Safety and Security Committee Meeting

Occasion : Monthly Date : 16-May-2021 Time Commenced 17:0

Ship's Position : Sea Voy From/To GERALDTON / ISABEL Time Completed 18:30

Safety Committee Attendance List

Note- Except Name given below all other Staff's was present and Participated the safety and security committee me

Name Crew Number

NAVIN S000003
WACHIRAWAT S000020
JAKKAPONG S000022

1-Minutes of previous SAFECOM meeting discussed : Yes

2-Absentees in SAFECOM meeting briefed on : 16-May-2021

3-Topic Recommended by office are included in SAFECOM : Yes

4-Deficiencies observed in Audits/ Inspections since last SAFCOM circulated and discussed with all staff ? : Yes

5-All near miss/unsafe act/unsafe condition/incidents/breakdowns since last meeting discussed : Yes

6- Immediate cause / Root cause / Corrective measures to avoid recurrence for deficiencies noted in Audits /
Yes
Inspections since last SAFCOM, Discussed with all staff and, the report for same sent to QD and HO :

7-Major incidents / Near miss / Deficiencies Observed in USOM fleet discussed and updated in Steer QD Yes
module? :
8-Emergency drills conducted as per USOM Drill Planner :
Yes

9-Any Outstanding item from previous SAFECOM meeting :

Quality and Safety

Latest Fleet/QD message on board is Fleet/QD/16/ yes received on date May 14 2021 12:00AM

and verified that all message from Fleet/QD/16/01 to are serially filed on board and shared with Bridge team and copy
given to Chief Engineer yes

Compliance with Permit to work : Yes

Compliance with Check list System : Yes

Compliance with Five Minutes for Safety Meeting : Yes

Compliance with Risk Assessment & Management : Yes

Yes
Compliance with Alcohol policy since previous SAFECOM :
Yes
Compliance with Rest hour policy Since Previous SAFECOM :

Best Practices & Recommendation

- STUDY FOR REVISE SSQE MANUAL & SQE FORMS

- FEMINIZATION AND ISSUE ON RISK MANAGER SOFTWARE
- REGULAR TOOL BOX MEETING TO BE CARRIED OUT BEFORE COMMENCEMENT OF WORK.

Security
Any immediate security related concerns :

NA

Issued By: QD Issue Date: NOV 2015 Page 1 of 3 Approved By : DPA

Best Practices & Recommendation :
FOLLOW NORMAL PRACTICE SSP MANUAL

Environment
Compliance with Environment policy Since previous SAFCOM :
YES

Best Practices & Recommendation :

AS PER HRM AND KSM MANUAL

COMPLYING SHIPBOARD ENVIRONMENTAL POLICY STRICTLY.
- REGULAR TRAINING TO THE ALL CREW.
- ENHANCE AWARNESS TO ALL CREW
- CORRECT USE OF MATERIAL WHICH COULD PROTECT ENVIRONMENT SAFE AND MAKE THE VSL CONDITION
HEALTY.

Health & Hygiene

Compliance with REST HOUR’S adequately maintained ? Yes

All Crew have valid medical certificate and healthy ? Yes

Weekly inspection by Master of Galley / Stores / Acco.& Recreational facilities for Hygiene , cleaniness : Yes

Mess commette meeting for Quality / Qty / Variety & nutritional value of food held Yes

Health,Hygiene & Sanitation Standards on board :

MAINTAINING HIGH STANDARD OF HEALTH, HYGIENE & SANITATION ON BOARD.

Best Practices & Recommendation :

REGULAR INSPECTION TO BE MAINTAINED AND DISCUSSION TO BE MADE AT WEEKLY INSPECTION AND SAFETY
MEETING.

Crew Welfare/Complain

Any complaints received from Crew ( If YES , please fill below details) : Yes

Matter/ Status Resolved : NA

Scan copy of On board Complaint Form submitted to office : NA

Best practices & recommendation :

PROVISION STORE NEED TO IMPROVE AND CONTROLLING BY CHIEF COOK WITH CHIEF OFFICER TO BE SUPERVISED
ENSURE CREW MEMBER OWN CABIN TO TIDY AND CLEAN WITH PROPER PROVIDE CABIN ACCESSORIES TO CREW

Other

Miscellaneous comment/minutes of SAFCOM :

1.GARBAGE MANAGEMENT PLAN TRAINING.

2.COVID DISCUSSED WITH PRECAUTION / PREPARATION AND SUITATION UPDATE.
3.PSC INSPECTION WAS DISCUSSED.
4.PMS WAS DISCUSSED.
5.COMPANY CIRCULAR - SCAVENGE INSPECTION AND VLSFO CHANGE OVER WAS DISCUSSED PRIOR VESSEL
CALLING KWANGYANG PORT
6.SAFETY WORKING PRACTICE ON BOARD WAS DISCUSSED.
7.COMPANY POLICY WAS DISCUSSED ( SAFETY, ENVIROMENTAL, SECURITY )
8.SAFETY EQUIPMENT ON BOARD TRAINING.
9.BUNKER OPERATION WAS DISCUSSED CONFIRM TO SUPPLY AT TAICHUNG vlsfo 710 mt
10. SSQE MANUAL & SQE FORMS DISCUSSED AND COMPLIANCE

Office Comments

IMPROVEMENT REQUIRED IN LOGGING OF MEETING MINUTES, THE SAFETY CIRCULARS AND ALERTS DISCUSSED
MUST BE LISTED BY NAME.PLEASE ENTER THE RESULTS OF THE SAFETY OFFICERS INSPECTION IN THE REPORT

Issued By: QD Issue Date: NOV 2015 Page 2 of 3 Approved By : DPA

EVERY MONTH AND DISCUSS THE SAME WITH ALL CREW DURING MEETING. IF SOME ITEMS ARE PENDING FROM THIS
MONTH'S SAFETY OFFICER INSPECTION AND HAS NOT BEEN RECTIFIED THEN THOSE ITEMS MUST BE MENTIONED IN
THE OUTSTANDING ITEMS IN THE NEXT SAFETY MEETING FIRST SECTION. THIS WILL THEN BE DISCUSSED DURING
NEXT SAFETY MEETING ALONG WITH THE NEW FINDINGS FROM THE SAFETY OFFICERS INSPECTION FOR THAT MONTH.
FOCUS ON CREW TRAINING AND FAMILIARISATION FOR CYBER SECURITY, SSQE, SEP, SPM-VOL II MANUALS, THE
SENIOR MANAGEMENT MUST ENSURE THE MANUALS ARE IMPLEMENTED PROPERLY AND THOROUGHLY. PLEASE
ENSURE CORRECT FORMS ARE BEING USED FROM THE NEW MANUALS AND THE OLD FORMS ARE DELETED AND
RENDERED OBSOLETE. WE ARE STILL SEEING VESSELS USING INCORRECT FORMS. VESSEL HAS MENTIONED IN THE
MINUTES THAT PSC INSPECTION WAS DISCUSSED, THIS WAS AN IMPORTANT INCIDENT WHICH OCCURED OVER THE
LAST MONTH AND NEEDED TO BE DISCUSSED IN DETAIL AND ANALYSED WHY THE PSC PERFORMANCE WAS SO POOR
AND WHAT ACTIONS ARE BEING TAKEN ONBOARD BY OFFICERS AND CREW TO ENSURE THE SAME DOES NOT OCCUR
AGAIN. JUST MENTIONING PSC INSPECTION WAS DISCUSSED SEEMS TOO BRIEF FOR SUCH AN IMPORTANT ASPECT.
DID WE TRAIN CREW TO IDENTIFY DEFECTS AND REPORT SAME TO THE OFFICE.

Issued By: QD Issue Date: NOV 2015 Page 3 of 3 Approved By : DPA