Professional Documents
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Management - Reporting - System
Management - Reporting - System
❖ Programmed Reporting
Programmed reports provide information to solve problems that users have
anticipated. There are two subclasses of programmed reports:
I. Scheduled reports
II. On-demand reports.
Scheduled Reports
The MRS produces scheduled reports according to an established time frame. This
could be daily, weekly, quarterly, and so on. Examples of such reports are a daily
listing of sales, a weekly payroll action report, and annual financial statements.
On-demand Reports
On demand reports are triggered by events, not by the passage of time. For
example, when inventories fall to their pre-established reorder points, the system
sends an inventory reorder report to the purchasing agent. Another example is an
accounts receivable manager responding to a customer problem over the telephone.
The manager can, on demand, display the customer’s account history on the
computer screen.
❖ Ad Hoc Reporting
Ad hoc reporting refers to reports that are put together creatively by users in real-
time, rather than pre-designed according to a template.The idea of ad hoc reporting
is also used to talk about 'one-off’ or one-time reports that are done in a customized
way, to provide results for one specific question or objective.
❖ Exception reports
In management, exceptions warrant greater attention than any normal event.
Exception reports are special reports that indicate to the manager that some control
needs to be exercised to bring an issue under control. For example, if in a company
the average absenteeism is two per cent and in the last week, the average
absenteeism is twenty percent then an exception report is generated to make the
concerned manager aware that something is amiss and needs attention.
❖ Predictive reports
These are special reports that give the manager a sneak preview of the future.
These reports give a scenario of the future and are very useful for planning.
❖ Summary reports
These are general reports that aggregates data and provides summarized
information to the manager so that he may get a macro view of an issue.
❖ Regulatory and statutory report
These are reports created under the obligations to follow rules and statues. They
are primarily meant for external consumption for the information needs of
regulatory bodies. Thus, we see that the reports tell the manager the issue behind a
problem and give him all the information he needs to take decisions. However,
information can be of various degrees of value to a manager. A set of information
that he already knows is' of little value to him incorrect information has a negative
value. So we must understand the meaning of valuable information.
UNDERSTANDING THE
IMPORTANCE OF AN
EFFECTIVE MANAGEMENT
REPORTING SYSTEM
WHAT?
A management reporting system is a part of a management control
system that provides business information. This information can
be in the form of reports and/or statements. The system is
designed to assist members of the management by providing
timely pertinent information.
WHY?
It helps in:
4. Review implementation
HOW?
Conclusion