Meeting Controls & Planning Start-Up Meeting

Date Insert date here

Time Insert time here (Allow 4 Hours split into 2x 2hour
Sessions)
Venue Insert venue information here
Attendees Project/Bid Manager, Program Owners, Controls &
Planning Team members.

15min Opening Project / Bid

Manager
 Set Context and Purpose of C&P Start-Up Meeting
C&P Project
 Objectives of meeting Owner
 Introductions/role on project or within business All Attendees

20min Controls & Planning Overview C&P Project

Owner
 Overview of Controls & Planning process, including:
 Controls & Planning Business Standard
 LCPL Standard Program Hierarchy
 High Level Process overview


C&P Purpose & Objectives

10min  Presentation - Draft purpose & objectives C&P Project
Owner
20min  Group Session
All attendees
 Group review and development of draft purpose and
objectives. Working time 20 mins. Report back 5 mins per
group.
10min
 Alignment Session – Purpose & Objectives All attendees

Title: Controls & Planning Start-Up Meeting - Agenda Date Published: 20/12/2012 Page 1 of 3
ID: 152078 Version: 2
Our Way Management System - Uncontrolled Document when Printed
Leighton Contractors Pty. Limited ABN 98 000 893 667 www.leightoncontractors.com.au
 C&P Process Requirements
10min  Presentation - Draft process requirements for the following C&P Project
Owner
 LCPL Requirements
 Project Specific Requirements
 Client Requirements
25min  Group Session
All attendees
 Group review and development of draft process
requirements. Working time 20 mins. Report back 5 mins
per group
10min
 Alignment session – Process Requirements
All attendees

15min Break

C&P Roles & Responsibilities

 Presentation C&P Project
Owner
10min  Overview of scope breakdown and Project Team structure
 Draft roles and responsibilities for each level of the
program hierarchy to include
 Program development, execution and control
15min
 Group Session All attendees
 Group review and development of roles and All attendees
10min
responsibilities. Working time 10 mins. Report back 5 mins
per group
 Alignment Session – Agree Roles & Responsibilities

C&P Key Performance Measures

10min  Presentation C&P Project
Owner
 Overview of scope and critical work fronts
15min  Draft key performance measures
All attendees
 Group Session
 Group review and development of key performance
5min measures. Consideration should be given to project scope, All attendees
strategy and methodologies. Working time 10 mins. Report
back 5 mins per group
 Alignment Session – Agree measures

Title: Controls & Planning Start-Up Meeting - Agenda Date Published: 20/12/2012 Page 2 of 3
ID: 152078 Version: 2
Our Way Management System - Uncontrolled Document when Printed
Leighton Contractors Pty. Limited ABN 98 000 893 667 www.leightoncontractors.com.au
 C&P Contractual Requirements
10min  Present contractual conditions relating to time management
to include;
 Related items from the Commercial Risk Assessment /
Project Commercial Roadmap
 Related items from Contractual Clauses
5min
 Alignment Session – Confirm team alignment with Contractual
Requirements

C&P Reporting Requirements and Monthly Timetable C&P Project

Owner
10min  Present draft C&P timetable including update, review and
reporting (internal and external)

15min  Group session

 Group review and development of timetable. Working time
10 mins. Report back 5 mins per group
5min
 Alignment session – Agree timetable

10min Next Steps All

 Review key actions arising – assign owners & dates

Meeting Close

Title: Controls & Planning Start-Up Meeting - Agenda Date Published: 20/12/2012 Page 3 of 3
ID: 152078 Version: 2
Our Way Management System - Uncontrolled Document when Printed
Leighton Contractors Pty. Limited ABN 98 000 893 667 www.leightoncontractors.com.au