IPOS.

NET

Technical Proposal

Warehouse Management
System

Ver. 19.010 Pro.

Submitted by:

(Owners & Developers Of iPOS.NET)

www.ipos.net.pk
Head Office: Office No. 5, 1st Floor, B-250, Behind Al-Lateef Chemist,
Chandni Chowk, Rawalpindi. Pakistan 051-4571215, 0321-
8544077.

Lahore Office: 78-A, 3rd Floor, Hafeez Centre, Gulberg III, Lahore
0321-4466445
 Technical Proposal

Table of Contents

Project Description......................................................................................................... 3
Overview ........................................................................................................................ 3
Warehouse Management System ................................................................................... 4
Item File ..................................................................................................................... 6
Category ..................................................................................................................... 6
Sub-Category ............................................................................................................. 7
Supplier ...................................................................................................................... 8
Brands / Manufacturer ............................................................................................... 8
Stock Debit Note ........................................................................................................ 9
Stock Credit Note....................................................................................................... 9
Stock Issue Note ...................................................................................................... 10
Stock Receive Note .................................................................................................. 11
Barcode .................................................................................................................... 11
Reports ..................................................................................................................... 12
Physical Audit – Stock Taking .................................................................................... 12
Warehouse Flow .......................................................................................................... 14
Reports ......................................................................................................................... 15
Networking .................................................................................................................. 15
Expected Results .......................................................................................................... 15
Hardware ...................................................................................................................... 15
Queries ......................................................................................................................... 16
Deliverables ................................................................................................................. 16
Payment Terms ............................................................................................................ 16
Software Development................................................................................................. 16
Hardware .................................................................................................................. 16
Warranty Period ........................................................................................................... 16
Quotation...................................................................................................................... 17

http://www.ipos.net.pk 2 of 17
Project Description
Title Point of Sale & Inventory Control System
Client Rawalpindi Waste Management System.

Overview
A Warehouse Management system is a system for managing the inventory of the
goods at the bulk store. Items will be received from the suppliers against purchase
orders. There will be inter departments which will send requisition to the warehouse
and items will be issued against those requisitions to the respective departments.

Since 1995 iPOS.NET has been able to assist hundreds of satisfied customers, both
domestic and international, run their businesses more efficiently and more profitably.
The software providers believe in building long term partnerships with customers to
ensure that they get exactly what they need from their inventory systems. IPOS.NET
has staff members with experience and technical expertise in installing, training and
supporting inventory systems.

http://www.ipos.net.pk 3 of 17
Warehouse Management System
Warehouse management system takes care of the complete inventory management at
warehouse. System is divided into two major parts. One part deals with the suppliers /
vendors and the other part deals with the customers. These customers can be internal

http://www.ipos.net.pk 4 of 17
or external departments or companies. First of all initial libraries of the categories,
sub-categories, suppliers and brands are defined in the system.

1. Categories
2. Suppliers
3. Sub Categories
4. Brands / Manufacturers
5. Internal Customers / Sections / Kitchens

Items will be defined and linked with their respective category, sub-category and
brand etc. Other than above mentioned particulars some more information are also
added against each item i.e. trade price, retail price and packing etc.

After defining all the items following transactions are possible in the system.

 Stock Requisition Note

 Purchase Order

 Stock Debit Note (Purchase Voucher)

 Stock Credit Note (Purchase Return Voucher)
 Transfer / Issue Voucher
 Receive Voucher
 Stock Debit Adjustment
 Stock Credit Adjustment

Items will be purchased from the suppliers along with invoices against purchase
order. These invoices will be entered in the system. Each invoice will be allocated a
new debit number. This number will be unique. The supplier invoice number will be
kept in the reference for future reference purposes. The print out of the debit note will
be stapled with the actual invoice of the supplier for verification and references. At
the time of the purchase batch number and expiry date of the item should be entered
in the system for better physical inventory management.

Items will be issued to the customers / internal departments / outlets according to their
requisition or demand. Stock Issue voucher will be entered in the system against each
requisition.

These transactions will make the inventory of the warehouse. There are few more
transactions which effect the inventory, in which adjustment entries are included.
There are possible plus and minus entries which also effect the inventory of
warehouse.

Following are the few screen shots of the warehouse system.

http://www.ipos.net.pk 5 of 17
Item File

Category

http://www.ipos.net.pk 6 of 17
Sub-Category

http://www.ipos.net.pk 7 of 17
Supplier

Brands / Manufacturer

http://www.ipos.net.pk 8 of 17
Stock Debit Note

Stock Credit Note

http://www.ipos.net.pk 9 of 17
Stock Issue Note

http://www.ipos.net.pk 10 of 17
Stock Receive Note

Barcode

http://www.ipos.net.pk 11 of 17
 1. Categories
2. Suppliers
3. Sub Categories
4. Brands / Manufacturers
5. Internal Customers / Sections / Kitchens
6. Stock Debit Note (Purchase Voucher)
7. Stock Credit Note (Purchase Return Voucher)
8. Issue Voucher
9. Receive Voucher
10. Stock Debit Adjustment
11. Stock Credit Adjustment

Reports

1. Total Purchases
2. Item Wise purchases
3. Total Issue
4. Item Wise Issue
5. Supplier Transaction Reports
6. Customer Transaction Reports
7. Present Stock Position
8. Quantitative Stock Ledger
9. Daily Inventory Stock Report
10. Fast Moving Items
11. Slow Moving Items

Physical Audit – Stock Taking

Portable Data Terminal (PDT) software has been designed to assist end users by
improving the accuracy and efficiency of stocktaking of goods. The software solution,
coupled with environment specific hardware, enables users to simply scan items, enter
quantities and import the result directly into the relevant stock feature. Multiple units
can be deployed simultaneously in your organization in order to divide and conquer
stock processes of any magnitude. iPOS.NET PDT ideal for any business that has an
emphasis on stock control

The accuracy of point-of-sale information is mission critical. If sales data is

compromised, decisions from planning to distribution are affected. Retailers need a
tool that can quickly prevent errors from disseminating across the business and ensure
all downstream systems are working off the same information.

Physical audits of inventories are one of the most important activities of retail
business. In most cases it is recommended that full and partial stocktaking of
inventories are done on periodic basis. . Following are the features of stock taking
module available in the iPOS.Net.

http://www.ipos.net.pk 12 of 17
 1. Automatic Stock Taking Through Audit Form
2. Stock Taking Through PDT Device
3. Partial & Full Stock Taking At Any Point Of Time
4. Stock Taking By Category & Supplier
5. Automatic Adjustment of Items which are Not Physically Present in
the Mart but Reflecting in the Book Quantity
6. Generation Of Difference Report For Physical & Book Quantities
7. Automatic Generation Of Adjustment Voucher For The Difference Of
Physical & Book Quantity
8. Automatic Equalization Of Book Stock According To Physical Stock
9. Printing Of Stock Taking Sequence Sheet

http://www.ipos.net.pk 13 of 17
Warehouse Flow

http://www.ipos.net.pk 14 of 17
Development Tools
 .Net
 MS SQL Server 2000 - 2008
 Crystal Reports
Note: Any combination of development tools and platforms can be picked from.
However, the above tools represent only the most suitable option considered by
the developers.

Reports
The system will generate reports on different criteria e.g. Date-wise, Item-wise,
Category-wise and by supplier etc.

Networking
Network shall be laid down if required. LAN and Wireless LAN are the two popular
methods of networking. iPOS.NET supports both LAN and Wireless LAN
technologies as well as the union of both the technologies. Keeping in view our
previous experience it is recommended that Cable LAN is much more reliable than
the wireless LAN. There is no limitation as far as iPOS.NET is concerned. It can work
in both scenarios.

Expected Results
Automated Warehouse Inventory System

Hardware
Server
Normal PC with C2D Processor With more 4 GB RAM can be used as server
for small setups (up to 2 terminals)

Dedicated server machine can be used if required:

Xeon 3GHz Quad Code -- Dual Processor
8 GB RAM
500 GB Hard Drive

Terminal PC
C2Duo 3.0 GHz or Above
4 GB Ram or Above
128 GB SSD

Receipt Pinter
58 / 80 mm Printers

Customer Display
Two liners 2 X 20

Cash Drawer

http://www.ipos.net.pk 15 of 17
 5 Panels RJ11

Barcode Scanner
Single Liner / Omni Directional / Hand Held or Fixed

Queries
N/A

Deliverables
 Application Software
 Training
 Training shall be provided for each module on Client site or Development site
according to the client’s requirement.

Payment Terms
Our standard Payment Terms are given below:

Software Development
50% on award of project (In advance)
50% on installation

Hardware
100% payment Advance
In case of import we request 100 % advance.
Payment Schedule can be modified to suit customer requirements.

Warranty Period
1 Year from final delivery without charge

Following Conditions Do Not Come Under Warranty

1. Virus Attack
2. Power Fluctuations
3. Hardware Failure
4. Data / File deletion

http://www.ipos.net.pk 16 of 17
 Mr. Bilal,
Taxila
Date: November 10, 2019

Quotation
SN Item Description Model / Price Qty Total
Technology
1 Warehouse Inventory Management 45,000 1 45,000
System

2 General Ledger System 25,000 25,000

70,000

Note:
1. One year after sales service is inclusive in the price
2. Prices are exclusive of all taxes

Regards,

Haseeb Ashraf

http://www.ipos.net.pk 17 of 17