Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Office of the Vice President for Administration
PROCUREMENT MANAGEMENT OFFICE

29 March 2021

MANUEL M. MUHI, D.Tech

President
This University

Thru: PROF. ALBERTO C. GUILLO

Executive Vice President

Dear President Muhi:

This refers to the herein attached Office Memorandum No. 02, S. 2021 (Annex A) issued by the
Property and Supplies Management Office (“PSMO” for brevity) dated 22 March 2021, recommending the
suspension of delivery from 15 March 2021 until 27 March 2021.

It has been certified by the PSMO that suspension of delivery during the aforementioned dates is
necessary as their office were closed for disinfection, due to the unexpected surge of COVID-19 cases.
Moreover, on 28 March 2021, President Rodrigo Duterte placed the NCR+ under enhanced community
quarantine (ECQ) until 4 April 2021, thereby restricting the operations of this University exclusively essential
and priority projects. Therefore, the acceptance of the deliveries from the suppliers, within the aforementioned
period, were rendered impossible by the existence of the foregoing events which are outside the control of this
University.

Considering the premises above, we hereby respectfully recommend that a suspension order be
issued suspending the delivery period of suppliers from 15 March 2021 until 4 April 2021 , pursuant to
Paragraph 2.1 of Annex “D” of the IRR of R.A. 9184, which states that:

“The procuring entity may suspend the work wholly or partly by written order for a
certain period of time, as it deems necessary due to force majeure or any fortuitous
events as defined in the contract.”

Likewise, it is recommended that no liquidated damages shall be imposed during the period of
suspension.

Finally, a notice of resumption of delivery period shall immediately be issued thereafter.

Thank you.

Respectfully yours,

ATTY. ANNE LORRAINE T. DIOKNO

Chief, Contract Management Section

Noted by:

ATTY. ERNESTO C. SALAO

Director

Recommending Approval:

Ground Floor North Wing, PUP A. Mabini Campus, Anonas Street, Sta. Mesa, Manila 1016
Direct Line: 713-1504 | Trunk Line: 335-1787 or 335-1777 local 387 or 391
Website: www.pup.edu.ph | Email: procurementoffice@pup.edu.ph

THE COUNTRY’S 1st POLYTECHNICU

 Republic of the Philippines
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Office of the Vice President for Administration
PROCUREMENT MANAGEMENT OFFICE Annex A

DR. EMANUEL C. DE GUZMAN

Chairman, Bids and Awards Committee

Ground Floor North Wing, PUP A. Mabini Campus, Anonas Street, Sta. Mesa, Manila 1016
Direct Line: 713-1504 | Trunk Line: 335-1787 or 335-1777 local 387 or 391
Website: www.pup.edu.ph | Email: procurementoffice@pup.edu.ph

THE COUNTRY’S 1st POLYTECHNICU

 Republic of the Philippines
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Office of the Vice President for Administration
PROCUREMENT MANAGEMENT OFFICE

Ground Floor North Wing, PUP A. Mabini Campus, Anonas Street, Sta. Mesa, Manila 1016
Direct Line: 713-1504 | Trunk Line: 335-1787 or 335-1777 local 387 or 391
Website: www.pup.edu.ph | Email: procurementoffice@pup.edu.ph

THE COUNTRY’S 1st POLYTECHNICU