PHOENIX

AQUATHLON SERIES RACE 2: race information

2 July 2021 – Guildford Lido, Stoke Road, Guildford, GU1 1HB

IMPORTANT
There will be no race briefing on the day. It is
compulsory to read this briefing document
before the race.
TIMINGS
18:30 Registration opens

18:35 Access to transition

19:00 Registration closes

19:15 Swim start (Tristar and Youth/Junior). Slowest predicted swim times first).

19:30 - Start for adults with predicted swim times of 10 minutes or over

19:40 – 19:50 - Start for adults with predicted swim times under 10 minutes

Please don’t arrive before 18:30. We do not have access to the Lido until
after 18:30; the Lido car park will be packed with customers trying to leave.
COVID-19 & Other Medical Considerations
Whilst COVID-19 restrictions are gradually starting to ease, we will continue to implement extensive
hygiene and social distancing measures. Let’s all work together to set a really good example to the
wider community, showing how triathlon events can take pace in a safe and responsible manner.
Please adhere to the measures we have put in place regarding hygiene and social distancing.

We have decided to ask all athletes aged 11 and over to wear a face mask through the registration
and staging process, up until you pass through transition on your way to the start (save for those
with a medical exemption). It will be compulsory for all athletes to wear a face mask throughout the
event, except when racing. You should bring your own mask to the event which you will leave in
your transition bag/area before the start.

Other key measures:

• Follow the one-way system and maintain social distancing of two meters at all times during
the registration and staging process.
• Please listen to our volunteers as they guide you through the pre-race flow.
• Use the hand sanitiser provided throughout the site regularly.
• Encourage your supporters to maintain the same standards of social distancing and hygiene
as the competitors.
• All athletes, guardians, volunteers and race officials are required to are required to declare
that they have carried out a self-assessment for Covid-19 symptoms, are not displaying any
symptoms, and provide their name, contact telephone number and the event name and
date. The health questionnaire accompanies this race pack and will also be available at
registration on the night.
• The swim start will be staggered with socially distanced athletes crossing a timing mat to
begin the race in a time-trial format.
• On the run athletes are reminded to social distance at all times, ideally maintaining 2 meters
between athletes unless overtaking.
• A finish tape is not being used.
• Competitors must remove their own timing chips and place into receptacles, to avoid
volunteers needing to carry out this task.

Please help us keep everyone safe by following the simple measures which both the

British Triathlon Federation and Phoenix Tri have put in place.

If you feel unwell with any symptoms of Covid-19, you should not attend the event.

Other Medical Considerations - Our event medical team will be on standby for any first aid or
medical treatment. Their main treatment facility will be located at the finish line and medical teams
will be stationed or mobile at various places on the course.

Medical Advice - You should discuss any medical problems with your GP before competing in the
triathlon. This advice is in addition to anything he or she says. If you have a medical condition put a
cross on the front of your race number.

Cardiac Assessment and Screening - If you have a family history of heart disease or sudden death or
you have any symptoms of possible heart disease, i.e. chest pain during exercise, sudden shortness
of breath, or rapid palpitations, you should see your GP who can arrange for you to have a proper
cardiac assessment.

On the Day - Do not compete if you feel unwell or have recently been unwell. This advice applies
even if you are raising money for charity. If you feel feverish, have had diarrhoea or been vomiting or
had any chest pains DO NOT RACE! Many medical emergencies occur because people who have
been unwell but do not want to miss the event

Hydration - Drinking a sensible fluid intake is necessary for a aquathlon or triathlon. Your thirst is the
best and safest guide to how much to drink during the event. You should start the race adequately
hydrated and then drink small amounts as your thirst dictates. Avoid drinking too much fluid before,
during or after the race, as it is possible to get ill from drinking too much fluid (this applies to water
or sports drinks).

REGISTRATION:
This will take place in the area just outside the Lido gate, follow signs and marshals from the car
park.

If you are a member of British Triathlon please bring your membership card to registration, if you
are unable to produce a current race license at the event registration, you will have to pay the
appropriate day membership fee, which is non-refundable.

You will receive:

• A race number.
• Triathlon England race day license if you do not have an annual membership. If you
registered as a non-BTF member you will be sent a BTF day membership by email.
• Timing chip to be attached to the arm.
• Tristars and Youth/Juniors will receive a coloured race-band to identify which race they are
in.

CHANGING FACILITIES:
Changing facilities are available within the Lido complex, including showers and toilets. You can
leave your bags and other clothes in the lockers here (remember your 20p piece!). Please can all
parents/guardians ensure that their children are appropriately supervised in these areas at all times.

RACE BRIEFING:
No race briefing this year due to Covid restrictions. Please pay close attention to this document and
please speak with the transition marshal (yellow bib) before the race if you have any questions.

Swim Distance Number of lengths Run distance

TriStar Start 50m 1 600m
TriStar 1 150m 3 1500m
TriStar 2 200m 4 2000m
TriStar 3 300m 6 3000m
Youth/Junior 500m 10 5km
Adults (20+) 500m 10 5km

Children age 8-14 in the TriStar categories race on the TriStar course. Children aged 15 and 16 in the
Youth Category and 17-19 year olds in the Junior category will race on the adult course and will start
directly before the adults at 7:15pm.

RACE RULES
The Phoenix Aquathlon race is governed by British Triathlon and thus British Triathlon rules apply.
The most up-to-date rules can be found in the British Triathlon rulebook at:

https://www.britishtriathlon.org/britain/documents/events/competition-rules/british-triathlon-
competition-rules-2019.pdf
If you have any questions about the rules please contact British Triathlon or us beforehand or
contact the friendly British Triathlon race official on race day.

Some of the main points regarding this aquathlon are:

• Enjoy the race in an atmosphere of sportsmanship, equality and fair play.

• It is the competitor’s responsibility to know and correctly complete the full course of the
event and competitors are ultimately responsible for their own safety and for the safety of
others.
• No individual support/pacing by cycles or on foot is permitted.
• To avoid accidents, safeguard equipment and protect personal possessions, competitors
must not bring helpers, friends or family members into the transition area when the race is
in progress.
• All competitors must ensure they are adequately clothed at all times.
• Any equipment that acts as an impediment to hearing or concentration is prohibited from
use during the event (eg phones, MP3 players, headsets)
• In the case of a child taking part in an event, it is the responsibility of the parents/guardians
and/or accompanying adults to ensure the child understands these rules and that the child’s
equipment, clothing etc is suitable, maintained, correctly prepared and used.

PARENTS/GUARDIANS
We welcome all parents/guardians, family and friends to watch and support the children in their
race. Excellent viewing areas are on the poolside grass banks and near the transition area or finish
area. Please make sure you are aware of the General rules and the photography rules. To ensure the
safety of our Tristar competitors only Tristar competitors and marshals will be allowed at pool-side
and in transition before or during the race. There will be plenty of friendly marshals to help the
children.

Please, no running alongside and/or screaming at children in transition (hearty encouragement

only); it’s their race, win-or-lose, how they enjoy themselves and how you react may impact their
approach to sporting competition for a long time to come. Any running alongside children or
entering transition during the race will incur a time penalty for that athlete.

PHOTOGRAPHY
Parents/guardians/competitors who do not wish photos to be taken of themselves or their children
must not take part in any photos and also let our registration team know before the race begins.
Competitors who do not have photo consent must wear the ‘No Photos’ wristband provided to
prevent photos being taken of these individuals.

TRANSITION SET UP:

This will be located either side of the pool (adults and Youth/Juniors on one side and Tristar age
groups on the other). Each group will have time to set up their transition before the swim starts.
Please only have one small bag and necessary transition items towel, trainers, t shirt and other
clothes if necessary. Your upper body must be covered before you leave transition. No parents will
be allowed in children’s transition 10 minutes before the start of the first race. Helpful marshals
will be there if needed.

ROUTES:
All athletes will be able to walk and look at the run course until 7:00pm. After this, the pool will be
opened and the course will be closed except for those competing.

• For those doing more than one lap, the swim will be a “snake-swim”, swimming each lane up
and down and ducking under the lane rope. No tumble/flip-turns are allowed.
• When you have swum the required number of lengths you climb out, walk to your transition
spot where your shoes and kit will be laid out. Take care of the slippery poolside when wet.
NO RUNNING on poolside.
• At your transition area put on your running clothes (your upper body must be covered
before you leave transition). Females: a swim suit is fine, Males: a T-shirt and swimming
costume is fine; a tri suit is fine for both males and females, shoes must be fastened, put
your goggles and hat onto your towel and leave transition. TAKE CARE on exiting.
• Follow the run course which will be signed and marshalled throughout.
• Be careful, there are parts of the course where we have runners going in both directions –
KEEP ON YOUR RIGHT on the path!
• Run through the finish line with a big smile and enjoy something to drink and eat at our
finishers table! Please do not linger and make sure you remove your own timing chip.

TRISTARS RACE:
SWIM: 50m swim up the side of the lane, no diving.

RUN COURSE: 600m

Run out the gate from transition, turn right and then right again - follow straight route to the Tristars
Turn Marshal at point 19 (who will have the same colour wristband as you) and run back along the
same route, turning left into the Lido carpark to finish.

TRISTAR 1 RACE:
SWIM: 150m swim – 3 laps swimming each lane up and down, no diving. Duck under the rope to the
next lane in a snake pattern.

RUN COURSE: 1500m

Run out the gate from transition, turn right and then right again - follow straight route to the Tristar
1 Turn Marshal at point 20 (who will have the same colour wristband as you) and run back along the
same route, turning left into the Lido carpark to finish.

TRISTAR 2 RACE:
SWIM: 200m - 4 laps swimming each lane up and down, no diving. Duck under the rope to the next
lane in a snake pattern.

RUN: 2000m: Run out the gate from transition, turn right and then right again - follow straight route
until the Tristar 2 Turn Marshal at point 21 (who will have the same colour wristband as you) and run
back along the same route, turning left into the Lido carpark to finish.

TRISTAR 3 RACE
SWIM: 300m - 6 laps swimming each lane up and down, no diving. Duck under the rope to the next
lane in a snake pattern.

RUN: 3000m - Run out the gate from transition, turn right and then right again - follow straight route
until the corner of Stoke Park, follow the curved corner until the Tristar 3 Turn Marshal at point 22
(who will have the same colour wristband as you) and run back along the same route, turning left
into the Lido carpark to finish.

YOUTH/JUNIOR & ADULTS COURSE:

SWIM: 500m - 10 laps swimming each lane up and down, no diving. Duck under the rope to the next
lane in a snake pattern.

RUN: 5000m - Run out the gate from transition, turn left and then left again - follow straight route
up the hill until the Wild Wood course, be careful through this section of other road users
particularly in the bowls club and Wild Wood parking lot; marshals will direct you onto the footpaths
alongside the A25 road and follow this path around the curved corner at the edge of Stoke Park,
following the path around past the Guildfordians clubhouse and on, following signage and marshals
through the park paths to the Turn Marshal at point 18 and run back along the same route and then
straight down along the footpath to the Lido, turning left into the Lido carpark to finish.

Guildford)Spectrum) 21)

11) 12) 19) 13) 14) 20)

Parkway)
Parkway) Roundabout)
Stoke)Park)
Lido)

Run)Route)) 22) 15)

5km)Turn)Point)

London)Road)
18) 17) 16)

AFTER THE RACE:
When you have finished, well done, we hope you had an awesome experience! Find your
parents/guardians/significant others, please do not linger in the finish area. Once the last swimmer
from your race has passed through transition, you will be allowed to return to your transition to
retrieve your kit and belongings. Please do so quickly and efficiently, remembering to maintain social
distancing.

First aid – External first aid services are available throughout and after the race. We hope you do not
have to use this service.

Prizes – with thanks to our lovely sponsor Fitstuff (Adults and Youth/Juniors) our Adult and Youth
prizes for winners of this Race 1 will be: a voucher to spend in store.

With thanks to our longstanding kids sponsor DolphinKick Kids Triathlon Clothing each of the Tristar
age groups to the top 1 boy and 1 girl; prizes will be emailed to competitors.

Results – A complete list of results will be posted on the race website as soon as all results have
been verified. Provisional results will be available immediately at:
https://www.racetecresults.com/Results.aspx?CId=16665&RId=3247

Please check your results immediately after finishing the race and raise any timing concerns or issues
with our timers on the night.

Contact – If you have any queries between now and the event you can reach the Race Director via
email at aquathlon@phoenixtri.co.uk

 Phoenix Tri Aquathlon - Pre-Event Health Declaration

Participant Name:

[Guardian name]:

First Name:

Last Name:

Participant/Guardian Telephone Number:

PRE-EVENT HEALTH DECLARATION

I confirm that within the last 10 days I (or someone I live with) have not been unwell with any of the
following symptoms:

• A high temperature
• A new, continuous cough
• A loss of, or change to, my sense of smell or taste

If I (or someone I live with) have demonstrated any of the above symptoms, I will follow NHS and
public health guidance on self-isolation and not attend the event.

The information in this document is held subject to the event privacy policy and will be shared with
NHS Test and Trace upon request.

COVID-19 FIT TO COMPETE STATEMENT

Since January 2020, if you have tested positive for Covid-19:

If you were hospitalised due to Covid-19, you should undergo a form of health screening prior to
taking part in a triathlon or multisport. This screening is best led by a doctor with specialist training
in sports medicine. However other doctors may feel competent to make decisions on your fitness to
compete and to decide any appropriate investigations that might be required.

If you were not hospitalised due to Covid-19, but self-isolated having tested positive or shown
symptoms at any time, you are also recommended to undergo a form of screening.

If you have felt entirely well during the pandemic, you are not routinely recommended to undergo
health screening, but it is something to be considered as part of your normal health monitoring for
the health-conscious competitor. Your GP should be able to guide you on what level of screening you
may require, and who is the best person to assist you in the process.

I also confirm that in light of recent restrictions on movement I am suitably fit to take part in the
event.

MEDICAL DECLARATION - Please detail any medical conditions or allergies that we need to be aware
of:

This information will be shared with the medical provider for this event.

ALL PARTICIPANTS (Guardians for those aged 16 and under) TO SIGN THE BELOW:

Signature: