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4.
Q

The financial system

of tomorrow
Full feature list

Automated expense Available in Data extraction in

Instant issuing
reports 30 countries 60+ languages

Automated
Real-time control Budgets Team cards
reconciliation

Built-in spend policy Best exchange rate Tax compliant

digital archive

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 The financial system of tomorrow. Full feature list

NextGen Premium Scale

Cards Spend
Monthly with unlimited users Monthly with unlimited users Minimum 30 cards
Plus £8/mo per card Plus £8/mo per card for eligibility

Company cards

Issue next generation company cards with built-in spend rules and automated collection of receipts. Your Pay-
hawk card is a highest class Visa Commercial Card. Unlike prepaid cards, Visa Commercial is accepted world-
wide via one of the most accessible global card networks including car rentals, accommodations, and
digital advertising platforms.

Physical Visa Commercial Debit cards

Virtual Visa Commercial Debit cards

One-click card issuing and freezing of cards

Up to 3.5 times better exchange rates than banks

Spend policies to group card spend rules and budgets

Real-time Spend Limit

Single transaction limit

ATM withdrawal control

Cards with recurring monthly limits

Multi-level approval for card fund requests

Manage spend policies for multiple cards

Mobile app for managing cards

Spend categories control on cards

Specific merchants on cards

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 The financial system of tomorrow. Full feature list

NextGen Premium Scale

Cards Spend
Monthly with unlimited users Monthly with unlimited users Minimum 30 cards
Plus £8/mo per card Plus £8/mo per card for eligibility

Expenses and pre-accounting

Payhawk is automates the whole lifecycle of managing expenses from swipe to books. And to further simplify
the data entry and pre-accounting automation we have built what we call Computer Vision - an AI-assisted
OCR that extracts data from receipts and invoices in more than 60 languages.

Automatic creation of expenses in

real-timeafter every payment

Mobile app for capturing receipts

Review process for every expense

Advanced filters of expenses

Saved views based on advanced filters

Split of invoices with different amounts and tax codes

Merge of multiple transactions to a single invoice

AI-assisted OCR extracting data from 60+ languages Optional add-on

Supplier name extraction Optional add-on

Supplier country extraction Optional add-on

VAT number extraction Optional add-on

Tax amount extraction Optional add-on

Invoice number extraction Optional add-on

Invoice date extraction Optional add-on

Due date extraction Optional add-on

IBAN and payment details extraction Optional add-on

Automatic category selection based on supplier Optional add-on

Machine-learning based on user correction Optional add-on

Closing and archiving accounting periods Optional add-on

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 The financial system of tomorrow. Full feature list

NextGen Premium Scale

Cards Spend
Monthly with unlimited users Monthly with unlimited users Minimum 30 cards
Plus £8/mo per card Plus £8/mo per card for eligibility

Invoices, bills and cash

Manage outstanding invoices, out of pocket cash, reimbursements, cash advances and directly
pay with SEPA and Faster Payments from a single integrated experience. Don’t deal with multi-
ple disconnected systems to manage your company spend.

Unpaid invoices management

Out of pocket cash expenses

Reimbursable expenses to employees

Mark bills as paid

Pay bills or reimburse employees with SEPA Instant

Pay bills or reimburse employees with Faster Payments

Pay bills or reimburse employees with PSD2

Automated inbox for unpaid bills unpaid@payhawk.me

Automated inbox for paid invoices paid@payhawk.me

Payments and transfers

Get full dedicated virtual bank accounts connected to your core banking that gives you unmatched flexibility and control
when dealing with company spend. Connect Payhawk on top of your traditional bank account and enter the new world of
payments. One click load of funds in seconds with SEPA Instant and Faster Payments.

Dedicated EUR account with IBAN

Out of pocket cash expenses

Dedicated IBANs in GBP and EUR

SEPA Instant transfers in/out

Faster Payment transfers in/out

Local IBANs for Germany, Spain and France (coming soon)

Direct connectivity to a growing list of 3000+ banks

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 The financial system of tomorrow. Full feature list

NextGen Premium Scale

Cards Spend
Monthly with unlimited users Monthly with unlimited users Minimum 30 cards
Plus £8/mo per card Plus £8/mo per card for eligibility

Integrations

Push your expenses and transactions directly to your accounting system. You can use different
export options compatible with most accounting systems used across Europe today.

Excel export

CSV export

CSV export with images

DATEV XML Belegtransfer export

Xero live direct feed connection

Developer APIs

Planned email exports on Daily, Weekly or Monthly period

Microsoft Dynamics Business Central (coming soon)

Microsoft Dynamics Finance & Operations (coming soon)

SAP compatible export

Notifications and reminders

We have created our push notifications and email reminders in a way to fully automate your collection of
outstanding receipts. There is no need to remind employees to submit their end of the month receipts
from company cards, our real-time notifications and email reminders do the heavy lift for your business.

Real-time push notifications on every card payment

End of the day push notification reminders for

POS payments

End of the month 3 day email sequence to

remind employees for missing receipts

Push notifications for Wrong PIN, CVV, Expirity

date or Frozen card

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 The financial system of tomorrow. Full feature list

NextGen Premium Scale

Cards Spend
Monthly with unlimited users Monthly with unlimited users Minimum 30 cards
Plus £8/mo per card Plus £8/mo per card for eligibility

Administration

Enterprise-grade permissions system with multiple access level on roles, teams, and companies.

Team with multiple hierarchies

Employee, accountant and manager roles

Expenses permissions based on team structure

Projects, cost centers and custom labels

Inbox for administrators to audit fund requests

Multi-entity management

Administrator level freezing of cards

Assign employee IDs from your existing HR system

Support

We are so passionate about the success of our customers that every employee at Payhawk has
two titles - customer success and something else. We always deliver more than expected.

Passionate customer suport

Live chat and lightning-fast response

Dedicated account manager

24/7 proactive support

On-site or online webinar trainings

Professional services

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 The financial system of tomorrow. Full feature list

NextGen Premium Scale

Cards Spend
Monthly with unlimited users Monthly with unlimited users Minimum 30 cards
Plus £8/mo per card Plus £8/mo per card for eligibility

Security and paperless compliance

Payhawk meets local regulations of the tax authorities across Europe to let you throw away paper
receipts as soon as you capture them with Payhawk. Further, Payhawk has bank-level security (PCI
DSS Level 1) to safely manage and handle credit card data. Your payment account and card is held
with e-money institutions pursuant to license from Visa and authorised to conduct electronic money
service activities under the Electronic Money Regulations 2011 within safeguarded accounts held at
regulated banks.

HMRC requirements for paperless in the UK

GoBD compliace for paperless in Germany Optional add-on

Homologación de la AEAT for Spain Optional add-on

10 years digital storage of all receipts

Audit change log of every expense

Bank-level security with PCI DSS Level 1 compliance

Safeguarded accounts in traditional banks for your

electronic money

World-class fraud stream for every transaction

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 The financial system of tomorrow. Full feature list

Our story

Payhawk is the financial system of tomorrow that combines credit cards, payments, expenses, cash management and
pre-accounting automation into one integrated experience. Payhawk was founded in 2018 and currently serves custom-
ers across 18 countries in Europe from its offices in London, Berlin, Barcelona and Sofia. Payhawk disrupts the expense
management market by combining financial and software products into a single platform.

The product is available for any registered business in Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech
Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg,
Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, and the United Kingdom.

Use Cases

Podcast

Customer Stories

If you can’t find a feature that you are looking for, please contact us at
support@payhawk.com to discuss your case.