BSBPMG634

Facilitate stakeholder engagement

Task 2 – Written Report and Role Play

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Candidate Instructions

Purpose of this Assessment task

This assessment task is designed to test your skills infacilitating stakeholder engagement as required by
the unitBSBPMG634Facilitate stakeholder engagement. Your trainer/assessor will be assessing your work
and provide you with constructive feedback on Canvas. This task will assess your skills to:
 Communicate with stakeholders
 Undertake stakeholder commitment
 Assess effectiveness of stakeholder engagement

In this assessment you will analyse the provided case, undertake research,and complete all partsof the
project to demonstrate your skills in facilitating stakeholder engagement.

What are you required to do to undertake this Case Study?

To successfully undertake this assessment, you should be doing the following:

 Read the provided Case Study, scenarios and additional resourcesa couple of times and
understand therequirements
 Clarify the requirements with your trainer and assessor if you are not sure
 Research appropriate websites as directed by your trainer/assessor
 Complete all of the partsand upload them on Canvas
 Discuss with your trainer/assessor the contents of the project you will be submitting

Context and conditions of undertaking the tasks?

The prescribed tasks will be undertaken by you after carefully analysing the case scenario. Your trainer
will also provide you guidance on the websites to be researched. Your trainer/assessor may also set
certain conditions under which you will perform the tasks required by this assessment. For example, your
trainer may set a time limit to perform a task or, ask you to repeat a task or, ask you to give additional
information about the performance by asking you some verbal questions or, they may prescribe you
some new conditions to undertake certain tasks.

Given your personal conditions, your trainer/assessor should also be able to make some reasonable
adjustments in undertaking the tasks of this assessment. You should check with your trainer/assessor
about the conditions under which the tasks should be completed, and the possible adjustment they can
make in undertaking these tasks.

What specific WHS requirements may be involved?

This assessment will require you to be aware of the standard Workplace Health and Safety requirements
e.g. Workplace Health and Safety Act and Workplace Health and Safety Legislation Your trainer/assessor
will advise you on these and other legislative requirements.

Tasks and frequency of performance

Details of the tasks to be undertaken in this assessment are provided in this document. The tasks listed
must be performed at least once.

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Getting Started
The assessment may be re-attempted on two (2)further occasions (maximum three attempts in total). All
assessments must be resubmitted three (3) days within receiving your unsatisfactory grade. You must
clearly indicate “Re-submission” on your resubmitted work.

You must complete all questions unassisted by the assessor or other personnel but may refer to
reference material as may be needed. All questions must be answered satisfactorily for the assessment to
be completed satisfactorily.

For any assessment conducted that is incomplete, or without satisfactory performance, the assessment
will need to be completed again after further training support. This may be simply to focus on question
areas not achieved in the prior assessment.

Submitting your assessment

When you are ready to submit your assessments, upload the files in Canvas via the submission tab. It is
important that you keep a copy of all electronic assessments submitted to Canvas.  Please submit all
assessment components.

Word count
In this assessment some of the questions include a word count. This is a guideline only, but your answers
should not vary substantially (i.e. +/- 10%) from the word count provided. Microsoft Word includes a
word count tool.

Objective To test the required application skills of facilitating stakeholder engagement.

Assessment Cover Sheet

Candidate name:

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 Candidate ID:

Trainer’s Name:

Date Submitted:
Candidate declaration: I declare that:
 I have read and understood all the information provided in relation to
the assessment requirements to complete this unit, the instructions
and the purpose and processes of undertaking this assessment task
 This assessment is my own work and where other’s works or ideas have
been borrowed, I have appropriately referenced or acknowledged them
 I understand that plagiarism is a serious offence that may lead to
disciplinary action.

Candidate signature:

Task 2–Part A
Complete the following activities:

Carefully read the following scenario.

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 Grow Management Consultants specialises in leadership consultancy. It has been
operational since 2010. The company offers a range of services to assist companies to
assess leadership behaviour of existing managers and performance metrics. They also
design and implement customised leadership programs based on the assessment. Services
are offered Australia-wide.
The company offers regular professional development workshops on all aspects of leading
and managing staff. The workshops are conducted every 3 months in Sydney, Brisbane,
and Melbourne, where they also double as networking events. The workshops are also
offered to businesses, who run them as part of their management education programs. In
2018/19, the company ran a total of 36 workshops. The Operations Manager, Donna
Chisholm is responsible for organising and developing all the workshops.
The senior consultants run the workshops. They, and their assistants (who also work as
consultants), then use the contacts generated there to get commissions to carry out
management-level assessments and projects for the company.
The workshops are the principle means of advertising for the company’s consultancy
services, where most of Grow Management Consultant’s income is generated.
Each year the company runs a Leadership Conference in October and Dan Streep, the
Administration Manager, has been responsible for the Conference for the last two years.
The speakers are invited Industry and academic leaders who are well known and respected
within the industry. Most of them rarely speak in public, which means that the Conference
is always well attended. It has shown a small profit every year it has been run.
The company has also produced an E-book Business Growth Leadership Techniques. The E-
book has had reasonable sales, but these have mostly been restricted to workshop
attendees, where they have been well received. Several senior consultants have expressed
interest in writing an eBook in their area of expertise. The eBook was identified as a
company asset that could generate more income with more effective marketing, and Erin
O’Donnell, who has been the company’s marketing manager for three years, was
appointed the eBook Project Manager.
You have recently been employed by Grow Management Consultants as Program
Manager. You are responsible for co-ordinating these three company projects, ensuring
that they support each other in accordance with the Strategic Plan and Project
Management Policy and Procedures.

The key objectives of the program are:

 For the Conference, workshops, and eBook publishing to support each other to
achieve mutually beneficial goals.

 For all Grow Management Consultants’ projects to be financially viable and inclusive

The CEO has given you their full support, and will participate, and/or intervene, whenever
you consider it to be necessary.

1. Meet with a program stakeholder.

The objective of this meeting is to establish the stakeholders’ communication and

engagement in the program.

Your assessor will give you the place, date, and time of the meeting.

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 You will use this information to help you develop a program communication report
following the meeting, so read through the next activity and the Program Communication
Report Template prior to the meeting.

Also prior to the meeting, review the following company documents:

 Company Information

 Project Management Policy and Procedures

 Strategic Plan

 Style Guide

As the other two Project Managers are travelling, you only have the opportunity to meet
with Donna Chisholm prior to writing the communication report.

Ask the stakeholder what their interests and expectations are. Take note of these in your
program communication report.

Before concluding the meeting, agree on the communication approaches that will be
established and followed. These approaches should be in accordance with organisational
policies and procedures

During the meeting, you are required to demonstrate effective communication skills
including:

 Speaking clearly and concisely

 Using non-verbal communication to assist with understanding

 Asking questions to identify required information

 Responding to questions as required

 Using active listening techniques to confirm understanding

(If you are completing this unit online participants can include friends, family
members, work colleagues or other learners. Minimum 3 participants are needed
to conduct the role play including yourself).

1. Write a communication report.

As part of your project co-ordination responsibilities, you are required to write a

report for the company’s CEO on how effective ongoing communication between
the three company projects can be assured.
Consider the most effective ways for the stakeholders to communicate with each
other, and with the rest of the company.
Your program communication report should include the following:

 The features of the following company documents that are relevant for the key
program objectives:
o Project Management Policy and Procedures

o Strategic Plan. The program’s objectives should comply with company

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 objectives as set out in the strategic plan.

 The program stakeholders’ communication needs in terms of meeting the

program’s objectives.

 Approaches you could take to positively influence the Project Managers’

commitment to the program’s objectives.
Use the Program Communication Report Appendix A to guide your work. Your
report should conform to the company’s Style Guide’s specifications.
You will be modifying your report when you have received feedback from the other
Project Managers, so file this version of the document as Draft Program
Communication Report.

2. Send an email to the Project Managers.

The text of the email should be in grammatically correct English, written in an

appropriate (polite, business-like) style. (use Appendix B)
It should refer to the recent meeting and summarise the contents of the attachment
and ask for their feedback and approval to move forward with the program.

3. Meet with a program stakeholder.

The objective of this meeting is to establish the stakeholders’ communication and

engagement in the program.
Your assessor will give you the place, date, and time of the meeting.
As the other two Project Managers are travelling, you only have the opportunity to
meet with Donna Chisholm prior to writing the communication report.
Ask the stakeholder what their interests and expectations are. Take note of these in
your program communication report.
Before concluding the meeting, agree on the communication approaches that will
be established and followed. These approaches should be in accordance with
organisational policies and procedures
During the meeting, you are required to demonstrate effective communication skills
including:

 Speaking clearly and concisely

 Using non-verbal communication to assist with understanding

 Asking questions to identify required information

 Responding to questions as required

 Using active listening techniques to confirm understanding

(If you are completing this unit online participants can include friends, family
members, work colleagues or other learners. Minimum 3 participants are needed
to conduct the role play including yourself).

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2. Review the Program Communication Report.

Following the meeting, review your report, adding information and ideas that were
generated.

Consider, and refer to, the stakeholders’ interests and expectations when finalising your
report. Address the variances you have found between the Project Managers’ expectations
of the program.

Finalise the approaches that you intend to take to improving stakeholder

commitment.Save this version of the report as Second Draft Program Communication
Report. Your report should conform to the company’s Style Guide’s specifications.
(Appendix C)

4. Send an email to the Project Managers.

The text of the email should be in grammatically correct English, written in an

appropriate (polite, business-like) style.
It should refer to the recent meetings and summarise the contents of the
attachment and ask for their feedback and approval to move forward with the
program. (Appendix D)

3. Implement approaches to positively influence Project Manager commitment.

This activity requires you to write an email to the Project Managers (your assessor), setting up one of the
communication approaches you described in your Program Communication Report.

If you have found resistance to your approach, escalate the procedure to include the CEO’s
participation.The approaches that you implement should support the company’s business objectives.
(Appendix E)

Task 2Part B Assess shareholder interaction

Task summary
You arerequired to evaluate the success of their program communication approaches and to recommend
improvements that could benefit programs in the future.Part B is to be completed using ‘Grow Management’
simulation.

Required
 Stakeholder Engagement Review Template

Complete the following activities:

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Carefully read the following.

Six months have passed since you started to implement your program communication
plan.
You have asked the Project Managers for their feedback on the program’s progress, and
you have received a document from each of them. To comply with the program
communication plan, you are required to evaluate your approaches and recommend
improvements for future reference.

4. Assess Project Manager engagement.

Review the following documents:

 Feedback Dan
 Feedback Donna
 Feedback Erin
Write a review of the program communication and the Project Manager engagement.
Your review should include the following:
 An evaluation of the communication between the projects and whether it
contributed to achieving the program’s objectives and the company’s business
objectives.
 An assessment of the effectiveness of the interaction between the Project Managers
and whether it complies with the company’s Project Management Policy and
Procedures.
 Recommendations for future stakeholder engagement based on your findings.
Use the Stakeholder Engagement Review Template (Appendix F) to guide your work.

5. Send an email to the CEO.

The text of the email should be in grammatically correct English, written in an

appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachment and ask for their
feedback. (Appendix G)

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Appendix A -Program communication report

Introduction
Clearly state the reason and context for this program, including the desired outcomes.

Established in 2010, Grow Management Consultants specialises in assisting companies to improve

their employees’ leadership performance. Grow Management Consultants draws on its up-to-date
knowledge and skills in best practice leadership concepts to assist clients with leadership
performance. They also design and implement customised leadership programs based on the
assessment. Services are offered Australia-wide.Grow Management Consultants are committed to
promoting individual and organisational leadership excellence. We do this by providing:

 Mentoring training

 Coaching

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  Management consultation

 Management program evaluation

 Development of cutting edge tools, resources and expert advice

 Sharing best and next practices

 Leading organisations through the process of creating a leadership culture

 Recognising and celebrating excellence in leadership.

Grow Management Consultants encourages and nurtures a culture ensuring its team is dynamic and
innovative and maintains the highest possible client service standards.
Features of Project Management Policy and Procedures
1. Purpose and Scope
2. Aims and Objectives
• is able to meaningfully control its projects,
• understand the justification for the project,
• identify the resources necessary for its delivery
• evaluate their success,
• demonstrate the above to outside bodies.
The document will provide clear guidance and best practice on:-
• Defining a project and producing a business case
• The processes employed to execute a successful project.
• Roles and responsibilities of the project team
3. Defining a Project
A Corporate Project is defined as containing the following features:
I. A clearly defined business case which is regularly reviewed to assess its on going viability
II. A defined start and end.
III. Defined and measurable outcomes.
IV. A project plan containing activities in order to achieve the outcomes specified and against which
progress can be measured
V. An analysis of risk and steps to avoid or mitigate
VI. A defined budget, or other definition of resources available to complete the project
VII. A temporary management control structure with clear and accepted roles and responsibilities of
the project management team
4. Procedure
4.1 Business Case
4.2 Management Structure
-Project Sponsor. - Project Manager. - The Project Board.
4.3 The Project Brief
4.4 The Project Plan
4.5 Risk Assessment
4.6 Project Managers Report

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 4.7 Project Closure
5. Project Processes
A corporate project will have the following outline:
Ensure that the objectives have been met, ensure that it has been handed over to the user, identify
any follow on actions or lessons learnt, gain formal sign off from the project board, archive all
records. Key to a successful Risk register is the development of actions to mitigate or remove the risks
identified. Project Manager manages Project resources to deliver project Board have responsibility to
ensure project remains on target for completion of key deliverables within time/ budget and
brief. The Board will consider consultation with SMT should the project brief become no longer viable
and gain approval for any significant changes.

Stakeholder communication
Identify the program stakeholders and what their communication needs are in terms of meeting the program’s
objectives.

Stakeholder communication refers to the regular exchange of information between the company and
its stakeholders. For effective, targeted stakeholder communication, it is important to know who the
stakeholders are and what their goals, motives and attitudes are. This is the task of stakeholder
identification and stakeholder analysis.

Influencing factors of stakeholder communication

The following aspects have an influence on stakeholder communication:
 The importance of the stakeholder for the project: The more important the stakeholder is,
the more structured the communication should be planned and carried out.
 The type of communication: Would the stakeholder like to be provided with information or
would he like to actively look for information himself? A distinction could be made between push and
pull communication.
 The means of communication: Does he want to be informed personally in a conversation or
by telephone, is an SMS or an e-mail with a short status quo enough for him, does he want reports by
post, etc.?
 The frequency of communication: Does he want to be continuously up to date, is he happy
about one update per week or one summary per month?
 The time of communication: When is the right time for communication? On Sunday at 5 p.m.
or rather Monday morning at 7 a.m.?

Stakeholder communication is an important task in stakeholder management. Stakeholders can

promote or hinder a project, they can change their goals and attitudes and also help in
communicating with other stakeholders. The more important a stakeholder is, the more important
communication with them becomes. The regularity of stakeholder communication depends on the
importance of the stakeholder, the required and appropriate frequency, manner and timing.

New approaches
Describe at least three new approaches you could take to positively influence the Project Managers’
commitment to the program’s objectives.

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 Waterfall: Perhaps the most common way to plan out a project, the Waterfall method is a
simple sequential approach. Each project phase must be completed before beginning the next
one, leading to the end deliverable. These project plans can be easily replicated for future use.

 Critical path method: Similar to the Waterfall methodology, the critical path method is a
sequential approach that allows project managers to prioritize resources, putting more emphasis
and investment into the most important work and rescheduling lower-priority tasks that may be
slowing down the team.

 Scrum: This practice disperses the traditional responsibilities of the project manager among
the team members, with a Scrum master serving as a leader and facilitator.

 Kanban: Suited for projects with priorities that can frequently change, Kanban is similar to
Scrum but progresses continuously, rather than in predefined sprint periods. Work is pulled in
when needed and when capacity allows.

 Extreme Programming (XP): The Extreme Programming approach was developed specifically

for software engineering. It is ideal for clients who are not 100% sure what they need from
the end product, and therefore need many opportunities for testing and feedback.

Appendix B - Email

To: Boran_alp@growmangamnet .com

CC: Samsa_alp@growmangmnet.com
Send
BCC: Peter_master@growmanagemnet.com

Subject Program Communication Report

A meeting of stakeholders was held. In this meeting the program progress was
communicated. The background and context of the program was specified. Later, the main
stakeholders were identified and moreover, their interaction and communication process
was defined too.
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The new approaches were also adopted to influence the project manager to enhance their
level of commitment with the assigned program or project. It was laid emphasis that an air
of trust should be built among the stakeholders.
Please find it.
Eagerly waiting for you precious response and feedback.
Feel free to contact in case of any query.
Amir Alam
Project Manager.

Appendix C -Program communication report

Introduction
Clearly state the reason and context for this program, including the desired outcomes.

KYCIT is a comprehensive global search platform that enables you to perform due diligence on the
companies and customers you’re doing business with, no matter where they are in the world.
Our global KYC (Know Your Customer) search integrates with your practice management system and
allows you to conduct all of your international company searches in one quick step. KYCIT provides
real-time, uniform information from a range of jurisdictions all over the world which can easily allow
you to identify beneficial owners and related subsidiaries.
InfoTrack’s alliance of offices around the world provides direct links into key data sources, agents and
registries, removing the need for you to access multiple websites to obtain your data. KYCIT utilises
smart technology to access global repositories and ensure that you are reliably informed and
receiving the highest quality of information and service.

Stakeholder communication
Identify the program stakeholders and what their communication needs are in terms of meeting the program’s
objectives.

A project is successful when it achieves its objectives and meets or exceeds the expectations of the
stakeholders. They are the people who are actively involved with the work of the project or have
something to either gain or lose as a result of the project. However, you negatively affect residents
who live near the highway during your project and after your project with far-reaching implications .

Top Management

Top management may include the president of the company, vice-presidents, directors, division
managers, the corporate operating committee, and others. These people direct the strategy and
development of the organization.

The Project Team

The project team is made up of those people dedicated to the project or borrowed on a part-time
basis. As project manager, you need to provide leadership, direction, and above all, the support to
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 team members as they go about accomplishing their tasks.

Your Manager

Typically the boss decides what the assignment is and who can work with the project manager
on projects. Keeping your manager informed will help ensure that you get the necessary resources to
complete your project.

Peers

Peers are people who are at the same level in the organization as you and may or may not be on the
project team. These people will also have a vested interest in the product. 

Resource Managers

Because project managers are in the position of borrowing resources, other managers control their
resources. So their relationships with people are especially important.

Politics of Projects

Many times, project stakeholders have conflicting interests. It’s the project manager’s responsibility
to understand these conflicts and try to resolve them. It’s also the project manger’s responsibility to
manage stakeholder expectations. Be certain to identify and meet with all key stakeholders early in
the project to understand all their needs and constraints.

Assess the environment

Identify all the relevant stakeholders. Because any of these stakeholders could derail the project,
you need to consider their particular interest in the project.

 Once all relevant stakeholders are identified, try to determine where the power lies.
 In the vast cast of characters, who counts most?
 Whose actions will have the greatest impact?

Identify goals

After determining who the stakeholders are, identify their goals.

 What is it that drives them?

 What is each after?
 Are there any hidden agendas or goals that are not openly articulated?
 What are the goals of the stakeholders who hold the power? These deserve special attention.

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Managing Stakeholders

Often there is more than one major stakeholder in the project. An increase in the number of
stakeholders adds stress to the project and influences the project’s complexity level. The business or
emotional investment of the stakeholder in the project and the ability of the stakeholder to influence
the project outcomes or execution approach will also influence the stakeholder complexity of the
project.

New approaches
Describe at least three new approaches you could take to positively influence the Project Managers’
commitment to the program’s objectives.

 Include declaration form of beneficial owner as a part of initial KYC process, in corporate
customer form.
 While implementing a system, banks must ensure at least 25% ownership is identified as per
the international standards.
 The bank should also collect the organization chart as part of the business formation
document on all entities in the hierarchy.
 Shell companies (which can be established with various forms of ownership structure),
especially in cases where there is foreign ownership that is spread across many jurisdictions.
 Complex ownership and control structures involving many layers of shares registered in the
name of other legal persons.
 Bearer shares and bearer share warrants.
 Unrestricted use of legal persons as directors.
 Formal nominee shareholders and directors where the identity of the nominator is
undisclosed
 Informal nominee shareholders and directors, such as close associates and family
 Trusts and other legal arrangements which enable a separation of legal ownership and
beneficial ownership of assets
 Intermediaries used in forming legal persons, including professional intermediaries.

Appendix D - Email

To: Boran_alp@grow.com

CC: Samsa.alp@grow.com
Send
BCC: Petreous_master@gorwmanagmnet.com

Subject Program Communication Report

Respected Sir,
Hope so my email will find you in good health.
I recently have completed by report regarding communication among the stakeholders. It
includes the context and introduction of the program, the required outcomes and
identification of stakeholders, and their way of communication is also mentioned.
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Moreover, some new approaches are also proposed, such as building trust and healthy
competition and idea of informal friendly gathering for an effective communication process
to be carried out.
The complete report is hereby submitted to you. Please find the attached here with.
I request you send your feedback and valuable opinion and approval so that we can move
forward in execution of the project.
Feel free to contact me in case of any query.
Best regards
Amir Alam
The project Manager

Appendix E - Email

To: Boran_alp@grow.com

CC: Samsa.alp@grow.com
Send Petreous_master@gorwmanagmnet.com
BCC:
A Letter to the Chief Executive
Subject

Dear CEO,

I’ve been reflecting on the recent board meeting. We were all encouraged by the third-
quarter revenue numbers and the improving forecast for the year. The stabilization of our
gross margin, despite the price cuts, speaks well of your latest cost reduction initiatives. On
the whole, I think we can safely assume we’ve weathered the current storm. However, while
we can all be grateful for the recent signs of an upturn in our performance, I suspect the next
year or two will hold many challenges.
Indeed, the stabilization of our situation offers only a brief reprieve, if any at all. Like many
companies these days, we have a workforce that remains fragile after surviving rounds of
layoffs. We operate in an industry that still has decidedly too much capacity. And we are
embroiled in a market share battle that shows no signs of abating. I’m not sure if anyone really
knows which of our competitors started the price war—for all I know, we did—but we’ve only
just begun to see the effects on margins and market share. Furthermore, some of our
competitors’ recent earnings restatements and their use of “creative” accounting will surely
bring more scrutiny to our company in the months ahead. In short, you’ll have your hands full
indefinitely.
Waiting for your kind reply and precious feedback.
Best regards
Amir Alam
Project manager

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Appendix F- Draft program communication report

Communication between projects

Give an evaluation of the communication between the projects and whether it contributed to achieving the
program’s objectives and the company’s business objectives.

Project managers are in desparate need of a tool to help them save time and bridge the gap between
different interfaces which they use to document, present to the business and manage their projects.
Mind manager x5 Pro appears to be a viable solution. But it is of utmost importance that before
rolling out the solution in the business that the solution be evaluated in the specific environment.
Mind manager x5 Pro makes certain claims that must be confirmed. Furthmore the software will be
evaluated against best practices criteria in the field of change communication, facilitation and project
management.

Project Manager interaction

Assess the effectiveness of the interaction between the Project Managers and whether it complies with the
company’s Project Management Policy and Procedures.

 Managing of the projects is part of the project manager’s job. The program manager’s
interaction with the project managers and their teams is at a level where the program
manager is focused on the program level outcomes and benefits. So, this means focusing on
the project outcomes translate into program benefits and integrate with the overall
program’s outcomes and benefits. It’s the project manager’s task to focus on the lower level
deliverables and to map those deliverables to the program level benefits.
 The program manager’s primary task is to know of the interdependencies between various
projects and other program components. These program manager must identify and reconcile
those interdependencies between projects to ensure smooth completion of projects as well
as to ensure that the delivery of the overall program benefits isn’t impacted.
 The program manager’s task is to resolve issues that are escalated from projects to a program
level, especially if those issues impact multiple projects across the program.
 The program manager must provide guidance to all the project managers on how he or she
expects the flow of communication and other information to be between the projects and the
program teams. For example, in this context, the program manager may define the
communication of progress reports from the project teams, escalation of issues and risks, and
so on.
 In defining the overall interaction between the program and the components and projects,
the program management team preferably defines a mapping between the program
governance processes and the project management processes. This mapping clarifies the
overall interaction between the two teams.

Recommendations
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Give at least two recommendations for future stakeholder engagement based on your findings.

Provide orientation to the program (e.g., Effective Health Care and Systematic Evidence Reviews)
 Communicate scope, aims, and desired product/outcome of engagement
 Delineate stakeholder roles, responsibilities and expectations
 Describe extent of commitment, including methods of engagement (e.g., single Webinar on a
specific date), frequency of activities, project schedule
 Explain compensation plan, if any (e.g., travel reimbursement, honorarium or other
compensation)
 Inform of conflict of interest disclosure requirements
 Provide contact information for project team (e.g., e-mail address and phone number of
investigator and research staff contact)

Distribute final product or report to stakeholders

 Express appreciation for participation and contribution
 Gather input from stakeholders on engagement experience to evaluate the process
 Advise stakeholders of opportunities for future participation and any plans for future contact
(if relationship will be maintained)

Appendix G - Email

To: Boran_alp@growmanagemnet.com

CC: Samsa_alp@growmanagemnet.com
Send Petreous_master@growmanagemnet.com
BCC:
Approval Required on Communication Plan To: Project Managers
Subject
of Grow Management Consultants

Dear Project Managers,

I hope this mail finds you well, I want to inform you about what we have done as program
team. As you already know we are working on our communication plan of the program.
After we had a meeting with program steering committee and our stakeholders, my
program team and I have recently finalised our communication plan draft. We highly
inspired from our brainstorming sessions and following communication methods and
frequency.
Therefore, we want to keep doing how we communicate and maybe find other ways to
make it more efficient.The main purpose of our communication plan is to support our
program objectives which is tocreate a benefit from each project and transfer this benefit to
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other projects.
Eventually, this purpose also helps to our company to achieve its missions as well as
strategies.As you can find our Program Communication Report Draft as attached to the
email, I would like you to evaluate the draft and send your comments, concerns and
approval to continue our program smoothly.
Thank you for your time.
Please feel free to contact with me for any further information.
Waiting for your kind reply and precious feedback.
Best regards
Amir Alam
Project manager

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