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G1NTI - ITC1 - BS06 - SI POC - SBO - v0.1
G1NTI - ITC1 - BS06 - SI POC - SBO - v0.1
Reviewer Name :
age
IT Package ID BS06
IT Scenario SI POC Project: SBO
IT Package Overview / Objective
Summary
Pre-Sales cycle will be done via the Costing Sheet Program.
PM will start the Pre-Sales Cycle. When pre-sales cycle is near completion, BU head will approve the costing sheet by setting the FInal By Head status to F1.
Customer is a division in NEC APAC (Singapore).
There will be Two(2) invoices.
There will be Two(2) Sales Order.
Two(2) costing sheets will be created. One for personnel stationed in NEC APAC and the other for personnel in NOIDA.
Two(2) L2 WBS will be created. One for personnel stationed in NEC APAC and the other for personnel station in NOIDA.
Finance user will now review the Costing sheet and set the status Final/Active by FInance to F2.
The Networks and Activities below the L2 WBS represents the costs that will be captured against the project. Internal Labour cost will be via the JIRA timesheet interface
If other cost is needed like S/W Tools (through purchase order).
Actual billing is by phase and based on the billing plan per the costing sheet. Costs and Revenue recognition is separate from actual billing as is based on the Results Analysis (RA) Key.
Project Start Date 01.12.2017
Project End Date 28.02.2018
There will be 2 month end posting.
1st Month End posting will be in Dec 2017.
2nd Month End posting will be in Jan 2018.
1.18 SAP CJE0 --> Z10KEF1A Review Planned cost and planned revenue in
Object currency for execution project.
1st. Billing
1.50 SAP VA02 Remove the Billing Block for the Billing Plan
date when it is ready to be billed.
1.71 S_ALR_87013611 Display cost center Generate report to display the cost posted to
(actual/plan/variance) cost center from admin project after
report settlement
1.72 BI Run Project Dashboard and Run Project Dashboard by project and Detailed
Detailed P&L by BU P&L by profit center
1.94 SAP CJA1 (using CJA2 for Execute Project-related Incoming Orders
individual projects)
1.95 SAP CJB1 (using CJB2 for Project/WBS Element: Generate settlement
individual project) rules
DA.
IDA.
7VAISD10 Projects_PM
Create Project using the following first 5 character coding - 0VAIS, using the appropriate standard Projects_PM
template. Project is 3 months long. 2 L2 WBS - staff based in NEC APAC and staff based in Noida
Add Person Responsible xxxxxxxxxxxx (please refer to worksheet Data to see the choices available Projects_PM
for NTI)
Add Profit Center xxxxxxxx (please refer to worksheet Data to see the choices available for NTI) Projects_PM
Add MRP Controller = 999 Projects_PM
PM creates new version of costing sheet V00002 and adds 1 billable resource and 1 shadow Project_PM
resources. PM assigns Project Def (0VAPF-nnnnnn) and WBS element (0VAPF-nnnnnn.nnn) to
costing sheet
BU Head prints V00002 version of costing sheet Project_BU
BU Head changes costing sheet V00002 by setting Final By BU Head to F1 Project_BU
Finance user reviews costing sheet and sets stauts Final/Active By Finance to F2 Project_FI
Enter the plan cost for the two (2) L2 WBS element. Projects
Version Q.
The cost elements are:-
4210107215 - Project Cost Labor Adjustment
4210107255 - Vendor Installation
4210107085 - Materials Consumed
4210107275 - Other Project Cost
Enter the plan revenue for the two (2) L2 WBS element Projects
Version is Q.
To reduce maintenance work on setting the settlement rules and to reduce the likelihood of errors Periodic
in the characteristic derivation for settlement, generate settlement rules automatically Batch Job
RKAZCJB1
Note 1: Create Milestone Billing plan as per the milstones in the costing sheet.
30.12.2017 20,000 (USD)
30.01.2018 25,000 (USD)
28.02.2018 10,000 (USD)
Note 1: Create Milestone Billing plan as per the milstones in the costing sheet.
30.12.2017 5,000 (USD)
30.01.2018 6,000 (USD)
28.02.2018 6,000 (USD)
NOTE:- 2 Sales order will be created for Singapore and India seperately
Plant :
An email is sent to the approver. The approver can approve the purchase request via email, via Approving party
internet or via smart phone.
An email is sent to the approver. The approver will approve this purchase order through via email, Approving party
via internet or via smart phone.
Print or sent the PO to vendor Purchasing
Choose Transaction Type : A01 (Goods Receipt) Finance
Reference Document Type : R01 (Purchase Order)
Reference Documeny No : <PO No>
Press Enter
Enter Delivery Note :
Logistics Invoice Processing for all the PO which has been goods receipted. Finance
Select button Upload from Server and execute the job without test mode in front end or Projects
background
Report will show the details of posted time sheet Projects
Transfer Labor cost to project Projects
Periodic batch job
RCATSTAL
Park the travelling expenses journal entry Finance
Posting Date : Doctype : Co.Code: Ref:
Posting Key : 40 GL Account :
Press Enter
Amount : Tax Code: Business Place :
WBS Element: 0VAIS-000033.100 Text:
Posting Key : 50 GL Account :
Press Enter
Amount : Business Place :
Profit Center: 7VAITP10
Click on overview and Park
Release credit block by sales order if customer has insufficient credit limit Finance
Create billing document with reference to sales order, for the 1st milestone Sales
1. Enter sales document number created in Step 10.
2. Data will be coppied from sales order to billing document.
Release credit block by sales order if customer has insufficient credit limit Finance
Create billing document with reference to sales order, for the 1st milestone Sales
1. Enter sales document number created in Step 10.
2. Data will be coppied from sales order to billing document.
Finance
To reduce maintenance work on setting the settlement rules and to reduce the likelihood of errors CO
in the characteristic derivation for settlement to COPA, generate settlement rules automatically.
1. Run with Test Run flag
2. Run without Test Run flag
3. Review the processing log to check the results.
Periodic
Batch Job
RKAZCJB1
Review Settlement Rules for Projects. Re-execute CJB1/CJB2 for specific WBS elements with CO
missing settlement rules.
To roll up costs, revenues, and quantities from incoming orders, open order values (costs, CO
revenues & quantities) from sales orders assigned to project including sales orders closed or
changed in the current period.
1. Run with Test Run flag
2. Run without Test Run flag
3. Review the processing log to check the results.
Periodic
Batch Job
RKAZCJA1
1. Execute result analysis run for the above project for the specified accounting period. CO
2. Review the processing log to check the results.
Periodic
Batch Job
SAPKKA00BG
Settle actual revenues and costs collected at the execution project to COPA. During the process, CO
posting entries are created automatically to transfer the revenue and costs collected at the WBS
elements to COPA.
1. Run with Test Run flag
2. Run without Test Run flag
3. Review the processing log to check the results.
4. Press "Accounting Documents" and review FI/CO documents.
Periodic
Batch Job
RKO7CJ8G
Display the accounting document generated during Results Analysis and Settlements
1. Press "Document List"
2. Input selection criteria and execute
3. Double click on one of the list drill down to the accounting document detail
Project/Controlling CO
1. Generate report to review the project costs incurred.
2. From the project report (ZZK1LFI1568P0006A), double click on one of the expense account to
drill down to the actual line items (CJI3).
Controlling CO
Generate report to display the revenues and costs transferred to COPA.
BI
Select button Upload from Server and execute the job without test mode in front end or Projects
background
Report will show the details of posted time sheet Projects
Sales
Release billing document to accounting posting (only if the Billing Type is ZAFC).
1. Enter billing document number.
2. Click on Flag icon.
Sales
Print/Email invoices to customer.
1. Preview Output from path main screen of VF03 > Billing Document > Issue Output To > Select
Output > Preview button.
2. Make sure email addresses are maintained in Customer Master if select Output ZARQ.
Sales / Finance
Remove the Billing Block for the Billing Plan date when it is ready to be billed.
Sales
Create billing document with reference to sales order, for the 2nd Milestone Biling.
Sales
Release billing document to accounting posting (only if the Billing Type is ZAFC).
1. Enter billing document number.
2. Click on Flag icon.
Sales
Print/Email invoices to customer.
1. Preview Output from path main screen of VF03 > Billing Document > Issue Output To > Select
Output > Preview button.
2. Make sure email addresses are maintained in Customer Master if select Output ZARQ.
Sales / Finance
Finance
To reduce maintenance work on setting the settlement rules and to reduce the likelihood of errors Projects
in the characteristic derivation for settlement, generate settlement rules automatically
1. Execute result analysis run for the above project for the specified accounting period. Projects
2. Review the processing log to check the results.
During the process, posting entries are created automatically to transfer the revenue and costs Projects
collected at the WBS Elements to COPA.