Assessment Instructions

Assessment Task 1: Plan and prepare for

a meeting

Required documents and equipment

● Marking Guide

● Assessment Task

● Adept Owl Games Company simulated business documentation

● A3 Adept Owl organisational chart to assign learner roles.

Instructions for assessor

The candidate will demonstrate the skills and knowledge required to prepare for a meeting in
accordance with organisational requirements. The candidate will identify meeting
requirements, write and send meeting invitations, develop a meeting agenda, develop an
action plan for preparing for the meeting, and prepare and distribute meeting papers.
The work completed for this task provides the basis for Assessment Tasks 2 and 3, where the
candidate will conduct the meeting they are planning during this task, and then write a
reflection.
You will need to assist the candidate by providing simulated business information for the
Adept Owl Games Company; assigning learner roles for the simulated business so the
candidate can conduct their role-play; and providing the candidate with a meeting scenario.

Assigning roles
You will need to divide the key organisational roles among your learner group. Print out the
provided A3 Adept Owl organisational chart and allocate a learner to each role in the space
provided.
Display this chart in the learning environment so that all candidates have access. Once you
have provided candidates with a scenario, they will need this chart to identify who they need
to invite to their meeting.

Assessment Task 1 Instructions Page 1 of 3 Ver.1.0 Version Date: 25/11/2015

Global Business College of Australia Pty Ltd trading as Global Business College of Australia
ABN 96 600 373 859 RTO no. 41292 CRICOS Provider no. 03443D
Providing meeting scenarios
You will need to provide each candidate with a meeting scenario. Use the Adept Owl
simulated business information as a base. Some example scenarios are provided below:

Chairing a meeting to identify key job requirements for recruiting for a newly created
position: a specialised role to develop educational games for pre-school children.

Chairing a meeting to select a theme and design options for the Adept Owl mid-year
product catalogue.

Chairing a meeting to negotiate a new medium-term contract with the paper stock supplier.

Chairing a meeting to review the current Adept Owl privacy policy.

Planning the assessment

● Recommended date for assessment: After Session 2.

● Time required for assessment: 3–5 hours.

● The candidate must submit:

○ a completed Meeting Requirements Form (Appendix 1 of the

Assessment Task)
○ a completed Meeting Preparation Action Plan (Appendix 2 of the
Assessment Task)
○ a meeting invitation
○ a completed meeting agenda
○ a meeting minutes template
○ at least one meeting paper required for the meeting.

Assessment Task 1 Instructions Page 2 of 3 Ver.1.0 Version Date: 25/11/2015

Global Business College of Australia Pty Ltd trading as Global Business College of Australia
ABN 96 600 373 859 RTO no. 41292 CRICOS Provider no. 03443D
 Adjusting assessment for distance learning

This assessment task can be adjusted for distance learners.

Recommended adjustments are provided below.
Preparation
● Email/send the assessment task to candidate.

● Email/send any required support material to

candidate.
● Identify a timeframe to return the work and inform the candidate.

Procedure
● No variation of the task is required.

● A follow-up interview may be required (at the discretion of the assessor).

Evidence
● Documentation can be paper-based or submitted electronically.

● Record evidence in the Marking Guide.

Assessment Task 1 Instructions Page 3 of 3 Ver.1.0 Version Date: 25/11/2015

Global Business College of Australia Pty Ltd trading as Global Business College of Australia
ABN 96 600 373 859 RTO no. 41292 CRICOS Provider no. 03443D