SECTION 01 26 00

CONTRACT MODIFICATION PROCEDURES

PART 1 GENERAL
1.01 SECTION INCLUDES
A. Contract Modification Process.

B. Administrative and procedural requirements for handling and processing contract supplements
and modifications.

1.02 RELATED SECTIONS

A. Section 01 25 00 – Substitution Procedures: Administrative procedures for handling requests

for substitutions made after Contract award.
B. Section 01 33 00 – Submittal Procedures: Form, content, copies and distribution of design or
construction change requests from Design-Builder.
C. Section 01 35 00 – Special Procedures: Compliance with terms of the Contract and statutory
requirements for health, safety, environmental and security standards.

D. Section 01 40 00 – Quality Requirements: Compliance with terms of the Contract and for
Project record documents.

1.03 CONTRACT DOCUMENT SUPPLEMENTS

A. Clarification / Supplemental Instructions:

1. Employer shall provide further detail to requirements inferred in the contract documents
or authorize minor changes in the work, not involving an adjustment to the Contract Sum
or Contract Time.
2. Further details will be issued by Project Coordinator with supplemental or revised
drawings and specifications, if necessary.
3. Clarifications / supplemental instructions issued by Project Coordinator shall become
binding and a part of the Contract as minor changes in the work unless Design-Builder
notifies Project Coordinator within 15 days that the instructions result in changes that
affect the Contract Cost or Contract Time.
B. Request for Information (RFI):
1. Design-Builder to initiate when necessary for performance of the work. Project
Coordinator's reply will constitute further detail to requirements if inferred in the contract
documents or authorization for minor changes in the work, not involving an adjustment to
the contract sum or contract time.

2. The Design-Builder shall maintain a sequentially numbered log of all such requests.
C. Design-Builder Corrective Action Proposals:
1. Shall be initiated by Design-Builder when deviations from the contract requirements have
been constructed.
2. Design-Builder shall provide a fully detailed proposal for his corrective or remedial work.

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 3. Project Coordinator's reply will indicate approval of the proposed action as detailed,
approval with certain modifications, or rejection of the proposal.
4. The Design-Builder shall maintain a sequentially numbered log of all such proposals.

1.04 PROPOSAL REQUESTS

A. Employer-Initiated Proposal Requests:

1. Project Coordinator will issue a detailed description of proposed changes in the Work that
may require adjustment to the Contract Sum or the Contract Time.
2. If necessary, the description will include supplemental or revised Drawings and / or
Specifications.
3. Work Change Proposal Requests issued by Project Coordinator are not instructions either
to stop work in progress or to execute the proposed change.
4. Within time specified in Proposal Request or 14 days, when not otherwise specified, after
receipt of Proposal Request, submit a quotation estimating cost adjustments to the
Contract Sum and the Contract Time necessary to execute the change:

(a) Include a list of quantities of products required or eliminated and unit costs, with total
amount of purchases and credits to be made. If requested, furnish survey data to
substantiate quantities.

(b) Include costs of labor and supervision directly attributable to the change.
(c) Include an updated Design-Builder's construction schedule that indicates the effect
of the change, including, but not limited to, changes in activity duration, start and
finish times, and activity relationship. Use available total float before requesting an
extension of the Contract Time.
(d) Quotation Form: Submit detail breakdown of costs on quotation forms. Format of
Design-Builder Quotation subject to Employer’s approval.
B. Design-Builder-Initiated Proposals:
1. If latent or changed conditions require modifications to the Contract, Design-Builder may
initiate a claim by submitting a request for a change to Project Coordinator:
(a) Include a statement outlining reasons for the change and the effect of the change on
the Work. Provide a complete description of the proposed change. Indicate the effect
of the proposed change on the Contract Sum and the Contract Time.
(b) Include a list of quantities of products required or eliminated and unit costs, with total
amount of purchases and credits to be made. If requested, furnish survey data to
substantiate quantities.
(c) Include costs of labor and supervision directly attributable to the change.
(d) Include an updated Design-Builder's construction schedule that indicates the effect
of the change, including, but not limited to, changes in activity duration, start and
finish times, and activity relationship. Use available total float before requesting an
extension of the Contract Time.

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 (e) Comply with requirements in Section 01 25 00 if the proposed change requires
substitution of one product or system for product or system specified.
(f) Proposal Request Form: Use form provided by Employer to summarize changes in
request. Sample copy is included in the Employer’s Supplementary Schedules.

1.05 ADMINISTRATIVE CHANGE ORDERS

A. Safety, Environmental and Security Procedures
1. Follow administrative procedures for preparation of Change Order Proposal for adjusting
the Contract Sum to reflect changes in policy or commercial arrangements as outlined:
(a) Health, Safety and Emergency Response: Section 01 35 29
(b) Environmental Procedures: Section 01 35 43
(c) Security Procedures: Section 01 35 53

1.06 CHANGE ORDER PROCEDURES

A. Contract Change Order (CCO)
1. On approval of Proposal or Request, Project Coordinator will issue a Contract Change
Order for signatures of Employer and Design-Builder on Employer’s standard form.
B. Time and Material Work
1. Instruction / Field Change Order (FCO): Project Coordinator may issue an Instruction or
FCO on Employer’s respective form.
(a) Instruction or FCO can instruct Design-Builder to proceed with a change in the Work,
for subsequent inclusion in a Change Order.
(b) Employer can opt to measure CCO costs via Time & Material method.
2. Documentation
Where Time & Material method is chosen, Design-Builder shall:

(a) Maintain detailed daily records on a time and material work required by CCO
(b) After completion of change, submit an itemized account and supporting data
necessary to substantiate cost and time adjustments to the Contract.

PART 2 PRODUCTS
NOT USED

PART 3 EXECUTION
NOT USED

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END OF SECTION

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