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BR100 Accounts Payable
BR100 Accounts Payable
Author: <Author>
Creation Date: XX-XXX-XXXX
Last Updated: XX-XXX-XXXX
Document Ref: <Document Reference Number>
Version: DRAFT 1A
Approvals:
<Approver 1>
<Approver 2>
BR.100 Accounts Payable Application Setup Doc Ref: <Document Reference Number>
Document Control
Change Record
5
Reviewers
Name Position
Distribution
2 Project Manager
Note To Holders:
Contents
Document Control..................................................................................................................iii
Application Setup Control Sheet - Payables........................................................................1
AP: Define Invoice Tolerances..............................................................................................2
AP: Define Payment Interest Rates.......................................................................................3
AP: Define Expense Report Templates................................................................................4
AP: Define Financial Options................................................................................................6
AP: Define Accounts Payable Options.................................................................................9
AP: Define Aging Periods....................................................................................................16
AP: Define Special Calendars..............................................................................................17
AP: Define Profile Options..................................................................................................18
Open and Closed Issues for this Deliverable.....................................................................19
Open Issues......................................................................................................................19
Closed Issues....................................................................................................................19
Payables>Setup>Invoice>Tolerances
Description: Use this form to define the matching and tax tolerances you want to allow for variances between invoice, purchase order, receipt, and tax
information.
<PO Matching>
Tolerence-Received Goods
Name
Goods
Type
Use this region to enter percentage-based tolerances for your matching approvals.
2% Price Yes
Price (%)
Payables>Setup>Payment>Interest Rates
Description: Use this form to define the interest rates Oracle Payables uses to calculate and pay interest on overdue invoices.
1% XX-XXX-XXXX XX-XXX-XXXX
Description: Use this form to define an expense report template for entering Expense Reports.
XXXX
Operating Unit
Consultants Expenditure
Template Name
Inactive Date
Hotel Stay Accomodations XXXX XXXXXX Consultancy Cost (Blank) (Blank) (Blank)
Continued..
Consultancy Charges
GL Account Description
Prompt Justification Require Receipt Cash Require Receipt Number of Duplicated Viewable from Calculate Apply Receipt Credir Card
Required For Above Allowed All Templates Amount Rules to Require
Negative receipt Above
Expense Line
Payables>Setup>Options>Financials
Description: Use this form to define the options and defaults you use throughout Oracle Applications. You can define defaults in this form to simplify vendor
entry, invoice entry, and automatic payments.
<Financial Options>
Accounting
1
Future Period
XX,XXX,XXX.XXXX
GL Accounts: Liability
XX,XXX,XXX.XXXX
GL Accounts: Prepayment
(Blank)
GL Accounts: Bills Payable
XX,XXX,XXX.XXXX
GL Accounts: Discount Taken
XX,XXX,XXX.XXXX
GL Accounts: PO Rate Variance
Gain
XX,XXX,XXX.XXXX
GL Accounts: PO Rate Variance
Loss
(Blank)
GL Accounts: Expenses Clearing
(Blank)
GL Accounts: Miscellaneous
(Blank)
GL Accounts: Retainage
Supplier - Purchasing
Use this region to enter defaults that Oracle Purchasing assigns to the purchasing documents you enter.
Unchecked
RFQ Only Site (Checkmark)
XXX Site
Ship To Location
XXX Site
Bill To Location
XXX Org
Inventory Organization
(Blank)
Ship Via
(Blank)
FOB
(Blank)
Freight Terms
Encumbrance
Check
Use Requisition Encumbrance
Check
Reserve at Completion
Check
Use PO Encumbrance
Tax
Use this region to enter Value-Added-Tax (VAT) information for Oracle Applications. If your organization is not subject to registration to pay value-added-taxes,
you do not need to enter information in this region.
VAT
(Blank)
Member State
(Blank)
VAT Registration Number
Human Resources
Use this region to enter the options and defaults, such as numbering method, for entering employee information in Oracle Payables.
XXX Company
Business Group
Office
Expense Check Address (Picklist)
Yes
Use Approval Hierarchies
Employee Number
Automatic
M
eth
od
Description: Use this form to set control options and defaults used throughout Oracle Payables.
<Payables Options>
Accounting
Use this region to define the default audit information options for your invoice and payment transactions.
Payment Accounting
Check
When Payment is Issued
Check
When Payment Clears
Check
When Payment is Issued
Check
When Payment Clears
Balancing
Account
Discount Method
Prorate Expense
Prorate Tax
Interest
Prepayment Account
Currency
Use this region to enable multiple currencies in Oracle Payables and define Currency defaults for your foreign currency invoices and payments.
Check
Use Multiple Currencies
Uncheck
Require Exchange Rate Entry
Check
Calculate User Exchange Rate
Uncheck
Use Invoice Exchange Rate on
Prepaid Expense for Tax
Standard
Exchange Rate Type
GL Accounts
XX,XXX,XXX.XXXX
Realized Gain
XX,XXX,XXX.XXXX
Realized Loss
XX,XXX,XXX.XXXX
Rounding
Invoice
Main
Check
Confirm Date as Invoice Number
Use Batch Controls
Check
Allow Online Validation
Uncheck
Allow Document Category Override
Check
Allow Adjustments to Paid Invoices
Uncheck
Recalculate Scheduled payments
Check
Allow Remit-To Account Override
GL Date Basis
Freight
(Blank)
Freight Account
Prepayment
Payment Terms
S(Blank)
(Blank)
Settlement Days
(Blank)
Tax Difference Account
Approval
Check
Use Invoice Approval Workflow
Check
Allow Force Approval
Check
Require Validation Before
ApprovalGL Date Basis
Uncheck
Require Accounting Before
ApprovalGL Date Basis
Matching
Uncheck
Allow Final Matching
Check
Allow Distribution Level Matching
Uncheck
Allow Matching Account Override
Check
Transfer PO Descriptive Flexfield
Information
Tolerances
Interest
Uncheck
Allow Interest Invoices
Expense
Liability
Expense Report
Use this region to enable and enter defaults for Expense Reports you create in Oracle Payables.
(Blank)
Default Template
(Blank)
Apply Advances
(Blank)
Payment Terms
(Blank)
Pay Group
(Blank)
Payment Priority
(Blank)
Hold Unmatched Expense Reports
Payment
Use this region to enter defaults, such as bank account and payment cycle, for the Payments you create in Oracle Payables.
Discount
Uncheck
Exclude Tax from Discount
Calculation
Single Payment
Uncheck
Allow Pre-Date
Check
Allow Void and Reissue
Check
Allow Address Change
Bank Charges
Uncheck
Enable Bank Charges Deduction from
Payment (Checkmark)
Uncheck
Deduct Bank Charge from Payment
Uncheck
Allow Remit-To Supplier Override
Uncheck
Allow Document Category Override
Tax Group
Uncheck
At Invoice validation Time
Uncheck
At Payment Time
Uncheck
At Invoice Validation amd payment
Time
Uncheck
At Invoice Validation Time
Uncheck
At Payment Time
Uncheck
At Withholding Application
Select
Invoice Date
Uncheck
GL Date
Uncheck
Include Income Tax Type on
Withholding Distributions
Supplier
(Blank)
Invoice Currency
(Blank)
PayGroup
(Blank)
Terms Date Basis
(Blank)
Pay Date Basis
(Blank)
Payment Terms
Reports
Report Sorting
(Blank)
Sort by Alternate Field
Payables>Setup>Calendar>Aging Periods
Description: Use this form to define the aging periods you want to use for your Invoice Aging Report.
<Aging Periods>
Monthly Aging
Name
Monthly Aging
Description
Check
Active
1 1 30 1st Bucket
2 31 60 2nd Bucket
3 61 90 3rd Bucket
Description: Use this form to describe periods which Oracle Payables uses for special functions, such as Key Indicator reporting or recurring payment period
definitions.
<Special Calendar>
Special Calendar
Calendar Name
12
Periods Per Year
Description
Period Year Sequence Start Date End Date System Name Report Run
<Profile>
Open Issues
Closed Issues