rules U Audit expense reports greater than a specified Check
A amount
Currency USD-US Dollar Amount 1.00
Audit expense reports with required receipts Uncheck
Audit expense reports with missing imaged Uncheck

receipts
Audit expense reports with policy violations Uncheck

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Audit expense reports of individuals on the Uncheck
audit list
Audit expense reports with expenses older Uncheck
than a specified number of days
Audit expense reports of individuals with a On leave of absence – Uncheck
specific status Both – Uncheck
Terminated – Uncheck
Confirmation Page Audit Type Automatic Approval AA
Original Receipts Audit OR
Imaged Receipts Audit IR
No Receipts Required Audit NR
Business Unit Assignment Assign Business unit to this rule on the Manage Expense Report Audit and Receipt Rule
Assignments page

Click the OK button.
2.1.13 Exp: Manage Expense Audit List Rules

> Define Expense Policies and Rules > Manage Expense Audit List Rules > Go to Task

Description: Define rules for including employees in expense audit list.

--- At this time, CoD will not utilize the “Expense Audit List Rules”. ---
2.1.14 Exp: Manage Expense Report Audit Rules by Expense Template and
Type
> Define Expense Policies and Rules > Manage Expense Report Audit Rules by Expense Templates and Type > Go
to Task


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Description: Define expense report audit rules based on expense templates and expense types.
Will be included when PCARD 25% Audit is put in place. This allows Travel and Non Travel to stay at 100% audit.
2.1.15 Exp: Manage Expense Report Receipt and Notification Rules

> Define Expense Policies and Rules > Manage Expense Report Receipt and Notification Rules > Go to Task


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Description: Define receipt requirement rules and rules for notifying employees when receipt requirements are
not met.
View Expense Report Receipt and Notification Rule
Expense Report Receipt and Notification Rule data fields to enter

Name CoD Expense Report Receipt and Notification Rule
Description CoD Expense Report Receipt and Notification Rule
Types or Receipt Required C Original
i Imaged Check
Both
None
Stage When Imaged Receipts U Before approval by Expense Auditor
Must Be Attached to Expense A
Report Prevent submission if receipts are not
attached
Require reason if receipts are not Check
attached before submission

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Before approval by manager
Days to Wait for Imaged Receipts Until
Expense Report is Returned to Preparer
1
Receipt Tracking Enable overdue process Check

Notify Individuals When Receipts are YES
Overdue
Notify Individual When Receipts are Never
Received
Send missing receipt declaration Yes
notification
Expense Report Payment Holds Enable holds process
Apply Hold Rule When receipts are overdue
Until receipts are received
Apply Hold Rule To Report of both individuals and corporate card
issuers
Report of individuals only
Apply hold rules to expense reports where
every expense line contains project
related information
Business Unit Assignment Assign Business unit to this rule on the Manage Expense Report Audit and Receipt Rule
Assignments page

Click the OK button.
2.1.16 Exp: Manage Expense Report Auditing Lookup Types

> Define Expense Policies and Rules > Manage Expense Report Auditing Lookup Types > Go to Task

Description: Create and maintain new lookup codes for seeded lookup types, such as audit reasons, audit issues,
and audit action reasons.
--- At this time, only seeded values for “Expense Report Auditing Lookup Types” will be used by CoD. ---
Manage Expense Report Auditing Lookup Types

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Completion Steps: Click the Cancel button.
2.1.17 Exp: Manage Expense Report Audit and Receipt Rule Assignment
> Define Expense Policies and Rules > Manage Expense Report Audit and Receipt Rule Assignment > Go to Task

Description: Activates audit rules, receipt rules, notification rules, and expense template and type rules by
assigning them to business units.
Prerequisites: Completed setups for: Audit Rules, Receipt Rules, Notification Rules and Expense Template and
Type Rules
Expense Report Audit and Receipt Rule Assignments: CoD BU

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Replaced by (If PCARD – 25% Audit is implemented

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Next Steps: Click the Add record icon.
Enter the data listed in the table below.
Expense Report Audit and Receipt Rule Assignments data fields to enter
Expense Report Audit Selection Rule Add - CoD Expense Report Audit Rule
Effective Start Date : 02/23/16 (changed for production)
Effective End Date:
Receipt and Notification Rule Add - CoD Expense Report Receipt and Notification Rule
Effective Start Date : 02/23/16 (changed for production)
Effective End Date:
2.1.18 Exp: Manage Expense Audit List Membership

> Define Expense Policies and Rules > Manage Expense Audit List Membership > Go to Task

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Description: To maintain expense report audit list membership, add employees to the list and specify the reason
for inclusion, remove employees from the list, and extend their duration of the audit period. Employees included
on the list will be automatically included in the audit process.
--- At this time, CoD utilizes the seeded “Expense Audit List Membership”. ---
2.1.19 Exp: Manage Cash Advance Policies

> Define Expense Policies and Rules > Manage Cash Advance Policies > Go to Task

Description: Define cash advance policies for requesting and applying cash advances for ‘all business units’ and
specific business units.
Manage Cash Advance Policies
Cash Advance Policies data fields to enter

All Business Unit Allow Requesting Advances No
Methods of Applying Advances Automatically Apply

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Allow Advances Balances to be Carried Yes
Forward
Number of Unapplied Advances 1
Maximum Amount Allowed per Cash $1,500
Advance
Specific Business Unit C *Business Unit CoD BU
O Allow Requesting Advances Yes
Methods of Applying Advances Automatically Apply
Allow Advances Balances to be Carried Yes
Forward
Number of Unapplied Advances 1
Maximum Amount Allowed per Cash Define value specific to business unit - 1500
Advance
Cash Advance Clearing Account 1000-00000-000000-628101-000000-00000-
0000-000000
Next Steps: Populate the applicable fields for All Business Units based on the table above.
Populate the applicable fields for CoD BU based on the table above.
Click the Save and Close button for CoD BU.

Completion Steps: Click the Save and Close button for All Business Units.
2.2 Exp: Define Credit Card Data

Description: Set up steps to define corporate card issuers, programs, and cards policies. Set up to manage
corporate card transactions so that transactions can be added to the correct user expense items and processed
onto expense reports.
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2.2.1 Exp: Manage Employee Matching Rules
> Define Credit Card Data > Manage Employee Matching Rules > Go to Task

Description: Add a new matching rule as a lookup if automatic card creation is enabled. This enables the
application to uniquely match a new card to an employee in the application.
--- At this time, only seeded values for “Employee Matching Rules” will be used by CoD. ---
Manage Employee Matching Rules
2.2.2 Exp: Extend Employee Matching Rules

Path: Setup and Maintenance > Manage Im plementation Projects > Financials > Define Expenses
Configuration > Define Credit Card Data > Extend Employee Matching Rules > Go to Task

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Description: Optionally define a custom-matching rule for automatic card creation by extending the lookup
EXM_EMP_MATCHING_RULE to include the new matching rule and the associated PL/SQL package.
Prerequisites: You must perform an external, or manual procedure outside the Setup and Maintenance Work
Area to complete this task.
Additional Steps: None
--- At this time, CoD will not utilize the “Extend Employee Matching Rules”. ---
2.2.3 Exp: Manage Corporate Card Expense Types

> Define Credit Card Data > Manage Corporate Card Expense Types > Go to Task

Description: Expense types used for corporate card transactions processing.

--- At this time, only seeded values for “Corporate Card Expense Type” will be used by CoD. ---
Manage Corporate Card Expense Types

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2.2.4 Exp: Manage Merchant Category Codes
> Define Credit Card Data > Manage Corporate Card Expense Types > Go to Task

Description: Codes assigned by MasterCard or Visa to classify businesses by type of goods or services they
provide.
--- At this time, only seeded values for “Merchant Category Codes” will be used by CoD. ---
Manage Merchant Category Codes
2.2.5 Exp: Manage Standard Industrial Classification Codes

> Define Credit Card Data > Manage Standard Industrial Classification Codes > Go to Task

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Description: Standard Industrial Classification codes used for credit card transactions.
--- At this time, only seeded values for “Standard Industrial Classification Codes” will be used by CoD. ---
Manage Standard Industrial Classification Codes
2.2.6 Exp: Manage Corporate Card Issuer Product Codes

> Define Credit Card Data > Manage Corporate Card Issuer Product Codes > Go to Task

Description: Define product codes from the transaction file as lookups for use in the corporate card expense
type mapping rule for detail transactions. A standard lookup type, EXM_MC_PRODUCT_CODE, is provided with
lookup codes for MasterCard. Add card issuer product codes as lookup codes to the existing lookup type or add a
new lookup type and add new card issuer product codes.

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--- At this time, only seeded values for “Corporate Card Issuer Product Codes” will be used by CoD.---
Manage Corporate Card Issuer Product Codes
2.2.7 Exp: Manage MIS Industry Codes

> Define Credit Card Data > Manage Corporate Card Issuer Product Codes > Go to Task

Description: Define MIS industry codes from the transaction file as lookups for use in the corporate card expense
type mapping rule. A standard lookup type is provided with no lookup codes. Add MIS industry codes as lookup
codes to the existing lookup type or add a new lookup type and add MIS industry codes.
--- At this time, only seeded values for “MIS Industry Codes” will be used by CoD. ---
Manage MIS Industry Codes

Page 48 of 70
Completion Step: Click the Cancel button.
2.2.8 Exp: Manage Corporate Card Expense Type Mapping Rules

> Define Credit Card Data > Manage Corporate Card Expense Type Mapping Rules > Go to Task
Process: Application Configuration Business Area: Expenses Date: 10-Jul-2015

Description: Define a corporate card expense type mapping rule by associating the corporate card provider's
transaction codes with corporate card expense types. The mapping rule enables the user to default a card
expense type for the transaction during the corporate card transaction file upload and validation process, which
results in automatically populating an expense type for the transaction in the expense report.
Create Corporate Card Expense Type Mapping Rule

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Next Steps: Enter the data from the table listed below.
Corporate Card Expense Type Mapping Rules data fields to enter

*Name CoD Corp Card Exp Type Map Rule
Description CoD Corporate Card Expense Type Mapping Rule
*Source Lookup Type Merchant Category Code
Completion Step: Click the Save and Close button.

2.2.9 Exp: Manage Corporate Card Issuers*

> Define Credit Card Data > Manage Corporate Card issuers > Go to Task

Description: Define corporate card issuers, which are the names of the banks that issue corporate credit cards.

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Corporate Card Issuer: Comerica Detroit
Next Steps: Enter the data from the tables listed below.
Corporate Card Issuer data fields to enter

*Name Comerica Bank
D-U-N-S number
Next Steps: Click the Save and Continue button.
Corporate Card Issuer: Address data fields to enter

Create Address *Address Line 1 411 W Lafayette Blvd
Address Line 2
*From Date To Date
*Site Name COMERICA TOWER
*City Detroit
*State MI
*Postal Code 48226
Address Purposes *Purposes - Pay To
From Date – 1/1/15
To Date -


Page 51 of 70
2.2.10 Exp: Manage Corporate Card Programs*
> Define Credit Card Data > Manage Corporate Card Programs > Go to Task

Description: Define the details of the relationship between the deploying company and the card provider.
Details include reporting and billing hierarchies that the deploying company has set up with the card provider, as
well as validations needed for transaction file upload into the application from the card provider.
Prerequisites: Create Corporate Card Issuer
MasterCard
Create Corporate Card Program
Corporate Card Program data fields to enter

*Name MasterCard Travel Program
Description MasterCard Travel Program
Card Type Travel
Card Brand MasterCard
Inactive Date
Upload Rules File Format MasterCard CDF3
Transaction Detail Wait Days
Employee Matching Rules for new cards Employee number
Card Expense Type *Transaction Summary Mapping Rule MasterCard Mapping Rule
Mapping *Transaction Summary Source Column Merchant Category Code

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Transaction Details Mapping Rule Master Card Mapping Rule
Transaction Details Source Column Product Code
Create Transfer *Download Profile Name Mastercard Download
Parameters *Account Name oracle_fin_cloud_dev
*Account Password Provided in separate document
*File Name Prefix updated to Travel.xlm
*Server https://cityftpfs4.detroitmi.gov/devoutbox

Continue with data entry to create the Company Account.
Create Company Account
Next Steps: Enter the data listed in the table below to create the Company Account.
Corporate Card Program data fields to enter (cont.)

Create Company Accounts *Company Account Name City of Detroit
*Company Account Number 0000211
*Card Issuer Number 2999
*Processor Assigned Number 5902
*Card Issuer Comerica Bank
*Card Issuer Site Comerica Detroit
Inactive Date
Corporate Card Administrator Dennis Gates
*Payables Business Unit CoD BU
*Payment Currency USD-US Dollar
*Payment Terms End of Month
*Payment Option Company
*Expense Clearing Account 1000-00000-000000-211150-000000-00000-
0000-000000
Overlay Balancing Segment √ - Check

Procurement Card

Page 53 of 70
Create Corporate Card Program
Corporate Card Program data fields to enter

*Name Procurement Card Program
Description Procurement Card Program
Card Type Travel
Card Brand MasterCard
Inactive Date
Upload Rules File Format MasterCard CDF3
Transaction Detail Wait Days
Employee Matching Rules for new cards Employee number
Card Expense Type *Transaction Summary Mapping Rule MasterCard Mapping Rule
Mapping *Transaction Summary Source Column Merchant Category Code
Transaction Details Mapping Rule Master Card Mapping Rule
Transaction Details Source Column Product Code
Create Transfer *Download Profile Name CC Upload Program
Parameters *Account Name oracle_fin_cloud_dev
*Account Password Provided in a separate document
*File Name Prefix Det-MC_20150327_024036_000137 – Changed to
PCARD.xml
*Server https://cityftpfs4.detroitmi.gov/devoutbox

Continue with data entry to create the Company Account.
Create Company Account

Page 54 of 70
Next Steps: Enter the data listed in the table below to create the Company Account.
Corporate Card Program data fields to enter (cont.)

Create Company Accounts *Company Account Name City of Detroit PCARD
*Company Account Number 0000211
*Card Issuer Number 2999
*Processor Assigned Number 5902
*Card Issuer Comerica Bank
*Card Issuer Site Comerica Tower
Inactive Date
Corporate Card Administrator Andre Redmond
*Payables Business Unit CoD BU
*Payment Currency USD-US Dollar
*Payment Terms Net 30
*Payment Option Company
*Expense Clearing Account 1000-00000-000000-211400-000000-00000-
0000-000000
Overlay Balancing Segment √ - Check

2.2.11 Exp: Manage Corporate Cards

> Define Credit Card Data > Manage Corporate Cards > Go to Task

Description: Define a corporate card that is assigned to an employee. Specify the card number and other details
that will appear on the physical corporate card. Using the new card option, corporate card holders will be
created when the first transaction is processed.
Prerequisites: Create Corporate Card Program

Page 55 of 70
NOTE: Corporate Credit Card will be added as initial transactions are received (Oracle recommendation)
--- At this time, CoD will not utilize the “Create Corporate Card”. ---
Create Corporate Card
Next Steps: Select Corporate Card Program from the drop down list.
Enter the data listed in the table below.
Corporate Card data fields to enter

Credit Card Program MasterCard Program
Company Account Name City of Detroit
Account Type Employee Card
Corporate Card Number <enter employee credit card number>
Employee Name <employee name>
Employee Number <employee number>
Name on Card <employee name>
Expiration Date <card expiration date>
Inactive Date
Maximum Amount per Transaction
Maximum Amount per Billing Period
2.2.12 Exp: Manage Corporate Card Usage Policies


Page 56 of 70
> Define Credit Card Data > Manage Corporate Card Usage Policies > Go to Task

Description: You can define the maximum cash amount allowed for these expense types, per business unit.
Employees should use corporate cards for individual expense items that exceed the limit.
Prerequisites: Create Corporate Card Program
--- At this time, CoD will not utilize the “Corporate Card Usage Policies”. ---
2.3 Exp: Define Travel – CoD will not use

Description: Integration with a travel partner through the Sabre ‘GetThere’ interface. The travel partner
integration allow the user to log into booking sites search and select and book travel itineraries, hotel and rental
cars. The itineraries are transferred to the Travel application and associated with expense reports and credit
card expense transactions.
2.3.1 Exp: Manage Travel Partner Integration – N/A


Description: To receive itinerary data from your travel partner, you must enable travel integration. To do this,
select Yes for the Enable Travel option on the Manage Expenses System Options page. You can set this option for
all business units or for specific business units that are enabling travel integration.
Prerequisites: Manage Expenses System Options
Manage Travel Partner Integration
-Travel integration is not going to be set up per directive from Finance Department-

Page 57 of 70
Travel Partner Integration data fields to enter

Connection User Name <provided by travel partner>
Connection Password <provided by travel partner>
Super Site Name <provided by travel partner>
<Need to add Booking Sites, if travel is set up>
2.4 Exp: Define Image Processing – CoD will not use

Description: After release 8, Define Image Processing became an external process. This process will not be
included in this document as it is not used for Expenses.

Page 58 of 70
3. Cloud Application Processes
Description: These processes need to be run to get Expenses working.
3.1 Exp: Processes for Credit Card Management/ Support

Description: The Credit Card Management/ Support processes are used to download and process credit card
transactions, to pay the card issuer and to manage inactive transactions and employees.
3.1.1 Exp: Upload Corporate Card Transactions

Path: Scheduled Processes > Schedule New Process

Description: Uploads and validates the corporate card transactions from the card issuer.
Upload Corporate Card Transactions: Will be run as a scheduled process for each program each day

Page 59 of 70
Upload Corporate Card Transactions data fields to enter

Request Name Upload Corporate Card Transactions
Parameters Process Type – Upload and validate or Validate only
Card Brand – MasterCard
Corporate Card Program – MasterCard Program
Company Account Name – City of Detroit
Account Type – Employee Card
File Name – blank
Download Profile Name – Master Card Upload Program
At these Times As Soon As Possible
Save all Output Files
Notify Check to Notify user via email
Print To Noprint
Completion Steps: Click the Submit button.

This Process should complete with a Succeeded Status.
3.1.2 Exp: Create Corporate Card Issuer Payment Requests


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Description: Creates invoices for subsequent payment to corporate card issuers.

Create Corporate Card Issuer Payment Requests: will be run as a scheduled process each day
Create Corporate Card Issuer Payment Requests data fields to enter

Request Name Create Corporate Card Issuer Payment Request
Parameters Corporate Card Program – MasterCard Program
Billing Start Date – first date of billing cycle
Billing End Date – last date of billing cycle
Commit Cycle – blank
Print To Noprint


Page 61 of 70
3.1.3 Exp: Manage Historical Corporate Card Transactions

Description: Activates historical transactions or inactivates unreported corporate card transactions. To be used
to clear test transactions. Not recommended to be used during production.
Manage Historical Corporate Card Transactions: will be run as a scheduled process each day
Manage Historical Corporate Card Transactions data fields to enter

Page 62 of 70
Request Name Manage Historical Corporate Card Transactions
Parameters Action – Activate Transactions or Inactivate Transactions
Corporate Card Program – MasterCard Program
Corporate Card Number - <if processing a single cardholder>
Payables Business Unit – CoD BU
Employee - <if processing a single employee>
Posted Start Date – first date to include in processing
Posted End Date – last date to include in processing
Transaction Reference Number - <if processing a single transaction>
Print To Noprint

3.1.4 Exp: Process Inactive Employee’s Corporate Card

Transactions

Description: Initiates the corporate card transaction process for inactive employees.
Process Inactive Employee’s Corporate Card Transactions: will be run as a scheduled process each day

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Process Inactive Employee’s Corporate Card Transactions data field to enter

Request Name Process Inactive Employee’s Corporate Card Transactions
Parameters Business Unit – All authorized business Units
Number of Days – 1 – 5
Print To Noprint

3.2 Exp: Processes for Travel Partner Management/ Support

Description: What are the Travel Partner Management/ Support processes will not be used for CoD.
3.2.1 Exp: Scheduled Processes


Description: All of the processes shown in section 3.1.1 will be run as scheduled processes
Prerequisites: none
Process Parameters Schedule
Page 64 of 70
Process Expense Reimbursements and Cash Expense Reports & Cash Each process -Every 4
Advances Advances hours
Process Overdue and Missing Receipts None Daily
Process Inactive Employee’s Corporate Card
Transactions None Daily
Create Corporate Card Issuer Payment Requests None On Request
Additional Steps: See section 3.1.x above

Process Details
See 3.1.1 – 3.1.4 above
Next Steps: N/A
Completion Steps: N/A
3.3 Exp: Processes for Expense Management/ Support

Description: Expense Management/ Support processes are used to process expense reports and cash advances
by transferring the transactions to A/P for payment processing. Another process is included to processes
overdue and missing receipts after expense report submission.
3.3.1 Exp: Process Expense Reimbursements and Cash

Advances

Description: Creates invoices for payment to employees and corporate card issuers as a result of transferring
the expense report and cash advance transactions to Accounts Payable.
Process Expense Reimbursements and Cash Advances

Page 65 of 70
Process Expense Reimbursements and Cash Advances data fields to enter

Request Name Process Expense Reimbursements and Cash Advances
Parameters Business Unit – All Authorized business Units
Type – Expense Reimbursements or Cash Advances
Commitment Cycle – blank
Debug Switch – blank
Language American English
Print To Noprint

3.3.2 Exp: Process Overdue and Missing Receipts


Description: Processes overdue and missing receipts after expense report submission.

Page 66 of 70
Process Overdue and Missing Receipts
Process Overdue and Missing Receipts data fields to enter

Request Name Process Overdue and Missing Receipts
Parameters Business Unit – CoD BU
Print To Noprint


Page 67 of 70
4. Open and Closed Issues for this Deliverable
4.1 Open Issues

1) External or manual procedures outside the Setup and Maintenance Work Area are required to complete
these tasks
a. Link Corporate Expense Policies (to be provide by SME)
b. Manage Terms and Conditions of Expense Reimbursement (closed - will not be used)
c. Configure Document Capture Parameters (closed - not included in this document)
d. Changing Travel Coordinator and Approvers (included in separate document)
4.2 Closed Issues

1) Manage Policies by Expense Category: Geography has been to be defined and uploaded - Manage
Geographies
2) AST proposed a workaround to using Travel Partner Integration (section 2.3). Decision was made to not
go forward with the integration and to select a travel partner via the bid process.
Travel Partner
Integration Strategy Sept 3 2015.docx
3) P-card processing is now in production.

Page 68 of 70

CONFIGURATION CHANGES-CoD iEXP CloudApplication Configuration - R11 - 100316

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EDM.

310 – R11 Cloud Application

Author: Dennis Gates

Date Name Title/Role Signature

Cory Teasley City of Detroit Expenses

Troy Hutcherson City of Detroit Expenses

Regina Greear City of Detroit Financial

Eric Higgs Director, City of Detroit

Date Author Version Change Reference

02/16/15 Edgar Erge 1.0 Started new document

Edgar Erge 1.1 Peer Review 1

Edgar Erge 2.0 Final approved version for client submission.

07/10/15 Dennis Gates 3.0 Updates for Sprint 3

09/29/15 Dennis Gates 3.1 Changes for SIT

10/28/15 Dennis Gates 3.1 Change in policy after SIT review

12/7/15 Dennis Gates 4.0 Changes for UAT

2/23/16 Dennis Gates 5.0 Changes for Go Live

3/28/16 Sreeni Boyapati 5.1 Adding Non Travel template

Name Title/Role Date

Cory Teasley CoD SMR 29 Sept 2016

Troy Hutcherson CoD SMR 29 Sept 2016

Regina Greear Finance Manager 29 Sept 2016

Eric Higgs Director 29 Sept 2016

City of Detroit EDM.310 – Cloud Application Configuration AST Corporation

Name Title/Role Date

All Employees Via Repository Load

City of Detroit EDM.310 – Cloud Application Configuration AST Corporation

1. CLOUD APPLICATION CONFIGURATION CONTROL SHEET........................................................................5

City of Detroit EDM.310 – Cloud Application Configuration AST Corporation

City of Detroit EDM.310 – Cloud Application Configuration AST Corporation

City of Detroit EDM.310 – Cloud Application Configuration AST Corporation

2.1 Exp: Define Expense Policies and Rules

2.1.1 Exp: Manage Conversion Rates and Policies

Process: Application Configuration Business Area: Expenses Date: 23-FEB-2016

Conversion Rates and Policies: CoD BU

City of Detroit EDM.310 – Cloud Application Configuration AST Corporation

2.1.2 Exp: Manage Tax Fields

Process: Application Configuration Business Area: Expenses Date: 23-FEB-2016

Tax Fields: CoD BU

Tax Fields: CoD BU data fields to enter

City of Detroit EDM.310 – Cloud Application Configuration AST Corporation

Completion Steps: Click the Save and Close button.

2.1.3 Exp: Manage Expense Fields by Category

Process: Application Configuration Business Area: Expenses Date: 29-Sept-2016

Next Steps: Enter the data listed in the table below.

Expense Fields by Category: Accommodations tab data fields to update

Next Steps: Click the Airfare tab.

Manage Expense Fields by Category: Airfare tab

Next Steps: Enter the data listed in the table below.

Expense Fields by Category: Airfare tab data fields to update

Next Steps: Click the Car Rental tab.

Next Steps: Enter the data listed in the table below.

Expense Fields by Category: Car Rental tab data fields to update

City of Detroit EDM.310 – Cloud Application Configuration AST Corporation

Manage Expense Fields by Category: Miscellaneous tab

Next Steps: Enter the data listed in the table below.

Expense Fields by Category: Miscellaneous tab data fields to update

Next Steps: Click the Meals tab.

Manage Expense Fields by Category: Meals tab

Next Steps: Enter the data listed in the table below.

Expense Fields by Category: Meals tab data fields to update

City of Detroit EDM.310 – Cloud Application Configuration AST Corporation