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Managing Successful Virtual Teams - 6 Tactics For Success
Managing Successful Virtual Teams - 6 Tactics For Success
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Here are six key principles for managing successful virtual teams and
influencing them effectively to get things done.
Table of Contents
Always Set Clear Deadlines For Your Virtual Team
o Make your deadlines reasonable
o Make your deadlines completely clear
o Always set deadlines for your team
Assign Clear Responsibility
o Use a direct communication style
o Find volunteers for the task at hand
o Assign to concrete individuals
Always Write Down Any Tasks You Delegate
Build Trust With Your Virtual Team
Increase Reliability Among Your Team Members
o Always verify your team members’ skills
o Be explicit in your communication with team members
o Lead your virtual team by example
o Count on your virtual team members
Increase The Level Of Likeability Among Your Team Members
o Encourage social interactions among team members
o Communicate regularly with your virtual team
o Organize more face to face meetings
o Be positive with your team members
Conclusion
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Always Set Clear Deadlines For Your Virtual Team
It’s crucial to set clear deadlines for your virtual team members. Deadlines
help encourage people, hold them accountable and make sure they get
things done on time. But that’s not all. Setting a deadline can also create
urgency in the air, which is great because it gives your team some additional
motivation to meet those goals.
But how do you set deadlines? Here are three simple rules that you should
keep in mind:
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quickly and efficiently without following best practices for productivity (based
on scientific studies).
Being reasonable with your deadlines also helps prevent burnout among
team members because everyone can have realistic expectations instead of
feeling pressured into working late all the time.
If you want to know how long a task will take, ask for feedback. If you are
worried about not getting an honest answer, ask for the best-case and worst-
case estimate to average both of these scenarios out.
When you want a task or project done, it’s essential to be 100% clear about
when. Deadlines are ineffective if they’re ambiguous, and you need to
mention the specific day/date your team needs to complete the task. This
way, your team members know what is expected of them without having
any gaps in time for interpretation – say, “I need this done by Monday”
instead of “in the next few days.“
The third and final rule to manage successful virtual teams is to always set
deadlines. Every single task should have a hard deadline associated with it.
If you do not need an actual date, choose one out of thin air – no one will
know the difference in your case anyways. And if the due date for this project
falls on some undetermined future day, make sure there are checkpoints
along the way to ensure you monitor progress on your upcoming tasks.
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Assign Clear Responsibility
To avoid the diffusion of responsibility effect in your team, you should always
assign tasks to specific people. This way, everyone will be held accountable
for their work and responsibilities, which can help improve efficiency and
teamwork within a virtual environment.
Some managers tend not to do this because they assume that someone from
the team would pick up any slack or get it done without being asked
explicitly. Still, usually, if one person has been assigned these duties, then
others on the team are more likely to contribute towards other areas of
weakness, rather than letting things slide by themselves while waiting for
another member’s assistance.
Here are three valuable tips on how to assign responsibility the right way:
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First, you want to use straight-to-the-point language. Using plain language
tells people precisely who is responsible for getting things done and avoids
any confusion about who’s in charge.
The second tip is to ask for volunteers. When a task could be accomplished
by several team members, asking for volunteers has two advantages: first,
when someone volunteers, the chances of getting it done increases because
of an influencing principle called commitment and consistency. This principle
means that people are more likely to honor commitments they signed up for
rather than ones assigned to them after the fact.
Sometimes people don’t want to do what you tell them to do. When you let
them choose, it helps create more productive team members. But if no one
volunteers and the task needs doing, then an assignment should still be
made for someone else.
You want to make sure the tasks are shared verbally and in writing. This
approach will increase adoption rates for your team members because they
can see what is expected of them, avoiding any miscommunication that
might occur if you were only verbalizing assignments during a conference
call or an online meeting.
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Build Trust With Your Virtual Team
You need to build more reliable connections with the people on your team
or inspire them to feel a warmer connection towards each other, leading to
greater levels of trust within the group. Start by increasing either their level
of reliability or their sense of likeability. This approach could work well in
tandem because if they’re already feeling closer, they’ll have no problem
being more cooperative when it comes time for tough decisions.
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Here are some tips on how to increase reliability among your virtual team
members:
You may not know it, but the root cause of the lack of reliability among
virtual teams is a lack of proper team skills. There are two types of skills:
technical and collaboration skills, which can be challenging to find because
they’re often considered soft skills. Technical knowledge covers what you
need to do your job (e.g., software development or engineering). At the
same time, our second type has more to do with communicating within a
virtual environment (such as communication technologies).
One of the most important things to do when communicating with your team
is to be explicit and clear about what you expect from them. You cannot rely
on someone if they are not 100% sure what they’re supposed to be doing,
making it very easy for people by being specific in how tasks should get
done. Keep communication going throughout whatever timeframe that task
needs until you know every task is completed correctly.
The third tactic to increase reliability is to set an example of how reliable you
are. This approach works because your team looks up to your behavior as
the standard reference point of behaving.
If you’re not reliable with your commitments, it implicitly permits them and
tells them that if someone in a position like yours does this all the time, then
there must be nothing wrong with doing so too. So don’t let their respect for
you go unrewarded by showing yourself worthy of their esteem. Show every
day what trustworthy means being.
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Count on your virtual team members
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increase likability by working with people face-to-face or using online tools
such as video conferencing tools that allow for more personal interaction.
Here are some tips about how to increase the level of likeability in your
successful virtual team:
One major drawback of virtual teams is that they lack the “water cooler”
effect, where employees in a physical office typically gather around a water
cooler to chat. Encouraging social interactions will help you create a virtual
water cooler to increase team likeability and cohesion among your team.
If your team feels a little stuck, it’s time to try some more creative ways of
bonding. One effective way is by sharing articles and videos with them on
the Instant Message or email platform. Another strategy you can use when
trying this method: schedule separate meetings for specific activities like
games or group work.
You should stay in touch with your team members at least once every day,
even if it’s not essential. An easy way to do this is to connect with them using
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Instant Messaging software or give them a quick call every while for the sake
of checking on things.
Face-to-face meetings are vital for establishing rapport with your team.
When you meet up with one another, it helps create a sense of bonding and
understanding. However, suppose this is not possible due to budgetary
constraints or time limitations. In that case, you may use video conferences
as an alternative method for communication. This approach will bring the
same level of connection among your teammates even when they cannot
physically see each other’s faces in person.
One of the best ways to increase likeability is by being positive with your
attitude. No one enjoys working with individuals who are constantly negative
and pessimistic. Most people will avoid these types, which can be detrimental
in a virtual team environment. Although it’s pretty natural for high-stress
times to occur, what matters is how you react during those times around
other members of your team. Having a constant positive attitude will help
keep others happy when they’re going through challenging periods.
Conclusion
Every member of your virtual team needs to be on the same page, and it
will help if they like each other. By following these six tactics for managing
successful virtual teams, you’ll create a more cohesive work environment
where everyone is motivated to complete their tasks successfully.
Have any of these tips helped you? Let us know! We can provide expert
advice on how to increase productivity in the workplace and specific
industries or company sizes.
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