Practical Note Book

(Submitted for the Degree of B.Com. Honours / General In Accounting & Finance
under the University of Calcutta)

[CBCS Semester VI]

Computerised Accounting
(MS - Access)

Submitted by
Name of the Candidate :- ************

Registration No. :- ***********

C.U. Roll No. :- ************

Name of the College :- ********************

College Roll No. :- **************

Supervised by

Name of the Supervisor :- ******************

Name of the College :- *******************

Month & Year of Submission

................................................. 2021

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 INTRODUTION

Microsoft Access is a type of database software that is used to store information for reporting,
referencing and analysis. With Microsoft Access, you can analyze large amounts of data faster and
more efficiently than with Excel or other types of spreadsheets. Access is most popular for its
tables, forms and queries. The database tables are similar to spreadsheets, so you shouldn’t have
much trouble using the basic functions of the program. However, it does take time to learn the full
features. There are two components of a computer system i.e. data and information. A user provides
data as an input for a computer, which is provided by CPU and the user gets the information as an
output.

A database is simply an organised collection of data. Database arranges information in such a way
that any specific piece of information can be easily accessed. MS-Access is a database software
package. Using this software, we can store, manage and retrieve information. Once data is entered
in database, it can also be modified.

Microsoft Access is one of the popular DBMS applications. It is a relational database, where data is
stored in the form of tables. A relational database uses multiple tables to organise data and creates
relationships between tales to retrieve data.

MS-Access makes creating tables easy.

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 QUESTION

1. Create the following table with your name and insert the following data in the
table.

Field Name Data Type Field Size

ENO Auto number Long integer

NAME Text 20

DEPT Text 10

DESIG Text 10

BASIC Number Single

ENO NAME DEPT DESIG BASIC

1 RAJAT ACCTS MGR 2500

2 MADHURIMA MKTG MGR 7000

3 RAJNISH PERS CLRK 2000

4 RAKHI ACCTS CLRK 3000

5 VIRAT PERS MGR 4500

6 MUKESH ACCTS CLRK 6000

7 AKASH MKTG SALES 6500

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2. Now perform the following instructions:-

a. To display only the Name of employees.

b. To display all records of employee whose designation is MGR.

c. To display only Name of those employees who are working in ACCTS dept.

d. To display only those records whose Basic is more than 5000.

e. To display only those records whose dept is MKTG & DESIG is MGR.

f. To display all records of employees whose name starts with “A”.

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STEP 1: CLICK ON START BUTTON AND GO TO MS-OFFICE ACCESS

STEP 2: SELECT BLANK DATABASE TO CREATE A TABLE

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STEP 3: CLICK ON THE VIEW ICON & SELECT THE DESIGN VIEW.

STEP 4: RIGHT CLICK ON TABLE 1 THEN CREATE A TABLE NAME

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STEP 5: ENTER THE FIELD NAME AND DATA TYPE

STEP 6: AFTER ENTER THE DATA TYPE CLICK ON HALF CROSS BUTTON

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STEP 7: ENTER EMPLOYEE DATA IN TABLE

STEP 8: CLICK ON CREATE AND SELECT QUERY WIZARD

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STEP 9: AFTER SELECTING QUERY WIZARD OPTION THEN NEW TAB OPEN AND
CLICK OK.

STEP 10: CHOOSE & SELECT AVAILABLE FIELD

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STEP 11: CLICK ON NEXT BUTTON

STEP 12: CLICK ON THE FINISH OPTION

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DISPLAY ONLY THE NAME OF EMPLOYEE

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DISPLAY ALL RECORD OF EMPLOYEE WHOSE DESIGNATION IS MGR

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DISPLAY ALL RECORD OF EMPLOYEE WHO ARE WORKING IN ACCTS DEPT

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DISPLAY THOSE RECORDS WHOSE BASIC IS MORE THAN 5000

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DISPLAY THOSE RECORDS WHOSE DESIG IS MGR AND DEPT IS MKTG

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DISPLAY ALL RECORDS OF EMPLOYEE WHOSE NAME STARTS WITH ”A”

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SELECT REPORT WIZARD FROM CREATE OPTION

PRESS NEXT TILL THE FINAL DATABASE IS OBTAINED

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THE FINAL DATABASE IS OBTAINED

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