Microsoft Excel

Multiple Worksheets

“Move or Copy” worksheet

“Delete” blank worksheet and data worksheet

“F4” to group/select multiple worksheets

Which of the following options allow us to move a worksheet
in a workbook? (One or more answers are possible)

a) While pressing Ctrl, left-click to drag the worksheet tab to the

desired position.

b) Left-click to drag and drop the worksheet tab to the desired

position

c) In the Home tab, select Format > Move or Copy Sheet...

d) Right-click the worksheet tab and select Move or Copy

If you delete a sheet by mistake, you can click Undo or
press Ctrl+Z to undo the operation.

True

False
When you click on the + button, what will
happen next?
a) A new worksheet will be
added to the right of Sheet1.

b) A new worksheet will be

added to the right of Sheet2.

c) A new worksheet will be

added to the right of Sheet3.
Which of the following is true of the scenario
shown below:
a) If I change something on Sheet1,
the same change will be applied
to Sheet3 and Sheet5.

b) If I change something on Sheet2,

the same change will be applied
to Sheet4.

c) Sheet1, Sheet3 and Sheet5 have

been grouped using the Shift key.
How do you make a copy of an existing
worksheet?

a) Press Shift, left-click, drag and release.

b) Left-click, drag and release.

c) Press Ctrl (Alt on Mac), left-click, drag and release.

3D Formulas
To sum up the staff expenses from the individual sheets into the sheet HR
Q3.

Conventional (Error prone in case of big volume)

3D Formulas:

Structure of the workbooks you're writing up must be identical.

Don't move the sheets around if there are 3D formulas being used.
You have 6 sheets in your workbook. All of them have the value 200 in
cell A1 (and all other cells are empty). Which of the following formulas
will give you an answer of 800?
a) =SUM(Sheet1:Sheet5!A1)
b)
=SUM(Sheet1:Sheet1!A5)

c) =SUM(Sheet1:Sheet1!A4)

d) =SUM(Sheet1:Sheet4!A1)
The following formulas will yield the same answer as each other:

=SUM(Sheet2:Sheet5!A1)
=Sheet2!A1+Sheet3!A1+Sheet5!A1

a) True

b) False
The following formula is entered =SUM(Sheet1:Sheet4!A1). If we move
Sheet5 to just after Sheet1, the formula will give a different result.

a) True

b) False
Linking Workbooks
Arrange All and make links (change Absolute cell references to Relative
cell references)

Consolidate by Position

Consolidate by Category
When you link to a cell in a different workbook, your reference will contain several
components. What will the reference look like when you link to a cell such as R28
on the worksheet, Expenses, in a file named Facility-expenses2017.xlsx?

a) '[Facility-expenses2017]Expenses'!$R$28

b) '[Facility-expenses2017]Expenses';$R$28

c) '(Facility-expenses2017)Expenses'!$R$28

d) '[Expenses!]Facility-expenses2017'$R$28
What tool did we use to display these four
workbooks on the screen?
a) Select the View tab, click on
Arrange All, select Vertical.

b) Select the View tab, click on

Arrange All, select Tiled.

c) Select the View tab, click on

Arrange All, select Horizontal.

d) Select the View tab, click on

Arrange All, select Cascade.
How do you access the Consolidate feature?
a) Navigate to the Data tab and locate the feature in the Data Tools group.

b) Right-click on any cell that you want to use for the consolidated value
and choose from the context menu.

c) Navigate to the Page Layout tab and locate the feature in the Sheet
Options group.

d) Navigate to the Data tab and locate the feature in the Get External Data
group.
When using the Consolidate feature, you can
only use the SUM function

True

False
What is the difference between Consolidating by
Category (Reference) and Consolidating by Position?
a) Consolidating by Category (Reference) assumes that the data being
consolidated in multiple workbooks has the same cell reference in
the different spreadsheets. However, Consolidating by Position
looks for the data to be consolidated via a reference to a parameter.

b) Consolidating by Position assumes that the data being consolidated

in multiple workbooks has the same position in the different
spreadsheets. However, Consolidating by Category (Reference)
looks for the data to be consolidated via a reference to a parameter.
Sean has data in different workbooks that have column
headings in different positions. He wishes to consolidate the
data. What is your advice?

a) Excel can also be used to consolidate by reference when the column

headings are different, Sean must just tick the top column option.

b) Excel can only be used to consolidate by reference if the row

headings are different.

c) Excel can also be used to consolidate by reference when the column

headings are different, Sean must just tick the top row option.
Combining Text (CONCAT, &)

Full Name (First name, ,Last name)

Email (first name.last name@pushpin.com)

We want to join the values in B2 and A2 with a
space between. Which of the following is correct?

a) =CONCAT(B2," ",A2)

b) =CONCAT("B2", ,"A2")

c) =CONCAT(B2, ,A2)

d) =CONCAT("B2, ,A2")
Which of the following is an operator that
allows us to concatenate (join) values?
+

&
Which of the following formulas did we use
in A4 to get the result shown?

a) ="A2"&" is "&"B2"&" years old"

b) =A2&" is "&B2&" years old"

c) ="A2" & "is" & "B2" & "years old"

d) =A2 & "is" & B2 & "years old"

Changing Text Case (UPPER, LOWER,
PROPER)

=Function (text)
Cell A2 contains the text "Sean SANDERS" and Uma
wants cell B2 to be "Sean Sanders". Which function will
help her to achieve this?

a) Use the Change Case button

b) =UPPER(A2)

c) =PROPER(A2)

d) =LOWER(A2)
Cell A1 contains “Smi " and cell B2 contains
"University". How will Excel compute the following
function: =CONCAT(A1," ",UPPER(B2))
a) Convert "University" to upper-case, i.e. "UNIVERSITY" first, and then add this
before the text “Smi " to result in: "UNIVERSITY Smi".

b) Convert “Smi" to upper-case, i.e. “Smi" first, and then add this text to the end
of "University", to result in: "University Smi".

c) Convert "University" to upper-case, i.e. "UNIVERSITY" first, and then add this
text to the end of “Smi " to result in: “Smi UNIVERSITY".

d) Add the text “Smi" to the text "University" first, and then convert the whole
text to upper-case, i.e. “SMI UNIVERSITY".
Cell A3 contains "Chairs" and cell B3 contains "Samantha" and
Uma would like cell C3 to contain "Samantha CHAIRS". Which
of these will let her do this?(Multiple answers possible)

a) =CONCAT(B3," ",UPPER(A3))

b) =B3&" "&UPPER(A3)

c) =CONCAT(A3," ",UPPER(B3))

d) =UPPER(CONCAT(B3," ",A3))
Extracting Text (LEFT, MID, RIGHT)

= Function (text, number of characters)

= Function (text, starting point, number of characters)

What formula would return the first 5 letters
of the text in cell A1?

a) =LEFT(5,A1)

b) =LEFT(A1,1-5)

c) =LEFT(A1,1,5)

d) =LEFT(A1,5)
An ISBN is a number that identifies a particular edition of a book. There are 2 lengths of ISBN: ISBN-
13 which is 13 characters long and ISBN-10 which is 10 characters long. You can convert from an
ISBN-13 to ISBN-10 by removing the first 3 numbers. In cell A2 you have the ISBN-13
9780747532699. How would you convert this to an ISBN-10 (0747532699)?

=RIGHT(A2,10)

=LEFT(A2,3)

=MID(A2,3,10)
Cell A2 contains the US telephone number (939) 555-0113.
What will be displayed using the formula =MID(A2,2,3)?

?
Finding Text (FIND)

=Function(text,within text)
If cell A1 contains the text "John Smith", why does the formula: =LEFT(A1,FIND("
",A1)-1) return the word "John"?
In fact, why does this formula always return the first word, if cell A1 contains two
words separated by a space, " "?

The outermost function, LEFT, actually extracts the first word, such as "John" in this
example, on its own, and the innermost function, FIND, is redundant.

The innermost function, FIND(" ",A1), actually extracts the first word, such as "John" in this
example, on its own, and the outermost function, LEFT is redundant.

Here LEFT is being used as a helper function for the FIND function. The helper function,
LEFT, finds the location of the space character, " ", and this function in turn speaks to the
FIND function, to extract all the text from the left until this space.

Here FIND is being used as a helper function for the LEFT function. The helper function,
FIND, finds the location of the space character, " ", and this function in turn speaks to the
LEFT function, to extract all the text from the left until this space.
When using the FIND function and the second argument for
'within text' is: "Microsoft Excel", which of the following are
correct? (Multiple answers possible)

a) =FIND("T", "Microsoft Excel") returns 9

b) =FIND("o", "Microsoft Excel") returns 7

c) =FIND("e", "Microsoft Excel") returns 14

d) =FIND("o", "Microsoft Excel", 6) returns 7

Suppose that cell A1 contains the text "Microsoft Excel", What
would the following formula return: =FIND("Excel",A1)?

a) 16

b) 5

c) 11
Date Calculations (NOW, TODAY, YEARFRAC)
Use the YEARFRAC function to work out how many years
difference is there between the date 1980-07-31 (31 July
1980) and 1998-05-02 (2 May 1998) (to 1 decimal place)?
In 2017 the Islamic month of fasting, Ramadan, began on
Friday, 26 May. What fraction of the year was this? (to 1
decimal place) (You will need to work this out in Excel.)
Named Ranges
Super efficiency tool

Named range give absolute cell reference

Named ranges can only contain letters, numbers or underscores (no

hyphens, no spaces)

Up to 255 characters long (don't try and use a cell reference)

Which of the following named ranges is
valid?

a) Qtr1

b) _Sales2016

c) Sales 2016

d) Quarter-1
Named ranges behave like absolute cell
references

a) True

b) False
Uma wants to create a name for the range showing the
Expenses for 2017. She types in Exp2017 but Excel rejects the
name. What is the problem?

a) Exp2017 is a heading in the document so it cannot be used as a

name

b) Exp2017 is a mix of letters and numbers which is not permissible for

names

c) Exp2017 is a cell reference

Creating Named Ranges

Name box: Select whole range (Ctrl+Shift+↓) and name the range

Name Manager in Formulas tab and define name (Pension_rate)

Name Manager in Formulas tab and create from selection

When using Create from Selection you
should select both data and labels

a) True

b) False
Which shortcut will select a range of cells from the first
selected cell to the end of a column (i.e., the first empty cell in
that column)?

a) CTRL+SHIFT+Arrow down (CMD+SHIFT+Arrow down for a Mac)

b) CTRL+SHIFT+Arrow up (CMD+SHIFT+Arrow up for a Mac)

On which Tab of the ribbon are the Name
tools located?

a) Formulas

b) Insert

c) Data

d) Home
We want to name each of the cells in column B using the
labels in column A. Which would be the fastest option?

a) Name Box

b) Create from Selection

c) Define Name
Managing Named Ranges
Name Manager in Formulas tab

Edit, update and audit our named ranges

Which of the following does the Name
Manager allow us to do?

a) Delete a named range

b) Change the scope of a named range

c) Change the range of a named range

d) Add a named range

The same range can have more than one name

a) True

b) False
The Name Manager tool can be found on
which ribbon tab?

a) Data

b) Insert

c) Formulas

d) Home
Uma and Sean started their Monday morning with an argument. Uma
thinks if you accidentally delete the wrong named range there is no
need to worry, Excel will replace any range in a calculation that
depends on this range with cell references. Sean strongly disagrees and
suggests that the calculation will break down. Who is right?

a) Uma

b) Sean
Named Ranges in Formulas

Calculate total package of each employee

Better calculations (ctrl + enter)

Explore named ranges using F3

It is not uncommon to forget what names are being used for
the named ranges when typing in formulas in Excel. This can
be solved in the following ways: (Multiple answers are
possible)

a) Right-click whilst typing the formula and go to the Named Ranges list.

b) Go to the View tab in the ribbon and go to the View Named Range list.

c) Use the shortcut key F3 and a list of the named ranges will appear.

d) In the Formulas tab in the ribbon navigate to Use in Formula.

Named ranges are usually a great idea, rather than using cell
references when performing calculations because of the
following reasons: (Multiple answers are possible)

a) Named ranges are more meaningful to both yourself, as well as

communicating the workings of your spreadsheet to others.

b) When using named ranges in formulas there is no need to start with an

equals sign.

c) Formulas will be faster to create

d) There are some functions that only work when you used named ranges.
If 'commission_rate' and 'bonus_rate' are named ranges for
single cells, it is possible to enter the formula
=commission_rate+bonus_rate to generate a result.

a) True

b) False
COUNT functions
COUNT: counts the number of cells that contain numeric values.

COUNTA: counts all non-empty cells, both numerical and

alphanumerical data.

COUNTBLANK: counts all empty cells.

Given the following information, what would Excel return as
the result for cell B10, if the formula was input as
=COUNT(B2:B8)?
a) 2

b) 4

c) 1

d) 6

e) 7
Given the following information, what would Excel return as
the result for cell B10, if the formula was input as
=COUNTA(B2:B8)?
a) 2

b) 4

c) 1

d) 6

e) 7
Given the following information, what would Excel return as
the result for cell B10, if the formula was input as
=COUNTBLANK(B2:B8)?
a) 2

b) 4

c) 1

d) 6

e) 7
For the following data, what formula(s) could you use to count the
number of days that are being specified in Column A? (Multiple
answers are possible)

a) =COUNTDATE(A2:A8)

b) =COUNTBLANK(A2:A8)

c) =COUNT(A2:A8)

d) =COUNTA(A2:A8)
Counting with Criteria (COUNTIFS)
COUNTIFS: count cells in a range that meet certain criteria.

=COUNTIFS(range,criteria)

Criteria may be a cell or “text” such as “>40”

Given the following information, what value would the
formula below return?
=COUNTIFS(B2:B9,2.39)
0

[Error message]

1
Given the following information, what value would the
formula return?
=COUNTIFS(B2:B9,">2.39")
0

[Error message]

1
Our aim is to count the number of cells that are greater than
2.39. Given the following information, what is the problem
with the formula below?
=COUNTIFS(B2:B9,>2.39)
a) Quotation marks are needed
around the range, "B2:B9“

b) Quotation marks are needed

around the criteria, ">2.39“

c) Brackets are needed around

"B2:B9"
Adding with Criteria (SUMIFS)

SUMIFS: addition of all the cells in a range that meet certain criteria
For the following information, what formula would you
type into cell C12, to return the total number of calls
made by Yeheli?

a) =SUMIFS(C2:C9,"Yeheli")

b) =SUMIFS(B2:B9,C2:C9,"Yeheli")

c) =SUMIFS(B2:B9,"Yeheli")

d) =SUMIFS(C2:C9,B2:B9,"Yeheli")
For the following information, what formula would you type
into cell C13, to return the total number of calls made by
Rahul?

a) =SUMIFS(B2:B9,C2:C9,"Rahul")

b) =SUMIFS(C2:C9,B2:B9,"Rahul")

c) =SUMIFS(C2:C9,C2:C9,"Rahul")

d) =SUMIFS(B2:B9,B2:B9,"Rahul")
What would the following formula return:
=SUMIFS(C2:C9,B2:B9,"Yeheli",A2:A9,"15/02/2013") ?

a) 5

b) 9

c) 0

d) 3
For the following information, what would the formula below
return: "=SUMIFS(C2:C9,B2:B9,"Yeheli",B2:B9,"Rahul")" ?

a) 17

b) 9

c) 0

d) 8
Sparklines

Sparklines: a tiny chart that fits into a single cell.

Sparklines can be found in the insert tab in the ribbon.

What type of data can be used to create a
single Sparkline? (Multiple answers possible)

a) Column Data

b) Row Data

c) Rectangular Data (multiple columns and rows)

Apart from the mini chart itself, what other features can be
highlighted on a sparkline? (Multiple answers possible)
a) Low Point

b) Last Point

c) First Point

d) Markers

e) High Point

f) Negative Points