Assignment No: 1

Topic: Microsoft Office & Shortcut Keys

Submitted To: Mr. Saqib Ali

Submitted By: Kashif Sajjad
Roll No: 20013386-029
Department: BS Mechanical (1st Sem)
Course Title: Com Fund & Programming (Lab)
Course Code: CS-121
Submission Date: 3-Dec-2020

Faculty of Engineering & Technology

University of Gujrat
Hafiz Hayat Campus

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 Table of Content

Microsoft Word
 Introduction
 Purposes of MS Word
 User Interface of MS Word

Microsoft Excel
 Introduction
 Purposes of MS Excel
 User Interface of MS Excel

Microsoft Power Point

 Introduction
 Purposes of MS Power Point
 User Interface of MS Power Point

Shortcut Keys
 Ctrl + Shift Shortcut Keys
 Shift Shortcut Keys
 Alt Shortcut Keys

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 Microsoft Word
Introduction:

Sometimes called WinWord, MS Word, or Word, Microsoft Word is a word

processor published by Microsoft. It is one of the office productivity applications included in
the Microsoft Office suite. Originally developed by Charles Simonyi and Richard Brodie, it was
first released in 1983.

Microsoft Word is an application you use to process format, manipulate, save,

print, and share a text-based document. Microsoft Word is arguably the most popular word
processor on the planet. That’s because it’s part of Microsoft’s Office Suite, which is installed in 1
billion devices in the world.

Purposes and Uses of Microsoft Word:

Microsoft Word allows you to create professional-quality documents, reports, letters,

and resumes. Unlike a plain text editor, Microsoft Word has features including spell
check, grammar check, text and font formatting, HTML support, image support, advanced page
layout, and more. Use it to create many kinds of business and personal documents. Here's just a
sampling of how to use it.

 For Business or School:

Microsoft Office's Word is a great tool for creating business documents. Of course,
you could design business and school documents from scratch. There are also many Business uses
of MS Word.

 Letter
 Report or paper
 Proposal
 Newsletter
 Brochure
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  Catalog
 Poster
 Flyer
 Postcard
 Sign
 Banner
 Business card
 Receipt
 Product packaging
 Mailing label

 For Personal Purposes:

Microsoft Office's Word is a great tool for personal uses. Of course, you could design
Invitation card and Gift tag documents from scratch. There are also many Personal uses of MS
Word.

 Invitation
 Card
 Gift Tag
 Recipe Card
 Place Card
 Certificates

As you can see, Microsoft Word comes in very handy for both your personal and
professional lives!

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User Interface of Microsoft Word:

Tabs and Ribbon:

Each tab displays a different ribbon of buttons for various related commands. For
example, the Home tab displays this ribbon:

1) Home Tab:

In Microsoft Office, the Home tab is the default tab in Microsoft Word, Microsoft Excel,
Microsoft PowerPoint, and other Microsoft Office products. The picture shows an example of the
Home tab in Microsoft Word.

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Home Tab Features:

The Microsoft Word Home tab provides many

features users, including the following.

 Change font type, size, and color.

 Set text to be bold or underlined.
 Add or remove highlighting color around text.
 Justify text on the page to be left, center, or right
aligned.
 Add bullet point or numbered lists.
 Increase or decrease line and paragraph spacing.
 Increase or decrease text indentation.
 Add, change, or remove borders around text, text
boxes,
 Add or modify heading types.
 Insert a horizontal line.
2) Insert Tab:

Insert is a file menu and Ribbon section in software that allows the user to add something
(e.g., picture) into a document or file. For example, in Microsoft Word, the user may use
the Insert tab in the Ribbon to insert a picture of themselves into their document.

Insert Tab Features:

 Cover Page
 Blank Page
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  Page Break
 Table
 Pictures
 Online Pictures
 Clip Art
 Shapes
 SmartArt
 Chart
 Screenshot

Microsoft Excel
Introduction:

Microsoft Excel is a spreadsheet program that is used to record and analyses numerical
data. Think of a spreadsheet as a collection of columns and rows that form a table. Alphabetical
letters are usually assigned to columns and numbers are usually assigned to rows. The point where
a column and a row meet is called a cell. The address of a cell is given by the letter representing
the column and the number representing a row. Let's illustrate this using the following image.

Purposes and Uses of Microsoft Excel:

Excel is an electronic spreadsheet program that can be used for storing, organizing
and manipulating numbers and data. It's an amazingly flexible program to find answers to logic
based questions. It is a program that can compile lots of data into graphs and tables. Spreadsheets
are often used to store financial data. Formulas and functions that are used on this type of data
include:

• Performing basic mathematical operations such as summing columns and rows of figures.
• Finding values such as profit or loss.
• Calculating repayment plans for loans or mortgages.

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 • Finding the average, maximum, or minimum values in a specified range of data.

Data Analysis:

Excels allows users to analyze data in a spreadsheet using several different formulas.
Formulas can be applied to find specific data, string data together, evaluate data or transform data.
It can also perform complex calculations or financial analyses.

Data Reporting:

Excel also has the ability to analyze data into graphs by row, column or group. Data can
also be conditionally formatted to assign attributes such as a color to cells within a certain range
or certain value. Data can also be quickly sorted and filtered to report a specific set of values or
align data in a certain order for easier viewing.

Data Management:

Excel, at its most basic level, manages data through simple data storage in spreadsheets.
Data can be stored in spreadsheets in rows, columns, groups or tables. The data can also be
formatted in several ways such as dates, money values or percentages.

MS Excel Formulas:

In MS Excel, formulas are equations that perform various calculations in your worksheets.
Though Microsoft has introduced handful of new functions over the years, the concept of Excel
spreadsheet formulas is the same in all versions of Excel 2016, Excel 2013, Excel 2010, Excel
2007 and lower.

All Excel formulas begin with an Equal Sign (=).

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After the equal symbol, you enter either a Calculation or Functions. For example, to add up values
in cells B1 through B5, you can either:

Type the entire equation: =B1+B2+B3+B4+B5 Use the SUM function: =Sum

(B1:B5)

Press the Enter key to complete the formula. Done! Microsoft Excel formulas

User Interface of Microsoft Excel:

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 Microsoft PowerPoint
Introduction:

PowerPoint is a software Package created by Microsoft. Users create a

presentation with a series of slides. It is easy to import documents from other types of software
such as Microsoft Word and import it into PowerPoint. Presentations are created in a series of
PowerPoint slides, using available templates or starting from a blank page. Users can import
audio, video, graphics and text into PowerPoint to make interesting and dynamic presentations.

Purposes and Uses of Microsoft PowerPoint:

PowerPoint is often used to create business presentations, but can also be

used for educational or informal purposes. The presentations are comprised of slides, which may
contain text, images, and other media, such as audio clips and movies. Sound effects and animated
transitions can also be included to add extra appeal to the presentation. However, overusing sound
effects and transitions will probably do more to annoy your audience than draw their attention.
(Yes, we have all heard the car screeching noise enough times for one lifetime.

Tabs and Ribbon:

The ribbon contains a series of tabs that you can switch between. Each of these have
a unique set of tools to work with your presentation differently. When you switch tabs on the
ribbon, you'll see new buttons and options to change your presentation:

1) File Tab:

In the File Tab we can Save, share, and export our presentation.

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2) Home Tab:

A general-purpose collection of the most common tools that you'll use in PowerPoint.

3) Insert:

An all-in-one tool to add every imagine-able type of content, such as tables, pictures,

charts, video, and more.

4) Design:

Controls the look and feel of your presentation with theme and style settings.

5) Transitions:

Add animations when you switch slides.

6) Animations:

Controls the order and style that objects will enter or exit your slide with.

7) Slide Show:

Control settings related to the way your presentation appears when sharing it with an
audience.

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User Interface of Microsoft PowerPoint:

Shortcut Keys

Keyboard shortcuts are generally used to expedite common operations by reducing

input sequences to a few keystrokes, hence the term shortcut. To differentiate from general
keyboard input, most keyboard shortcuts require the user to press and hold several keys
simultaneously or a sequence of keys one after the other.

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Ctrl + Shift Shortcut Keys:

NAME OF KEYS PURPOSES OF KEYS

CTRL+ SHIFT Switch the keyboard layout when multiple keyboard layouts are
available.
CTRL+ SHIFT+ N Create a new folder in file explorer.
CTRL+ SHIFT+ E Display all folders above the selected folder in the File Explorer.
CTRL+ SHIFT+ ESC Cycle through notifications in reverse order.
CTRL+ SHIFT+ V Paste without formatting.
CTRL+ SHIFT+ Permanently delete all files.
DELETE

Ctrl Shortcut Keys:

NAME OF KEYS PURPOSES OF KEYS

CTRL+ S Save
CTRL+ O Open
CTRL+ R Reload page in browser
CTRL+ W Close window
CTRL+ C Copy
CTRL+ V Paste
CTRL+ F Find
CTRL+ E Center text
CTRL+ G Open find in a browser and word processor
CTRL+ H Open and replace to find in notepad
CTRL+ I Italicize text
CTRL+ N Create a new page or document
CTRL+ U Underline selected text
CTRL+ Z Undo
CTRL+ Y Redo any undo action
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Shift Shortcut Keys:

NAME OF KEYS PURPOSES OF KEYS

SHIFT+ B Add box
SHIFT+ C Add circle
SHIFT+ H Add rhomb
SHIFT+ T Add text
SHIFT+ R Add rounded box
SHIFT+ S Add segmented line
SHIFT+ L Add simple line
SHIFT+ O Add or thogonal line

Alt Shortcut Keys:

NAME OF KEYS PURPOSES OF KEYS

ALT+ ENTER Open Computer properties
ALT+ SPACE Close
ALT+ BACK SPACE Undo
ALT+ TAB Switch window
ALT+ RIGHT SIGN( Next page
)
ALT+ CLRL + Rotate window screen
ARROWS

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