香港特別行政區政府

The Government of香 港Hong

the 特別 行政
Kong 區 政Administrative
Special 府 Region

政府總部 Environment, Transport

環境運輸及工務局 and Works Bureau
運輸及工務科 Government Secretariat
香港花園道美利大廈 Transport and Works Branch
Murray Building, Garden Road,
Hong Kong

Ref. : ETWB(PS) 105/120

Group : 13

13 February 2003

Environment, Transport and Works Bureau (ETWB)

Technical Circular (Works) No. 9/2003

Electrical and Mechanical Services

in Government Buildings and Installations

Introduction

This Circular is a revised version of WBTCs Nos. 2/94 and 2/94A reviewed by
an Ad-hoc Working Group led by the ETWB with members from ArchSD, EMSD, DSD
and WSD. It updates the demarcation of responsibilities among various works
departments for electrical and mechanical services in Government buildings and
installations, including the changes that have taken place since the last promulgation in
1994.

2. It provides an internal rationalization of maintenance responsibilities for E&M

services within the works departments during the interim as stated in paragraph 9 below
and that the ultimate goal is for the user departments to choose their E&M service
providers.

3. It also sets out the one-stop-shop service principle for demarcation of

maintenance responsibilities with a view to enhancing service responsiveness and cost
effectiveness by streamlining work arrangements.

ETWB TCW No. 9/2003 Page 1 of 4

4. It should be noted that ArchSD has engaged the Electrical and Mechanical
Services Trading Fund (EMSTF) as the service providers to provide services to the user
departments for certain types of building services installation works including the
electrical distribution system for the period from 1 April 2001 to 31 March 2005.
Thereafter, user departments should observe the guidelines and principles set out in
Financial Circulars Nos. 9/99, 5/2001 & 6/2001 and Works Bureau Technical Circular
No. 25/2001 in procuring these services as well as other electrical and mechanical
services.

5. This Circular should be read in conjunction with Financial Circulars Nos. 9/99,
5/2001 & 6/2001 and Works Bureau Technical Circular No. 25/2001.

Changes

6. The major changes reflected in the Appendices to this Circular include:

(a) adoption of the one-stop-shop service approach to demarcation of service

responsibilities among works departments;

(b) transfer of maintenance responsibilities of building services installations from

ArchSD to the EMSTF;

(c) grouping of all maintenance-related works (e.g. spares provision, servicing,

inspection & repairs) under a single category entitled “Maintenance”; and

(d) replacement of “EMSD” by “EMSTF”.

“One-stop-shop Service” Principle

7. To facilitate delivery of one-stop-shop service to user departments, a works

department responsible for maintaining an engineering system should undertake, as far
as practicable, not just the maintenance related work of the engineering system, but also
the associated builder’s works and all other associated miscellaneous incidental work as
long as the relevant safety and statutory requirements are met, and related works
departments’ standards/specifications are complied with.

ETWB TCW No. 9/2003 Page 2 of 4

Ultimate Goal

8. Under this Circular, those building services and related maintenance work (i.e.
items A8, A21 and A34(i) of the Appendix A concerning “Cooling Water Mains for
Air-conditioning & Refrigeration”, “Electrical Supply & Distribution Systems” and
“Fountain Installation: Pipe Work, Nozzles & Electrical Parts”, respectively), hitherto
still under the management of ArchSD, would be transferred to EMSTF with effect from
1 April 2003 in achieving the one-stop-shop principle, whilst the corresponding amount
of central funding will continue to be allocated to and under the control of ArchSD.
EMSTF will approach ArchSD for funds to carry out such work for user departments.

9. This is an interim arrangement with a view to enabling EMSTF to work out the
distribution of the funding to be devolved, based on expenditure patterns of individual
user departments over a period of not less than 12 months. The ultimate goal is that
responsibility for this work and the required funding would be devolved to individual
user departments so that they may either continue to engage EMSTF to carry out this
work or to engage alternative service providers in accordance with the Financial
Circulars Nos. 9/99, 5/2001 & 6/2001 and Works Bureau Technical Circular No.
25/2001. This interim period would end at or earlier than 1 April 2005.

Effective Date

10. This Circular takes effect from 1 April 2003.

Effect on Existing Circulars

11. This Circular supersedes WBTCs Nos. 2/94 and 2/94A, which are hereby
cancelled.

Outline of Works Departments’ Responsibilities for Provision of Electrical and

Mechanical Services

12. Appendix A summarizes the demarcation of electrical and mechanical service

responsibilities of various works departments. Appendix B indicates special
requirements on work coordination among relevant works departments for certain work

ETWB TCW No. 9/2003 Page 3 of 4

items.

13. WSD and DSD are responsible for all electrical and mechanical services for
buildings and installations under their respective control or constructed by them,
including the operation and maintenance thereof.

14. The EMSTF is responsible for maintenance of electrical and mechanical

installations, other than those mentioned in paragraph 13 above.

15. ArchSD is responsible for “estimate”, “design & specification” and

“installation” of electrical and mechanical services shown in Appendix A.

User Departments’ Roles

16. Heads of Government departments in procuring services from the EMSTF or

alternative service providers should observe the relevant guidelines and principles set
out in the circulars as mentioned in paragraph 4 above, or any future relevant circular(s)
that may come into effect.

17. User departments are responsible for “holding and accounting” and “operation
and control” for most types of engineering installations as specified in Appendix A.

(W S Chan)
Deputy Secretary for the Environment,
Transport and Works (Transport and Works) W2

ETWB TCW No. 9/2003 Page 4 of 4

 Appendix A

Demarcation of Responsibilities of Departments for Electrical & Mechanical Services in Government Buildings & Installations

Special
Design & Holding & Operation &
Coordinating Estimate Installation Maintenance *
Specification Accounting Control
Requirements ++
Legend: * All maintenance work practices and demarcation of work responsibility should facilitate delivery of one-stop-shop services to the user departments. Hence, a works department responsible for
maintenance of an engineering system should cover not just the maintenance related work of the engineering system, but also the associated builder’s works and all other miscellaneous
incidental work as long as relevant safety and statutory requirements are met, and related works departments’ standards/specifications are complied with.
++ Please refer to Appendix B for details of the special coordinating requirements

A. Building Services
1. Hot water services - gas and oil - ArchSD ArchSD ArchSD USER USER EMSTF
fired hot water boiler plant pumps,
pipe work, appliances and
auxiliaries
2. (a) Cold water services - - ArchSD ArchSD ArchSD USER USER Arch SD
pipe work
(b) Cold water services -
pumps & pumping systems :-
(i) Conventional water pumps - ArchSD ArchSD ArchSD USER USER EMSTF

(ii) Submersible pumps - ArchSD ArchSD ArchSD USER USER EMSTF

3. Fire service installation including - ArchSD ArchSD ArchSD USER USER EMSTF
portable fire extinguishers

4. Medical gas, industrial gas - ArchSD ArchSD ArchSD USER USER EMSTF
services and distribution

5. Town Gas and L P Gas supply and 6 ArchSD ArchSD ArchSD USER USER EMSTF
distribution

ETWB TCW No. 9/2003 Appendix A Page A1 of 8

 Special
Design & Holding & Operation &
Coordinating Estimate Installation Maintenance *
Specification Accounting Control
Requirements ++
6. (a) Air-conditioning and 2 ArchSD ArchSD ArchSD USER EMSTF EMSTF
mechanical ventilation plants
(b) Room air-conditioners - ArchSD ArchSD ArchSD USER USER EMSTF

7. (a) Refrigeration - cold stores 2 ArchSD ArchSD ArchSD USER EMSTF EMSTF

(b) Refrigeration - domestic and 3 ArchSD ArchSD ArchSD USER USER EMSTF
specialised equipment

8. Cooling Water Mains for 2 ArchSD ArchSD ArchSD USER EMSTF EMSTF
Air-conditioning and
Refrigeration
9. Pumping stations for 2 ArchSD ArchSD ArchSD USER EMSTF EMSTF
air-conditioning and cooling
systems where the installation is
part of an air-conditioning
contract
10. Pumping stations for 1 EMSTF EMSTF EMSTF USER EMSTF EMSTF
air-conditioning and cooling
systems where the installation is
not part of an air-conditioning
contract
11. Kitchen Equipment

(i) LP & Town Gas operated - ArchSD ArchSD ArchSD USER USER EMSTF

(ii) Steam, oil fuel and

electrical operated 2 ArchSD ArchSD ArchSD USER USER EMSTF

12. Oil burners and fuel system for 2 ArchSD ArchSD ArchSD USER USER EMSTF
cooking ranges
13. Fixed domestic electric 3 ArchSD ArchSD ArchSD USER USER EMSTF
appliances

ETWB TCW No. 9/2003 Appendix A Page A2 of 8

 Special
Design & Holding & Operation &
Coordinating Estimate Installation Maintenance *
Specification Accounting Control
Requirements ++
14. Local refuse collection and - ArchSD ArchSD ArchSD USER USER Arch SD
disposal arrangements
15. Acoustical design and treatment - ArchSD ArchSD ArchSD USER USER ArchSD

16. (a) Roller shutters and doors - ArchSD ArchSD ArchSD USER USER ArchSD

(b) Electrical mechanisms for 3 ArchSD ArchSD ArchSD USER USER EMSTF
roller shutters & doors
17. Distribution of L.V. overhead - ArchSD ArchSD ArchSD USER USER EMSTF
and underground electricity
supplies

18. (a) L.V. cubicle switchboards 4 ArchSD ArchSD ArchSD USER USER EMSTF
and Motor Control Centres
(b) Switch panels other than (a) - ArchSD ArchSD ArchSD USER USER EMSTF
above

19. Incoming supplies and metering - ArchSD ArchSD ArchSD USER USER (ARRANGED
arrangements BY EMSTF)

20. Substations and negotiation with - - ArchSD ArchSD - USER -

Supply Companies

21. Electrical supply and distribution - ArchSD ArchSD ArchSD USER USER EMSTF
systems

22. Lightning protection systems - ArchSD ArchSD ArchSD USER - EMSTF

within building complex

23. Luminaires and lamps, including - ArchSD ArchSD ArchSD USER USER EMSTF
li hti i

ETWB TCW No. 9/2003 Appendix A Page A3 of 8

 Special
Design & Holding & Operation &
Coordinating Estimate Installation Maintenance *
Specification Accounting Control
Requirements ++
lighting accessories

24. Floodlighting and street lighting - ArchSD ArchSD ArchSD USER USER EMSTF
within building complex, search
lights and aircraft obstruction
lights, etc. , including lamp poles,
luminaries and lamp bulbs
25. Floodlighting of the Hong Kong - - - - USER USER EMSTF
Stadium

26. (a) Lifts, escalators and dump - ArchSD ArchSD ArchSD USER USER EMSTF
waiters
(b) Obsolescent lifts and hoists - - - - USER USER EMSTF

27. Telecommunications facilities Upon request of government departments, EMSTF will take up responsibilities for system planning, design, procurement, installation,
commissioning and maintenance of electronic facilities and those telecommunication facilities as may be referred to it by the government
departments or DG, OFTA in accordance with GC12/96.

28. Clock installations 3 ArchSD ArchSD ArchSD USER USER EMSTF

29. Location and call system 1 EMSTF EMSTF EMSTF USER USER EMSTF
30. Electronic equipment 1 EMSTF EMSTF EMSTF USER USER EMSTF
31. Broadcast reception Installation 2 ArchSD ArchSD ArchSD USER USER EMSTF

32. Swimming pool water treatment 2 ArchSD ArchSD ArchSD USER USER EMSTF
plant
33. Intruder alarm, security system - ArchSD ArchSD ArchSD USER USER EMSTF
and electric locks

34. Fountain Installation

ETWB TCW No. 9/2003 Appendix A Page A4 of 8

 Special
Design & Holding & Operation &
Coordinating Estimate Installation Maintenance *
Specification Accounting Control
Requirements ++
(i) Pipe work, nozzles and - ArchSD ArchSD ArchSD USER USER EMSTF
electrical parts

(ii) Pumps, pump control and 2

fountain lighting USER USER
ArchSD ArchSD ArchSD EMSTF

35. Nurse call system 2 ArchSD ArchSD ArchSD USER USER EMSTF

B. Engineering Plant & Equipment

within Commercial and Office
Buildings

1. Bulk fuel storage systems 2 ArchSD ArchSD ArchSD USER USER EMSTF

2. Steam boiler plant and auxiliaries 2 ArchSD ArchSD ArchSD USER USER EMSTF

3. Steam services and condensate 2 ArchSD ArchSD ArchSD USER USER EMSTF
return
4. Calorifier plants 2 ArchSD ArchSD ArchSD USER USER EMSTF

5. Compressed air and vacuum 2 ArchSD ArchSD ArchSD USER USER EMSTF
facilities
6. Industrial incinerators 2 ArchSD ArchSD ArchSD USER USER EMSTF

7. Laundry equipment & appliances 2 ArchSD ArchSD ArchSD USER USER EMSTF

8. Sterilizers and autoclaves 2 ArchSD ArchSD ArchSD USER USER EMSTF

9. Mechanical handling and 2 ArchSD ArchSD ArchSD USER USER EMSTF

conveyor installations
10. Lifting tackle & appliances 2 ArchSD ArchSD ArchSD USER USER EMSTF

ETWB TCW No. 9/2003 Appendix A Page A5 of 8

 Special
Design & Holding & Operation &
Coordinating Estimate Installation Maintenance *
Specification Accounting Control
Requirements ++
11. High tension switchgear 2 ArchSD ArchSD ArchSD USER USER EMSTF

12. High tension cable systems 2 ArchSD ArchSD ArchSD USER USER EMSTF

13. Emergency generating plant 2 ArchSD ArchSD ArchSD USER USER EMSTF

14. Industrial battery charging 2 ArchSD ArchSD ArchSD USER USER EMSTF
systems
15. Power transformers & rectifiers 2 ArchSD ArchSD ArchSD USER USER EMSTF

C. Petroleum and Fuel

Installations

1. Ship to shore pipelines - EMSTF EMSTF EMSTF USER USER EMSTF

2. Land transfer pipelines - EMSTF EMSTF EMSTF USER USER EMSTF
3. Pumping installations - EMSTF EMSTF EMSTF USER USER EMSTF
4. Bulk storage - EMSTF EMSTF EMSTF USER USER EMSTF
5. Fuel filling and dispensing - EMSTF EMSTF EMSTF USER USER EMSTF
6. Flameproof equipment - EMSTF EMSTF EMSTF USER USER EMSTF
7. Storage of inflammable goods - EMSTF EMSTF EMSTF USER USER EMSTF

D. Workshop Plant and

Equipment

1. Electrolytic planting and - EMSTF EMSTF EMSTF USER USER EMSTF

degreasing plants
2. Battery storage and charging - EMSTF EMSTF EMSTF USER USER EMSTF
3. Industrial vacuum cleaners - EMSTF EMSTF EMSTF USER USER EMSTF

ETWB TCW No. 9/2003 Appendix A Page A6 of 8

 Special
Design & Holding & Operation &
Coordinating Estimate Installation Maintenance *
Specification Accounting Control
Requirements ++
4. Lifting appliances and lifting - EMSTF EMSTF EMSTF USER USER EMSTF
gears
5. Machine tools - EMSTF EMSTF EMSTF USER USER EMSTF
6. Woodworking machine - EMSTF EMSTF EMSTF USER USER EMSTF
7. Welding plant - EMSTF EMSTF EMSTF USER USER EMSTF
8. Industrial X-Ray equipment - EMSTF EMSTF EMSTF USER USER EMSTF
9. Workshops precision instruments - EMSTF EMSTF EMSTF USER USER EMSTF
10. Portable and bench machinery - EMSTF EMSTF EMSTF USER USER EMSTF
11. Paint spraying - EMSTF EMSTF EMSTF USER USER EMSTF
12. Lubrication and inflation plants - EMSTF EMSTF EMSTF USER USER EMSTF
13. Weighing machines - EMSTF EMSTF EMSTF USER USER EMSTF
14. Mechanical handling - EMSTF EMSTF EMSTF USER USER EMSTF
15. Baling presses and packaging - EMSTF EMSTF EMSTF USER USER EMSTF
machining
16. Vehicle lifts - EMSTF EMSTF EMSTF USER USER EMSTF
17. Vehicle washing plant - EMSTF EMSTF EMSTF USER USER EMSTF
18. Vehicle inspection pits - EMSTF EMSTF EMSTF USER USER EMSTF

E. Layout of workshops including 4 ArchSD ArchSD ArchSD USER USER EMSTF

industrial plant

F. Utility Installations
1. Sewage & sludge disposal - DSD DSD DSD DSD DSD DSD
electrical and mechanical plant
2. Aerial masts 4 ArchSD ArchSD ArchSD USER USER EMSTF

ETWB TCW No. 9/2003 Appendix A Page A7 of 8

 Special
Design & Holding & Operation &
Coordinating Estimate Installation Maintenance *
Specification Accounting Control
Requirements ++
3. Aerial ropeways, conveyors, 5 EMSTF EMSTF EMSTF USER USER EMSTF
derricks, jibs, cranes, winches,
static laundry plant of industrial
capacity, weighbridges, tunnel
ventilation, lighting equipment,
municipal incineration plants,
abattoir plant and equipment
4. Airport electrical and mechanical 5 CAD & EMSTF CAD & EMSTF CAD & EMSTF USER USER EMSTF
plant and equipment of
specialised nature.

5. Electrical supply and - HyD/ HyD/ HyD/ USER USER EMSTF

distribution, lighting fittings, CED CED CED
lightning protection on HyD and
CED structures such as
footbridge, walkways, subways,
piers etc.
Footnotes: - (a) In major installations where there is resident EMSTF operation and maintenance staff, first line and emergency maintenance will
be carried out by them.
(b) For electrical installations with high voltage, the user is responsible for arranging a suitably qualified person to carry out the
operation and control work.

ETWB TCW No. 9/2003 Appendix A Page A8 of 8

 Appendix B

Special Coordinating Requirements

The following coordinating requirements that involve EMSTF are applicable to

situations where user department(s) choose to procure electrical and mechanical services
from the EMSTF in accordance with the guidelines and principles set out in Financial
Circulars Nos. 9/99, 5/2001 & 6/2001 and Works Bureau Technical Circular No.
25/2001.

Requirement 1

When a project is in Cat B or Cat D: -

(a) ArchSD will provide EMSTF with a brief giving a broad outline of
requirements and timing (if possible) and all relevant information necessary
for the design and preparation of a detailed specification; and

(b) EMSTF will advise ArchSD of estimated cost, delivery period and facilities
and space requirement in the buildings. They will note the work commitment
and programme requirement.

When a project is in Cat A or Cat D: -

(c) EMSTF will write the detailed specifications and prepare tender documents;

(d) ArchSD will confirm that these meet their requirements at (a), and provide
funds;

(e) EMSTF will call for tenders, adjudicate, discuss their proposed
recommendations with ArchSD and make recommendations to the
appropriate Tender Board; and

(f) EMSTF will place an order and handle the processing of the order, passing
any queries or alterations which materially affect the active requirements at
(a) to ArchSD for agreement.

ETWB TCW No. 9/2003 Appendix B Page B1 of 3

Requirement 2

(a) Design, specification, procurement and installation will be carried out by

ArchSD;

(b) ArchSD will consult with a designated officer in EMSTF at the design,
specification and tender report stages; and

(c) Outside architects and consultants will provide information to ArchSD to

enable ArchSD to consult EMSTF as (b) above.

Requirement 3

(a) EMSTF will advise ArchSD, as required, of electrical appliances and fittings
which are satisfactory or unsatisfactory for procurement and installation; and

(b) ArchSD will only purchase items which have been approved by DEMS.

Requirement 4

ArchSD will consult and liaise with EMSTF where the architect considers this
necessary for the project.

Requirement 5

(a) A brief will be provided to EMSTF by ArchSD (or other client department if
ArchSD is not involved) giving an outline of requirements and timing (if
possible). This will normally be when the project is in Cat B or Cat D.

(b) Estimate, design, specification, procurement and installation will be carried

out by EMSTF or outside consultant. Close liaison will be maintained with
the controlling works department (which may be ArchSD) from initial stages
until completion to ensure that facilities and space requirements are adequate
and that the specialist works are satisfactorily coordinated with the overall
works programme.

ETWB TCW No. 9/2003 Appendix B Page B2 of 3

 (c) Where works are designed by an engineering or architectural consultant, the
controlling works department shall obtain EMSTF approval to the draft
design, specification and report to the Tender Board. The controlling works
department shall, in addition, obtain EMSTF approval to any subsequent
variation of the technical content or layout.

Requirement 6

(a) Projects involving "Notifiable Gas Installation" as defined in the Gas

Safety (Gas Supply) Regulations are required to be approved by the Gas
Authority.

ETWB TCW No. 9/2003 Appendix B Page B3 of 3