Google Meet Tutorial - Getting Started and

Recording a Lecture
Quick Links:
1. Technical Requirements for using Google Meet;
2. How to Schedule a Meeting and Send the Meeting Invites; Screencast video (0:56)
3. How to Start a Video Meeting with Google Meet; Screencast video (1:28)
4. Basic features in Google Meet; Screencast Video (1:31)
5. How to Record a Meeting or Lecture; Screencast Video (1:20)S

Important Note: There is no Host role in Google Meet, which means every participant has control to
mute other participants’ microphone, take over the screen share, or even remove other participants
from during a meeting. Please remind your students to follow online netiquette guidelines.
eecast Video ()

Technical Requirements for using Google Meet

1. To create a video meeting, you need to be signed in to your Google@UH account. Anyone
inside or outside of your organization can join as a participant by selecting the link or entering
the meeting ID.
2. Before you start a video meeting, make sure that your meeting and device meet the technical
requirements for Hangouts Meet.
a. Use a supported operating system:
i. Apple® macOS®
ii. Microsoft® Windows®
iii. Chrome OS
b. Use a supported web browser:
i. Chrome Browser. Download the latest version
ii. Mozilla® Firefox®. Download the latest version
iii. Microsoft® Edge®. Download the latest version
iv. Apple® Safari®.
c. A built-in web camera or USB camera
d. A built-in microphone and speaker or USB headset
e. Allow Meet to access your camera and microphone the first time you use Meet.
3. Participant limits: Google Suite Education allows up to 250 participants in one meeting
(advanced features available to UH accounts until July 1, 2020).

Google Meet Tutorial - Getting Started and Recording a Lecture with with Google Meet, March 2020 1
How to Schedule a Meeting and Send Meeting Invites

Screencast Video (0:56)

Schedule a video meeting in Calendar

When you add a guest to an event, a video meeting link and dial-in number are added automatically.
Alternatively, you can click Add conferencing.

1. Go to Google Calendar and create an event.

2. Select More Options.

3. Enter Meeting title, date

and time.

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4. On Add conferencing, select Hangouts Meet.
A Google Meet URL will be generated for this
meeting.

5. On the Guests tab, click

Add guests and enter the email
addresses.

6. Click Save.

7. Click Send to send invitation

emails to Google Calendar guests.

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Start a video meeting with Google Meet

Screencast Video (1:28)

1. In a web browser, enter https://meet.google.com.

2. Click Join or start a meeting.

3. Enter the meeting code or nickname of an

existing meeting. To start your own meeting,
enter a nickname or leave blank.
4. Select Continue.

5. In the next window, you will see a preview of your

video on the left. Click Join now on the right side
of the window. (A friendly reminder, please pay
attention to the background. For example, a
cluttered background may cause distraction during
the meeting).

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 6. To share the meeting URL with your
participants:
a. Select Copy joining info and paste
the meeting details into an email or
Laulima announcement.

7. To add someone to a meeting:

a. Select Add people and choose an option:

b. Under the Invite section, enter an email

address and click Send invite.

c. Or, under the Call section, enter a

phone number and press Call .

How to Join a Google Meet meeting

Join from a Calendar event

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 1. In Calendar, select the event you want to join.
2. Select Join Hangouts Meet and in the window that opens, select Join now.

Join Directly
from Meet
In Meet, you can select a scheduled event or you can enter a meeting code.

Method 1: Select a scheduled event:

1. In a web browser, enter

https://meet.google.com/.
2. Select the meeting from your
list of scheduled events.

3. Select Join now.

Method 2: Enter a meeting code:

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 1. In a web browser, enter
https://meet.google.com.
2. Select Join or start a meeting.

3. Enter the meeting code and select

Continue.

*The “meeting code” is the string of

letters at the end of the meeting
link. You don't have to enter the
hyphens. For instance, the meeting
code for this sample meeting
(meet.google.com/ray-jsfd-kdu) is
rayjsfdkdu.

4. Click Join now.

Join with a meeting link URL

Sometimes there isn’t enough time to schedule a meeting and book a room. With Hangouts Meet, you
can join an impromptu video meeting by clicking the meeting link URL sent to you in a text or email.

1. Click the meeting link sent to you in a

chat message or email.
2. Select Join now to join the meeting.

Basic features in Google Meet

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 Screencast Video (1:31)

In the Google Meet menu bar, you can find the buttons/features below (from left to right):
1. Meeting Details and Attachments: find the details information of your meeting and share files
with participants
2. Audio: turn on/off your microphone
3. Leave Call: leave the meeting
4. Video: turn on/off your camera
5. Turn on captions: generate automatic closed captions (only you will see the closed captions,
other participants need to turn on the captions on their Google Meet to view it).
6. Present now: allow you to share your entire screen or one of your windows to the participants
7. More options: additional features like Record meeting, Change layout, Full screen, Turn on
captions, Settings, Use a phone for audio. Report a problem, and Help.

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How to Record a Meeting or Lecture

Screencast Video (1:20)

1. In a web browser, enter https://meet.google.com.

2. Start or join a meeting.

3. In the menu bar, select More options > Record meeting

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4. In the Ask for consent
pop-up window, select
Accept to enable
recording. Make sure to
obtain consent from the
participants before
recording a meeting.

5. You will see the record icon during the

recording. (Other participants are notified
when the recording starts or stops.)

6. Top stop recording: Select More options > Stop recording when you finish. (The
recording also stops when everyone leaves the meeting.)

7. Select Stop recording in the pop-up window to verify.

8. Wait 10 or more minutes for the

recording file to be generated and saved

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 to your UH Google Drive under My Drive > Meet Recordings folder (this folder will be
generated automatically upon recording your first Google Meet session). An email with the
recording link will also be sent to the meeting organizer and the person who started the
recording.

9. You can then share the recording file (mp4) with your students via Google Drive or Youtube.

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