Ref No: NU/Engg/GRIHA/1338 Dated 19 July 2018

To
(1)The GRIHA Professionals (As per the Eligibility Criteria of this enquiry)
(As per the List gathered from the website of the GRIHA Council)
(2) To be uploaded on Nalanda University website
(3) To be uploaded on the e-publishing portal of central public procurement
(4) The GRIHA Council, New Delhi, Green Buildings Rating System India: GRIHA 1st Floor, A
260, Defence Colony, Block A, Defence Colony, New Delhi, Delhi 110024 for the publication
notice board of the council and forwarding to the concerned. Kind Attn; Shri. Ankit Bhalla
and Shri Gaurav Gupta.
(5) The Energy and Resources Institute (TERI), Darbari Seth Block, IHC Complex, Lodhi Road,
New Delhi - 110 003.

The Quotation is invited from the Eligible individual professionals/agencies as per the enquiry.

Eligibility Criteria:
1. The GRIHA professional (Individual or representative of the participating agency) should be
an graduate Engineer from any stream and should have registered in the GRIHA Council
under the category of the Certified Professionals/GRIHA Trainers/GRIHA Evaluators/GRIHA
Representatives/Patrons with hand on proficiency in GRIHA LD Module 2015 or latest in the
same category.
And,
2. The firm or individual GRIHA experts registered among the aforesaid category must have
experience of the GRIHA consultancy services for at least one educational or/and institutional
campus or/and Large (mixed–use) townships, Hotels/ resorts and have obtained minimum
four star rating of at least master plan . A self-certified copy of the experience certificate
issued by the employer or GRIHA council for the specific project must be submitted as a
proof.

Here, the institutional campuses means the Medical colleges and Hospital complexes,
commercial buildings, township project, govt campuses and IT parks, Special economic
zones, the meaning of the Large (mixed–use) townships means Housing complex by builders,
Housing complexes by urban development organizations, Housing board, and Public Sector
Undertaking Townships, Plotted developments with part construction by the developer, Hotels/
resorts and have obtained minimum four star rating of at least master plan

And/or (Desirable/Preferable),
3. The Individual and the firm have experience in providing/completed GRIHA consultancy
services for the GRIHA LD project will be given preferences. Here and/or clause shall be
operationalized during the evaluation by the University as per the turnout of the applicants.
4. The University may choose or appoint any other suitable GRIHA experts for the required
scope of work and the aforesaid clauses will not bound to the University.

5. Schedules: Last Date of Submission: By 21st August 2018

Page 1 of 9
Nalanda University, Rajgir, Dist. Nalanda, Bihar 803116
 ADDRESS FOR SENDING THE DOCUMENTS AND OFFER:
To
The Registrar
Nalanda University, Rajgir
Dist. - Nalanda, Bihar-803116.

LIST OF THE SUBMITTALS/CHECKLIST:

SL Documents Name Envelope

01 Copy of the Pan, GST (if applicable). Envelope -1

02 Self-Certified Permanent registered and present

correspondence address.

03 Self-Certified Eligibility Documents ( Proof of Graduate

Engineer, registered or certified professionals in the category of
Certified Professionals/GRIHA Trainers/GRIHA
Evaluators/GRIHA Representatives/Patrons

04 The Professional consultancy provided and obtained a minimum

four-star rating of a master plan for any of the project falls under
the following category:

for at least one educational and institutional campus, Medical

colleges and Hospital complexes, commercial buildings,
township project, govt campuses and IT parks, Special economic
zones, Large (mixed–use) townships (Housing complex by
builders, Housing complexes by urban development
organizations, Housing Board, and Public Sector Undertaking
Townships, Plotted developments with part construction by the
developer), Hotels/ resorts and have

05 Consultancy Services for the project registered under GRIHA LD

category (Desirable/preferable).

06 A signed copy of this inquiry which will reflect that the terms and
conditions are acceptable to the participants.

07 Price Bid/Quotations as per the Annexure –I In Envelope -2

(Price offer)

08 Put both Envelopes I & 2 in a large Envelope and submit by the Large sealed
last date or drop in the tender box of the University. This large envelope.
envelope must be superscribed as “OFFER FOR GRIHA LD
consultancy services” and addressed to The Registrar, Nalanda
University, Rajgir-803116. Failing the receipt of the offer after
the last date, the participant will be solely responsible, and the
University will not entertain the late received offer.

Page 2 of 9
Nalanda University, Rajgir, Dist. Nalanda, Bihar 803116
 DETAIL GUIDELINES, TERMS, AND CONDITIONS FOR THE GRIHA CONSULTANCY:

The documentation work and consultancy services required for the GRIHA LD Certification (5-
star rating) for the Phase-I Construction and Development of the Permanent Net-Zero Campus
of Nalanda University, Rajgir:

Introduction:

Specific Name of the Campus: Net-Zero Campus of Nalanda University, Rajgir.

Overall Campus Size: 455 Acre

Construction Development Planned in two phases.

Total Site Area = 1,837,860.2 Sqm = 183.78602 Hectare (Approximately)

Phase-1 Development Area = 1,197,887.8 Sqm = 119.78878 Hectare

Phase-2 Development Area = 639,972.4 Sqm = 63.99724 Hectare

(At this stage the consultancy for Phase-2 is not in scope, However, on later if required then
consultancy services may be given on agreement, and the rate shall be dived on unit/prorate
basis of Unit area calculation concerning Phase-I. This clause will not bound to any party for the
engagement in phase-II)

Status:

The project is already registered in the GRIHA Council under GRIHA LD category and planned to
execute in multiple packages/parcel as per the category of works required for the construction and
development of the Net-Zero Campus.

SCOPE OF WORK FOR GRIHA LD COMPLACE:

1.0 OVERALL SCOPE OF WORK

Every scopes and terminology shall be treated in accordance to achieve the five-star rating laid
down in the GRIHA LD Manuals, and CPWD works manual 2014, section 6. However, the
followings are the overall scope of work:

a. Suggestions on master plan and tenders.

b. Site visit and handholding with the project team and consultancy for the fulfillment of the
GRIHA LD compliance, documents checking, expert opinion and rectifications, if required any.

c. Whole Building Energy Simulation, Solar & Day-lighting Simulation

d. ECBC compliance documents preparation

e. Preparation of appropriate Documentation for five stars GRIHA Rating ( For a five-star rating of
the master plan, site visits, co-ordination and liaising with the GRIHA council).

f. Uploading documents to GRIHA online portal.

Page 3 of 9
Nalanda University, Rajgir, Dist. Nalanda, Bihar 803116
 g. The GRIHA consultant has to ensure evaluation as per the GRIHA LD development in six
different sections as listed below:

Carrying Capacity and Carbon Footprint (only indicative), Site Planning, Energy, Water and
wastewater, Solid waste management, Transport, Social.

2.0 DETAILED SCOPE OF WORK

The consultant shall facilitate to the project team of Nalanda University to achieve the GRIHA five
star rating for Large Developments:-

STAGE –I (Master Plan Rating: Consultation for the five-star rating Certification - Design Stage)

This includes the suggestion with all engineering details for customization in design by the GRIHA
LD guidelines if required for five-star ratings.

The consultant has to ensure the regular visits of the Project site and the followings:

I. Workshop for the project team (at least once in a quarter or commence of the contractors or
new consultants or new project team and as per the University/project requirement until
completion of the Phase-I).
II. Compliance with the GRIHA LD manuals for Large Development, V – 2015, as an applicable
time to time.
III. Energy Modelling, Simulation, and Analysis: As per the project’s design, Develop As-Is
design, Baseline model and simulate to represent the actual energy performance of the
building when compared with Baseline Model Evaluate Energy Conservation Measures (ECM)
to improve the Energy Performance.
IV. Review, Uploading and online documentation in GRIHA tool, If required then in physical form
also.
V. Submission of completed documentation before the GRIHA Council after approval of the
University, and compliance with the comments of the GRIHA council team.
VI. Submission of the revised documentation before the GRIHA Council, if required.
VII. Co-ordination with the External Evaluators by GRIHA Council and documentation and
compliance and revised documentations of the comments of External Evaluators forwarded
to Project team if any. This includes the coordination and necessary steps for the five-star
rating for the Master-plan. The GRIHA consultant has to ensure the achievement of the
maximum points for the five-star rating of the master plan.
VIII. Organize and coordinate the submission of GRIHA documents to GRIHA Council, prepare
declarations for various stages exploring possible options. If required, address all the review
comments provided by reviewer during the review and submit for master plan rating
IX. Assistance to client till the achievement of GRIHA master plan rating.

STAGE –II (Before, during and post construction)

 Workshops to the project team, time to time.

 Details work scope as per the GRIHA LD V-2015, latest amendments by the GRIHA council
and CPWD works manual section 6.
 Consultation and expert opinion to the University for the Suitable Technical Specification
of the concerned tenders (s) to meet the GRIHA LD requirements.
 Co-ordination with the design team to prepare drawings & documents required to submit
for GRIHA five star rating.

Page 4 of 9
Nalanda University, Rajgir, Dist. Nalanda, Bihar 803116
  Vetting of the tender documents (draft, floated, published as the case may be) and
corrective suggestion to ensure the tender technical specification meets the GRIHA
requirements.
 Co-ordinate with the design team to prepare drawings & documents required to submit to
for GRIHA five star rating for various stages.
 Customization of Energy modeling by the GRIHA LD, Conservation Measures (ECM).
Majorly, ECM would be evaluated under the Envelope, Lighting, and HVAC [High Side
(conditioning systems) and Low Side Equipment (transferring systems)].
 Certification Consulting – Construction Stage
 Regular site visits, report preparation and its customization for the five-star ratings.
 Design of the waste management stations inside the campus and if required then a Pilot
may be performed before occupancy of the campus.
 Suggestion to the University Project Team and audits of the various tools like Material
management, project management, waste management during and post constriction, etc.
for attracting the maximum points to achieve the five-star rating.
 Organize and coordinate the submission of GRIHA documents to GRIHA Council post
construction.
 Prepare review document in consultation with the design and construction team for
resubmission to GRIHA Council for the award of GRIHA certification for the project. If
required, address all the review comments provided by reviewer during construction stage
review and submit for final certification
 Assistance to client till the achievement of final Five-star certification

DELIVERABLES:
Consultant shall provide the following:
1.1 Solar & Daylight Simulations Report
1.2 Energy simulation Report
1.3 Site visit and compliance report, the consultant, may take reimbursement of the traveling
allowances on an actual basis, Maxim allowed in economic class through train/airway. Before the
visit of the project site, the GRIHA consultant will take approval from the GRIHA In charge of the
University.
1.4 Review on the Monthly GRIHA Report and its customization to ensure the five-star ratings, the
site photographs shall be provided by the PMC/contractors, and if required then GRIHA
consultant may also visit the site with the prior approval of the University. For the collection
1.5 Complete Documentation for Submissions to GRIHA
1.6 All the above said documents should be sent via electronic media and on submission of the hard
copy the printing charge on actual basis shall be reimbursed, no any additional service charge
will be entertained in this regard.

Page 5 of 9
Nalanda University, Rajgir, Dist. Nalanda, Bihar 803116
PAYMENT TERMS:

Stage-I (For master plan rating)

SL Stage Task Payment Stage

01 Master Plan Five star Feasibility Workshop cum Report 10 %
Ratings of Entire Phase- with Cross verification and
I: 10%+20% = 30% of suggestion on the Checklist
total quoted rate as assessed by the GRIHA team and
detailed in the stage-I remedial suggestions. Issuance of
all Design Optimization and
construction, Recommendations,
and the Items List to be submitted
towards optimization of all
building design including daylight,
shading devices,
Material selection, cleaning
products, and all environmental
benchmarks specific to the various
consultants and stakeholders
including owners and project
managers. Vetting of floated
tenders, Optimization of whole
building Energy Performance and
Analysis, Optimization of whole
building Energy Performance and
Analysis.
02 Documentation, Master plan 20 %
committee meeting/review as per
comments from GRIHA, GRIHA
Master plan Certificate of a five-
star rating.
03 Stage-II (Remaining) Workshops, Awareness session to
the project team, Monthly GRIHA Total : 15%
(Detail work scope listed REPORT, Site visits,
in the stage –II) documentation and it's Breakups :
periodically uploaded to the online I. Non-residential Parcel
tools. 05%
Issuance of all Design
Optimization and construction, II. Residential
Recommendations, and the Items Parcel 08%
List to be submitted towards
optimization of all building design III. Campus
including daylight, shading Development : 2%
devices,
material selection, cleaning Note: Consultant may
products and all environmental claim altogether or as
Benchmarks specific to the various per the defined
consultants and stakeholders breakup. Here
including owners and project Campus development

Page 6 of 9
Nalanda University, Rajgir, Dist. Nalanda, Bihar 803116
 managers. Vetting of floated means all utility,
tenders and finalization of change energy and
order slips and extra items. waterworks.
Suggestion to the University
Project Team and audits of the
various tools like Material
management, project
management, waste
management during and post
constriction, etc. for attracting the
maximum points to achieve the
five-star rating. Optimization of
whole building Energy
Performance and Analysis in
accordance with the various
tender packages of the Phase-I
and consolidated requirement of
Phase-I construction physical
progress up to 50%

04 Stage -III Details scopes as listed in Stage II, Total : 15%

Periodically updating of the Breakups :
records on the GRIHA tools,
GRIHA LD manuals, CPWD works I. Non-residential
manuals, workshops, Monthly Parcel 05%
GRIHA REPORT, Site visits,
preparation of the documents and II. Residential
records for the GRIHA. Corrective Parcel 05%
measures and guidance to the
Project Team, Phase-I III. Campus
construction physical progress up Development :5 %
to 75% (including all packages)
Note: Consultant may
claim altogether or as
per the defined
breakup. Campus
development means
all utility, energy,
landscaping and
waterworks.
05 Details scopes as listed in Stage II, Total : 15%
GRIHA LD manuals, CPWD works Breakups :
manuals, workshops, Monthly
GRIHA REPORT, Site visits, I. Non-residential
preparation of the documents and Parcel 05%
records for the GRIHA. Corrective
measures and guidance to the II. Residential
Project Team, Phase-I Parcel 05%
construction physical progress up
to 95% (including all packages). III. Campus
Optimization and Initiation of final Development : 05%

Page 7 of 9
Nalanda University, Rajgir, Dist. Nalanda, Bihar 803116
 documentation for provisional of
Five-star rating of GRIHA LD Note: Consultant may
ratings. Documentation claim altogether or as
Submitted to the rating authority. per the defined
breakup. In above all
places campus
development means
all utility, energy,
landscaping and
waterworks.
06 GRIHA provisional Five-star Remaining all (100%
Rating Certificate under LD minus paid upto SL No
category 05)

Note: Taxes will be extra as applicable and guidance issued by the govt of India.

GENERAL TERMS & CONDITIONS:

1. In addition, for all outstation travel for this specific project, for discussions, design coordination
meetings & negotiations with vendors, return air(economic class)/rail tickets with the accomodation
charge shall be reimbursed by the University on actual basis, and the GRIHA consultant has to seek
approval in advance and prior to the events or as per the request of the University. The employer shall
also reimburse the lodging and boarding bills. The GRIHA consultant may claim these logistics bills
invoice on a monthly basis, and these bills will not be co-related with the stage payments.
2. The GRIHA Professional have maintained the Project Confidentiality.
3. The University reserve rights to cancel this inquiry at any stage without assigning any reason.
4. The University reserve rights to de-scope the consultancy services at any stage especially in case of
the Non-performances or any disputes or breach/violation of any terms and conditions.
5. The decision of the University and its functioning bodies will be final, and the professional will be
bound to obey the same.
6. Nalanda University’s Rights: NALANDA UNIVERSITY reserves the right to accept a quotation other
than the lowest and to accept or reject any quotation in whole or part, or to reject all the quotations
received with or without assigning any reasons.
7. Disputes: All disputes, if any, out of or in respect of this enquiry are to be settled by the arbitrator or
at Rajgir in the competent tribunal/court and Patna High court, if required.
8. Conflicting Association: A firm shall submit only one proposal, either individually or on behalf of the
participating agency. If an individual or on behalf of the firm submits or participates in more than one
proposal, all such proposals shall be disqualified.

Thanking You

Yours Sincerely

(Registrar)

Page 8 of 9
Nalanda University, Rajgir, Dist. Nalanda, Bihar 803116
 Annexure-I (Price Bid/quotation Format)

SL Description Total Quoted Price in INR for the GRIHA LD

consultancy Services defined in the inquiry
01 Over all Consultancy Services as per the
defined stages and fulfillment of the
applicable GRIHA LD Manuals to achieve the
five star ratings. However, payment shall be
released on achievement of the stages
defined in this enquiry.
02 In words

Note: Taxes will be extra as per the Govt Rule, and payment will be released as per the payment
milestone/stage defined under payment terms and conditions.

Name of the participating consultant (Individual/Firm):

Signature (Only Authorized):

Name Authorized Signatory:

Designation (If any):

E-mail Id:

Mobile Number:

Complete Postal Address:

Page 9 of 9
Nalanda University, Rajgir, Dist. Nalanda, Bihar 803116