20 6 17 Draft Final Report

DRAFT FINAL REPORT ON THE SIX TRAININGS CONDUCTED FOR
THE ROADS AUTHORITY
National Construction Industry

Council
Private Bag A146
Lilongwe
Tel: +265 1 725523/529/564/569
Fax: +265 1 725 535
1
TABLE OF CONTENTS
1.0 EXECUTIVE SUMMARY ........................................................................................................... 3

1.0 INTRODUCTION AND BACKGROUND ..................................................................................... 5
1.1 PURPOSE OF THE DRAFT FINAL REPORT ............................................................................................ 5
1.2 STRUCTURE OF THIS REPORT ........................................................................................................... 5
1.3 BACKGROUND ............................................................................................................................. 5
1.4 Objectives of the Assignment ................................................................................................. 9
Deliverables ............................................................................................................................ 9
The NCIC Team and the Team of Facilitators .......................................................................... 9
2.0 APPROACH AND METHODOLOGY ........................................................................................ 13
APPROACH AND METHODOLOGY TO THE ASSIGNMENT ........................................................................... 13
Phase One: Project Inception ..................................................................................................... 13
Phase Two: Trainings (Implementation) .................................................................................... 13
Phase Three: Reporting ............................................................................................................. 13
3.0 TRAINING OUTPUTS, OUTCOMES AND ANTICIPATED IMPACT ............................................. 12
4.0 LESSONS LEARNT AND CHALLENGES .................................................................................... 14
5.0 CONCLUSION AND RECOMMENDATIONS ............................................................................ 16
ANNEX I - TERMS OF REFERENCE...................................................................................................... 17
2
1.0 EXECUTIVE SUMMARY
The Roads Authority (RA) in conjunction with the National Construction Industry
Council (NCIC) initiated this training programme after observing a number of the
shortfalls in contractors, consultants and Roads Authority’s staff during the
implementation of the Agriculture Sector Wide Approach (ASWAP – SP Roads
Component) programme. In addition to this, some of the trainings were geared
towards addressing some knowledge gaps that the RA thought were important in the
fulfilment of its mandate.
With funding from the ASWAP – SP Roads Component window, the Roads Authority
engaged the National Construction Industry Council to conduct 6 trainings in the
following thematic areas:
a) Works Planning;
b) Design of Road Drainage Systems and Structures;
c) Construction Materials – Key Factors and Laboratory Testing;
d) Gabions – Design and Construction;
e) Construction of Drainage Structures and Basic Topographic Survey;
f) Principles of Low Volume Road Sealing.
The objectives of the trainings were to address the knowledge gaps in various need
areas already identified by the RA and the objectives of the NCIC assignment was to
conduct the said trainings and to report on the trainings conducted and make
recommendations for similar future trainings.
While the RA identified the participants and sites to be used for these trainings, the
NCIC identified the trainers to be engaged on this training programme and conducted
the trainings themselves. The mode of delivery of the trainings were through lectures,
group discussions, exercises and field visits.
All in all 231 stakeholders participated in these trainings out of which 22 (10%) were
female. Out of the total number of participants, 146 were from contracting firms, 42
were from consulting firms, 17 from Roads Authority and 26 were students from the
University of Malawi – The Malawi Polytechnic. The trainings were conducted by
NCIC’s facilitators and other facilitators identified and engaged by the NCIC.
The trainings were conducted in Lilongwe, Blantyre and Mzuzu from the 10th April to
16th June 2017.
Overall, the trainings were a success in that they managed to meet their objectives as
spelt out above.
The major recommendation made at the end of these trainings is to ensure that such
trainings should be an on-going programme to ensure continuous professional
development of all players in the road construction sector. Other general
recommendations were:
3
a) More time should be allocated to the trainings than was this time;
b) The trainings should be staggered to ensure that participants have time in
between to attend to their other assignments;
c) A tracer study should be conducted to gauge the effectiveness on these
trainings;
d) More trainings in other complementary areas like structural bridge design
should be formulated and conducted to augment other trainings already
conducted in hydraulic design;
e) Participants also recommended that timely publicity of the trainings should be
done so that every contractor/consultant should be able to send a
representative;
f) Participants recommended that only those who are directly involved in the
actual construction and maintenance activities be allowed to attend practical
oriented trainings;
g) Since some of the trainings targeted specific players in the industry and left
out others, it is recommended that the next set of trainings should target those
that were left out previously;
g) More collaboration in the areas of research and development between the
NCIC/RA on one hand with the academia (e.g. Malawi Polytechnic) is required.
This report gives the background of the trainings; the methodologies adopted; the
training outputs, outcomes and anticipated impact; the lessons learnt and challenges
faced in the planning and implementation of this assignment and the conclusion and
recommendations made to the RA on future trainings.
4
Draft Final Report Provision of Six (6) Trainings – ASWAp-SP
1.0 INTRODUCTION AND BACKGROUND
1.1 Purpose of the Draft Final Report
The Draft Final Report is submitted in accordance with the reporting requirements in the
Terms of Reference (ToR) issued by the Roads Authority and included in this report as Annex
I. The report contains the Introduction and Background, the Approach and Methodology,
Training Outputs and Conclusion and Recommendations.
1.2 Structure of this Report
This report consists of separate sections as follows:
Chapter 1 – Introduction and Background - This section provides a general introduction and
background to the assignment together with the assignment objectives and purpose of the
draft final report.
Chapter 2 – Approach and Methodology – This section gives a synopsis of the technical
approach undertaken to achieve the objectives of the assignment.
Chapter 3 – Training Outputs – The Consultants presents the trainings outputs in this section.
Chapter 4 – Conclusion and Recommendations – This section outlines the conclusion to the
assignments and recommendations for similar trainings.
1.3 Background
The Roads Authority (RA) is one of the two organizations (the other is the Road Fund
Administration (RFA)) which emerged out of the separation of functions of the then National
Roads Authority (NRA). RA was established by an Act of Parliament No. 3 of 2006. Under this
setup, the Minister of Transport and Public Works represents Government as the ultimate
owner of the national road network. The RA falls under the Minister, and comprises of a Board
and a Secretariat.
The main objectives of the RA are to:
a) Ensure that public roads are constructed, maintained or rehabilitated at all times;
and
b) Advise the Minister and, where appropriate, the Minister responsible for Local
Government on the preparation and the efficient and effective implementation of
annual national roads programmes referred to in Section 22 of the Roads Authority
Act.
5
Board of Directors
Membership of the Board of Directors comprises ten members representing the private and
public sectors who govern the Roads Authority. The Board defines the overall policy of the
Authority and sets the general conditions for its operations. The members are from the Road
Transport Operators Association, the Bus and Taxi Operators Association, the National Road
Safety Council, a representative of the Local Government Association, two representatives
from the National Construction Industry Council and two members of the public, representing
the general interests of the public.
The Secretary for Transport and Public Works and the Secretary for Local Government and
Rural Development are ex-officio members. Each board member, other than the ex-officio
members, has a three-year term. The Board of Directors elect a Chairman and Vice Chairman
from amongst their members.
Directorates
The main business areas for the Roads Authority consist of the Planning and Design Services,
Road Construction and Road Maintenance.
These business areas are supported by Finance, Administration, Human Resource, ICT
Services, Public Relations and Procurement services.
1. Planning Department
Specific Objectives of the department include:-
• Monitoring road infrastructure network through collection and analysis of road

network inventory, condition and traffic data;
• Planning and implementation of road infrastructure studies and engineering
designs;
• Coordinating and developing of road infrastructure network development and
maintenance plans (short, medium and long term);
• Designing and implementing engineering road infrastructure traffic management
measures for improved traffic safety and flow;
• Facilitating road infrastructure projects’ compliance with prevailing social and
environmental regulations and;
• Formulating, reviewing and monitoring of the Annual National Road Programmes
(ANRP).
6
2. Construction Department
The overall responsibility of this Department is to manage major road works through
a number of interventions like construction of new roads, rehabilitation and upgrading
of roads.
Specific Objectives of the department are to ensure development of the road network
so as to ensure improved accessibility and mobility on Malawi roads and enhance
transport efficiency. This is achieved through supervision of:-
• Construction of new roads

• Periodic road maintenance and rehabilitation programmes
• Upgrading of unpaved roads to paved standard
3. Maintenance Department
The Maintenance Department responsibility is to maintain the Malawi public road

network through several interventions that are carried out on the road surface, the
drainage structures and the adjacent areas.
Specific Objectives
Specifically, the maintenance department objectives are to package, supervise and
monitor works which (1) preserve the road network in its originally constructed
condition, (2) protect adjacent resources and user safety, and (3) provide efficient,
convenient travel along the route (accessibility and mobility). This is achieved through
implementation of several programmes which include:
• Routine and periodic maintenance,

• Concrete decking of bridges,
• Grading and reshaping,
• Vegetation control along the roads,
• Emergency works and
• Provision of associated supervision services.
4. Procurement Section
In line with international standards and practice, all road works are outsourced to the
private sector who get contracts through competitive bidding. Procurement of civil
works, goods and services is therefore an important function within the organization.
The Authority being a public body follows the Public Procurement Act of 2003 in all
procurement matters. All procurement operations are regulated by procurement
guidelines, rules and regulations that were published by Directorate of the Public
Procurement.
7
Specific Objectives of the procurement division are:
• To ensure efficiency and economy in procurement of works, goods and services;

• To ensure equal opportunity to all eligible bidders in the procurement of works, goods
and services;
• To encourage local contracting and manufacturing industries; and
• To ensure there is transparency and accountability in all procurement.
6. Department of Corporate Services and Corporate Governance
The Department of Corporate Services provides support functions to the activities of

Roads Authority
Specific objectives are:-
• Management of the operational and capital expenditure budgets of the Authority;

• Monitor the implementation of the Annual National Road Programme (ANRP) budget;
• Provision of Information and Communications Technology (ICT) services;
• Provision of Human Resource and Administrative services;
• Publicize Roads Authority’s activities through Public relations services;
• To ensure Roads Authority’s compliance with Corporate Governance issues.
The Roads Authority recognises the importance of continuing professional development of its
staff and partners. Ideas for the training activities covered under this assignment were
prepared based on two principal sources viz. observations of the shortcomings displayed by
contractors and the supervision consultants in the implementation of the Phase 1 works under
the ASWAP-SP Roads Component and also those training activities that the Roads Authority
have identified as urgent and important.
The National Construction Industry Council (NCIC) was invited to submit a proposal for a
specific selection of training activities that could be financed through the training budget of
the Agricultural Sector-Wide Approach Support Project (ASWAP-SP) Roads Component.
The National Construction Industry Council was created by Act of Parliament in July, 1996. Its
mandate is to regulate, promote and develop the Malawi construction industry through
promotion, regulation and development. To effectively undertake the development functions
8
as enshrined in the NCI Act, the Council has within its establishment the Training Department,
whose main mandate is to assist in reducing the skills gaps in the construction industry
through training of persons operating in the construction industry
Responsibility for the development of training programmes to serve the construction industry
is that of the Director of Trainings, through the Chief Executive, with guidance and monitoring
provided by the Training Committee of the Board of NCICC and support from the other
directorates of the NCIC.
1.4 Objectives of the Assignment
The objectives of the assignments were:
a) To formulate trainings in various need areas already identified by the Roads Authority;
b) To conduct the identified trainings;
c) To report on the trainings conducted and make recommendations for similar future
trainings.
Deliverables
The main deliverables/areas for this assignment will be articulated in the inception, draft final
and final reports and will include:
a) Details of the courses that will be undertaken including lists of participants, modules
covered and feedback from participants and trainers;
b) Observations by the trainers indicating the status of the participants in relation to the
subject of the course and specific suggestions regarding the need, or otherwise, for
further training in various area;
c) Observations by the trainers of other issues that are felt to be acting as a constraint to
the development of capacity in contracting companies nationally.
The assignment commenced on 18th March 2017 and is scheduled for completion by 30th June
2017.
The NCIC Team and the Team of Facilitators
The NCIC team members that participated in this assignment are as follows:
9
Id Name Designation Qualifications

1 Robert Mapemba Training Director/Team MSc Construction Project
Leader Management; BSc Civil
Engineering
2 Jeremiah Nkowani Industry Liaison Officer/ MSc Civil/Hydropower
Trainer Engineering ; BSc Irrigation
Engineering
3 Harrison Banda Training Officer/Trainer BSc Civil Engineering;
Diploma in Mechanical
Engineering
Table 1: List of NCIC Facilitators
In addition to the above, the NCIC deployed the following qualified and seasoned
professionals to augment the facilitation of these trainings as outlined below:
Table 2: List of All Facilitators

Id Name Type of Training to Qualifications
Facilitate
1 Robert Mapemba/Jeremiah Works Planning As per Above

Nkowani/Harrison Banda
PhD in Civil Engineering,
2 Dr Vincent Msadala Design of Road
Drainage Systems and MSc in Civil Engineering, BSc
Structures in Civil Engineering/As per
Above
3 Edwin Matanga Construction Materials BSc Civil Engineering
– Key Factors and
Testing
4 Joey Malota Gabion Design and MSc in Geotechnical

Construction Engineering, BSc in Civil
Engineering
5 Alex Nyirongo/Robert Construction of Road Foremanship

Mapemba Drainage Structures Certificate/As per Above
and Basic Topographic
Surveys
6 Willard Kaunde, Dr Ignasio Principles of Low MSc Civil Engineering; MBA,

Ngoma & Robert Mapemba Volume Roads Sealing BSc in Civil Engineering/PHD
in Civil Engineering; MSc in
10
Id Name Type of Training to Qualifications

Facilitate
Civil Engineering, BSc in Civil
Engineering/As per Above
11
12
2.0 APPROACH AND METHODOLOGY
Approach and Methodology to the Assignment
The approach and methodology to this assignment was as follows:
a) The Roads Authority identified the participants to be trained. In some cases , the NCIC
also assisted to get the participants;
b) The Roads Authority provided the consultant with the field sites where the trainings
were conducted.
c) The NCIC came up with the training plan;
d) The NCIC identified the facilitators for the trainings;
e) The NCIC facilitated the trainings and submitted reports on the same to the RA.
The proposed approach, methodology and work plan for this assignment were designed in
order to ensure that the trainings are conducted orderly and before the end of the assignment
period.
The assignment was phased out as follows:
Phase One: Project Inception
The focus of this phase was to come up with training objectives and modules to be delivered.
It also identified the facilitators while at the same time planned for the entire exercise.
This phase also included contract formulation and signing and the inception report writing.
Phase Two: Trainings (Implementation)
The second phase of the project focused on the following:
a) Conduction of the trainings;

b) Monitoring the conduction of the trainings in line with the TORs of this assignment.
The mode of delivery of the trainings were through lectures, group discussions, exercises and
field visits.
Phase Three: Reporting
This phase focused on the reporting on the trainings conducted including documenting the
lessons learnt during the planning and the execution of the trainings.
13
3.0 TRAINING OUTPUTS, OUTCOMES AND ANTICIPATED IMPACT
All in all 231 participants participated in these trainings out of which 22 (10%) were
female. Out of the total number of participants, 146 were from contracting firms, 42
were from consulting firms, 17 from Roads Authority and 26 were students from the
Malawi Polytechnic.
The feedback from most of the participants was that the trainings had enlightened
them on several civil engineering aspects they had not been exposed to previously.
The practical approach to the trainings was also hailed. It is therefore expected that
the participants would implement the knowledge and skills obtained in their respective
organizations. It is expected that the impact of the trainings will be felt in the
improvement of the quality of delivery of the civil engineering infrastructure
programmes which may lead to overall economic development of Malawi.
Table 3 overleaf shows the breakdown of the number of participants on each of the
trainings conducted.
12
Table 3 : Trainings Output Data

Number of Participants
Id Name of Programme Venue Start Date Finish Date
Male Female Total RA Staff Consultant Students Contractors
1 Construction Materials Lilongwe 10-Apr-17 14-Apr-17 12 1 13 3 10 0 0

2 Gabion Design and Installation Lilongwe 18-Apr-17 21-Apr-17 22 3 25 8 8 0 9
3 Works Planning Blantyre 19-Apr-17 21-Apr-17 22 2 24 0 2 0 22
4 Drainage Systems Design Lilongwe 26-Apr-17 28-Apr-17 23 2 25 6 19 0 0
5 Works Planning Lilongwe 3-May-17 5-May-17 22 2 24 0 0 0 24
6 Basic Topographic Survey Blantyre 3-May-17 5-May-17 15 0 15 0 1 0 14
7 Works Planning Mzuzu 10-May-17 12-May-17 20 3 23 0 0 0 23
8 Basic Topographic Survey Lilongwe 10-May-17 12-May-17 23 1 24 0 1 0 23
9 Basic Topographic Survey Mzuzu 16-May-17 18-May-17 28 3 31 0 0 0 31
10 Principles of Low Volume Sealing Blantyre 12-Jun-17 17-Jun-17 22 5 27 0 1 26 0
Totals/Avarage 209 22 231 17 42 26 146
13
4.0 LESSONS LEARNT AND CHALLENGES
In the course of organizing and conducting these trainings, the following major
lessons were learnt:
a) The need for such trainings to practicing engineers, contractors and

students is huge;
b) Construction personnel rarely have time and opportunity to be trained
in the areas they were trained in;
c) Grouping Consulting Engineers, the Client(RA), Contractors in one
training proved to be more effective than training them separately;
d) The initiative to train the Malawi Polytechnic students proved to be
very good as it is expected that these will come up with a lot of
knowledge in low volume road sealing – a fairly new concept in the
region;
e) The collaboration shown between the NCIC, RA, Industry and the
Academia in conduction of the trainings was so good and it should only
be encouraged to spill over to areas of research and development;
f) The use of labor –intensive approaches in low volume road sealing has
impacted skills to the local people. This was manifested in the way the
workers on one of these roads visited could articulate comprehensively
the entire process of road construction using this approach. It is
expected that the RA would continue to advocate for such approaches
wherever possible.
In the course of organizing and conduction of these trainings, the following

challenges were faced:
a) In some cases the turnout of participants was low especially on the

first days. This was overcome by beefing up the numbers by
contacting more participants on the subsequent days. In some
cases participants attended the trainings without paying the
training fees;
b) Some practical (hands –on) trainings could not be done adequately
because of the absence of ‘live’ sites as the period of the trainings
coincided with the period when there were almost no road works
contracts running. This resulted in the facilitators amending the
practical aspects of the trainings without necessarily forgoing or
compromising the practical aspects of it;
c) Attrition of the participants (more especially the Clients’ and the
Consulting Engineers’) as the trainings were conducted back to back
because of strict deadlines of the assignment. This resulted in low
turnout in some cases and this was addressed as explained in (a)
above;
d) There was also a marked variance in the levels of education,
understanding and composition of the participants which resulted
14
in the facilitators to be even more tactful to ensure that the

trainings benefit all the participants;
It is expected that future trainings will build on the gains made in this programmes
and improve or mitigate against the challenges faced.
15
5.0 CONCLUSION AND RECOMMENDATIONS
In conclusion, the trainings were a success in that they managed to meet the training
objectives.
The major recommendation is to ensure that such trainings be an on-going

programme to ensure continuous professional development of all players in the
construction sector.
Other general recommendations made are:
a) More time to be allocated to the trainings than was this time;

b) The trainings be staggered to ensure that participants have time in between to
attend to their other assignments;
c) A tracer study be conducted to gauge the effectiveness on these trainings;
d) More trainings in other complementary areas like structural bridge design
should be formulated and conducted to augment other trainings already
conducted in hydraulic design;
e) Participants recommended that timely publicity of the trainings should be
done so that every contractor/consultant should be able to send a
representative.
f) Participants recommended that only those who are directly involved in the
actual construction and maintenance activities be allowed to attend these
trainings.
g) Some trainings targeted specific players in the industry and left out others. It
is recommended that the next set of trainings should target those that were
left out previously.
h) More collaboration in the areas of research and development between the

NCIC/RA on one hand with the academia (e.g. Malawi Polytechnic) is required.
16
ANNEX I - TERMS OF REFERENCE
Terms of Reference
1. INTRODUCTION
The National Construction Industry Council was created by Act of Parliament in July, 1996.
Its mandate is to promote and develop the Malawi construction industry through
promotion, regulation and development. To effectively undertake the development
functions as enshrined in the NCI Act, the Council has within its establishment the Training
Department, whose main purpose is to assist in reducing the skills gaps in the construction
industry through training of persons engaged in the construction industry
Responsibility for the development of training programmes to serve the construction

industry is that of the Director of Training, through the Chief Executive, with guidance and
monitoring provided by the Training Committee of the Board of NCIC.
The NCIC was invited to submit a proposal for a specific selection of training activities that
could be financed through the training budget of the Agricultural Sector-Wide Approach
Support Project (ASWAP-SP) Roads Component. These Terms of Reference define the
expected training that is to be provided to the construction sector under this component.
2. BACKGROUND
Ideas for the training activities covered under these TORs have been prepared based on
two principal sources: observations of the shortcomings displayed by contractors and the
supervision consultants in the implementation of the Phase 1 works under the ASWAP-SP
Roads Component and also those training activities that the Roads Authority have
identified as urgent and important.
17
The following table shows the intended material to be covered, the approximate duration
of each course and the target group:
Course Content Duration of Course Location Target Group
1). Works Planning 3 Days 3 Regions Company Directors,
Site Agents, General
Foremen,
Supervising
Engineers
2). Design of Road 3 days Lilongwe Client Staff and
Drainage Systems and Consulting Engineers
Structures
3). Construction Materials 5 days Lilongwe Client Staff and
– Key Factors and Consulting Engineers
Laboratory Testing
4). Gabions – Design and 4 days Lilongwe Client Staff and
Construction Consulting Engineers
5). Construction of 3 days 3 Regions Contractor
Drainage Structures and Technicians and
Basic Topographic Survey Supervision
Inspectors
6) Low Volume Sealing 3 days Blantyre Polytechnic
Principles Students,
Consultants
3. EXPECTED OUTCOMES
Each individual course is designed to help to fill an identified gap in the current suite of
skills for the construction sector in Malawi. The courses are intended to blend the
theoretical aspects with opportunities to appreciate the practical application of the ideas.
Hence, where possible, field visits and practical examples will be used to consolidate the
18
theoretical aspects. It is expected that the attendees of these training activities will have
been provided with sufficient additional knowledge about each area to have clarified
those doubts and incorrect practices that are identified in relation to each course.
Ultimately, the expectation is that through these courses there will be a considerable
increase in the ability of construction sector professionals to produce lasting results and
improved value for money in the implementation of maintenance works.
4. COURSE OUTLINE
The proposed course outlines can be found in Annex 1. Final details of course content
will be determined by the facilitators and approved by RA prior to the commencement of
each of the courses.
5. FACILITATION
NCIC has a database of experienced facilitators. The specific facilitators for each training
activity will be selected based on the required expertise for each course. Details of the
facilitators will be agreed with the Client prior to mobilisation.
6. VENUE AND DATES

It is proposed to conduct the workshops during the months of March and April, 2017.
7. TARGET GROUPS
The target groups for each training activity can be found in the table above. It will be
important to ensure that participants are adequately educated for the material that is
being communicated. Hence, some screening of applicants will be required in order to
avoid inappropriate matching of subject and participant.
Preference may be awarded to staff who have been involved in ASWAP-SP Roads
Component activities if the courses are over-subscribed.
19
8. QUALIFICATION PATHWAY
At the end of the workshops, certificates of attendance will be awarded to those who
attended more than 75% of the time allocated for each training course.
9. LOGISTICS AND OTHER ISSUES

The participants will be responsible for making their own travel and accommodation
arrangements. Participants will only be provided with refreshments and lunch during the
course of the workshop.
All the participants will be provided with course materials and reference notes.
10. COURSE COSTS

The participants will be required to contribute MWK 10,000.00 for participation in the
courses. This amount will cover the costs for purchasing folders, pens, writing pads and
printing of training materials.
The total estimated cost of the training being requested as funding under the ASWAP
Project amounts to MWK 33,959,181.57 (Thirty Three Million, Nine Hundred Fifty Nine
Thousand, One Hundred Eighty One Malawi Kwacha and Fifty Seven Tambala) as
summarised in Table 1 below:
ITEM COURSE TITLE REGION COST

Works planning training
1 works Southern Region workshop 2,511,489.60
Northern Region
Workshop 2,511,489.60
Central Region Workshop 1,656,000.00
Sub total 6,678,979.20
Drainage design training

2 workshop Central Region Workshop 3,087,571.29
Sub total 3,087,571.29
20
ITEM COURSE TITLE REGION COST
Basic Construction
Materials training
3 workshop Central Region Workshop 5,198,710.13
Sub total 5,198,710.13
Design and Construction

of Gabion baskets
4 training workshop Central Region workshop 4,165,726.08
Sub total 4,165,726.08
Training in drainage
design using basic
5 topographic survey Southern Region 3,856,989.60
Northern Region 3,856,989.60
Central Region 3,107,726.08
Sub total 10,821,705.28
Principles of Low
6 Volume Sealing Blantyre 4,006,489.60
Sub Total 4,006,489.60
Grand Total 33,959,181.57
The full breakdown of the costs are provided in the tables below.
21
TABLE 1.1: COST ESTIMATES FOR TRAINING OF CONSTRUCTION SECTOR STAFF IN WORKS PLANNING
FOR CENTRAL REGIONAL WORKSHOP - 3 DAYS EACH (TARGETING 30 PARTICIPANTS)
RATE PER UNIT TOTAL AMOUNT

ITEM DESCRIPTION UNIT QUANTITY
(MWK) (MWK)
1.1. Staff Remuneration:
Course Coordinator /
Hrs 0 - -
NCIC Facilitator
External Facilitator Hrs 0 3,500.00 0.00
Workshop Administrator Hrs 0 - -

1.1. Subtotal 0.00
1.2. Travel Cost
Litres 0 824.7 0.00
NCIC Facilitator
NCIC Staff Km 0 824.7 0.00
0.00
1.3. Subsistence allowances
Days 4 0.00 0.00
NCIC Facilitator
NCIC Facilitator Days 4 0.00 0.00
Workshop Administrator Days 4 0.00 0.00
1.3. Subtotal 0.00
1.4. Venue Costs

Conference Package for
man-days 105 12,000.00 1,260,000.00
35 people for 3 Days
1.4. Subtotal 1,260,000.00
1.5. Other Costs
Hire of Public Address
Days 3 60,000.00 180,000.00
System
1.5. Subtotal 180,000.00
Total (MWK) 1,440,000.00

15% for Administration costs 216,000.00
Total for Workshop Costs 1,656,000.00
22
FOR NORTHERN REGION WORKSHOP - 3 DAYS EACH (TARGETING 30 PARTICIPANTS)

(MWK) (MWK)
External Facilitator Hrs 0 3,500.00 0.00
1.1. Subtotal
1.2. Travel Cost
Course Coordinator / NCIC
Litres 160 824.7 131,952.00
Facilitator
NCIC Staff Litres 160 824.7 131,952.00
1.2. Subtotal 263,904.00
Days 4 50,000.00 200,000.00
Facilitator
NCIC Facilitator Days 4 40,000.00 160,000.00
Workshop Administrator Days 4 30,000.00 120,000.00
1.3. Subtotal 480,000.00

1.4. Venue Costs
Conference Package for 35

man-days 105 12,000.00 1,260,000.00
people for 3 Days
1.4. Subtotal 1,260,000.00
1.5. Other Costs
Hire of Public Address System Days 3 60,000.00 180,000.00
1.5. Subtotal 180,000.00
Total (MWK) 2,183,904.00

23
FOR SOUTHERN REGIONAL WORKSHOP - 3 DAYS EACH (TARGETING 30 PARTICIPANTS)

(MWK) (MWK)
External Facilitator Hrs 24 0.00 0.00
1.1. Subtotal
1.2. Travel Cost
Litres 160 824.7 131,952.00
Facilitator
NCIC Staff Litres 160 824.7 131,952.00
1.2. Subtotal 263,904.00
Days 4 50,000.00 200,000.00
Facilitator
NCIC Facilitator Days 4 40,000.00 160,000.00
1.3. Subtotal 480,000.00
1.4. Venue Costs

man-days 105 12,000.00 1,260,000.00
people for 3 Days
1.4. Subtotal 1,260,000.00
1.5. Other Costs
1.5. Subtotal 180,000.00
Total (MWK) 2,183,904.00

24
TABLE 2: COST ESTIMATES FOR TRAINING OF CONSTRUCTION SECTOR STAFF IN THE DESIGN OF
ROAD DRAINAGE SYSTEMS
LILONGWE WORKSHOP ONLY - 3 DAYS (TARGETING 50 PARTICIPANTS)
RATE PER
TOTAL AMOUNT
ITEM DESCRIPTION UNIT QUANTITY UNIT
(MWK)
(MWK)
Hrs 0
Facilitator
External Facilitator LS 1 250,000.00 250,000.00
Workshop Administrator Hrs 0 . 0
1.1. Subtotal 250,000.00
1.2. Travel Cost
Km 0 0 0.00
Facilitator
External Facilitator Km 90 824.7 14,844.60
1.2. Subtotal 14,844.60
Days 4 0.00 0.00
Facilitator
External Facilitator Days 4 40,000.00 160,000.00
1.3. Subtotal 160,000.00
1.4. Venue Costs
Conference Package for 55 people man-
165 12,000.00 1,980,000.00
for 3 Days days
1.4. Subtotal 1,980,000.00
1.5. Other Costs
Site Demonstrations /Visit LS 1 100,000.00 100,000.00
1.5. Subtotal 280,000.00
Total (MWK) 2,684,844.60
Add 15% Administration
402,726.69
costs
Total for Workshop Costs - Lilongwe 3,087,571.29
25
TABLE 3: COST ESTIMATES FOR TRAINING OF CONSTRUCTION SECTOR STAFF IN BASIC CONSTRUCTION
MATERIALS FOR ROAD MAINTENANCE
FOR LILONGWE WORKSHOP - 5 DAYS EACH (TARGETTING 50 PARTICIPANTS)
RATE PER TOTAL AMOUNT
UNIT (MWK) (MWK)
1.1. Subtotal 500,000.00
1.2. Travel Cost
Course Coordinator / NCIC Facilitator Km 0 824.7 0.00

1.2. Subtotal 20,617.50
Course Coordinator / NCIC Facilitator Days 5 0.00 0.00

1.3. Subtotal 200,000.00
1.4. Venue Costs
Conference Package for 55 people for
man-days 275 12,000.00 3,300,000.00
5 Days
1.4. Subtotal 3,300,000.00
1.5. Other Costs
Hire of Public Address System Days 0 60,000.00 0.00
1.5. Subtotal 0.00
1.6. Material Costs
Materials Costs LS 1 250,000.00 250,000.00
Site Visits LS 1 250,000.00 250,000.00
1.5. Subtotal 500,000.00
Total (MWK) 4,520,617.50
26
TABLE 4: COST ESTIMATES FOR TRAINING OF CONSTRUCTION SECTOR STAFF IN GABION WORKS – DESIGN
AND CONSTRUCTION
LILONGWE WORKSHOP ONLY - 4 DAYS (TARGETING 50 PARTICIPANTS)

(MWK) (MWK)
Workshop Administrator Hrs 0 0 0
1.1. Subtotal 250,000.00
1.2. Travel Cost
Km 0 0 0.00
Facilitator
1.2. Subtotal 12,370.50
Days 4 0.00 0.00
Facilitator
1.3. Subtotal 200,000.00
1.4. Venue Costs
man-days 165 12,000.00 1,980,000.00
people for 4 Days
1.4. Subtotal 1,980,000.00
1.5. Other Costs
Materials for Demonstrations LS 1 500,000.00 500,000.00
Field Visit - Practicals LS 1 500,000.00 500,000.00

1.5. Subtotal 1,180,000.00
Total (MWK) 3,622,370.50
Add 15% Administration cost 543,355.58
Total for Workshop Costs - Lilongwe 4,165,726.08
27
TABLE 5.1: COST ESTIMATES FOR TRAINING OF CONSTRUCTION SECTOR STAFF IN DRAINAGE STRUCTURE
CONSTRUCTION AND BASIC TOPOGRAPHIC SURVEY
SOUTHERN REGION WORKSHOPS - 3 DAYS EACH (TARGETING 50 PARTICIPANTS)
(MWK) (MWK)
Hrs 0
Facilitator
Workshop Administrator Hrs
1.1. Subtotal 250,000.00
1.2. Travel Cost
Litres 160 824.7 131,952.00
Facilitator
External Facilitator Litres 160 824.7 131,952.00
1.2. Subtotal 263,904.00
Days 4 50,000.00 200,000.00
Facilitator
1.3. Subtotal 480,000.00
1.4. Venue Costs
man-days 55 12,000.00 660,000.00
people for 1 Days
1.4. Subtotal 1,800,000.00
1.5. Other Costs
Field Demonstrations - 2 days LS 1 500,000.00 500,000.00
560,000.00
Total (MWK) 3,353,904.00
28
NORTHERN REGION WORKSHOPS - 3 DAYS EACH (TARGETING 50 PARTICIPANTS)

(MWK) (MWK)
Hrs 0
Facilitator
1.1. Subtotal 250,000.00
1.2. Travel Cost
Litres 160 824.7 131,952.00
Facilitator
1.2. Subtotal 263,904.00
Days 4 50,000.00 200,000.00
Facilitator
1.3. Subtotal 480,000.00
1.4. Venue Costs
Conference Package for 55 people
man-days 55 12,000.00 660,000.00
for 1 Days
1.4. Subtotal 1,800,000.00
1.5. Other Costs

560,000.00
Total (MWK) 3,353,904.00
29
CENTRAL REGION WORKSHOPS - 3 DAYS EACH (TARGETING 50 PARTICIPANTS)

(MWK) (MWK)
Hrs 0
Facilitator
1.1. Subtotal 250,000.00
1.2. Travel Cost
Litres 0 824.7 0.00
Facilitator
1.2. Subtotal 12,370.50
Days 4 0.00 0.00
Facilitator
1.3. Subtotal 80,000.00
1.4. Venue Costs
man-days 55 12,000.00 660,000.00
people for 1 Days
1.4. Subtotal 1,800,000.00
1.5. Other Costs

560,000.00
Total (MWK) 2,702,370.50
30
TABLE 6.1 : COST ESTIMATES FOR TRAINING OF PRINCIPLES IN LOW

VOLUME SEALING
BLANTYRE WORKSHOPS - 5 DAYS EACH (TARGETING 20 PARTICIPANTS)
TOTAL
RATE PER
ITEM DESCRIPTION UNIT QUANTITY AMOUNT
UNIT (MWK)
(MWK)

Hrs 0
Facilitator
1.1. Subtotal 500,000.00

1.2. Travel Cost
Litres 160 824.7 131,952.00
Facilitator
1.2. Subtotal 263,904.00
Days 6 50,000.00 300,000.00
Facilitator
1.3. Subtotal 720,000.00
1.4. Venue Costs

mandays 125 12,000.00 1,500,000.00
people for 5 Days
1.4. Subtotal 1,500,000.00

1.5. Other Costs
Hire of Public Address
Days 0 60,000.00 0.00
System
Field Demonstrations and

LS 1 500,000.00 500,000.00
Visit- 2 days
500,000.00
Total (MWK) 3,483,904.00
31
Appendix 1 to the Terms of Reference: Course Outlines
1. Works Planning – A clear deficiency in terms of works planning is noted in contractor

senior site staff and directors. A short course is proposed that will help to inform the target group
of a variety of techniques aimed at analysing and controlling construction resources and activities
in order to improve the results. In this case the target group are the senior site staff and directors
of the contractor.
The course will include the preparation of detailed works programmes, the use of such
programmes to analyse and manage resources and the use of such methods as critical path
analysis to prioritise activities and plan the construction process.
The Course Outline is broadly defined below:
o Bar Charts – Preparation and use
o Resource Allocation and cost control
o Methods for analysis: Arrow Diagram, Precedence Diagram and Critical Path
Method
o Monitoring progress and productivity
o Accelerating works – when, why and how.
2. Design of road drainage systems – This short course aims to cover the approach to
defining and sizing drainage structures. It is aimed at client staff and consultants who are tasked
with designing small and medium sized drainage structures (Culverts, drifts, small bridges and
potentially causeways?). The use of catchment analysis and the various options for estimating
the peak flood discharge should be covered along with the logic for the selection of the correct
type of structure.
o Catchment Characteristics: area, inclination and the estimation of the runoff
coefficient;
o Standard storm characteristics, rainfall intensity and time of concentration;
o The (Modified)Rational Method and others;
o The use of nomographs;
o Flow capacity of different types structures
o Drainage structure by type – selecting the appropriate option
o Considering Climate Change
3. Basic Construction Materials for Road Maintenance – Key factors and Laboratory
Testing – The area of materials for construction is a vast subject and is frequently seen to be the
cause of failures in otherwise well-built and maintained roads. This course is intended to boost
the understanding and familiarity of road maintenance staff in the client, consultant and
contractor organisations to correctly select appropriate materials and apply the required testing
regimes in order to reduce the frequency of problems arising from poorly selected construction
materials.
32

o Common systems for identifying the suitability and strength characteristics of
soils;
o Moisture content and the impact of moisture
o Compaction – theory and practice
o Soil stabilisation techniques
o Concrete quality control
o Asphalt quality control
4. Gabion Work – Design and Construction – It has been observed that many gabion
structures constructed through contracts with RA have not proved to demonstrate the durability
that might have been expected. Failure in both the design and construction of such structures
has been noted. This short course is proposed to be provided with the assistance of the principal
gabion supply firm and will cover the important aspects of the design and construction of a wide
variety of gabion structures.
o Gabion components and functionality
o Simple designs and drawings
o Gabion Construction techniques
5. Drainage and Basic Topographic Survey – The ability of site engineers, technicians and
supervision staff to correctly identify, position and construct small drainage structures has been
noted to be weak. A short course of three days duration is proposed with the aim of clarifying
the analysis of road drainage requirements and the techniques used to correctly construct road
drainage infrastructure.
The course will cover the analysis of small catchments in order to calculate the appropriate type
and size of structure. The various options for drainage structure construction will be studied and
the benefits and drawbacks of each will be discussed. Quality control of construction will be
covered including the preparation of mass concrete, reinforced concrete members and of
masonry wall construction techniques. In addition the use of simple topographical survey
methods will be introduced with the objective of ensuring adequate control of levels and inclines.
The expected outcome for this course is that the lifespan of small drainage structures will
increase from a level of a few years, as is currently the case, to a period of several decades as
should be the case.
6. Principles of Low Volume Sealing – The knowledge on low volume sealing technology in
upcoming Engineers need to be enhanced. A short course of five days to appraise the students
(BSc in Transportation Engineering) from the University of Malawi – The Malawi Polytechnic and
recent graduates working with consultants in the principles of low volume sealing technology.
33
o Planning, Appraisal and Environmental Issues

o Geometric Design and Road Safety
o Pavement Design , Materials and Surfacing
o Construction and Drainage
o Maintenance and Road Management
34
Annex B: Consultant's Personnel
Course Content Course Facilitator/Trainer

1). Works Planning Jeremiah Nkowani & Robert Mapemba
2). Design of Road Drainage Systems and Vincent Msadala
Structures
3). Construction Materials – Key Factors and Edwin Matanga
Laboratory Testing
4). Gabions – Design and Construction Joey Malota
5). Construction of Drainage Structures and Alex Nyirongo
Basic Topographic Survey
6). Principles of Low Volume Sealing Willard Kaunde, Joey Malota and Dr
Ignasio Ngoma
Nb: CVs of the key staff can be provided if required
35
Annex C: Consultant’s Reporting Obligations
At the conclusion of each of the training courses the Consultant shall prepare a short report
covering the following issues:
1. Details of the courses that were undertaken including lists of participants, subjects
covered and feedback from participants and trainers;
2. Observations by the trainers indicating the status of the participants in relation to the
subject of the course and specific suggestions regarding the need, or otherwise, for
further training in this area;
3. Observations by the trainers of other issues that are felt to be acting as a constraint to
the development of capacity in contracting companies nationally.
36

20 6 17 Draft Final Report

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

20 6 17 Draft Final Report

Uploaded by

Copyright:

Available Formats

DRAFT FINAL REPORT ON THE SIX TRAININGS CONDUCTED FOR

THE ROADS AUTHORITY

National Construction Industry

1.0 EXECUTIVE SUMMARY ........................................................................................................... 3

1.0 INTRODUCTION AND BACKGROUND

1.1 Purpose of the Draft Final Report

1.2 Structure of this Report

This report consists of separate sections as follows:

The main objectives of the RA are to:

Specific Objectives of the department include:-

• Monitoring road infrastructure network through collection and analysis of road

• Construction of new roads

The Maintenance Department responsibility is to maintain the Malawi public road

• Routine and periodic maintenance,

Specific Objectives of the procurement division are:

• To ensure efficiency and economy in procurement of works, goods and services;

6. Department of Corporate Services and Corporate Governance

The Department of Corporate Services provides support functions to the activities of

• Management of the operational and capital expenditure budgets of the Authority;

1.4 Objectives of the Assignment

The objectives of the assignments were:

The NCIC Team and the Team of Facilitators

Id Name Designation Qualifications

Table 1: List of NCIC Facilitators

Table 2: List of All Facilitators

1 Robert Mapemba/Jeremiah Works Planning As per Above

4 Joey Malota Gabion Design and MSc in Geotechnical

5 Alex Nyirongo/Robert Construction of Road Foremanship

6 Willard Kaunde, Dr Ignasio Principles of Low MSc Civil Engineering; MBA,

Id Name Type of Training to Qualifications

2.0 APPROACH AND METHODOLOGY

Approach and Methodology to the Assignment

The approach and methodology to this assignment was as follows:

Phase One: Project Inception

Phase Two: Trainings (Implementation)

The second phase of the project focused on the following:

a) Conduction of the trainings;

Phase Three: Reporting

3.0 TRAINING OUTPUTS, OUTCOMES AND ANTICIPATED IMPACT

Table 3 : Trainings Output Data

1 Construction Materials Lilongwe 10-Apr-17 14-Apr-17 12 1 13 3 10 0 0

4.0 LESSONS LEARNT AND CHALLENGES

a) The need for such trainings to practicing engineers, contractors and

In the course of organizing and conduction of these trainings, the following

a) In some cases the turnout of participants was low especially on the

in the facilitators to be even more tactful to ensure that the

5.0 CONCLUSION AND RECOMMENDATIONS

The major recommendation is to ensure that such trainings be an on-going

Other general recommendations made are:

a) More time to be allocated to the trainings than was this time;

h) More collaboration in the areas of research and development between the

ANNEX I - TERMS OF REFERENCE

Responsibility for the development of training programmes to serve the construction

6. VENUE AND DATES

9. LOGISTICS AND OTHER ISSUES

10. COURSE COSTS

ITEM COURSE TITLE REGION COST

Drainage design training

Sub total 3,087,571.29

ITEM COURSE TITLE REGION COST

Sub total 5,198,710.13

Design and Construction

Sub total 4,165,726.08