College of Computer Studies

Project Management

PROJECT MANAGEMENT PLAN

CLINIC MANAGEMENT SYSTEM

Submitted by:

STUDENT NAME <SEña, IORY P.>

STUDENT NAME <BRODETH, MARK KENNETH E.>
STUDENT NAME <TUBAN, JOENI M.>
STUDENT NAME <ADAWAG, CAMILLE R.>

<28/06/2021>
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Project Management

Table of Contents

Introduction <Midterm Output>

A. Background of the study
B. Objectives

Project Scope <Midterm Output>

Schedule Management Plan <Activity 1>

A. Schedule Baseline and Work Breakdown Structure
B. Milestone List

Cost Management Plan <Activity 2>

A. Cost Baseline

Quality Management Plan <Activity 3>

A. Quality Baseline

Communications Management Plan <Sample on the next page>

Risk Management Plan <Sample on the next page>

Appendices

A. Project Charter <Midterm Assignment 2>

B. Wireframe
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Project Management

COMMUNICATIONS MANAGEMENT PLAN

Provide an overview of your communications management approach. Generally, the
Communications Management Plan defines the following:
• Communication requirements based on roles
• What information will be communicated
• How the information will be communicated
• When will information be distributed
• Who does the communication
• Who receives the communication
• Communications conduct
Communications Matrix
Communicatio Description Frequenc Format Participants/ Deliverabl Owner
n Type y Distribution e
Email Project
Weekly Status summary of Sponsor, Status Project
Weekly Email
Report project Team and Report Manager
status Stakeholders
Meeting to
review Updated
Weekly Project In Project
action Weekly Project Team Action
Team Meeting Person Manager
register and Register
status
Present
Project Status and
Project metrics and
In Sponsor, Metric Project
Monthly status to Monthly
Person Team, and Presentati Manager
Review (PMR) team and
Stakeholders on
sponsor
Present
Phase
closeout of Project
completion
Project Gate project As In Sponsor, Project
report and
Reviews phases and Needed Person Team and Manager
phase
kickoff next Stakeholders
kickoff
phase
Review of
any
technical
Technical
Technical designs or As In Project
Project Team Design
Design Review work Needed Person Manager
Package
associated
with the
project
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Project Management

Project Team Directory

Name Title Email Mobile Number
Marc Terrence O. Project Manager/
juan@neu.edu.ph 090611111
Sucgang Main Programmer
Mark Benedict S.
Programmer Juan1@neu.edu.ph 090611112
Cua
Kerwin Deo DG.
Designer Juan2@neu.edu.ph 090611113
Nang
Erica Bañares Researcher Juan3@neu.edu.ph 090611114
Diether Poliquit Researcher Juan4@neu.edu.ph 090611115

Introduction

A. Background of the study

Now more than ever, people have become more health conscious and are taking necessary steps
to ensure that they have a sound body and mind – that is why everyday many people come to clinics
or health facility for check-ups and treatments. A medical clinic is primarily devoted to the diagnosis
and care of patients. Basically, patients spend a substantial amount of time in clinics waiting for
services to be delivered by the doctor or health professional. The degree to which the patients are
satisfied with the care received is relative not only to the doctors’ expertise in their field, but also to
the quality of the clinic management. And we all know that as the number of patients continually
increase, managing a clinic can also become increasingly difficult, especially if everything is done
manually.

B. Objectives

The objective of this study is to design and develop an online clinic management solution that will serve as
proposal to help doctors save time and resources with the automation of its daily clinic operations.

Specific Objective:

• To computerize records keeping of patients;

• To allow doctors to retrieve complete patient history instantly;
• To automate billing statement and official receipt;
• To automate medical prescriptions and medical certificate.

• Project Scope

Data and files for usability and portability are computerized and maintained electronically in this
proposed scheme. The supporters, however, restrict only doctors and staff to the online feature of the
scheme. There is no inclusion of web-access for patients. The device has secure physician and employee
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Project Management

log-in. Appointments are now managed in an integrated way and accounting and official refunds as well
as patient prescriptions and medical certificates are streamlined.

Schedule Management Plan

Project schedule for the Online Clinic management system for Patients will be created using Draw.oi and
MS word starting with the deliverables identifies in the Work Breakdown Structure (WBS). The schedule plan must
be executed within the time period in the Gantt Chart. The said schedule plan will be utilized to the maximum
potential to achieve Patient needs in the business.
Name Role Responsibility
Iory Seña Clinic Manager • Design and implement business strategies to help the clinic
meet organizational goals.

• Manage staff by assigning and delegating tasks as needed.

• Develop protocols and procedures to improve staff

productivity

• Perform quarterly and annual employee reviews and provide

constructive feedback on their performance to help them
meet professional goals.

Mark Kenneth Brodeth Project Manager • Leads the team in the development of the Schedule
Management Plan and the Project Schedule.

• Reviews, evaluates and provides feedback on schedule

progress reports and time-risk recommendations from the
Project Scheduler.
Joeni Morta Tuban Project Scheduler and • Responsible for the daily schedule-related analysis and update
Business Partners activities.

• Leads the schedule management activities, communicates

schedule status, maintains the project schedule and provides
updates.

• Is considered the subject matter expert for the Schedule

Management processes.

• Reviews project schedule and schedule management status

and progress documents.
Camille Adawag Radiology Supervisor
• Supports patient care by resolving radiology issues with
physicians, radiologists, radiology technologists, and ancillary
staff; improving and maintaining quality assurance program
for department functions.
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Project Management

• Improves quality results by evaluating accuracy and quality of

images; providing technical assistance; implementing new
techniques, equipment, and procedures.

• Provides statistical reports by controlling the collection of

treatment and clinical data.

A. Schedule Baseline and Work Breakdown Structure

1.WBS
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Project Management

2.Gantt Chart

3.Pert Diagram

Milestone List

Provide a summary list of milestones including dates for each milestone. Include an introductory paragraph
in this section which provides some insight to the major milestones. This section should also mention or discuss
actions taken if any changes to the milestones or delivery dates are required.

Milestone Description Date

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Project Management

Complete All requirements for Online Consultation 5/26/21

Requirements System must be determined to base
Gathering design upon
Complete Website This is the theoretical design for the 5/31/21
Design software and its functionality
Complete Online All coding completed resulting in software 6/14/21
Consultation System prototype
Coding
Complete Online All functionality tested and all identified 6/24/21
Consultation System errors corrected
Testing and
Debugging
Complete Transition Completed software and documentation 7/06/21
of Online transitioned to operations group to begin
Consultation to production
Patients

Cost Management Plan

COST MANAGEMENT PLAN Understand the organization's readiness for cost management. Conducting a cost
management assessment that details a hospital system's thinking, alignment, operational planning, overhead
management and other moving parts could determine if a hospital is actually ready to begin a large cost
management initiative.
Define cost-reduction goals based on the organization's capital shortfall. Revenue streams are not what they used
to be for hospitals and health systems, and all costreduction goals should aim to close the capital shortfall as
much as possible. "The goals quantify the performance levels necessary to fund the organization's strategies and
maintain its competitive financial performance," according to the report.
Use internal and external benchmarks to identify possible sources of savings. Reviewing historical trends and
applying global and departmental benchmarks and peer department comparisons can give a clearer picture of
where possible savings could be.
Supplement benchmark data with other data analytics. Benchmarking data, while necessary and helpful, cannot
map a cost management strategy alone. Using several data analyses, with input from medical staff and
department managers, can hone in on costreduction opportunities.
Understand and focus on the key drivers of staffing and productivity problems. Inadequate plans, poor execution
of staffing plans, unclear staffing roles, use of overtime and other staffing and productivity issues drive higher
labor costs, which generally constitute more than half of a hospital or health system's operating expenses.

A. Cost Baseline
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Project Management

This section contains the cost baseline for the project upon which cost management will be based.
The project will use earned value metrics to track and manage costs and the cost baseline provides the
basis for the tracking, reporting, and management of costs.

Quality Management Plan

Medical assistants, clinic aides work in clinical settings where they are required to
handle medical records, schedule appointments, and also provide direct patient care under
the supervision of a medical practitioner.

Medical laboratory science professionals (also called clinical laboratory

scientists or clinical laboratory technicians) are highly skilled scientists who
discover the presence or absence of disease and provide data that help
physicians determine the best treatment for the patient.

medical waste include incineration or autoclaving. Incineration is a

process that burns medical waste in a controlled environment. Some hospitals
have on-site incineration technology and equipment available.

A midwife is a health professional trained to support and care for

women during pregnancy, labour and birth. They help you to stay healthy in
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Project Management

pregnancy and, if no complications arise, to give birth with little intervention.

Midwives also care for you and your baby in the first few weeks following the
birth.

Dentists diagnose and treat dental issues and help patients develop better
oral hygiene regimens. They clean teeth, correct bite issues, perform surgeries
and extractions and perform other duties to ensure that the teeth and mouth are
healthy.
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Project Management

Communications Management Plan <Sample on the next page>

Risk Management Plan

Risk management in Clinic Management Sysyem comprises the clinical and administrative
systems, processes, and reports employed to detect, monitor, assess, mitigate, and prevent
risks. By employing risk management, healthcare organizations proactively and
systematically safeguard patient safety as well as the organization’s assets, market share,
accreditation, reimbursement levels, brand value, and community standing.

Deployment of Clinic risk management has traditionally focused on the important role
of patient safety and the reduction of medical errors that jeopardize an organization’s ability
to achieve its mission and protect against financial liability. But with the expanding role of
healthcare technologies, increased cybersecurity concerns, the fast pace of medical science,
and the industry’s ever-changing regulatory, legal, political, and reimbursement climate,
healthcare risk management has become more complex over time.
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Project Management

A. Quality Baseline

Quality Baseline

Item Acceptance Level Comments

Immediate All medical records Cloud database
must keep in place in
immediate
time
Compatibility Generically accessible in Website browsers
any
kind of browser

Appendices

A. Project Charter
General Information
Project Title Date
Clinic Management System 05/24/2021
Project Manager Phone Email
Mark Kenneth Brodeth 09957442655 markbrodeth13@gmail.c
om
Executive Sponsor Phone Email
Joeni Tuban 09560273240 adawagcamille@gmail.c
om
Document Version Updated Date
1.0 05/24/2021

Project Scope
Medical Assistance and health benefits among senior citizen.
Situation
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Project Management

The senior citizen will be given some medical assistance and check up as part
of monitoring in their health. Seniors will have medicines, blood pressure check-
up and consultancy for some other health issue

Problem
How to help senior citizen with regards to their health problems?

Opportunity
The government prioritize senior citizens by giving them a chance to have
medical assistance and monitoring their health. There are local officials who also
contributed about their issue.

The seniors are the primarily concern of the society especially this pandemic
time because they are more prone about the diseases.

Project Goals
This aim is to promote a healthy living among senior citizen. It also aims to give
them medical
assistance and monitor their health and lifestyle.
In Scope / Out Scope
Its related to all senior citizens which are prone to any diseases. It includes
medical assistance, giving them right choice of medicines and alike.
In Scope
Seniors are giving medical assistance by the people concerns about it. Check
up and alike.

Out Scope
In this, it is only the privilege for the senior not those who are young.
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B. Wireframe