Supplie Input STE PROCEDURE DURATIO OWNER Output Customer

r P N
CITO Requestor 1 Request the approval of the 2 Hour Employee Email Manager
e-Travel immediate supervisor on the Max Notification to
proposed travel. Immediate
Manager,
Employee
CITO Manager 2 Approve the travel request of 2 Hours Immediate Email Employee
e-Travel the employee. Max Supervisor Notification to Admin Staff
Employee and
Admin Staff;
Travel
Authority
CITO Admin 3 Once approved (auto-email to 2 Days Secretary Flight Ticket Employee
HR Dept Officer admin staff), department admin Max Hotel
e-Travel staff to process the following: Reservation
Preferred A. Travel Authority (Print) Transportation
Airline List B. Flight Ticket (Print and Email) Arrangement
Preferred C. Hotel Reservation (Print and
Hotels Email)
Preferred D. Transportation (Print and
Transport Email)

CITO Corporate 3 Orient the employee on 1 Hour Dept Admin Online Employee
HR Travel Corporate Travel Policy and Staff Confirmation Manager
Policy provide the travel authority, -Employee
(Published ticket, reservation, Orientation
in e-Travel) transportation arrangement. (With Emails
to Manager,
Employee and
Admin)
Employee 4 Travel. Duration Personnel
 CITO Employee 5 Upon return, prepare the 1 days Personnel Auto-Email to Manager
e-Travel following: Manager
 Meeting Report (e- (Report)
Travel)
CITO MyExpense 6 File an expense and 2 Days after Employee Auto Email to Manager
Report reimbursement report. the LDT Manager and Finance
Finance Manager
Manager upon
submission
CITO MyExpense 7 Approve the expense and 2 Days Manager, Auto Email to Employee
Report reimbursement report. Finance Manager,
Manager, Manager Employee and
Finance Finance
Manager.
CITO Finance 8 Finance to execute the travel 5 Days Finance 1. Payment to Employee
My reimbursement process. Manager bank
Expense 2. Refund
(cash-out) to
employee

Travel Request Process

> 1. Ensure that the travel is "business required" and is authorized by the company
> 2. Ensure that the needs (physiological, safety needs) of the employee is provided before and during travel.
> 3. Ensure that the employee knows the company policies on travel so that no misprocess will happen.