Changes in Asset Module

The changes are divided into Reporting and Transaction part

1. Reporting part
AW01N - Asset Explorer

(Old Screen ECC)

New Screen S/4 HANA

Now each depreciation area is assigned to an accounting principle.

01 – Book Depreciation

15 – Income tax depreciation area

Above both are assigned to IGAP

20 – IFRS depreciation area is assigned to IFRS accounting principle

Note: Depreciation area 20 is not active for Asset accounting in Cement business so it is not
reflected in the above screen shot below IGAP
Depreciation values period wise

New Screen S/4 HANA

Already posted depreciation periods show as Migrated with symbol

Parameters Tab

Old Screen ECC

New screen S/4 HANA

New tab Further Intervals is added in Parameters Screen (This Functionality is available in EHP7)

Date, as of which the time-dependent data for the asset are valid
Example

You can allocate an asset to a cost center in the asset master record. You can define specific time
intervals for this allocation. You can display the time intervals that are available, and you can select
intervals for maintenance. If the allocation changes, and you want to define a new interval, as of a
given point in time, you first have to define the new time interval. The system then processes the
data for the new time interval, and takes over the original allocation. The system then offers the
new interval for maintenance

Example for maintaining a time-dependent allocation to a cost center:

1. The current interval is displayed

Valid from Valid to Cost center

01/01/1992 12/31/9999 1000

2. Enter new interval

07/01/1992 - 12/31/9999

3. Maintenance of data is offered

Valid from Valid to Cost center

07/01/1992 12/31/9999 1000

4. Cost center 1000 is changed to cost center 2222

Valid from Valid to Cost center

07/01/1992 12/31/9999 2222

5. Internally available intervals:

Valid from Valid to Cost center

01/01/1992 06/30/1992 1000 <--- created automatically

07/01/1992 12/31/9999 2222

Old screen ECC

Click on Display Depreciation calculation marked red above

Screen S/4 HANA

Display Depreciation calculation

There are additional tabs in S/4 HANA for calculation parameters, period information, and calculation
order. (This Functionality is available from EHP7 if EA FIN is activated)
2. Depreciation run - T Code AFAB

Old Screen ECC

The option for Planned, Repeat, Restart and Unplanned posting run is not available in S/4 HANA

New Screen S/4 HANA

Select the Detail Log

1. The Depreciation run can be performed based on accounting principle which is linked to the ledger
group. The IGAP accounting principle is assigned to leading ledger and IFRS is assigned to Non leading
ledger.

a) 0L – Leading Ledger ----> IGAP accounting Principle ----> Depreciation area 01

b) NL – Non Leading Ledger ----->IFRS accounting Principle --- > Depreciation area 20

Depreciation area 20 is not used by Cement business in Asset accounting, it is deactivated.

2. Restart, Planned posting run and Unplanned Posting run can be no longer used in S/4 HANA but the
repeat run function can be used by entering the Asset in the field and run for the last period.

3. List Asset and List of Manual depreciation check is removed from further option tab, however the list
of asset will be available in the output when you select the detailed log.

4. The totals log output does not have the details of depreciation asset wise

5. The Detailed log contains the list of assets and account determination and depreciation amounts are
listed period wise for the previous periods also.

All the other functionalities are same as ECC 6.0

2. Transactions part – Changes in Posting of Accounting Document in Asset
Accounting S/4 HANA
We have a few changes in the posting and display of accounting documents related to Asset accounting.

a) Introduction of Technical Clearing Account – New GL account 60101200 Created.

The account is a balance sheet account that must be created as a reconciliation account for fixed asset
accounts.

Since the account is a reconciliation account, the management of line items is not required.

For an integrated asset acquisition posting, the system divides the business transaction into an
operational part and a valuating part:

• For the operational part (vendor invoice), the system posts a document valid for all accounting
principles against the technical clearing account for integrated asset acquisitions. From a
technical perspective, the system generates a ledger-group-independent document.
• For each valuating part (asset posting with capitalization of the asset), the system generates a
separate document that is valid only for the given accounting principle. This document is also
posted against the technical clearing account for integrated asset acquisitions. From a technical
perspective, the system generates ledger-group-specific documents for each accounting
principle.

In this way, the system ensures that the technical clearing account for integrated asset acquisitions has a
balance of zero (for each accounting principle and account assignment object) for every accounting
principle in the chart of depreciation. So that the system can ensure the zero balance, manual postings
cannot be made to the account.

The account does not appear in the balance sheet itself, but in the notes to the financial statement
(since it has a zero balance).

Automatic postings are made to the technical clearing account for integrated asset acquisitions for the
integrated asset acquisition.

Note: Refer Accounting documents in Asset Accounting to check posting to technical clearing account.
b) Accounting documents – Posting and Display

The accounting entries will be posted as below in S/4 HANA

Note: For each valuating part (asset posting with capitalization of the asset), the system generates a
separate document that is valid only for the given accounting principle. This document is also posted
against the technical clearing account for integrated asset acquisitions. From a technical perspective,
the system generates ledger-group-specific documents for each accounting principle.

Direct Capitalization - PO
4503400507 Asset No 4000000416

Profit
Entry View Doc No 3500082493 Amount Center
60101200 Tech Clearing Acc 1,033,975.00 3000
60101150 Entry Tax Payable -11,475.00 3000
60103010 GRIR-IND GRIR str -1,022,500.00 3000

Profit
Ledger 0L Doc No 3500082494 Amount Center
30101060 Acquisition GL 1,033,975.00 3000
60101200 Tech Clearing Acc -1,033,975.00 3000

Profit
Ledger NL Doc No 4300000001 Center
60101006 Contra A/C for APC 1,033,975.00 3000
60101200 Tech Clearing Acc -1,033,975.00 3000

Asset
Accounting
View - Profit
IGAP GL Acc Desc Amount Center
60101200 Tech Clearing Acc 1,033,975.00 3000
60103010 GRIR-IND GRIR str -1,022,500.00 3000
60101150 Entry Tax Payable -11,475.00 3000
30101060 Acquisition GL 1,033,975.00 3000
60101200 Tech Clearing Acc -1,033,975.00 3000
 Asset
Accounting Profit
View - IFRS GL Acc Desc Amount Center
60101200 Tech Clearing Acc 1,033,975.00 3000
60103010 GRIR-IND GRIR str -1,022,500.00 3000
60101150 Entry Tax Payable -11,475.00 3000
60101006 Contra A/C for APC 1,033,975.00 3000
60101200 Tech Clearing Acc -1,033,975.00 3000

For the above entries the explanation and screen shots are given and later compared with FAGLL03 line
item report.

Direct Capitalization – Purchase Order (MIGO)

An accounting document is generated for each accounting principle (Ledger group) and for an entry
view

Note: For each valuating part (asset posting with capitalization of the asset), the system generates a
separate document that is valid only for the given accounting principle. This document is also posted
against the technical clearing account for integrated asset acquisitions. From a technical perspective,
the system generates ledger-group-specific documents for each accounting principle.

The Asset accounting View displays the all the line items for IGAP and IFRS
We have a new View for Asset accounting incorporated apart from the Entry view and General ledger
view already available in ECC because of New GL.

Entry View

The Technical clearing account is displayed in Entry View instead of Asset acquisition GL
General ledger View – Leading ledger

General ledger view Non Leading ledger

Asset Accounting View

Click on which will further drill down to IFRS and IGAP, select IGAP (Depreciation
area 01)

The technical clearing account 60101200 is debited and credited for the total asset value, the technical
clearing account ensures FI – AA reconciliation in real time and will be zero at any given point of time.

The T Codes OASV and ABST2 are obsolete in S/4 HANA.

Select IFRS Accounting principle

There are no GL accounts assigned for Depreciation area 20 in account assignment as they are following
a ledger approach.

The GL 60101006 Contra account for Acquisition is posted for Non leading ledger.

Now we will check document number 3500082494 – Leger group 0L

Entry View

General ledger view – Leading Ledger

The asset accounting view will be the same.

Entry View
General ledger view – Non Leading Ledger

Asset accounting view will be the same

Note: Individual accounting documents are created for each accounting principle.
FAGLL03 – General Ledger line item report

Now we will check the Line Item report for the Document number for each accounting principle and GL
account postings for Entry view, GL view – Leading and Non-leading with the documents numbers.

To analyze the line item in the accounting documents we need to compare the line item report and
accounting documents with the screen shots above for entry view and ledger group wise to understand.
FAGLL03 – GL line item report

Technical clearing account

Debit line item document number 3500082493 for entry view in Ledger Group 0L

Credit line item document number 3500082494 for Ledger group 0L

Debit line item document number 3500082493 for entry view in Ledger group NL

Credit line item document number 4300000001 for Ledger group NL

Please Note: The Credit entries for Ledger 0L and NL are posted with different document numbers.
The Entry tax GL posting is posted with accounting document 3500082493.

The GR/IR account 60103010 is posted with document number 3500082493

Note: The Entry tax and GR/IR is posted with document number 3500082493 for ledger 0L
Note: The Entry tax and GR/IR is posted with document number 3500082493 for ledger NL
Acquisition GL for IGAP (Ledger 0L) and IFRS (Ledger NL)

IGAP - 30101060

IFRS – 60101006

FAGLL03 – Line Item report

This entry is made only in Ledger 0L with document number 3500082494

This entry is made only in Ledger NL with document number 43000000001

Asset Sale without customer – ABAON

Same for all views, here the technical clearing account is not involved as the transaction is initiated from
Asset accounting and not generated by integration with other modules.

Asset accounting view

No Asset accounting view for IFRS

Asset Retirement by Scrapping – ABAVN

Same for all views, here the technical clearing account is not involved as the transaction is initiated from
Asset accounting and not generated by integration with other modules.

Asset accounting View

No Asset accounting view for IFRS

Asset transfer – ABUMN

Same for all views, here the technical clearing account is not involved as the transaction is initiated from
Asset accounting and not generated by integration with other modules.

Asset accounting view

No accounting View for IFRS

Depreciation Posting - No change ( Same as ECC)