Republic of the Philippines

PHILIPPINE CARABAO CENTER

University of Southern Mindanao, Kabacan, Cotabato

AGENCY ACTION PLAN and STATUS of IMPLEMENTATION

Audit Observations and Recommendations
For the Calendar Year 2017
As of March 31, 2018

Agency Action Plan

Reason for Action
Target Status of
Partial/Delay/Non- Taken/Actio
Ref. Audit Observation Audit Recommendation Implementation Implementatio
Person/Dept. Implementation, if n to be
Action Plan n
Responsible Date applicable Taken
From To
CY The agency’s We recommended that the  The Collecting Officer  Benjamin John C.  Every end   Fully  
2016
Collecting Officer collecting officer of the agency has already maintained Basilio & Ludivina J. of the Implemented
MI.
Page does not maintain an properly prepare and maintain a files of the actual Cash Estimo/PCC-USM month
4 actual Cashbook/Cash records for her accountability Receipt Records and January
Receipt Records in and observe the appropriate submitted copies of the 2017
spite of her having a procedures in conformity with same monthly to the
custodial function of GAM to ensure proper Resident Auditor to
government funds in monitoring and reliability. ensure proper monitoring.
violation of Volume II
of Government
Accounting Manual
(GAM), thus,
subjecting her cash
accountability
susceptible to errors
and irreconcilability.

CY Imported Italian We recommended that - Agreement was  Benjamin John C.  December   Fully    
2016
buffalos amounting to management should recognize already made on the Basilio, Mary Joy S. 2017 Implemented
ML
Page P15,866,872.47 back those transferred Italian streamlining of PCC Paman & Anjanet A.
5 previously transferred Buffaloes and include it as part animal contracts as Escolar
and recorded in the of their breeding stocks discussed during
account of the agency Biological Assets, meantime that PMC meeting on the
were subsequently there is no written agency policy concern of COA on
dropped from their on the proper accounting the transfer of
books of account, thus, treatment of transferring accountability of
the non-recording of breeding stocks to farmer animal to the farmer Fully
the biological assets recipients. Moreover, avoid was already acted Implemented
jeopardized the further loss of government assets upon accordingly as
government’s by imposing tighter procedures stated “the
resources due to no regarding transfers of animals government does not
proper accountability and by conducting orientations to violate the
contrary to Section 2 the recipients to disseminate government property
of P.D No. 1445. proper standards and procedures since a Resolutory
regarding buffalo raising. condition may apply
in the contract once
violated by the
trustee. Resolutory
condition refers to a
condition whereby,
upon fulfillment
terminates an
already enforceable
obligation. It takes
effect in case either
of the parties does
not comply with
his/her engagements,
in which event party
complaining of the
breach may sue for
dissolution of the
contract with
damages.

- PCC conducted
farmers’ orientation
on the agreed
Memorandum of
Agreement
stipulating among
 others the policies,
and individual
responsibilities of
the parties
responsible.
CY Cash in Bank in the We recommended that the The management already Benjamin John C. January Fully
2015
total amount of agency head should direct the prepared and submitted Basilio, & Anjanet A. 2016 Implemented
ML
Page P6,426,617.31 of the appropriate personnel to prepare the monthly bank Escolar
4 agency cannot be the said monthly statement in reconciliation.
ascertained as to its pursuant to the above cited law
existence, validity and and to be properly monitor and
accuracy due to the verify its correctness and
non-preparation and/or validity.
non-submission of
monthly bank
reconciliation in
violation to Section 74
of the State Audit
Code of the
Philippines

Agency sign-off: Date:

  BENJAMIN JOHN C. BASILIO  March 31, 2018

Name and Position of Agency Officer

Note: Status of Implementation may either be (a) Fully Implemented, (b) Ongoing, (c) Not Implemented, (d) Partially Implemented, or (e) Delayed