Records Assistant

Summary
The records assistant is required to work closely with all lawyers and non-lawyer members of
the Legal Department to ensure that the department’s existing information system provide
them with the data they need to perform their duties.

Responsibilities
 Plan, coordinate, and oversee the records management program for the Legal
Department
 Develop and implement procedures, guidelines, and controls for storage, retrieval,
tracking, and filing of active and inactive records
 Ensure that records are maintained and destroyed according to the company’s and the
department’s records retention schedule policies
 Work closely with IT to retain, produce, and dispose of electronic records
 Analyze the department’s information needs and develop procedures to ensure these
requirements are met
 Oversee any transition from paper to electronic records management systems
 Perform other duties as assigned

Qualifications
 Either a college graduate of a relevant degree program, or a college undergraduate (at
least 2 years) but with extensive experience on records, clerical and administrative work
 Knowledgeable on records management software and electronic storage systems
 Meticulous attention to detail
 Integrity and strong work ethic