Hum Akelee The

EDSD REV
DATE:
DATE:
DATE:
DATE:
DATE:
RR
EV I SI ISOIO
EV NNCC
EERR
TTI FI F
I CIC
AATT
IOEN DATE JO/EWO DESCRIPTION ENGG CERT PMT OPRNS
Saudi Aram co 2616- ENG ( 03/ 99)

VERIFICATION NO.
CONSTRUCTION
OPERATIONS
M. YONEMITSU
THIS INDICATES THAT REV. NO.
CERTIFIED
T.YASUDA
ENGINEER
DISCIPLINE
H.OGURA
PROJECT
ENGINEER
H.O
AGENCY
00 Jun-12-09 10-00450 Issue for Construction M.Y
AUG-20-09
AUG-20-09
AUG-20-09
OF THIS DRAWING IS COVERED, FOR ALL
CONTROL NUMBER
APPROVAL/CERTIFICATION REQUIREMENTS, 0F1 AUG-20-09 10-00450 Revised appendix-3 M.Y H.O
BY DRAWING COMPLETION CERTIFICATE BY:
(DCC) NO. DATE:
VENDOR / SUBCONTRACTOR QMS ASSESSMENT PROCEDURE
MANIFA
PROJECT SPECIFICATION
VENDOR / SUBCONTRACTOR QMS ASSESSMENT PROCEDURE

FOR CONSTRUCTION
SAUDI ARABIAN OIL COMPANY

SAUDI ARABIA
DWG.TYPE
DOC
PCWBS CODE
JGC DOC NO.

JO / EWO:
JGC JOB NO.

PLANT NO.
Q42
JGC CORPORATION
10-00450-0002
INDEX
A
DRAWING NO.
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0-5000
0000
SHT.NO.
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OF
1
REV.NO.
0F1
THI S DRAWI NG AND THE I NFORMATI ON CONTAI NED HEREI N ARE THE SOLE PROPERTY OF SAUDI ARAMCO. NO REPRODUCTI ON I N FULL OR I N PART SHALL BE OBTAI NED FROM THI S DOCUMENT WI THOUT THE WRI TTEN CONSENT OF I TS OWNER.
PMT OPRNS
TABLE OF CONTENTS
Section Title Page
ENGG CERT
H.O
H.O
1 GENERAL ............................................................................................................3
M.Y
M.Y
2 REFERENCES .................................................................................................... 3
3 TECHNICAL PRE-QUALIFICATION ................................................................... 3
4 QUALITY SYSTEM EVALUATION ...................................................................... 3
5 PHYSICAL QUALITY SURVEY ........................................................................... 3
6 QUALITY SYSTEM AUDITOR ............................................................................. 3
7 NOTIFICATION .................................................................................................... 4
8 REPORTING ........................................................................................................ 4
Issue for Construction
Revised appendix-3
DESCRIPTION
ATTACHMENT-1 VENDOR/SUBCONTRACTOR QUALITY SYSTEM APPRAISAL

REPORT ......................................................................................................................5
ATTACHMENT-2 SECTION II APPRAISAL RESULT ............................................ 6
APPENDIX-1 ISO 9001:2000 QMS REQUIREMENTS ............................................ 7
APPENDIX-2 QUALITY CONTROL CHECK LIST ................................................. 20
APPENDIX-3 PLANT SUMMARY REPORT (AS A SAMPLE FORMAT) .............. 23
JO/EWO
10-00450
10-00450
AUG-20-09
Jun-12-09
DATE
0F1
NO.
REV
00
DISCIPLINE
ENGINEER
M. YONEMITSU
AUG-20-09
DATE:
PROJECT
ENGINEER
T.YASUDA
AUG-20-09
DATE:
CERTIFIED
H.OGURA
AUG-20-09
DATE:
CONSTRUCTION
AGENCY
DATE:
OPERATIONS
DATE:
CONTROL NUMBER
VERIFICATION
EDSD
DATE:
BY:
EN
APPROVAL/CERTIFICATION REQUIREMENTS,
IO
BY DRAWING COMPLETION CERTIFICATE

AA
I FI IFCIC TT
(DCC) NO. _____________________

EE
NNCC TT
RR
PROJECT SPECIFICATION DWG.TYPE PLANT NO. INDEX DRAWING NO. SHT.NO. REV.NO.
I OIO
VENDOR / SUBCONTRACTOR QMS ASSESSMENT PROCEDURE DOC 2

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MANIFA SAUDI ARABIA JO / EWO: 10-00450-0002
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PMT OPRNS
1 GENERAL
ENGG CERT
H.O
H.O
1.1 This document mentions the detailed procedure of assessing or evaluating
vendor/subcontractor’s quality system in order to clarify whether such firm could
M.Y
M.Y
meet project requirements so as to enable an order to be placed for Engineering,
Manufacturing services or Construction services.
1.2 This procedure will be the basis of evaluation of the Quality Management
System and Production / Manufacturing Capabilities for vendors or
subcontractors. It will also be used to determine the level of quality surveillance
to be undertaken for vendors / subcontractors.
Revised appendix-3
DESCRIPTION
2 REFERENCES
ISO 9001:2000
Schedule Q
3 TECHNICAL PRE-QUALIFICATION
The Project Procurement Manager/the Construction Manager shall submit to the
Project QA Manager the VENDOR/SUBCONTRACTOR QUALITY SYSTEM
APPRAISAL REPORT (ATTACHMENT-1) with the Plant Summary Report
(APPENDIX-3) attached.
JO/EWO
10-00450
10-00450
The Plant Summary Report shall be filled out by the vendor/subcontractor.

AUG-20-09
Jun-12-09
DATE
4 QUALITY SYSTEM EVALUATION

CONTRACTOR shall evaluate vendor’s/subcontractor’s Quality System which
0F1
NO.
REV
00
shall meet ISO 9001 system requirements with QUALITY AUDIT

DISCIPLINE
ENGINEER
CHECKLIST(APPENDIX-1) Reliance solely on certification to ISO Quality
M. YONEMITSU Systems is unacceptable. CONTRACTOR’s prior audits findings are considered
DATE:
AUG-20-09
current if completed within 24-months prior to the order to be placed and do not
PROJECT include any major technical or quality deficiencies.
ENGINEER
T.YASUDA
AUG-20-09
DATE: 5 PHYSICAL QUALITY SURVEY
CERTIFIED
H.OGURA CONTRACTOR shall complete a physical survey of proposed
AUG-20-09 vendor/subcontractor with Quality Control Check List (APPENDIX-2) for any
DATE:
equipment requiring an inspection level of 1, 2, 3, or 4, and also any materials
CONSTRUCTION
AGENCY with inspection level “0” which need plant approval, as specified in SAER-1972.
CONTRACTOR supplier evaluations shall, at a minimum, be carried out by a
DATE: certified lead auditor per the requirements of Attachment I to Schedule “Q” and a
OPERATIONS technical expert for the equipment under consideration.
DATE: 6 QUALITY SYSTEM AUDITOR

CONTROL NUMBER
Quality System Auditors shall have 5 years Quality System experience in

VERIFICATION
auditing activities in the discipline he is working in. Auditors shall be qualified as

EDSD
stated in ISO-19011 and competent in the discipline being audited, familiar with
DATE:
Quality System standards and be able to exercise judgment against the criteria
BY:
of the standards. Auditors must be able to communicate clearly in writing and

orally. Auditors shall have satisfactorily completed a training course and passed
EN
IO
the course examination. Auditors shall have participated in a minimum of four

AATT
audits for a total of at least 20 days including documentation review, actual audit
I FI IFCIC
(DCC) NO. _____________________
activities and audit reporting during the past three years.

EE
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7 NOTIFICATION
CONTRACTOR shall notify the vendor/subcontractor of the scheduled audit date
ENGG CERT
H.O
H.O
with agenda, and the copy to be sent to COMPANY, at least two weeks before.
M.Y
M.Y
8 REPORTING
The audit result shall be reported to COMPANY with the form of Attachment-1
and Attachement-2.
The date of submitting of the Audit Result Report shall be recorded.
8.1 Elements of the report

Revised appendix-3
DESCRIPTION
This report form consists of 2 (Two) sections;

(1) Section 1 Vendor/Subcontractor Data: (See Attachmnet-1)
This section includes vendor information and lists previous experiences for
similar type of the project and Client & JGC project experiences.
A copy of the ISO Certificate with their Quality Manual shall be attached here
where applicable.
The Plant Summary Report (APPENDIX-3) shall be also attached as
mentioned in par. 2.
JO/EWO
10-00450
10-00450
This section shall be prepared by the Project Procurement

Manager/Construction Manager or other concerned discipline managers for
the provision of assessment.
AUG-20-09
Jun-12-09
DATE
(2) SECTION 2 APPRAISAL RESULT: (SEE ATTACHMNET-2)

0F1
NO.
REV
00
DISCIPLINE This section consists of four Parts, including the Quality Management
ENGINEER
M. YONEMITSU System, Quality Manual, Findings and Conclusion.
AUG-20-09
DATE: This part shall be filled out by the Project QA Manager or his approved
PROJECT
ENGINEER
Assessor or Auditor and signed.
T.YASUDA
AUG-20-09
DATE:
CERTIFIED 8.2 This kind of report can be used to understand or pre-assess the capabilities of
H.OGURA vendors/subcontractors quality assurance & quality control system, however, this
DATE:
AUG-20-09 report shall be used in conjunction with other evaluation report such as the
CONSTRUCTION Technical Evaluation / Commercial - financial Evaluation report and so on, to
AGENCY
make a full, balanced evaluation where applicable.
DATE:
8.3 In case the above appraisal determines that further investigation is warranted the
OPERATIONS
formal Audit will be made under the direction of Project Manager, Project
Procurement Manager or other concerned managers.
DATE:
CONTROL NUMBER
VERIFICATION
EDSD
DATE:
BY:
EN
IO

AA
I FI IFCIC TT
(DCC) NO. _____________________

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ATTACHMENT-1 VENDOR/SUBCONTRACTOR QUALITY SYSTEM APPRAISAL REPORT
VENDOR/SUBCONTRACTOR QUALITY SYSTEM APPRAISAL REPORT
SECTION I VENDOR/SUBCONTRACTOR DATA

(Filled out by Project Procurement Manger/Construction Manager)
COMPANY NAME:
ADDRESS:
TEL NO.:
FAX NO.:
REQUISITION NO.:
EQUIPMENT/MATERIALS
 PREVIOUS EXPERIENCE (Describe briefly or attach experience records)

ARAMCO Project Experience:
JGC Project Experience:
 Copies of the ISO Certificate and the Quality Manual are attached.
If not ISO certified, explain what quality management system is applied.
PROCUREMENT MANAGER/ DATE

CONSTRUCTION MANAGER
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ATTACHMENT-2 SECTION II APPRAISAL RESULT

SECTION II APPRAISAL RESULT
 QUALITY MANAGEMENT SYSTEM

ISO Certification:  ISO 9001  Not Certified
Certificate Approved by: Name:

Certificate No.:
Accreditation Certificate Number:
Approval Date: Original Approval:
Current Certificate:
Certificate Expiry:
The QMS is applicable to: Scope of
certification:
 QUALITY MANUAL
Quality Manual Addressing to:  ACCEPTABLE  INSUFFICIENT  NOT APPLICABLE
4 Quality management system 6 Resource management  7.5 Production and service provision
 4.1 General requirements  6.1 Provision of resources  7.6 Control of monitoring and
 4.2 Documentation requirements  6.2 Human resources measuring devices
5 Management responsibility  6.3 Infrastructure 8 Measurement, analysis and
 5.1 Management commitment  6.4 Work environment improvement
 5.2 Customer focus 7 Product realization  8.1 General
 5.3 Quality policy  7.1 Planning of product realization  8.2 Monitoring and measurement
 5.4 Planning  7.2 Customer-related processes  8.3 Control of nonconforming product
 5.5 Responsibility, authority and  7.3 Design and development  8.4 Analysis of data
communication  7.4 Purchasing  8.5 Improvement
 5.6 Management review
 FINDINGS & COMMENTS ON QUALITY SYSTEM
Person Interviewed: Name:

Position:
Date Interviewed:
Location Interviewed:
 CONCLUSION:
 Acceptable  Conditionally Acceptable  Not Acceptable
M.Yonemitsu DATE:
JGC QA MANAGER
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QUALITY AUDIT CHECK LIST Report No.:

(for ISO 9001:2000 QMS evaluation)
0-xxxx xxxxx Project Organization Audited: Audit Date:
Auditor(s): Auditee(s): Prepared by:
Date:
APPENDIX-1 ISO 9001:2000 QMS REQUIREMENTS

No. Description of Check Result Findings/Evidence/Comments
4 Quality Management System
4.1 General requirements
a) Identify the processes and their application through the organization.
b) Determine the sequence and interaction of these processes.
c) Determine criteria and methods for ensuring the effectiveness of the
operation and control of these processes.
d) Ensure the availability of resources and information.
e) Monitor, measure and analyze these processes.
f) Implement actions for achieving planned results and continual
improvement of these processes.
- Ensure control over outsource processes.

- Identify the control of outsourced process.
4.2 Documentation requirements
4.2.1 General
a) Documented quality policy and quality objectives.
b) Quality manual
c) Documented procedures required by ISO9001:2000.
d) Documents for ensuring the effective planning, operation and control of
the processes in the organization.
e) Records required by ISO9001:2000.
4.2.2 Quality manual
a) Scope of QMS.
b) Documented procedures or reference.
c) Description of the interaction between the processes.
4.2.3 Control of documents
Documented procedure is required for defining the controls of:
a) Approving documents prior to issue.
b) Reviewing and updating as necessary and re-approving documents.
c) Ensuring the identification of changes and current revision status.
Result: “A”=Acceptable, “N”=Nonconformance, “I”=Improvement & Correction, “R”=Recommendation, “NA”=Not applicable
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d) Ensuring the availability of relevant versions of applicable documents
when necessary..
e) Ensuring the legible and readily identifiable status of the documents.
f) Ensuring the identification of documents externally originated and the
control of their distribution.
g) Control of obsolete documents for preventing the unintended use, and
suitable identification if they are retained.
4.2.4 Control of records
- Legible, readily identifiable and retrievable.
- Documented procedure for defining the controls needed for the
identification, storage, protection, retrieval, retention time and
disposition of records.
5 Management responsibility
5.1 Management commitment
Top management provides evidence of its commitment:
a) Communication of the importance of meeting client, statutory and
regulatory requirements to the organization.
b) Establishment of quality policy.
c) Ensuring establishment of quality objectives.
d) Conduction of management reviews.
e) Ensuring availability of resources.
5.2 Customer focus
Top management to ensure the customer requirements are determined
and met with the aim of enhancing customer satisfaction.
5.3 Quality policy
Top management to ensure that the quality policy:
a) Appropriate to the purpose of the organization.
b) Including commitment to comply with requirements and continually
improve the effectiveness of QMS.
c) Provide framework for establishing and reviewing quality objectives.
d) Communicated and understood within the organization.
e) Reviewed for continuing suitability.
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5,4 Planning
5.4.1 Quality objectives
Top management to ensure the establishment of quality objectives, which
to be measurable and consistent with the quality policy.
5.4.2 Quality management system planning
Top management to ensure:
a) Planning of QMS to meet the requirements of 4.1 and quality objectives.
b) Integrity of QMS is maintained when changes are planned and
implemented.
5.5 Responsibility, authority and communication
5.5.1 Responsibility and authority
Top management to ensure the definition of responsibilities and
authorities and communication in the organization.
5.5.2 Management responsibility
Top management to appoint a member of management having
responsibility and authority:
a) Ensuring establishment, implementation and maintenance of processes
needed for QMS.
b) Reporting to top management on the performance of QMS and any need
for improvement.
c) Ensuring the promotion of awareness of customer requirements in the
organization.
5.5.3 Internal communication
Top management to ensure establishment of appropriate communication
processes in the organization, the communication taking place for the
effectiveness of QMS.
5.6 Management review
5.6.1 General
Top management to review QMS at planned intervals:
- Ensuring continuing suitability, adequacy and effectiveness of QMS.
- Including assessing opportunities for improvement and the need for
changes to QMS, including quality policy and quality objectives.
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Records of management reviews to be maintained.

5.6.2 Review input
a) Audit results
b) Feedback from client
c) Performance of process and conformity of product.
d) Preventive and corrective action status
e) Follow-up action from previous management review
f) Changes affecting QMS.
g) Recommendation for improvement
5.6.3 Review output
Include any decisions and actions related to:
a) Improvement of effectiveness of QMS and its processes.
b) Improvement of product related to client requirements.
c) Resource needs
6 Resource management
6.1 Provision of resources
Determine and provide the resources needed for:
a) Implementation and maintenance of QMS and continual improvement of
its effectiveness.
b) Enhancement of customer satisfaction by meeting customer
requirements.
6.2 Human resources
6.2.1 General
Competent personnel on the basis of appropriate education, training,
skills and experience.
6.2.2 Competence, awareness and training
a) Determination of necessary competence for personnel performing work
affecting product quality.
b) Providing training or taking other actions to satisfy competency needed.
c) Evaluation of the effectiveness.
d) Ensuring personnel’s awareness of the relevance and importance of their
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activities and contribution to the achievement of the quality objectives.
e) Maintaining of records of education, training, skills and experience.
6.3 Infrastructure
Determine, provide and maintain the infrastructure:
a) Buildings, workplace and associated utilities.
b) Process equipment (hardware and software)
c) Supporting services (transport, communication, etc.)
6.4 Work environment
Determine and manage the work environment.
7 Product realization
7.1 Planning of product realization
Plan and develop the processes needed for product realization.
Determine the followings.
a) Quality objectives and requirements
b) Processes, documents, and resources
c) Verification, validation, monitoring, inspection and test activities, and
criteria for product acceptance.
d) Records for evidence of the realization processes and resulting products
meeting requirements
7.2 Customer-related processes
7.2.1 Determination of requirements related to the product
a) Customer’s requirements including those for delivery and post-delivery
activities.
b) Requirements, not stated by client, necessary for specified or intended
use.
c) Statutory and regulatory requirements.
d) Any additional requirements.
7.2.2 Review of requirements related to the product
Ensure:
a) Definition of product requirements.
b) Contract or order requirements differing from those previously expressed
are resolved.
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c) The ability of the organization to meet the requirements.
- Records of the results of the review and actions arising from the
review to be maintained.
- Ensure the amendment of the relevant documents where the
requirements are changed, and the relevant personnel’s awareness
of the changed requirements.
7.2.3 Customer communication
Determine and implement effective arrangements for communicating with
customers:
a) Product information
b) Inquiries, contracts or order handling, including amendments.
c) Customer feedback, including customer complaints.
7.3 Design and development
7.3.1 Design and development planning
During the design planning, determine:
a) Design and development stages
b) Review, verification and validation.
c) Responsibilities and authorities.
- Manage the interfaces between different groups involved in design to

ensure effective communication and clear assignment of
responsibility.
- Planning output to be updated at the design progress.
7.3.2 Design and development inputs
Determine inputs and maintain records:
a) Functional and performance requirements
b) Statutory and regulatory requirements.
c) Information from previous similar designs.
d) Other requirements.
Inputs to be reviewed for adequacy. Requirements to be complete,

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unambiguous and not in conflict with each other.
7.3.3 Design and development outputs
Outputs to be provided in a form that enables verification against the
input, to be approved prior to release.
a) Meeting the input requirements.
b) Providing appropriate information for purchasing, production, and service
provision.
c) Containing or referencing product acceptance criteria.
d) Specifying the characteristics of the product, essential for safe and proper
use.
7.3.4 Design and development review
Systematic reviews to be performed at suitable stages as per planned
arrangements:
a) Evaluating the ability of the design results to meet requirements.
b) Identifying problems and proposing necessary actions.
- Representatives of functions concerned with the design stages to be

included in participants in the review.
- Records of the review results and any necessary actions to be
maintained.
7.3.5 Design and development verification
- Ensure that the design outputs have met the design input
requirements.
- Records of the results of the verification and any necessary actions to
be maintained.
7.3.6 Design and development validation
- Ensure that the resulting product is capable of meeting the
requirements for the specified application or intended use, where
known.
- Wherever practicable, validation to be completed prior to the delivery
or implementation of the product.
- Records of the results of validation and any necessary actions to be
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maintained.
7.3.7 Control of design and development changes
- The changes to be identified and records maintained.
- The changes to be reviewed, verified and validated, as appropriate,
and approved before implementation.
- The review of the changes to include evaluation of the effect of the
changes and product already delivered.
- Records of the results of the review of changes and any necessary
actions to be maintained.
7.4 Purchasing
7.4.1 Purchasing process
- Ensure the conformity of the purchased product to specified purchase
requirements.
- Evaluate and select suppliers based on their ability to supply product.
- Criteria for selection, evaluation and re-evaluation to be established.
- Records of the results of evaluations and any necessary actions
arising from the evaluation to be maintained.
7.4.2 Purchasing information
a) Requirements for approval of product, procedures, processes and
equipment.
b) Requirements for qualification of personnel.
c) QMS requirements.
Ensure the adequacy of specified purchase requirements prior to their

communication to the supplier.
7.4.3 Verification of purchased product
- Establish and implement the inspection or other activities necessary
for ensuring that purchased product meets specified purchase
requirements.
- Where the verification is performed at the supplier’s premises, the
intended verification arrangements and method of product release to
be stated in the purchasing information.
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7.5 Production and service provision
7.5.1 Control of production and service provision
Plan and carry out production and service provision under controlled
conditions, which include, as applicable:
a) Availability of information describing the characteristics of the product.
b) Availability of work instructions, as necessary.
c) Use of suitable equipment.
d) Availability and use of monitoring and measuring devices.
e) Implementation of monitoring and measurement.
f) Implementation of release, delivery and post-delivery activities.
7.5.2 Validation of processes for production and services provision
- Validate any processes for production and service provision where
the resulting output cannot be verified by subsequent monitoring or
measurement, which includes any processes where deficiencies
become apparent only after the product is in use or the service has
been delivered.
- The ability of these processes to achieve planned results to be
demonstrated by the validation.
a) Establish arrangements for these processes including:

b) Defined criteria for review and approval of the processes.
c) Approval of equipment and qualification of personnel.
d) Use of specific methods and procedures.
e) Requirements for records.
Revalidation
7.5.3 Identification and traceability
- Identify the product by suitable means.
- Identify the product status with respect to monitoring and
measurement requirements.
- Control and record the unique identification of the product where
traceability is a requirement.
7.5.4 Customer property
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- Identify, verify, protect and safeguard customer property.
- Report to the customer and records maintained if any customer
property is lost, damaged or otherwise found to be unsuitable for use.
7.5.5 Preservation of product
- Preserve the conformity of product.
- Preservation including identification, handling, packaging, storage
and protection.
7.6 Control of monitoring and measuring devices
- Establish processes to ensure that monitoring and measurement can
be carried out, being consistent with the monitoring and measurement
requirements.
a) Calibrated or verified at specified intervals, or prior to use. Where
international or national measurement standards does not exist, the basis
used for calibration or verification to be recorded.
b) Adjusted or re-adjusted as necessary.
c) Identified to enable the calibration status to be determined.
d) Safeguarded from adjustments that would invalidate the measurement
results.
e) Protected from damage and deterioration during handling, maintenance
and storage.
- Assess and record the validity of the previous measuring results when
the equipment is found not to conform to requirements.
- Records of the results of calibration and verification to be maintained.
- The ability of computer software to satisfy the intended application to
be confirmed.
8 Measurement, analysis and improvement
8.1 General
Plan and implement the monitoring, measurement, analysis and
improvement processes for:
a) Demonstrating conformity of the product.
b) Ensuring conformity of QMS.
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c) Continual improvement of the effectiveness of QMS.
8.2 Monitoring and measurement
8.2.1 Customer satisfaction
Methods for obtaining and using information relating to customer
perception to be determined.
8.2.2 Internal audit
Conduct internal audits at planned intervals to determine whether:
a) QMS conforming to the planned arrangement, to QMS requirements.
b) QMS effectively implemented and maintained.
- Audit program to be planned.
- Audit criteria, scope, frequency and methods to be defined.
- Selection of auditors and conduct audits to ensure objectivity and
impartiality.
- Documented procedure is required for defining the responsibilities
and requirements for planning and conducting audits and for reporting
results and maintaining records.
8.2.3 Monitoring and measurement of processes
- Apply suitable methods for monitoring and measurement of QMS
processes.
8.2.4 Monitoring and measurement of product
- Monitor and measure the characteristics of the product at appropriate
stages of the product realization process.
- Evidence of conformity with the acceptance criteria to be maintained.
Records shall indicate the person(s) authorizing release of product.
8.3 Control of nonconforming product
- Documented procedure is required for defining the controls and
related responsibilities and authorities for dealing with nonconforming
product.
Deal with nonconforming products by:
a) Taking action to eliminate the nonconformity.
b) Authorizing its use, release or acceptance under concession by a relevant
authority/client.
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c) Taking action to preclude its original intended use or application.
Records of the nature of nonconformities and any subsequent action

taken to be maintained.
8.4 Analysis of data
- Determine, collect and analyze appropriate data.
Analysis of data providing information:
a) Client satisfaction.
b) Conformity to product requirements.
c) Characteristics and trends of processes and products including
opportunities for preventive action.
d) Suppliers
8.5 Improvement
8.5.1 Continual improvement
Continually improve the effectiveness of QMS through:
- Quality policy
- Quality objectives
- Audit results
- Analysis of data
- Corrective and preventive actions
- Management review
8.5.2 Corrective action
Take action to eliminate the cause of nonconformities.
Documented procedure is required for:
a) Reviewing nonconformities, including client complaints.
b) Determining the causes of nonconformities.
c) Evaluating the need for action to ensure that nonconformities do not
occur.
d) Determining and implementing action needed.
e) Records of the results of action taken.
f) Reviewing corrective action taken.
8.5.3 Preventive action
S-000-1139-003-0F1-001.doc
Sheet 19 of 33

Date:

Determine action to eliminate the cause of potential nonconformities.
Documented procedure is required for:
a) Determining potential nonconformities and their causes.
b) Evaluating the need for action to prevent occurrences of nonconformities.
c) Determining and implementing action needed.
d) Records of results of action taken.
e) Reviewing preventive action taken.

S-000-1139-003-0F1-001.doc
Sheet 20 of 33
APPENDIX-2 QUALITY CONTROL CHECK LIST
1. Inspection procedure
System functions YES NO Comments

1.1 Are inspection operations performed in
accordance with approved written
instructions?
1.2 Does the Receiving Inspector check
incoming material to the purchase
order, specifications and/or drawings
requirements?
1.3 Are mill reports, NDE reports or
certificates reviewed for compliance?
1.4 Are reports, certificates and other
material documents retrievable by
customer order number?
1.5 Are discrepancies reflected in
receiving records?
1.6 Are materials tagged and identified as
Accepted, Rejected, or
Non-conforming?
1.7 Are non-conforming and rejected
materials adequately controlled?
1.8 Are written instructions available to
in-process inspectors at their work
station?
1.9 Are in-process inspections
documented to give the inspection
status of the material?
1.10 Are process or routing sheets, or
"traveler" used?
1.11 Are they adequate and properly filled
out?
1.12 Are records maintained attesting to the
results of final inspection and/or
testing?
1.13 Do they reflect actual values obtained?
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Sheet 21 of 33
2. Material handling and storage

2.1 Are non-conforming materials stored
in a specific "quarantine" area?
2.2 Is material segregated by alloy or
grade?
2.3 Is material adequately identified and
segregated to preclude mixing of
different heat or lot numbers?
2.4 Are heat numbers and/or lot numbers
traceable to all documentation?
2.5 Are adequate precautions maintained
to prevent damage, contamination or
loss of identity?
2.6 Are stored materials monitored for
deterioration?
2.7 Is "good housekeeping" maintained in
manufacturing areas?
3. Non-destructive examination and destructive testing

3.1 What testing capabilities are
available?
● Ultrasonic
● Magnetic Particle
● Liquid Penetrate
● Gamma-Ray
● X-Ray
● Eddy Current
● Other (specify)
3.2 Are written and approved procedures

available to operators?
3.3 In accordance with what
specifications?
3.4 Are operators trained and qualified to
the Recommended Practice of the
Society for Non-destructive Testing,
SNT-TC-1A or equivalent programs?
(Enter Name)
3.5 What inspector level are operators
qualified for?
● Level 1
● Level 2
● Level 3
3.6 Are the following destructive test
methods conducted at the plant :
● Tensile
● Bends
● Charpy V Notch
● Hardness (specify type)
● Others (specify)
3.7 Are the required test standards for
destructive tests current and available
for reference?
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Sheet 22 of 33
4. Tool and gauge control

4.1 Are tools and gages permanently
identified?
4.2 Are they calibrated on a regular basis?
4.3 Are you adequate calibration records
maintained?
5. Welding standards
5.1 Is welding performed at the facility?
5.2 To what standard or standards is
welding performed?
5.3 Are welding procedures and welder
qualifications available?
5.4 Are specific welding procedures
relating to each welder or operator
work station?
5.5 Are welders or welding operators
qualified in accordance with the ASME
Section IX? Other?(Specify)
6. Non conformance material control

6.1 Are there adequate written procedures
to cover non-conforming material?
6.2 Do the procedures provide for:
a) Record maintenance?
b) Corrective action?
c) Repetitive discrepancy review?
d) Control of scrap?
6.3 Is an adequate system in effect to
investigate, control and correct
customer complaints and materials
returned for non-conformance or
defective quality?
7. Corrective action
7.1 Does an adequate corrective action
system exist?
7.2 Is corrective action initiated when an
unsatisfactory trend is indicated?
7.3 Are defective products and related

documents analyzed to determine the
cause and extent of the condition?
7.4 Is there a follow-up system of control
and management review on corrective
action taken?
S-000-1139-003-0F1-001.doc
Sheet 23 of 33
APPENDIX-3 PLANT SUMMARY REPORT (AS A SAMPLE FORMAT)
1. General
1.1 Type of Work
Type of Work Comments

Pressure Vessels (heavy)
Pressure Vessels (medium)
Pressure Vessels (small)
Pressure Vessels (stainless steel and alloys)
Tubular heat exchangers (heavy)
Tubular heat exchangers (medium)
Tubular heat exchangers (small)
Tubular heat exchangers (stainless steel and alloys)
Plate heat exchangers
Air coolers
1.2 MANUFACTURER Management

Position Names
Managing Director
Sales Manager
Plant Manager
Production Manager
Quality Assurance Manager
Design Manager
Quality Control Manager
Head of Welding department
1.3 Reference on similar Jobs

Please refer the ATTACHMENT-1, SECTION I, VENDER/SUBCONTRACTOR DATA
S-000-1139-003-0F1-001.doc
Sheet 24 of 33
1.4 This firm is qualified to furnish construction to the following codes

ASME Vlll div 1 TEMA
ASME Vlll div 2 Stoomwezen
ASME Vlll div 3 AD Merkblatt
BS 5500
CODAP
1.5 Name of inspection agencies usually employed to perform code inspection
1.6 Are crews and equipment available for field erection?
1.7 Current Work Load (%)
Year / Month
Actual
Expected
S-000-1139-003-0F1-001.doc
Sheet 25 of 33
2. Personnel
2.1 Total number of Employees:
2.2 Number of Management:
Total / To be assigned for Manifa Pj

2.3 Number of Engineers: /
2.4 Number of Inspectors: /
2.5 Number of Foremen: /
2.6 Number of Fabricators/ Assemblers: /
2.7 Number of Welders: /
 Number of welders qualified per welding process and material grade:

Ni Alloys
P1 P8 (P43 to P45)
Cu-Ni Ti
SMAW
SAW
GMAW
GTAW
FCAW
 Number of arc-air gouging skillful operators:
2.8 Number of Procurement Employees:

S-000-1139-003-0F1-001.doc
Sheet 26 of 33
2.9 Quality Control (Inspection) organization (attach an organization chart)
Function or qualification Name (Staff) of number of people

QC Manager
Radiographic Inspector Level lll

Radiographic Inspector Level ll
Radiographic Operator Level l
UT Inspector Level lll

UT Inspector Level ll
MPI Inspector Level lll

MPI Inspector Level ll
DP Inspector Level lll
DP Inspector Level ll
S-000-1139-003-0F1-001.doc
Sheet 27 of 33
3. General facilities
3.1 Approximate surface of plant area
3.2 Building Bay and Crane Data
Bay Bay Dimensions Number of Capacity Height under Electric or

Type of Crane
no. (m×m) Cranes (tons) Hook (m) manual
10
11
12
13
14
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Sheet 28 of 33
3.3 Source of materials (give names of usual Suppliers)

Plates:
Clad Plates:
Heads:
Tubes:
Forgings:
3.4 Maximum handling capacity (including shipping consideration)
Diameter (m):
Length (m):
Weight (tones):
Plate thickness (mm):
3.5 Shipping facilities
Railroad siding with spur in plant:
Trucking facilities:
Facilities for water shipment:

S-000-1139-003-0F1-001.doc
Sheet 29 of 33
4. Design facilities
4.1 Drafting facilities
Number of drawing boards: Permanent staff:
Number of CAD work stations: Permanent staff:
4.2 Calculation facilities
Type of design Computer programs names Design codes

Pressure vessels
Heat Exchangers
Boilers
Fabricated piping
Structural steel members
5. Manufacturing equipment
5.1 Cutting equipment
Max. Capacity plate
width (mm) Number Condition
thickness (mm)
Plate Shears
Plate Edge Planner
Automatic Flame Cutting
Plasma cutting
Saw
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Sheet 30 of 33
5.2 Forming equipment
Type Capacity (tonrs)

Hydraulic Press
Experience in various types of forming work (Maximum diameter of heads):
 Hemi-spherical heads:
 Elliptical heads:
 Cones:
5.3 Plate rolls
Roll no.1 Roll no.2 Roll no.3 Roll no.4 Roll no.5
Type or name
Maximum plate thickness (mm)
Maximum width of plate (mm)
Minimum I.D. (mm)
Maximum thickness at minimum I.D. (mm)
Minimum I.D. at maximum thickness (mm)
5.4 Flanged heads
Type of flanging machine:
Maximum plate thickness (mm):
Maximum diameter of flanged heads (mm):
5.5 Tube and pipes bending

Facilities for cold bending, machines and including table, machines limitations:
Facilities for hot bending including furnace description and sand loading equipment:
S-000-1139-003-0F1-001.doc
Sheet 31 of 33
5.6 Welding equipment: List of welding equipment available
(permanent equipment only)
Manual Automatic
Welding
Process Current Current
Number Number
Range (A) Range (A)
SMAW (AC)
SMAW (DC)
SAW
GMAW
GTAW
FCAW
Weld Overlay
Processes
Number of Welding Positioners: Manual: Automatic:

Number of Shell Turning Rolls: Manual: Automatic:
5.7 Qualified welding procedures (American Welding Society Designations)
(Attach Samples)
Summary table of qualified Welding Procedures (by approximate numbers):

Welding Process Manual Automatic
SMAW
SAW
GMAW
GTAW
FCAW
Weld Overlay
Processes
5.8 Machines Tools

(Give number, type and size)
Type Number Capacity

Boring Mills
Lathes
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Sheet 32 of 33
Drilling machines
Purchases
5.9 Other machines
(Give number, type and size)
5.10 Heat treating furnaces
Furnace Furnace Furnace Furnace

no.1 no.2 no.3 no.4
Heating sources (Fuel, Gas, Electric)
Inside dimensions
(Height x Width x Length) (m)
Automatic control or manual
Maximum number of thermocouples
per charge
Number of readings recorded per
change
Method of loading
Maximum temperature
Maximum load at maximum
temperature
5.11 Non-destructive testing equipment
Number of
Type of inspection Description
equipment
X-rays
Gamma rays
Ultrasonic Testing
Magnetic particle
Liquid penetrant
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Sheet 33 of 33
5.12 Mechanical testing equipment
Type Capacity
Tensile Testing
Bending Facilities
Impact Testing
Hardness Testing
5.13 Chemical analysis equipment
5.14 Leak testing
5.15 Pressure testing
Hydrostatic medium Max. Pressure (bars)
Water treatment facilities:
5.16 List of any other equipment available
5.17 Vessel coating facilities
6. Remarks and recommendations

This part shall be prepared by project procurement manager separately conjunction of ATTACHMENT I, SECTION I
/ VENDOR/SUBCONTRACTOR DATA whenever necessary.

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EDSD REV

Saudi Aram co 2616- ENG ( 03/ 99)

VENDOR / SUBCONTRACTOR QMS ASSESSMENT PROCEDURE

SAUDI ARABIAN OIL COMPANY

JGC DOC NO.

JGC JOB NO.

Section Title Page

ATTACHMENT-1 VENDOR/SUBCONTRACTOR QUALITY SYSTEM APPRAISAL

OF THIS DRAWING IS COVERED, FOR ALL

BY DRAWING COMPLETION CERTIFICATE

(DCC) NO. _____________________

VENDOR / SUBCONTRACTOR QMS ASSESSMENT PROCEDURE DOC 2

MANIFA SAUDI ARABIA JO / EWO: 10-00450-0002

The Plant Summary Report shall be filled out by the vendor/subcontractor.

4 QUALITY SYSTEM EVALUATION

shall meet ISO 9001 system requirements with QUALITY AUDIT

DATE: 6 QUALITY SYSTEM AUDITOR

Quality System Auditors shall have 5 years Quality System experience in

auditing activities in the discipline he is working in. Auditors shall be qualified as

of the standards. Auditors must be able to communicate clearly in writing and

OF THIS DRAWING IS COVERED, FOR ALL

BY DRAWING COMPLETION CERTIFICATE

the course examination. Auditors shall have participated in a minimum of four

(DCC) NO. _____________________

activities and audit reporting during the past three years.

VENDOR / SUBCONTRACTOR QMS ASSESSMENT PROCEDURE DOC 3

MANIFA SAUDI ARABIA JO / EWO: 10-00450-0002

8.1 Elements of the report

This report form consists of 2 (Two) sections;

This section shall be prepared by the Project Procurement

(2) SECTION 2 APPRAISAL RESULT: (SEE ATTACHMNET-2)

OF THIS DRAWING IS COVERED, FOR ALL

BY DRAWING COMPLETION CERTIFICATE

(DCC) NO. _____________________

VENDOR / SUBCONTRACTOR QMS ASSESSMENT PROCEDURE DOC 4

MANIFA SAUDI ARABIA JO / EWO: 10-00450-0002

ATTACHMENT-1 VENDOR/SUBCONTRACTOR QUALITY SYSTEM APPRAISAL REPORT

VENDOR/SUBCONTRACTOR QUALITY SYSTEM APPRAISAL REPORT

SECTION I VENDOR/SUBCONTRACTOR DATA

 PREVIOUS EXPERIENCE (Describe briefly or attach experience records)

JGC Project Experience:

PROCUREMENT MANAGER/ DATE

ATTACHMENT-2 SECTION II APPRAISAL RESULT

 QUALITY MANAGEMENT SYSTEM

Certificate Approved by: Name:

 FINDINGS & COMMENTS ON QUALITY SYSTEM

Person Interviewed: Name:

QUALITY AUDIT CHECK LIST Report No.:

APPENDIX-1 ISO 9001:2000 QMS REQUIREMENTS

- Ensure control over outsource processes.

QUALITY AUDIT CHECK LIST Report No.:

No. Description of Check Result Findings/Evidence/Comments

QUALITY AUDIT CHECK LIST Report No.:

No. Description of Check Result Findings/Evidence/Comments

QUALITY AUDIT CHECK LIST Report No.:

No. Description of Check Result Findings/Evidence/Comments

Records of management reviews to be maintained.