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    KEY-QD-02 Master Record List

    Uploaded by

    Menuka Siwa
    This document outlines Key Solutions Pte Ltd's master record list, which details the types of records maintained by different departments, who holds each record, retention periods, and disposal methods. The four departments covered are human resources, project management, quality management, and finance. For each department, the types of records listed include training records, staff qualifications, medical records, employment contracts, project documentation, audit records, supplier information, customer feedback, and financial documents. Retention periods range from 3 to 7 years depending on the record, and disposal is primarily by shredding after the retention period expires.

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    KEY-QD-02 Master Record List

    Uploaded by

    Menuka Siwa
    17 views2 pages
    This document outlines Key Solutions Pte Ltd's master record list, which details the types of records maintained by different departments, who holds each record, retention periods, and disposal methods. The four departments covered are human resources, project management, quality management, and finance. For each department, the types of records listed include training records, staff qualifications, medical records, employment contracts, project documentation, audit records, supplier information, customer feedback, and financial documents. Retention periods range from 3 to 7 years depending on the record, and disposal is primarily by shredding after the retention period expires.

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    KEY-QD-02 Master Record List

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    This document outlines Key Solutions Pte Ltd's master record list, which details the types of records maintained by different departments, who holds each record, retention periods, and disposal methods. The four departments covered are human resources, project management, quality management, and finance. For each department, the types of records listed include training records, staff qualifications, medical records, employment contracts, project documentation, audit records, supplier information, customer feedback, and financial documents. Retention periods range from 3 to 7 years depending on the record, and disposal is primarily by shredding after the retention period expires.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    Download as pdf or txt
    17 views2 pages

    KEY-QD-02 Master Record List

    Uploaded by

    Menuka Siwa
    This document outlines Key Solutions Pte Ltd's master record list, which details the types of records maintained by different departments, who holds each record, retention periods, and disposal methods. The four departments covered are human resources, project management, quality management, and finance. For each department, the types of records listed include training records, staff qualifications, medical records, employment contracts, project documentation, audit records, supplier information, customer feedback, and financial documents. Retention periods range from 3 to 7 years depending on the record, and disposal is primarily by shredding after the retention period expires.

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    of 2

    Quality Management System Procedure:

    Revision No. : 00
    Master Record List
    Key Solutions Pte Ltd
    KEY-QD-02 Effective Date : 01 Oct 2015

    S/N Department Types of Records Record Holder Retention Period Deposed Filing Reference
    Throughout
    Training Records Admin Shredding off Flat
    employment period
    Throughout
    Staff qualification records Admin Shredding off Flat
    employment period
    Staff feedback form Admin 5 years Shredding off Flat
    Throughout
    1 Human Resource Medical Records Admin Shredding off Flat
    employment period
    Throughout
    Employment Contract Admin Shredding off Flat
    employment period
    Throughout
    Job Description Record Admin Shredding off Flat
    employment period
    Job Application Forms Admin 3 years Shredding off Flat
    Material Control Document and
    Project Manager 5 years Shredding off Flat
    Records
    2 Project Management Project Status Records Project Manager 5 years Shredding off Flat

    Monitoring Records Project Manager 3 years Shredding off Flat

    Monitoring Quality Objective Record Director 5 years Shredding off Flat

    3 Quality Management Internal & External Audit Record Director 3 years Shredding off Flat
    Monitoring Record (include
    Director 3 years Shredding off Flat
    Management Program)

    1
    Quality Management System Procedure:
    Revision No. : 00
    Master Record List
    Key Solutions Pte Ltd
    KEY-QD-02 Effective Date : 01 Oct 2015

    Management Review Meeting


    Director 3 years Shredding off Flat
    Minute
    Approved Supplier / vendor Record Director / Finance 5 years Shredding off Flat

    Customer Feedback Form Director 5 years Shredding off Flat


    NC, Corrective Action Request
    Director 3 years Shredding off Flat
    Record
    Purchase Confirmation Letter Finance executive 5 years Shredding off Flat

    Finance related records Finance executive 7 years Shredding off Flat

    Financial Quotation & Sales Finance executive 5 years Shredding off Flat
    4
    Purchasing Contracts Finance executive 5 years Shredding off Flat

    Customer Records Finance executive 5 years Shredding off Flat

    Customer Feedback Form Finance executive 5 years Shredding off Flat

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