Details of Assessment

Term and Year Term 2 2020 Time allowed 7 Weeks

Assessment No 1 Assessment Weighting 100%
Written Responses, Case Studies and Portfolio of Evidence
Assessment Type
Week 6 Room G112
Due Date
Details of Subject

Qualification BSB51415 Diploma of Project Management

Project Time Management
Subject Name
Details of Unit(s) of competency

Unit Code (s) and

BSBPMG512 Manage Project Time
Names

Details of Student

Student Name
Student ID
College

Student Declaration: I declare that the work submitted is my

own and has not been copied or plagiarised from any person Student’s
or source. I acknowledge that I understand the requirements Signature: ____________________
to complete the assessment tasks. I am also aware of my
right to appeal. The feedback session schedule and Date: _____/_____/_________
reassessment procedure were explained to me.

Details of Assessor
Assessor’s Name

Assessment Outcome
Assessment
Competent Not Yet Competent Marks /100
Result
Feedback to Student
Progressive feedback to students, identifying gaps in competency and comments on positive
improvements:

___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________
__________________________________________________________________________________

Assessor Declaration: I declare that I have conducted

a fair, valid, reliable and flexible assessment with this
student. Assessor’s
Signature: ___________________
Student attended the feedback session.
Date: _____/_____/________
Student did not attend the feedback session.
Purpose of the Assessment

The purpose of this assessment is to assess the student in the Competent Not yet
following learning outcomes: (C) Competent
(NYC)
1.1 Develop the work breakdown structure with sufficient detail to
enable effective planning and control
1.2 Estimate the duration and effort, sequence and dependencies of
tasks to achieve project deliverables
1.3 Use project-scheduling tools and techniques to identify
schedule impact on project time management, resource
requirements, costs and risks
1.4 Contribute to achieving an agreed schedule baseline and
communication of the schedule to stakeholders
2.1 Implement mechanisms to measure, record and report progress
of activities in relation to the agreed schedule
2.2 Conduct ongoing analysis to identify baseline variance

2.3 Analyse and forecast the impact of changes to the schedule

2.4 Review progress throughout the project life cycle and implement
agreed schedule changes
2.5 Develop responses to potential or actual schedule changes and
implement them to maintain project objectives
3.1 Review schedule performance records to determine the
effectiveness of time-management activities
3.2 Identify and document time-management issues and
recommend improvements
Assessment/evidence gathering conditions

Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A
student can only achieve competence when all assessment components listed under “Purpose of the
assessment” section are recorded as competent. Your trainer will give you feedback after the completion
of each assessment. A student who is assessed as NYC (Not Yet Competent) is eligible for re-
assessment.

Resources required for this Assessment

Weekly eLearning notes relevant to the tasks/questions should be read prior to undertaking the
assessment.
Instructions for Students

Please read the following instructions carefully

 This assessment must be completed In class At home
 The assessment is to be completed according to the instructions given by your assessor.
 Feedback on each task will be provided to enable you to determine how your work could be improved.
You will be provided with feedback on your work within two weeks of the assessment due date. All other
feedback will be provided by the end of the term.
 Should you not answer the questions correctly, you will be given feedback on the results and your gaps
in knowledge. You will be given another opportunity to demonstrate your knowledge and skills to be
deemed competent for this unit of competency.
 If you are not sure about any aspects of this assessment, please ask for clarification from your assessor.
 Please refer to the College re-assessment for more information (Student Handbook).
 ASSESSMENT TASKS
There are two tasks to complete for this unit of competence:

Task 1 – Written responses and completion of two activities 1) resource estimation and 2) network analysis

This task comprises of two parts which consists of Part A, written responses and Part B, time management
activities, to assess your knowledge and understanding to manage time within a project of your choice. The
time management activity, Part B, also has sub-activities (B1 & B2) that requires you to apply your skills
determining and implementing the project schedule, and assessing time management outcome that reflects
effective planning and control and use of project scheduling tools and techniques to identify schedule impact
on project time management. You are required to respond to all the tasks by demonstrating your skills and
knowledge within the assessment guidelines and requirements. Certain tasks have been developed with
templates, tables, and sections with appropriate spaces, in which you will have to complete and/or provide
information to ensure you demonstrate the skills and knowledge of the units. Marking criteria have been
provided to support the student’s understanding of the requirement for each task.

This activity has been designed to assess your knowledge and understanding of managing project time
within projects.

This task consists of questionnaires which reflect the knowledge of project management (PMBOK). The
responses should include the following:

 Must be relevant to your project as stated in BSBPMG511 Manage Project Scope, unless otherwise
stated. Responses should link to the theoretical aspects of project time management followed by
relevant experience / exposure of your nominated project you recently or are currently working on to
progress both your studies and your projects simultaneously. Your response to the questionnaires
must relate to the same project topic chosen for BSBPMG511 Manage Project Scope subject unit.
 However, if you have started with this subject topic as an initial attempt of this course, you must
negotiate and discuss with your Assessor to consider a project that you recently or are currently
working on or a project that you have worked in the past.

 If workplace project exposure does not apply to you, you must negotiate with your assessor to use a
scenario/case study examples that you will find on e-learning. However, case study examples are a
suitable substitute where workplace examples cannot be provided. Case studies are available on e-
learning. Theory answers without reference to your experience will not be assessed as satisfactory
 Demonstrate that you can or have applied what you have learnt to your project, regardless of
whether you have undertaken all the performance requirements in your workplace
Task 2 – Portfolio of Evidence

The portfolio of evidence comprises the assessment of the application of your project time management
knowledge. You will need to demonstrate your management skills to manage time which includes
determining and implementing the project schedule and assessing time management outcomes during
project which is based on the project you have chosen for BSBPMG511 Manage Project Scope subject
unit. It should state relevant experience / exposure of your nominated project you recently have or are
currently working on to progress both your studies and your projects simultaneously.

If you have started with this subject topic as an initial attempt of completing this course, you must
negotiate and discuss with your Assessor to consider a project that you recently or are currently working
on or a project that you have worked in the past.

If workplace project exposure does not apply to you, you must negotiate with your assessor to use a
scenario/case study examples that you will find on e-learning. However, case study examples are a
suitable substitute where workplace examples cannot be provided. Case studies are available on e-
learning.

To such a degree they must negotiate with you to use a scenario/case study examples that they will find
on e-learning.

Students nominated project must be agreed between them and you so that its methodology, tools and
techniques accommodate to the performance requirements of each Unit of Competency prior to start of work
on the unit.

Your nominated project must be agreed between you and your Assessor so that its methodology, tools and
techniques accommodate to the performance requirements of each Unit of Competency prior to start of work
on the unit.

Your project must comprise:

 a comprehensive, detailed and integrated project management plan

 a formal communications plan
 a devoted and project-based budget
 formal and planned involvement with a wide range of stakeholders
 a documented risk, issues and change-management methodology
 a quality plan with assurance and control processes
 a project team-based environment.

Evidence of the following is important:

 demonstration of time management for several complex projects

 knowledge of time management plans, tools, issues and likely challenges

To achieve competency, you are required to demonstrate knowledge, skills and experience to:
Performance Evidence
 develop a project schedule using project management tools and techniques
 implement, analyse and monitor a project schedule
 conduct a review of project scheduling and recommend improvements for the future.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.
Knowledge Evidence
 explain estimation techniques to determine task duration and resource effort
 explain procedures for identifying critical path
 explain procedures for managing project baselines, establishment and variance
 summarise project life cycle phases and describe each phase
 explain best-practice time management methodologies, their capabilities, limitations,
applications and outcomes
 summarise key tools for project scheduling
 explain work breakdown structures and application to project schedule
 STRUCTURE AND MARKING CRITERIA FOR ASSESSMENT TASKS:

I. TASK 1 Written responses and activities (Total 35 marks for TASK 1)

A. Written Responses (Total 15 marks for TASK 1 Part A)
Q1: Description of main planning task of time management (5 marks)
Q2: Critical path and its importance (5 marks)
Q3 Tools and techniques use to track and manage time (5 marks)
B. Activity Tasks (Total 20 marks for TASK 1 Part B)
1. Resource Estimation (10 marks)
2. Network Analysis (10 marks)
II. TASK 2 – Portfolio of Evidence (Total 65 marks for TASK 2)
A. Project Scheduling (20 marks)
1. Schedule for the project (10 marks)
a. Project Schedule Information Table (4 marks)
b. Gantt Chart or Project Schedule (6 marks)
2. Critical Path Analysis of project (5 marks)
3. Communication of schedule baseline (5 marks)
B. Implement project schedule (30 marks)
1. Tracking schedule showing a variation between planned and actuals (10 marks)
2. Tools and techniques to identify the schedule variation (5 marks)
3. Selected options to bring the project back on schedule (5 marks)
4. Procedures to measure, record and report (5 marks)
5. Implement agreed schedule changes (5 marks)
C. Assess project time outcomes (15 marks Total)
1. Review project performance in terms of time management (5 marks)
2. Listing of time management issues and recommendations (10 marks)
TABLE OF CONTENT

Content Marks
Pages Marks Achieve
d
TASK 1 – Written Responses and Activity Tasks (Total 35 marks for TASK 1)

A. Written Responses (Total 15 marks for TASK 1 Part A)

Q1: Description of main planning task of time management 7 5
Q2: Critical path and its importance 8 5
Q3 Tools and techniques use to track and manage time 9 5
B. Activity Tasks (Total 20 marks for TASK 1 Part B)
1. Resource Estimation 10 10
2. Network Analysis 12 10
TASK 2 – Portfolio of Evidence (Total 65 marks for TASK 2)

A. Project Scheduling (20 marks Total)

1. Schedule for the project (10 marks Total)
a. Project Schedule information table 13 4
b. Gantt Chart or Project Schedule 15 6
2. Critical Path Analysis of project 16 5
3. Communication of schedule baseline 17 5
B. Implement project schedule (30 marks)
1. Tracking schedule showing a variation between planned
18 10
and actuals
2. Tools and techniques to identify the schedule variation 18 5
3. Selected options to bring the project back on schedule 18 5
4. Procedures to measure, record and report 19 5
5. Implement agreed schedule changes 19 5
C. Assess project time outcomes (15 marks Total)
1. Review project performance in terms of time
20 5
management
2. Listing of time management issues and
20 10
recommendations
Total 100
The learner is required to update and adjust the page numbers and topics based on the amount of their content
and the responses made to each task.

Task 1 – A. Written Responses

(BSBPMG512- 1.2,1.3,1.4,2.1,2.2,2.3,2.4,3.1,3.2, PE 1-3, KE 1-7)

A. Written Responses 15 Marks

Answer the following questions in the appropriate spaces below:

All responses must:

This activity has been designed to assess your knowledge and understanding of managing project
time within projects.
This task consists of questionnaires which reflect the knowledge of project management (PMBOK).
The responses should include the following:

 Must be relevant to your project as stated in BSBPMG511 Manage Project Scope, unless
otherwise stated. Responses should link to the theoretical aspects of project time
management followed by relevant experience / exposure of your nominated project you
recently have or are currently working on to progress both your studies and your projects
simultaneously. Your response to the questionnaires must relate to the same project topic
chosen for BSBPMG511 Manage Project Scope subject unit.
 However, if you have started with this subject topic as an initial attempt of this course, you
must negotiate and discuss with your Assessor to consider a project that you recently or are
currently working on or a project that you have worked in the past.

 If workplace project exposure does not apply to you, you must negotiate with your assessor to
use a scenario/case study examples that you will find on e-learning. However, case study
examples are a suitable substitute where workplace examples cannot be provided. Case
studies are available on e-learning. Theory answers without reference to your experience will
not be assessed as satisfactory
 Demonstrate that you can or have applied what you have learnt to your project, regardless of
whether you have undertaken all the performance requirements in your workplace
You will need to complete the relevant templates from each knowledge area which are provided, you
may use templates from the text or from your workplace that provide evidence of your competency.

<50% marks of the allocated marks for the questions and answers in Task 1, will be given for providing theoretical aspect and
remaining 50% marks for providing the relevancy on how the information fits in within your project management functionalities.
However, Assessor to assess if relevant theory and reflection of the student’s nominated project has been provided by the
student as per the requirement of the tasks. Non-relevant answers will be considered not satisfactory >

15 Marks
Question 1: Describe the main planning tasks performed as part of project time management.
State how this can be discussed to plan and achieve an agreed schedule baseline with
Stakeholders of your nominated project. (BSBPMG512 – 1.2, 1.3,1.4,2.1,2.2,2.3,2.4,2.5,3.1, PE 1, KE 1-7)
<3 marks for stating the detailed activities and 2 marks for responding on how to come to an agreement with your
Stakeholders regarding the schedule baseline. Total of 5 marks> 5
Marks
The main planning tasks involved in the kitchen renovation project are Plan Schedule
Management, Define Activities, Sequence Activities, Estimate Activity Resources and
Durations, Develop Schedule and Control Schedule.
Plan Schedule Management makes clear how the project schedule will be developed,
executed, and controlled as well as how changes will be integrated into the project
schedule. We have utilised the project management plan and project charter as well as
references to similar renovation projects in the past.
Define Activities process is all about determining how the project work breaks down into
activities. Tasks are easier to assign, estimate, schedule and control if they are broken down
into smaller units of work. This is executed after the creation of the WBS.
Sequence Activities process builds project schedule network diagrams that visualize the
logical order between all the activities and milestones already defined and point out their
dependences. Example: Creation of PERT diagram, identification of dependencies (approval
of design prior purchasing of materials)
Estimate Activity Resources process is the forecasting the number of all the resources—
human and materials—needed to complete each activity of the project. The activity resource
requirements are necessary to decide the length of time each activity will take to complete.
Example: Demolition works requires 3 sub-contractors, Painting needs 20L of paint and
Electrical needs 20 metres of cable wires.
Estimate Activity Duration process estimates work effort, work resources, and number of
work periods required to complete each activity, with progressive elaboration. Example, the
demolition will be completed in 2 days with 8 hr a day duration.
Develop Schedule process is where a project manager takes all the information gathered in
the previous processes—Define Activities, Sequence Activities, Estimate Activity
Resources, and Estimate Activity Durations—and combines them into one final schedule for
the whole project. Example: Based on the analysis on the previous processes, the kitchen
renovation will start on 11 Feb and completed by 15 March 2019
The Control Schedule process is a monitoring and controlling process that keeps all of the
documents elaborated during the Develop Schedule process up to date and turns Work
Performance Data into Work Performance Information. Through this, the project manager
determines the current schedule status of the project and responds appropriately to any
observed and measured variance.
To get the approval of the Project Sponsor on the schedule baseline, I have compiled all the
deliverables from all the Planning Stage activities into a Schedule plan management
document. Then, I shared Project baselines to the Project Sponsor and other appropriate
stakeholders. I have scheduled a meeting with Project Sponsor and other relevant
stakeholders to review the baselines and made any changes from the formal review and
finalize the schedule plan. Then I requested the Project Sponsor to acknowledge the
baselines and approve the project to proceed.
Question 2: Describe the critical path for a project and explain why it is important to know which
tasks are on the critical path. Include how you applied this within your nominated project.
(BSBPMG512-2.1,2.2,2.3, PE 1,2, KE 2,3,5,6)
<1 mark for definition, 2 marks for detailed description and importance and 2 marks for detailed information with example
from your project. Total of 5 marks> 5 Marks
The critical path method is used to identify the most important tasks and ensure your
project doesn't fall behind schedule. It provides a visual representation of project activities,
clearly presents the time required to complete tasks, and tracks activities so you don’t fall
behind. Adapting the critical path method is essential as it allows project managers to
identify the important activities that needs close monitoring. Apart from that, it helps in
reducing the timelines of activities. If there is a delay on a certain task that falls on the
critical path, it is easier to visualise which activity could be adjusted to bring the project
back to schedule. Lastly, the critical path can be used to compare the progress of activities
based on the planned and actual progress. It helps identify tasks that have already been
completed, the predicted remaining durations for in-progress tasks, and any planned
changes to future task sequences and durations.
In this kitchen renovation project, the critical activities that fall into the critical path are from
getting the designs and materials approved, start of renovation activities (demolition and re-
construction) and the installation of new appliances. If any of the tasks gets delayed, it
would delay the entire renovation. But having a visual representation of the tasks, it helped
me adjust the other activities to bring back the project to schedule. For example, our
demolition task was delayed for 1 day. In order offset the delay, I was able to re-schedule the
painting 1 day earlier without conflicting with other activities. This adjustment has brought
our renovation back to schedule.

Question 3: Describe the tools and techniques you have used to track and manage time for
projects within your workplace. (BSBPMG512 – 1.3,2.1,2.2,2.3,2.4,3.1,3.2, PE 1, 2,3, KE 3,5,6,7)
<2 marks for stating the tool and techniques and 3 marks for detailed information with example from your project. Total of 5
marks> 5 Marks
The tools and techniques I have used to track and manage time for our renovation projects
are combination usage of Critical Path, Network Analysis, and Gantt Charts. The Critical
path allowed me to identify the most crucial activities in our renovation project. These
activities needed more monitoring and control as it has a direct effect to the target
completion date of our project. For Network Analysis, I was able to calculate the earliest
start/finish and latest start/finish dates. I have determined the floats on the project, and was
able to create a more logical sequence of activities. Another tool I have used is the Gantt
Charts. This is a visual representation of all the activities, schedules and milestones of our
project. I was able to use the chart to measure our performance based on the actual
progress against the planned progress. We also adapted a Control System to measure and
report any deviation from scope, schedule and budget. With these system in place, we could
make necessary adjustments to bring the project back to the original baselines. For
example, when we knew that the demolition has been extended for 1 day, we have made an
adjustment in the succeeding activity (Painting) to be executed 1 day earlier to bring back
the project on schedule.
 Task 1 - B. Activity Tasks
(BSBPMG512- 1.1,1.2,1.4,2.1,2.2,2.3, PE 2, KE 1,2,5,7)

Answer the following questions in the appropriate spaces below:

All responses must:
 be relevant to your project, unless otherwise stated.
 demonstrate that you can or have applied what you have learnt to your project, regardless
of whether you have undertaken all the performance requirements in your workplace.
 Theory answers without reference to your experience will not be assessed as satisfactory.

1. Resource Estimation
(BSBPMG512 –1.1,1.2,1.4, KE 1,7) 10 Marks

In this activity, you must use the same project that you nominated to develop the project scope
statement for BSBPMG511, unless otherwise stated.

You will need to provide a WBS and provide estimations for human, material and equipment
resources in a summary table that is relevant to your project.

One suggested example has been provided to you for your understanding. Please generate similar to
the one depicted below, as per your nominated project: (Minimum 10 items to be provided)
<You must include: Task no and name, Resources Required - Human, Material and Equipment. 1 mark each allocated for each
task name and associated resources required. Total of 10 marks>

GROUP HOLIDAY TRIP PROJECT

WBS
Suggested sample:

Task Resources Required

no. Task Name
Human Material Equipment
Secure agreement among 10 college friends Nil Nil
1
family re: destination
Attain permission from Each member’s Annual leave Nil
work for annual leave from employer and college forms
2
boss and leave of absence management
from college
Book airline tickets Mother, Father, travel Air tickets Credit cards
3
agent
Obtain passports 10 college friends, Passport Photos
4 immigration officials, application
forms
Obtain visas 10 college friends, Passports Photos
5
foreign consular staff
Pack 10 college friends Clothes, hats, Suitcases,
6 beach gear, backpacks,
books money belts
Fly to destination 10 college friends, Passport Plane, taxi, bus
7 airline pilot, air
hosts/hostess
Check into hotel 10 college friends, Nil Credit card,
8
hotel reception staff passports,
9 Have relaxing holiday 10 college friends, Hotel pool Swimming
waiters, hotel staff, costume, towel,
 taxi drivers sunscreen
Return home 10 college friends, Plane Taxi, front door
10
airline, taxi driver keys

Please provide your nominated project WBS and estimations for human, material and equipment
resources in a summary in the given table below:

Tas Resources Required

k Task Name Human Material Equipment
no.
Meet and discuss Project Sponsor Nil Laptop
1 requirements with Project Manager
Project Sponsor
Research and Architect Portfolios, Design Laptop
2 develop design Designer samples
styles
Select and Hire Project Manager Contract, Resumes Laptop
3
sub-contractors
Procurement of 1 Admin staff Approved list of Credit account
4 Appliances and materials
Materials
Demolition 3 Demolition Demolition plan, Waste Hammer, Mallet,
team, Bin Crow bar, Safety
5
1 Foreman gears

Electrical 1 Electrician Electrical Plans, Multimeter, Voltage

Switches, light globes, tester, Wire strippers,
wiring cables Circuit Finder, Pliers,
6
Torch, Utility knife,
Safety gears

Plumbing 1 Plumber Plumbing Plans, pipe Wrench, Pliers,

tubes, sink fittings, sink Hacksaw, Tube
Cutter, Tape Measure,
Plumbers Tape, Claw
7
Hammer, Bucket,
Holesaw Kit, Safety
gears

Painting 1 Painter Painting Plans, Paint brush / rollers,

Paint, Varnish trays, tarps, plastic,
8 ladder, rags, Safety
gears

Carpentry 1 Carpenter Carpentry Plans, Hammer, tape

1 Foreman Cabinets, Countertop measure, power tools,
9 levels, hand tools,
Safety gears

Flooring 1 Carpenter Flooring Plans, tiles, Tile Cutter, Tile

grout and adhesives Trowel, Grout Float,
Tile Nibbler, Tile
10
Spacers, Level,
Safety gears

11 Installation of 1 Electrician Refrigerator, Oven, Safety gears, Voltage

Appliances 1 Plumber Range Hood, testers, Pliers, Torch,
Dishwasher, Sink Wrench, Utility Knife
 Fittings, Light Globes
Turnover Project Manager Contract, Turnover Laptop
12
Checklist

2. Network Analysis
(BSBPMG512 –2.1,2.2,2.3, PE 2, KE 2,5)
10 Marks
Given the WBS below, you must use the data provided and construct a PERT diagram, identify the
Critical Path, and perform a network analysis to identify the early and late starting and finishing
times for each activity. Precedence Diagram method must be used displaying the nodes and arrows
with evidence of calculating total floats and free floats.
Then answer the questions below (Q a to Q g).
Assume the project commences on 1st of June.

Task Duration (Days) Predecessor

A 1 -

B 1 A

C 2 A

D 1 B

E 2 C

F 1 D and E

<You must include the full network diagram and using it, answer the questions from a to g.
3 marks will be given for providing the diagram with correct calculation of the early and late starting and finish time, 1 mark for
each associated response to each question (total of 7 marks for Q a to Q g). Total of 10 marks for this task>

5 marks
a.What date does the project end? 1 mark
June 6
b.What is the latest possible starting date for Task D? 1 mark
June 4
c.What is the earliest possible finishing date for Task E? 1 mark
June 5
d.Are there any gaps between tasks to allow for the early and late starting time or early and late
finishing time? If so, where are they located? (0.5 mark for responding if there are any gaps
between tasks and 0.5 mark for locating the gaps. Total of 1 mark) 1 mark
There is a gap to allow for early and late starting time / early and late finishing time.
This can be found on Activities B and D.
e.How many days float is there? Consider any total floats and free floats. 1 mark
(0.5 mark for each float (TT and FF). Total of 1 mark)

Activity B has Total Float of 2days and 0 days of Free Float.

Activity D has Total Float of 2 days and 2 days of Free Float
f.Which tasks are critical to the project’s completion? 1 mark
The critical tasks are A, C, E, F
g. Which tasks are non-critical to the project’s completion? 1 mark
The non-critical tasks are B and D

Task 2 – Portfolio of Evidence

(BSBPMG512 – 1.1-1.4,2.1-2.5,3.1-3.2, PE 1-3, KE 1-7)

You must use the same project for all units in this course and must be relevant to your project as
stated in BSBPMG511 Manage Project Scope, unless your nominated project changes during the
course or cannot adapt to the performance requirements of any of the units of competency. If
either or both events occur during your course, you must contact your assessor to find out what
you need to do to continue to satisfy the course performance requirements and achieve
competency.

The project must be in an organisation, business or you are operating as a project manager.
Your nominated project must have:

 a comprehensive, detailed and integrated project management plan

 a formal communication plan
 a dedicated and project-based budget
 formal and planned engagement with a wide range of stakeholders
 a documented risk, issues and change-management methodology
 a quality plan with assurance and control processes
 a project team-based environment.
You will need to complete the relevant templates from each knowledge area which are provided, you
may use templates from this assessment or from your workplace that provide evidence of your
competency.

A. Project Scheduling 20 Marks

(BSBPMG512 –1.1,1.2,1.3,1.4, PE 1, 2, KE 1,2,4,5,6,7)

1. Project Schedule information and Gantt Chart 10 Marks

For this task, you are required to review your Work breakdown structure (WBS) created for
BSBPMG511 Manage Project Scope and determine if it has satisfactory element to enable
effective planning and control.

You are to complete the information table as provide below and then provide a schedule for your
nominated project. Using your nominated project, you may choose to do this using a simple table
or creating a Gantt chart. You need to include:
a. Identify your findings and complete the following Project Schedule information table:
(BSBPMG512 –1.1,1.2,1.3, PE 1, 2, KE 1,4,5,6,7)

4 Marks

Unique identifier for each row Response <0.5 mark>:

(task/phase/milestone)
The unique identifiers used in the WBS are Letters for the
Phases and Numeracy for the activities / tasks

Phases Response <0.5 mark>:

A. Initiation & Planning Phase
B. Procurement of Appliances and Materials
C. Demolition
D. Construction
E. Turnover & Project Closure
Descriptive task names Response <0.5 mark>:
1.1 Meet and discuss requirements with Project Sponsor
1.2 Research and develop design styles
1.3 Request approval from Project Sponsor
1.4 Select sub-contractors
1.5 Submit plans and request permits
1.6 Coordinate sub-contractor work
Milestones Response <0.5 mark>:
 Design and plan are completed 13 Feb 2019
 Demolition is completed 28 Feb 2019
 Construction is complete 12 Ma2019
 Installation of appliances and fixture 13 Mar 2019
 Kitchen renovation turnover 15 Mar 2019
Duration and effort Response <0.5 mark>:
The renovation (demolition and construction) will be performed
by sub-contractors for 2.5 weeks, Mondays – Fridays, 8 hours
 a day.
Sequence/dependencies Response <0.5 mark>:
 Approval of designs & Material  Purchase of
Appliances and Materials
 Plumbing, Electrical, painting and flooring works are
completed Testing of appliances & fixtures
Start and end dates Response <0.5 mark>:
The entire project will start from 11 Feb to 15 March 2019

Resources Response <0.5 mark>:

Human Resources – Project Team (Project Manager,
Designer, Architect, Admin staff) Construction Team (Foreman
and Sub-contractors)
Materials - Construction supplies
Equipment – Construction Equipment
Facilities- New Ideas Office
b. Provide your Gantt Chart or Project Schedule Below: Using your nominated project, you may choose to do this using a simple table or creating a
Gantt chart. (BSBPMG512 –1.1,1.2,1.3,1.4, PE 1, 2, KE 1,4,5,6,7)
6 Marks

<3 marks allocated to provide all the tasks of your project reflecting to your WBS ensuring unique identifiers are evident and 3 marks allocated with clear
labelling and indication of the time period (e.g. days, weeks) with bars and description. Total of 6 marks>
2. Critical Path Analysis 5 Marks

Provide a critical path analysis for your nominated project. You are to use the Gantt Chart and
Network Analysis tool to complete this task. You must demonstrate how you have identified the
Critical of your project schedule by performing perform a network analysis to identify the early and
late starting and finishing times for each activity. State any floats (TT or FF) that are necessary to
identify your critical path. Also state how it assisted you make decisions on your schedule.
(BSBPMG512 –1.1,1.2,1.3,1.4, PE 2, KE 2,5)

<4 marks allocated to provide the critical path using the network diagram (with correct calculation of the early and late
starting and finish time of each task) and 1 mark to explain your decision which includes the floats (TT or FF). Total of 5
marks>

Duratio Predecesso
Task ID Task Name
n r
A Meet and discuss requirements with Project Sponsor 1 -
B Research and develop design styles 2 A
C Request approval from Project Sponsor 2 B
D Select & hire sub-contractors 3 A
E Coordinate sub-contractor work 1 D
F Get quotes from suppliers 3 C
G Get approval from Sponsor 3 C
H Purchase appliances & materials 4 F, G
I Demolition 2 E, H
J Electrical 2 I
K Plumbing 2 I
L Painting 3 J,K
M Carpentry 2 L
N Flooring 1 M
O Installation of appliances 1 H, N
P Clean Up 1 O
Q Turnover 1 P

Being able to identify the activities under the critical path, I was able to figure out which tasks
deserve the most attention in our renovation project. Based on the above diagram, the critical
activities that fall into the critical path are from getting the designs and materials approved,
start of renovation activities (demolition and re-construction) and the installation of new
appliances (highlighted path). I have utilised this information in optimising the efficiency of
our resources by adjusting it depending on the task’s importance.
3. Communication of schedule baseline 5 Marks

Discuss how you will communicate the schedule baseline to stakeholders. (BSBPMG512 – 1.4)
<1 mark allocated to identify the communication targets and methods and 4 marks allocated to discuss ways to
communicate the schedule baseline.
50% marks will be given for providing theoretical aspect and remaining 50% marks for providing the relevancy on how the
information fits in within your project time management functionalities>

Following our communication plan, the Project Manager is responsible for communicating
the Project Baseline, including the schedule baseline, to all Stakeholders. Once all the
baselines have been drafted, it will be submitted to the Project Sponsor via email. There will
be a meeting between the Project Sponsor and the Project Manager to review and evaluate
the baselines. If the Project sponsor agrees with the baselines, then it will be authorised
and documented. Then, it is still the Project Manager’s responsibility to update other
stakeholders (Project Team, Foreman, Sub-Contractors) about the baselines to ensure that
everyone is informed about the renovation requirements, which will also be the basis of
performance measurement. This will be done thru meeting. If however, the Project Sponsor
finds some baselines needed to be revised, the Project Manager will evaluate if the
suggested revision is practical to the renovation and proceed to raise a Change Request
form to document the detail, if the request is valid. Then the change will be implemented,
and all the relative project plans and documents will be updated. The revision on the
project baselines will also be communicated to other Stakeholders (Project Team, Foreman,
Sub-Contractors) through a meeting.

B. Implement project schedule 30 Marks

(BSBPMG512 –1.1,1.2,
1.3,1.4, 2.1,2.2,2.3,2.4,2.5, 3.1,3.2, PE 1,2,3, KE 3,4,5,6,7)

You will need to complete the relevant templates from each knowledge area which are provided or
create relevant template as required by the tasks. You may use templates from the text or from
your workplace that provide evidence of your competency.

<50% marks of the allocated marks for the questions and answers in Task 2B (Q2- Q5), will be given for providing theoretical
aspect and remaining 50% marks for providing the relevancy on how the information fits in within your project management
functionalities. However, Assessor to assess if relevant theory and reflection of the student’s nominated project has been
provided by the student as per the requirement of the tasks. Non-relevant answers will be considered not satisfactory>

1. Considering your nominated project, provide a tracking schedule showing a variation between
planned and actuals. You may choose to do this using a simple table or Gantt chart. A suggested
template is given below for your understanding. Please develop your tracking schedule based on
the need of your project using the Gantt Chart or a table. Ensure data are relevant to your project
schedule given in Task 2 A1b.

Describe the nature of your project and the underlying reasons for the schedule variation.
(BSBPMG512 – 1.1, 1.3,2.1,2.2,2.3,2.4,2.5, 3.1, PE 1,2, KE 3,5,6,7)

10 Marks
<8 marks allocated to provide the tracking schedule and 2 marks to explain your reason. Total of 10 marks>
 Task Planned Start Actual start Planned Finish Actual Finish Variance +/-
days
A 11 Feb 2019 11 Feb 2019 11 Feb 2019 11 Feb 2019 0
B 12 Feb 2019 12 Feb 2019 13 Feb 2019 13 Feb 2019 0
C 14 Feb 2019 14 Feb 2019 15 Feb 2019 15 Feb 2019 0
D 12 Feb 2019 12 Feb 2019 14 Feb 2019 14 Feb 2019 0
E 15 Feb 2019 15 Feb 2019 15 Feb 2019 15 Feb 2019 0
F 18 Feb 2019 18 Feb 2019 20 Feb 2019 20 Feb 2019 0
G 18 Feb 2019 18 Feb 2019 20 Feb 2019 20 Feb 2019 0
H 21 Feb 2019 21 Feb 2019 26 Feb 2019 26 Feb 2019 0
I 27 Feb 2019 27 Feb 2019 28 Feb 2019 1 Mar 2019 +1
J 1 Mar 2019 1 Mar 2019 4 Mar 2019 4 Mar 2019 0
K 1 Mar 2019 1 Mar 2019 4 Mar 2019 4 Mar 2019 0
L 5 Mar 2019 4 Mar 2019 7 Mar 2019 7 Mar 2019 0
M 8 Mar 2019 8 Mar 2019 11 Mar 2019 11 Mar 2019 0
N 12 Mar 2019 12 Mar 2019 12 Mar 2019 12 Mar 2019 0
O 13 Mar 2019 13 Mar 2019 13 Mar 2019 13 Mar 2019 0
P 14 Mar 2019 14 Mar 2019 14 Mar 2019 14 Mar 2019 0
Q 15 Mar 2019 15 Mar 2019 15 Mar 2019 15 Mar 2019 0
Task I has a variance of +1. Instead of finishing on 28 Feb, the demolition task was completed
on 1 March. The delay of the activity was due to staffing issues. One of the 3 sub-contractors
hired to demolish the place did not turn up, thus delaying the entire activity by 1 day.

2. How did you know there was a variation in schedule as stated in the above Task 2 B 1? What
tools and techniques did you use to identify the schedule variation?
(BSBPMG512 –1.1,1.2,1.3, 2.1,2.2,2.3,2.4,2.5,3.1, PE 1-3, KE 3,4,5,6,7) 5 marks
<2 marks allocated to identify the variation as stated in Task 2B1 and 3 marks to provide the tools and explaining your
reason. Total of 5 marks>
The variance was identified thru the use of performance reviews and schedule variance
analysis. In the above table, there is a +1 variance on activity I, because of staffing issues.
Thru variance analysis, I was able to identify the source of the delay, and the corrective
action taken in order to bring back the project in schedule. Also thru performance review, I
have compared the performance of the renovation project against the schedule baseline.

3. What options are available to bring the project back on schedule? What option was selected and
why? (BSBPMG512 –2.1,2.2,2.3,2.4,2.5, 3.1,3.2, PE 3, KE 3,5,6) 5 Marks
<2 marks allocated to identify options and 3 marks to explain your reason. Total of 5 marks>
The options we have for bringing the renovation back to schedule were to hire additional
sub-contractor to do the demolition or to fast track the painting of the wall by 1 day. In
this situation, we have opted to fast track the painting, as this would save us on labour.
We have started painting the kitchen walls 1 day earlier, to clean the area and tape the
edges, and to apply the primer coating. This was done while the electrical and plumbing
activities were underway.

4. What procedures will you put in place to:

 Measure
 Record
 Report progress of activities
 in relation to the schedule? Who was involved in carrying out these actions? 5 Marks
(BSBPMG512 –2.1,2.2,2.3,2.4,2.5, 3.1,3.2,PE 2,3, KE 3,4,5,6,7)

<3 marks allocated to discuss procedures for measure, record and report progress (3 marks each information given) and 2
marks to explain your reason. Total of 5 marks>
After the initial meeting with the Project Sponsor, I have identified all the required deliverables
of the project. Based on these, I established the schedule baseline and performance
requirements. The method used to measure our performance is schedule variance analysis.
We compare the actual progress against the planned progress. We also measure our progress
through the Gantt Chart and review the Milestones Chart. We also use Exception Logs to
record all the issues or important events that occur during that day. These are analysed at the
end of the project to make necessary adjustments and improvements for future project. The
progress of the project is reported by the project manager during the fortnightly meetings with
the team and the project sponsor.

5. For the change request documented in BSBPMG511 Manage Project Scope, describe what you
would need to do to implement agreed schedule changes. Include within your responses how you
interact with others and ensure they came into agreement with the actions taken.

Note: If you have not completed the subject unit BSBPMG511 and have started with this course with
this subject as your initial subject unit, then consider a change within your project that has been
requested (either by you, your project team member or Sponsor) that may impact/have impacted on
your project baseline. Using this information respond to the above question.
(BSBPMG512 –1.3,1.4, 2.1,2.2,2.3,2.4,2.5, 3.1,3.2, PE 2,3, KE 3,4,5,6) 5 Marks
<2 marks allocated to discuss your action to implement change, 2 marks to explain your reason and 1 mark for stating your
communication strategies to agree on actions decided/taken. Total of 5 marks>

If there are any request for changes on the schedule plan during the course of the project, it
can be revised by following the Change Control System in place. The required change needs
to be documented using a change request form. The form consists of the detailed description
and justification of the propose change needed. Impacts of change will also be included
(Scope, cost, quality, resources, etc). This will be reviewed and evaluated by the project
manager, for approval and authorisation by the Project Sponsor. Once approved, details will
be cascaded to the team and changes will be implemented.

It is important that all the necessary changes must be identified and planned for before
implementation. Impacts of the change to the project in terms of resources, schedule, cost etc,
must be thoroughly tested and evaluated.

C. Assess project time outcomes 15 Marks

(BSBPMG512 –2.3,2.4,2.5,3.1,3.2, PE 3, KE 3,4,5,6)

You will need to complete the relevant templates from each knowledge area which are provided from
each knowledge area which are provided or create relevant template as required by the tasks. You
may use templates from the text or from your workplace that provide evidence of your competency.
<50% marks of the allocated marks for the questions and answers in Task 2 C (Q1), will be given for providing theoretical
aspect and remaining 50% marks for providing the relevancy on how the information fits in within your project management
functionalities. However, Assessor to assess if relevant theory and reflection of the student’s nominated project has been
provided by the student as per the requirement of the tasks. Non-relevant answers will be considered not satisfactory>

1. Review your project performance in terms of time management. Would your time management
activities be considered effective? Why/why not? (BSBPMG512 –3.1,3.2, PE 3, KE 4,5,6)
5 Marks

<1 mark allocated to identify your state your response and 4 marks to explain your reason. Total of 5 marks>
 Our time management processes are considered effective since we have completed the
renovation project within the required timeline of the Project Sponsor. The team has worked
steadily in working towards achieving our goals. However, to ensure continuous improvement
of schedule management, we should adapt more tools and techniques to have more precise
estimation on effort and duration of activities, as well as proper impact evaluation of changes
in the overall project. Also, our schedule performance needs to be reviewed more frequently to
determine the effectiveness of our time management activities, not only at the completion of
the project, but during a completion of a milestone and major deliverable.

2. List all time management issues (at least 5) you may have experienced within your nominated
project (in the table below) including a recommendation for future projects. (BSBPMG512 –2.3, 2.4, 2.5,
3.1,3.2, PE 3 KE 3,4,5)
10 Marks
<1 marks allocated to identify each time management issues (5 marks in total of 5 time management issues), 0.5 marks
allocated to state recommendation( 2.5 marks in total of 5 state recommendation) 0.25 marks allocated to state date ( 1.25
marks in total of dates provided), 0.25 marks allocated to providing Lesson Learnt raised ( 1.25 marks in total of 5 lesson
learnt. Total of 10 marks>

Date Description of Recommended Action for next Lesson Learnt

problem/opportunity time/project Raised By
27/02 Staff roster issue Resources (Staff) availability must Foreman
be considered at the beginning of
the project
04/03 Communication breakdown Schedule needs to be Foreman
between Contractors communicated to all stakeholders
to ensure that everyone is aware
of what is expected from each of
them.
13/02 Team inexperience (Admin Ensure that proper training is Project Manager
Staff) provided before the start of the
project to minimise delays in task
completion.
10/03 Scope Creep Ensure that scope is accurate, Project Manager
expressed clearly, monitored and
controlled.
09/03 Project Sponsor change of All the deliverables must be Foreman
mind communicated at the beginning of
the project. The risk assessment
must include all the unexpected
changes that could happen within
the duration of the project.

END OF ASSESSMENT TASK