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0.checklist, F-HSSE-025 - FSAE QHSSE Management System
0.checklist, F-HSSE-025 - FSAE QHSSE Management System
Introduction
This Audit checklist is prepared to Audit and numerically reflects Fugro SAE QHSE Management System level of Compliance
within the Fugro SAE different departments and activities as well as Fugro SAE's contractors and sub-contractors against the
requirements of the following standards and Management Systems International Guidelines:
1 OHSAS 18001 : 2007 Occupational Health & Safety Management system Standard
1 Audit planning: preparation of an approved auditing plan that communicate to all interested parties
2 Audit Notification: notifying the Auditee about the audit providing him with all audit administration information such as
when , auditors, where and for how long the audit would be
3 Preparation: " review previous audit findings, Documentation, compile checklist etc…"
4 Opening Meeting: "meet with the auditee team and other relevant functions that may be required in your audit"
Conducting Audit: "stay Objective, Seek Facts, collect evidences of compliance or non compliance stick to the scope and time
5 table
7 Reporting : Keep it short and Objective, highlight findings and its criticality
1 Evidences of partial QHSE Management system compliance senior management commitment required
0 missing or ineffective QHSE Management system present lack of controls top management commitment
>90% Management system generally exceeds target levels. Continuous improvement evident.
71-90 % Documented management system implemented and functioning. System supported by an ongoing improvement process and
essentially all elements satisfied.
50-70% Performance and results inconsistent. System being implemented but generally at minimum levels.
< 50% Overall performance below expected standards. Awareness may be there however there is inadequate implementation of the
management system and/or it is under development.
Audit Sections
Audit Summary
Lead Auditor
Name Position Signature
Auditor
Timing
Serial Findings / Corrective Actions Responsible Evaluations & Comments
From To
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FUGRO SAE QHSSE MANAGEMENT SYSTEM
Timing
Level of
Serial Standards Requirements Compliance Comments / Findings Corrective Actions Required Responsible
From To
TOTAL
#DIV/0!
FUGRO SAE QHSE MANAGEMENT SYSTEM
Section 1 Policy
Timing
Level of
Serial Standards Requirements Findings / Comments Corrective Actions Required Responsible
Compliance From To
12 is reviewed periodically
Level of Timing
Serial Standards Requirements Compliance Corrective Actions Required Responsible
From To
1 Is there a Substances abuse policy
TOTAL
#DIV/0!
FUGRO SAE QHSSE MANAGEMENT SYSTEM
Section 2 Planning
Level of Timing
Serial Standards Requirements Complian Corrective Actions Required Responsible
ce From To
1 is there a hazard identification, risk assessment and risk control procedure
3 does the Hazard identification, RA includes all routine and non-routine activities
Does the risk assessment methodology follow the requirements of the Fugro
5 Corporate RA Standard? (Consider the severity / probability and indicate that the
risk is at a tolerable level after the control measures have been applied)
Is there evidence that the risk assessment process feeds into implementation of
6 control measures and safe systems of work
are there a system to evaluate the control measures in place and its related
7 residual risks
is there a tool to be used for hazards identification communications (HOC, STOP
8 cards etc..)
The organization shall establish, implement and maintain a procedure(s) for identifying and accessing the legal and other OH&S requirements that are applicable to it.
Level of Timing
Serial Standards Requirements Complian Corrective Actions Required Responsible
ce From To
1 is there a legal procedure that updating the legal requirements of the company
are all applicable legal requirements prepared and communicated to all interested
2 parties
are All HSE licenses, permits, temporary permits and authorizations required by
11 applicable laws, rules and regulations for the performance of the project should
been defined.
For Questions 8,9 and 10 if your answer is no please add 3 to the compliance level bar
FUGRO SAE QHSSE MANAGEMENT SYSTEM
The organization shall establish, implement and maintain documented OH&S objectives, at relevant functions and levels within the organization.
Level of Timing
Serial Standards Requirements Complian Corrective Actions Required Responsible
ce From To
1 is there a formal set of company Objectives
8 are the programs define the means of time frame for achieving objectives
Total
#DIV/0!
FUGRO SAE QHSSE MANAGEMEMENT SYSTEM
The company should define, document and communicate with the aid of organizational diagrams where appropriate the roles, responsibilities, authorities, accountabilities and interrelations necessary to implement the
QHSEMS
Level of Timing
Serial Standards Requirements Compliance Findings / Comments Corrective Actions Required Responsible
From To
All managers and Supervisors with line responsibility are clearly charged
3 with the responsibility for HSE
Job descriptions are in place and easily accessible in a language the
4 individual can understand, showing each employee’s HSE function,
competencies and responsibilities;
are the required resources for the establish, implement and improve the
11 QHSE management system available
Level of Timing
Serial Standards Requirements Findings / Comments Corrective Actions Required Responsible
Compliance From To
3.2.2 Training
Timing
Level of
Serial Standards Requirements Findings / Comments Corrective Actions Required Responsible
Compliance From To
17 Training Plans
18 Training KPIs
With regard to its QHSE management system, the organization shall establish, implement and maintain a procedure
Level of Timing
Serial Standards Requirements Findings / Comments Corrective Actions Required Responsible
Compliance From To
is there a company procedure for communications, participation and
1 consultation available
is there a systematic tool to communicate effectively externally with the
2 client and / or subcontractor
is there a systematic tool that allows the employees to participate in
3 identifying all related QHSE and Technical issues to the management
team
With regard to its QHSE management system, the organization shall establish, implement and maintain a procedure
Level of Timing
Serial Standards Requirements Corrective Actions Required Responsible
Compliance From To
Is the Company QHSE management system structured and adequately
1 documented
2 Is the scope of the Company operations and interactions of the main elements,
adequately described
3 Does the Company have a process in place to issue, review, update and archive
the QHSE documentation
Is there evidence that the company has procedures in place to approve and issue
4 controlled documents, which are clearly referenced? (This should include
unintended use of obsolete documents)
11 are all company references such as laws, standards, specifications etc.. That
required to run the company identified and available
FUGRO SAE QHSSE MANAGEMENT SYSTEM
Level of Timing
Serial Standards Requirements Compliance Corrective Actions Required Responsible
From To
Does the Company have documented procedures / work instructions in
1 place to manage the HSE risks to an acceptable level
are All safety critical jobs that require formal procedures or work instructions
5 (e.g. require PTW or LOTO) have been identified and documented
6 is there a LOTO procedures used for work on all stored energy systems,
8 is there a Tool Box Talk system in place and its records available
11 are all safety critical equipment's been identified, listed and monitored
12.3 Authorization of the work plan by the responsible person(s) through completion
Level of Timing
Serial Standards Requirements Findings / Comments Corrective Actions Required Responsible
Compliance From To
are there clear defined standards for technical, Engineering,
1 Maintenance, Constructions, Fabrication and operational processes?
3 is the system includes "HIRA" and involve a review by the HSE as well as
engineering and operational management?
6 key standards, procedures and work instructions are available at work sites
16
FUGRO SAE QHSSE MANAGEMENT SYSTEM
Level of Timing
Serial Standards Requirements Corrective Actions Required Responsible
Compliance From To
1 is there an emergency procedure available
Continuity plans reviewed, approved and authorized covering all critical parts of
11 the business
Has the Company assessed the potential for all emergency situations that impact
14 on HSE
FUGRO SAE QHSSE MANAGEMENT SYSTEM
Level of Timing
Serial Standards Requirements Corrective Actions Required Responsible
Compliance From To
Is there evidence that the Company has established and implemented a
1 procedure for the evaluation, selection and management of contractors
Is there a system in place to evaluate work methods / safe systems of work and
5 allocation of responsibilities for all contractor activities?
Are there records / results of pro-active and re-active monitoring of contractors
6 performance
Level of Timing
Serial Standards Requirements Corrective Actions Required Responsible
Compliance From To
5 Have targets and/or goals been set to mitigate / eliminate significant impacts?
Does the Company review the energy consumption for assets owned and / or
9 leased by Fugro/OpCo?
TOTAL
#DIV/0!
FUGRO SAE QHSSE MANAGEMENT SYSTEM
Level of Timing
Serial Standards Requirements Corrective Actions Required Responsible
Compliance From To
1 is there approved purchasing procedure
TOTAL
#DIV/0!
FUGRO SAE QHSSE MANAGEMENT SYSTEM
Section 4 CHECKING
Level of Timing
Serial Standards Requirements Complianc Corrective Actions Required Responsible
e From To
1 is there a documented monitoring and measurements procedure
does the procedure include all quantitative and qualitative QHSE measures
2 required by the company or the industry standards
does the company monitor and measure the human factor affecting QHSE
3 performance
Does the company monitor and measure the equipments affecting the company
4 QHSE performance
does the company monitor and measure the performance of the QHSE
5 management programs
are there any manageable monitoring and measurements plan within the
9 company different departments
10 does the company monitor and measure all environmental significant aspects
Section 4 Checking
Level of Timing
Serial Standards Requirements Complianc Corrective Actions Required Responsible
e From To
1 is there an accident investigation and Nonconformance procedures available
are all corrective and preventive actions identified for NCRs, Incidents and near
7 misses been recorded and monitored
all related NCRs, Incidents and near misses lesson learned are defined and
8 communicated
are all focal points assigned to make sure that all corrective and preventive
10 actions been implemented
Section 4 Checking
4.3 Auditing
Level of Timing
Serial Standards Requirements Complianc Corrective Actions Required Responsible
e From To
1 Is there a QHSEMS Auditing procedure in place
9 are the findings of the audit listed in a form of NCR if there is any
10 are there audit reports available detailing the audits carried out
11 is there an action tracker for the Audit findings to make sure it is all closed
TOTAL
#DIV/0!
FUGRO SAE QHSSE MANAGEMENT SYSTEM
4.3 Auditing
Level of Timing
Serial Standards Requirements Complian Corrective Actions Required Responsible
ce From To
1 Does the Company have a management review procedure
Does the review include assessing opportunities for improvement and the need
3 for changes to the QHSEMS, including the company different policies and
objectives
4.1 results of audits and the status of preventive and corrective actions