MINUTES OF THE PROM NIGHT EVENT MEETING NO.

2 / 2021
DATE: 29/05/2021
TIME: 10.00-10.30A.M
VENUE: ZOOM MEETINGS
CHAIRPERSON: Tarsshand Kumar

ATTENDANCE
 Heng Tien Seong (Secretary)
 Danny Lam Wai Kang (Treasurer)
 Chang Chit Man (Event Planner)
 Eng Chia Sing (Ticketing and Registration)

Outcome of the meeting

Agenda Details Remarks
1. Chairperson’s Mr Tarsshand welcomed the committees to the
address meeting. He informed the purpose of the
meeting and thanked all the committee members

2. Confirmation of There were no amendments to the minutes.

the minutes of Mr Danny proposed the minutes to be passed
the previous Mr Chang seconded the motion
meeting
3. Matters arising 3.1 Mr Heng informed that he is in charge of As informatio
making reports, making announcements, n
contacting merchants and making
publicities.
3.2 Mr Danny informed that he is proceeding
the financial report with those estimated
expenses.
3.3 Ms Chang informed the part that he
works in the event with those
programmes and activities he planned.
4. Mr Eng informed that he is working with
ticket-checking and registration matters.
5. Chairperson’s 5.1 Mr Tarsshand proposed his expectations Action: All co
report: towards these events mmittee memb
Expectation of 5.2 Mr Tarsshand advised all the committee ers
the outcome of members to make the best out of these
the events events
5.3 Mr Tarsshand thanked and appreciated
 all the contributions made by
committees.
6. Report on 6.1 Mr. Chang gave a report of the progress For informatio
Activities on the events he had plan. Overall, the n
results are convincing with minimal
errors and dissatisfaction.
6.2 Mr Heng proposed the report regarding
the prom night. The number of interested
participants was beyond expectation
which is 70 students through the survey.
6.3 Mr Danny explained about the overall
estimated budget including the revenues
and expenses. (Estimated)
7. Treasurer’s 6.1 The total estimated revenue for the event is For informatio
report RM 5250 which will cover the total expenses for n
about 10% more.

The date, time and venue for the next meeting will be decided by the chairperson and secretary
The meeting was adjourned at 10.30 a.m.

Prepared by, Verified and approved by,

Tien Seong Tarsshand

(Mr Heng Tien Seong) (Mr Tarsshand Kumar)
Secretary Chairperson
31/05/2021 31/05/2021