Bookkeeping cycle

on. won. won.

4'2\ \...abof /'t.'IC .

"'(our\own
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---~===:;:--------:===
payroll

Memo,- -- - - -
0061&9 \\
Reading
f) Read the entry on a bookkeeper's biog.
Then, choose the correct answers.
1 What is the passage mainly about?
A end-of-period procedures
. ic boo1<1<eeping cycle. B minimizing financial effects
Let's review the bas ot organization you
No matter what typ~ C steps in the bookkeeping cycle
. there are six steps. D how to gather source documents
wmI< rn, ~
t Gather sourc.e documen
2 According to the passage, which is NOT a
tor all transactions.
source document?
These include:
A credit card statement
Purchase invoices
B purchase invoice
: Payroll Master fi\es
C accounting software
•Time cards
. d statements D payroll master files
• Credit car . . I ettect ot every
2. Analyze .the t1na~c1~transactions include: 3 What is true according to the passage?
transaction. Typ1ca A Every organization follows a different
•Payroll bookkeeping cycle.
•Sales B Financial effects are recorded in two
• Purchases . different places.
3 Record financial ettects in . the C Adjusted trial balances carry over to the
. . I Then post them rn next fiscal year.
a 1ourna .
. software.
account in9 . rocedures: D Accounting software creates most source
4. Perform end-of-period p documents.
Count inventory .
: Chee\< tor errors in classification Vocabulary
•
Ad'1ust tor errors
d' sted tria\ ba\ance.
€) Match the words (1-6) with the definitions
5. Prepare an a 1u t the end ot every (A-F).
6. Close the bool<s a 1 _ source documents
fisca\ ye:a~r·---~~:---~ll'i 2 _ transaction
3 _ credit card slip
4 _ purchase invoice
5 _ payroll master file
6 _ accounting software

A a purchase, sale, or payment

Get Ready!
B a receipt for a credit card purchase
0 Before you read the passage, talk about C a file containing employee's salary information
these questions.
D a document requesting payment for a purchase
1 What are the basic tasks in bookkeeping? E a computer program that organizes financial data
2 What are some of the documents that they use? F documents from various financial transactions
12
0 Fill in the blanks with the correct words and phrases Speaking
from the word bank.
«!) With a partner, act out the

~time card
BANK

adjusted trial balance fiscal year

roles below based on Task 7.
Then switch roles.

payroll end-of-period procedures USE LANGUAGE SUCH AS:

Do you have a moment?
1 Jack made a few errors while preparing the _ _ __ How do I ...?
2 In Canada, the goes from April to March. The ... give them to you at the end
3 Perform _ _ _ _ before opening books for the new of ...
period.
4 _ _ _ _ is one of the most predictable business
expenses. Student A: You are a new
5 Tim didn't clock in, so his _ _ _ _ is short eight hours. accountant. Talk to Student B
about:
0 g Listen and read the bookkeeper's biog again. At • gathering documents
which step are classification mistakes corrected? • recording data

Listening Student B: You are a senior

accountant. Answer Student A's
0 g Listen to a conversation between a junior questions.
accountant and a senior accountant. Mark the
following statements as true (T) or false (F).
1 _ The man maintains the accounting software. Writing
2 _ The woman will not collect the source documents.
0 Use the conversation from
3 _ The department managers supply source documents Task 8 to fill out the
weekly. accountant's notes.

0 g Listen again and complete the conversation. Duties/Frequency

Accountant 1: Do you have a 1 Mr. Smith? Department managers
Accountant 2: Certainly, Nancy. What can I help you with?
Accountant 1: One question - how do I collect the 2 _ __
_ _ _?
Accountant 2: Actually, you don't collect them.
Accountants:
Accountant 1: Really? How do I 3 ?
Accountant 2: The 4 managers give them to you at the
end of every month.
Accountant 1: Ah, I see. And then I just 5 the data in the
accounting software?
Accountant 2: That's right. 6 the data from the source
documents in the accounting software.