ARAMEX Compliance

QUESTIONNAIRE

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Table of Contents

1. Introduction .................................................................................................................3
2. Completion Instructions ........................................................................................3
3. Confidentiality Statement .....................................................................................3
4. Acknowledgment .......................................................................................................3
5. Business Information ..............................................................................................4
6. Health and Safety Management System .......................................................5
7. Human & Labor Rights ............................................................................................6
8. Non-Discrimination & Equal Opportunity .....................................................6
9. Anti-Competition and Anti-Trust .......................................................................7
10. Improper Gifts, Entertainment and Payments ...........................................7
11. Anti- Bribery and Corruption ...............................................................................8
12. Political Contributions and Involvement ......................................................8
13. Conflict of Interest ...................................................................................................8
14. Confidentiality .............................................................................................................9

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1. Introduction

We strive to build an organizational culture that guides our actions and decision-making
in a way that is rooted in what we consider to be fair and honest, and what promotes a
dignified life for all people.

This questionnaire will be used to evaluate your compliance program as a supplier and
business partner to provide goods and services to Aramex International.

2. Completion Instructions

Please complete all questions in CAPITAL LETTERS; and don’t leave any blanks. You may use
“Not Applicable” where appropriate.
Please attach all documents requested in this questionnaire as this will be part of the
evaluation.

3. Confidentiality Statement

All information provided here will be used strictly for the purpose of this evaluation. No
information will be shared with external entities of any type; without the prior written approval
of Aramex Compliance Team.

4. Acknowledgment

I hereby acknowledge receiving, reading, comprehending to Aramex code of

conduct. I further acknowledge that I will fully abide by its content and be held
liable for any misrepresentation found.

Signature: __________________________

Name: __________________________
Ethan McPherson

Title: __________________________
Head of Support

Company: __________________________
HOSTAFRICA

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5. Business Information

A) Company Information

Company Name: HOSTAFRICA

Field of Business: Hosting

Address: 12 Helena Avenue Helena Heights

City: Cape Town

Country: South Africa

Post/Zip Code: 7130

Business website address (if

www.hostafrica.co.za
any):
Date Established: December 2016

No. of Employees: 20+

Registered Name: HOST AFRICA (PTY) LTD

Tax Reference: 9150489681

Is your business a customer
Yes x No
of Aramex?
B) Contact Information

Contact Name and Title: Ethan McPherson

Phone: 0746660401

Fax:

e-mail address: ethan@hostafrica

C) E-Procurement

Does your company trade electronically? Yes x No

If yes, what kind of transaction(s) you

perform electronically for your customers?
Website Address for Electronic Trading:

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6. Health and Safety Management System

Questions Answers Comments

7.0 Does your company hold certification(s) against any
recognized health & safety standards by an accredited
body e.g. OHSAS 18001? (If yes, please provide a copy
of the certificate(s))?
7.1 If not certified, do you have any plans to be certified?
Please specify a timeframe.
7.2 Does your company have a formalized and documented
Health & Safety policy? If yes, please provide a copy of
the policy)
7.3 Does your company have a formalized and documented
Health & Safety Management System Manual? (If yes,
please provide a copy of the manual(s))
7.4 Does your company set, document, and monitor health &
safety objectives on periodic basis?
7.5 Are health and safety responsibilities clearly identified for
all levels of staff? Please provide an organizational chart
highlighting the H&S function.
7.6 Does your company have a Safety and Health Orientation
Program for new hires?
7.7 Does your company have policies relating to the working
environment and working conditions with the
commitment to provide safe and healthy working
conditions in all facilities?
7.8 Does your company comply with local laws and
regulations that are related to the health & safety?
7.9 Has your Company been prosecuted for any breach of
health & safety legislation? (If yes, please provide the
details)
7.10 Does your company have a procedure for hazard
identification and risk assessment of plant operated/owed
by the company?
7.11 Does your company have a procedure for reporting near
misses and accidents?
7.12 Does your company have a documented procedure for
incident investigation?
7.13 Has your company prepared/trained its employees with
safe operating procedures or specific safety instructions
relevant to their operations?
7.14 In case an accident has occurred, are appropriate
actions been taken to reduce the chances that a similar
event will occur in the future?
7.15 Does your company have emergency preparedness
procedures?
7.16 Does your company provide employees with Personal
Protective Equipment (PPE) wherever is needed at no
cost to the employee?

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7.17 Does your company conduct and review safety and
health audits on periodic basis?
7.18 Does your company conduct, and document
management review(s) related to health and safety on
periodic basis?

7. Human & Labor Rights

Questions Answers Comments

10.0 Does your company comply with local labor laws and
regulations?

10.1 Does your company provide working hours that exceeds

the maximum working hours set by the local laws?

10.2 Does your company maintain all signed offers for hired
employees?

10.3 Have any of your employees reported sexual

harassment, physical, verbal abuse, or any other kind of
coercion?

10.4 Have any of your employees reported a discrimination

case based on race, religion, color, disability, sexual
orientation, and/or political affiliation?

10.5 Does your company offer hygienic, safe and hazard-free

work environment?

8. Non-Discrimination & Equal Opportunity

Questions Answers Comments

11.0 Does your company employ based on a diversity,
equal, opportunity, and non- discrimination?

11.1 Does your company attract, develop, promote, and

retain a diverse workforce?

11.2 Does your company view individual merits as the basis

for any recruitment, promotion and career development?

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9. Anti-Competition and Anti-Trust

Questions Answers Comments

12.0 Does your company avoid any interaction that leads to
fixing, controlling, or maintain of terms, prices,
discounts, allowances, rebates or credits, for any
customer or supplier?

12.1 Does your company avoid attempts to prevent your

competitors from entering any of the markets in which
you operate?

12.2 Does your company avoid any attempts or interactions

that prevent your customers from entering into business
with your competitors?

12.3 Does your company avoid obtaining or using any

information related to your competitors or customers
through illegal methods?

10. Improper Gifts, Entertainment and Payments

Questions Answers Comments

13.0 Does your company offer improper gifts, entertainment
or payments intended to influence a decision or to
achieve a business or a personal advantage?

13.1 Does your company accept/offer gifts or entertainment

during contract negotiation?

13.2 Do your employees accept improper gifts, entertainment

or payments intended to influence a decision or to
achieve a business or a personal advantage?

13.3 Does your company have an improper gifts,

entertainment and payment policy? If yes, please
provide a copy of it.

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11. Anti- Bribery and Corruption

Questions Answers Comments

14.0 Does your company have an anti-bribery and corruption
policy? If yes, please provide a copy of it.
14.1 Do your employees get trained on the anti-bribery and
corruption policy?
14.2 Do you have a reporting mechanism for anti-bribery and
corruption related issues (Whistleblowing)?
14.3 Has your company been subject to allegations regarding
corruption and bribery?
14.4 Has your company faced any corresponding lawsuit?

12. Political Contributions and Involvement

Questions Answers Comments

15.0 Does your company financially contribute or support any
form of political movement?

15.1 Does your company allow employees to engage in any

political process under your company’s name?

13. Conflict of Interest

Questions Answers Comments

16.0 Have any of your employees reported that they were
taking advantage of by superiors to gain a personal
interest?

16.1 Does your company use the best available practice in

choosing suppliers?

16.2 To the best of your knowledge, is anyone employed by your

company (including management members), and who may
have an influence or impact on the cooperation, contract or
business project, have a close relationship to a government
official (Politically Exposed Person (PEP))? *
A close relationship is e.g. family, relationship, partnership,
marriage, past or current cooperation, employment, etc.
*Politically Exposed Person (PEP) is a person who holds or has held a prominent public function at any time and/or a member of
the administrative, management, or supervisory body of a government-owned enterprise.

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14. Confidentiality

Questions Answers Comments

17.0 Does your company exercise due care in maintaining all
classified, private and sensitive information relating to
the company’s business, customers, suppliers and
employees?

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