How to write a meeting agenda

An agenda is a written plan which shows the order of topics to be discussed at a meeting. This
makes a meeting more effective as it runs efficiently and does not waste people’s time.

Example 1 of an agenda

Agenda
Weekly Team Meeting

Date: 12 October 20XX

Time: 8:30am – 10:00am
Place: Conference Room, 1st floor
Attendees: Alfred Woo (Chair), Tina Chan, Jack Cheung, Sue Clark, Alex Lam, Sophie
Leung, Andrea So, Naomi Suen
Minutes: Jack Cheung

Items
1. Welcome and introduce new member Tina Chan
2. Business Arising
3. Office renovation – recommendations for new furniture
4. Conference Planning – report from committee
5. Social Committee – problem with event late-comers
6. Charity Drive – report on donations
7. AOB

Example 2 of an agenda

Agenda
Weekly Team Meeting

Date: 12 October 20XX

Time: 8:30am – 10:00am
Place: Conference Room, 1st floor
Attendees: Alfred Woo (Chair), Tina Chan, Jack Cheung, Sue Clark, Alex Lam, Sophie
Leung, Andrea So, Naomi Suen
Minutes: Jack Cheung

Items
1. Welcome and introduce new member Tina Chan AW 5 minutes
2. Business Arising AW 20 minutes
3. Office Renovation – recommendations for new furniture NS 15 minutes
4. Conference Planning – report from committee AL 20 minutes
5. Social Committee – problem with event late-comers SC 10 minutes
6. Charity Drive – report on donations AS 5 minutes
7. AOB (15 minutes)

How to write a meeting agenda 15