Submitted To Submitted By

Mr. Ravi Kumar Hemant Rohilla

(Asst Prof. at KAIM) B.B.A
1022

KEDARNATH AGGARWAL INSTITUTE

OF MANAGEMENT
 ACKNOWLEDGEMENT

I feel honoured to express my sincere thanks to Mrs.Supriya Dhillon, ( Director KAIM) and
Mr. Ravi Kumar (Project Guide) for providing me all the facilities for the proper completion
of this project.

I am extremely grateful to Mr. Ravi Kumar for his guidance and supervision in preparation of
the project named “Information Technology”. I will be benefited a lot from the suggestions
given by him.

I take this opportunity to express our sincere thanks and full appreciation to all those who
extended their whole hearted cooperation, moral support whenever and wherever
required. So all cannot be mentioned but none can be forgotten.

Finally, I would like to express my sentiments to my parents and God whose silent wishes
guided my efforts without which it was not possible for me to reach at this stage.

[Hemant Rohilla]
 INTRODUCTION of ms-processor
 History
 How to open ms-word
 Menus and icons
 Advantages
 Entering, editing and formatting text
 Mail merge
 Electronic spreadsheet
 Advantages
 Creating a worksheet
 Functions
 Creating graph
 Formatting cells
 macros
 internet
 history
 major features
 major application areas
 multimedia
 introduction
 application

Introduction
Microsoft Office Word is a word processor designed by Microsoft. It was first released in
1983 under the name Multi-Tool Word for XENIX systems. Subsequent versions were later
written for several other platforms including IBM PCs running DOS (1983), the Apple
Macintosh (1984), the AT&T Unix PC(1985), Atari ST (1986), SCO UNIX, OS/2, and Microsoft
Windows (1989). It is a component of the Microsoft Office software system; it is also sold as
a standalone product and included in Microsoft Works Suite. The current versions are
Microsoft Office Word 2010 for Windows and Microsoft Office Word 2011 for Mac.

History
Origins and growth: 1981 to 1995
 In 1981, Microsoft hired Charles Simonyi, the primary developer of Bravo, the
first GUI word processor, which was developed at Xerox PARC . Simonyi started
work on a word processor called Multi-Tool Word.
 Microsoft announced Multi-Tool Word for XENIX and MS-DOS in 1983.Its name was
soon simplified to Microsoft Word. Microsoft Word was designed to be used with a
mouse, and it was able to display some formatting, such as bold, italic, and
underlined text, although it could not render fonts.
 In 1985, Microsoft ported Word to the Macintosh. This was made easier by the fact
that Word for DOS has been designed for use with high-resolution displays and laser
printers, even though none were yet available to the general public.
 The second release of Word for Macintosh, shipped in 1987, was named Word 3.0 to
synchronize its version number with Word for DOS; this was Microsoft's first attempt
to synchronize version numbers across platforms.
 Word 5.1 for the Macintosh, released in 1992, was a very popular word
processor owing to its elegance, relative ease of use and feature set.
 In 1986, an agreement between Atari and Microsoft brought Word to the Atari
ST under the name Microsoft Write.
 The first version of Word for Windows was released in 1989.
 In 1991, Microsoft capitalized on Word for Windows' increasing popularity by
releasing a version of Word for DOS, version 5.5 that replaced its unique user
interface with an interface similar to a Windows application.
 Word 95 for Windows was the first 32-bit version of the product, released with
Office 95 around the same time as Windows 95.
 Word 2001, released in 2000, added a few new features, including the Office
Clipboard, which allowed users to copy and paste multiple items.
 Word 2004 was released in May 2004. It included a new Notebook Layout view for
taking notes either by typing or by voice.
  Word 2008, released on January 15, 2008, included a Ribbon-like feature, called the
Elements Gallery that can be used to select page layouts and insert custom diagrams
and images.
 Word 2011, released in October 2010, replaced the Elements Gallery in favour of a
Ribbon user interface that is much more similar to Office for Windows, and includes
a full-screen mode that allows users to focus on reading and writing documents, and
support for Office Web Apps.

How to open MS-WORD:

1) Firstly click on the start and then on MS-Word.

2) The window will appear like this :

Document Window Status Bar Vertical Scroll Bar
3) Now on the top we can see the title bar and menu bar.
Title bar Menu Bar

Horizontal Ruler

4) First of all we see the menu of home in which we can see :

  Clipboard
 Font
 Paragraph
 Styles
 Editing

The above mentioned are the options which we can see in home menu.

5) Now the next is Insert menu in which we can see :

 Pages
 Tables
 Illustrations
 Links
 Header & Footer
 Text
 Symbols.

6) Now the Page layout menu is open in which we can see :

  Themes
 Page Setup
 Page Background
 Paragraph
 Arrange
7) Now in the reference menu we can see :

 Table of content
 Footnotes
 Citations & Bibliography
 Captions
 Index

8) Now the Mailing Menu is open in which we can see :

 Create
 Start Mail Merge
 Write & Insert Fields
 Preview Results
 Finish.
9) Now the Review menu is open in which we can see :
  Proofing
 Comments
 Tracking
 Changes
 Compare
 Protect.

10.) Now the last is view menu in which we can see :

 Document View
 Show/ Hide
 Zoom
 Macros.

Advantages of Word Processor :

 One advantage is that when you make a mistake, you do not need to use "whiteout"
or start a new piece of paper.
 The feature that allows you to copy and paste or cut and paste. When you find a good
quotation, you can simply copy it into your paper, being sure, of course, to cite the
source of the quotation. 
 The ability to make templates for your work. If you have lab reports to do every week.
 The spell check and grammar check features of today's word processing software
gives us advantages too.  If you misspell a word, possible correct spellings are offered
to you. It can show something is incorrect when it is correct, and it can also miss
incorrect grammar. 
 A thesaurus is available in most word processing programs, too. This offers you
synonyms for words, which can add some variety to your word choices.
  Similarly, a dictionary is available to help you learn the meaning of words.
 Text will appear at the location of the cursor and will wrap to the next line. Pressing
the return (or enter) key will end the paragraph and you can begin typing on the next
line.

Entering Text:
The blank white area is the place where we would be typing our matter. When we start
typing, our text would appear from the point onwards.

When you reach the end of a paragraph or a paragraph heading, Press Enter to place the
cursor in the next line. If you need a blank line then press Enter once more to create some
blank space between two paragraphs.

Editing Text:
If you make any mistakes while typing, use the Backspace and Del key to delete the
incorrect text. Backspace key deletes a character to the left of the current cursor position
whereas Del key deletes a character to the right of the current cursor position.

 Finding Text: This utility can be used for searching for a word or a phrase in a
document. Choose Find from the Edit Menu to access this utility.
 Replacing Text: This utility helps to replace a single or all instances of any
word/phrase with another word/phrase.
 Undo Mistakes: Undo command can be used to undo the effect of recent
commands or actions taken by the user.
 Redo Command: Redo command can be used to redo something that the user has
undergone.

Formatting Text:

 Highlight the first line and click on the icon to centre the text.
 Highlight the rest of the matter in the box, click the Left Align icon to left align the
text. Also click on the Italics icon to italics the text.
 Click on the border of the text box so that the box is selected, click on the icon
shown to copy.
 Place the cursor outside the first text box, click on Paste icon to paste the box here.
This action will overlap the new text box on the first text box. Drag the text box to
the new location.

Mail Merge
It is an undeniable fact that a lot of junk mail is generated by mail merge, mail merge can be
used for so much more than just producing mass mailings; the mail merge feature
essentially takes two parts – a main document and a data source – and merges them, so
that you can achieve customized documents without the hassle of typing each one
individually. Mail merge can be used to create any type of printed document, as well as
electronically distributed documents and faxes.

Steps involved in Mail Merge:

I. Type the matter which we want to send which can be seen as :

II. Now go to the mailings menu and click on the select recipients :

III. Now click the options that customise the columns and then enter data in the
columns.
 IV. Now select document type like
 Letters
 E-Mail messages
 Envelopes
 Labels
 Directory
V. Write your letter
VI. Preview your letter
VII. Start merge then it will look like :
Mail Merge is completed.
Main Features and Flaws:
 WordArt : WordArt enables drawing text in a Microsoft Word document such as a
title, watermark, or other text, with graphical effects such as skewing, shadowing,
rotating, stretching in a variety of shapes and colours and even including three-
dimensional effects, starting at version 2007, and prevalent in Office 2010.

 Macros : A Macro is a rule of pattern that specifies how a certain input

sequence(often a sequence of characters) should be mapped to an output sequence
according to defined process.

 Layout issues: Word does automatic font substitution when it finds a character in

a document that does not exist in the font specified. The program now has
advanced typesetting features which can be enabled.

 Bullets and numbering: Word has extensive list of bullets and numbering
features used for tables, lists, pages, chapters, headers, footnotes, and tables of
content. Bullets and numbering can be applied directly or using a button or by
applying a style or through use of a template.

 Creating tables: Users can also create tables in MS Word. Depending on the
version, Word can perform simple calculations. Formulae are supported as well.

 AutoSummarize: AutoSummarize highlights passages or phrases that it considers

valuable. The amount of text to be retained can be specified by the user as a
percentage of the current amount of text.

 Image formats: Word can import and display images in common bitmap formats
such as JPG and GIF. It can also be used to create and display simple line-art.

Spreadsheets
A spreadsheet is a computer application with tools that increase the user's productivity in
capturing, analyzing, and sharing tabular data sets. It displays multiple cells usually in a two-
dimensional matrix or grid consisting of rows and columns. Each cell
contains alphanumeric text, numeric values, or formulas. A formula defines how the content
of that cell is to be calculated from the contents of any other cell (or combination of cells)
each time any cell is updated.

Spreadsheets developed as computerized simulations of paper accounting worksheets.

Because of the much greater productivity that they make possible, and thus
the competitive disadvantage of spreadsheet illiteracy. Although they were first developed
for accounting or bookkeeping tasks, they now are used extensively in any context where
tabular lists are built, sorted, and shared.

Starting Excel
Elements of an Excel Window :

Title Bar Menu Bar Formula Bar Standard Bar Minimise

Restore down Close

Cell Pointer

Scroll Button
Sheet Table Scrolling Current Sheet Name Current Cell Pointer

Horizontal Scroll Bar

Advantages Of Spreadsheet:
 A spreadsheet is, in its most basic form, a large calculator. Its purpose is to perform
both simple & complex mathematical calculations.
 Spreadsheets are extremely powerful and are used for 'number crunching' -
(calculations on lots of figures) and also allow mathematical formulae to be applied.
 The range of formulae that can be applied is vast and ranging from the most basic
(adding two numbers together) to complex calculations such as applying 'what if'
scenarios.
 The spreadsheet should not be confused with a database (although it has limited
database functionality.
 The sheet itself is comprised of columns (vertical) and rows (horizontal) which are in
turn, made up of cells. It can be used for keeping small business accounting records if
 the company does not generate enough revenue to warrant the cost of accounting
software.
 In short: the main advantage of a spreadsheet is when complex mathematical
calculations need to be carried out on large amounts of numerical data. It's a
powerful, complex calculator.

Creating a Worksheet -
Worksheet is a grid made up of rows and columns. It is the most important part of
the 1-2-3 screen because all data you enter and results of calculations are displayed here.
The top horizontal border of the worksheet indicates columns and the vertical border
indicates the rows.

 . The worksheet contains 256 columns and 8192 rows but it displays at a time only 8
columns and 20 rows on the screen.

 In a 1-2-3 worksheet row number is referred by numerals from 1 through 8192 and
column number is referred by alphabets A…Z, AA….AZ,.upto IV. (The first 26
columns are labeled A,B,C...Z. The 27th column is labeled AA the 28th AB and so
on. The 256th Column is called IV).

 The area formed by the intersection of a column and row is called a cell. The cell is
the smallest unit in the worksheet, which is used to store data.

 With 8192 rows and 256 columns there are a maximum number of 2,097,152 cells.
The currently active cell is indicated by a highlighted video bar or cell pointer.

 Each cell has a unique address that consists of the column-number suffixed by the
row-number. For example, the cell pointer can be moved to any cell by using ,   ,  
, and  arrow keys or by specifying the specific cell address along with the F5
function key.

Creating Graph:
1. Firstly Open the sheet and enter the data.
2. After entering the data. Go to the formulas menu, select the data and
apply the formula that you want.

3. Now go to the insert menu, and select the whole data and click on the charts or
graph to represent the data.
4. After clicking on the chart option your graph will be look like :

5. Now you can create your own chart as you want. It can be also represent in scattered
diagram.
 Formatting Cells
 Cell Format
To change the format and appearance of selected cell(s), row(s) or column(s) use the Cell
Format option from the Format menu or from the right mouse button popup menu.
This will bring up the Cell Format dialog box which has several tabbed pages:

 Data Formats and Representation

The Data Format page of the Cell Format dialog box lets you control how the values of cells
are displayed.

The top part of this page lets you select the format to be used when displaying numeric
values, dates or times. A Preview pane allows you to see the effect of the new format.

You can set the same data format for a row or a column by selecting the row or column and
calling the Cell Format dialog with the right mouse button.
  Date Format
To enter a date, you should enter it in one of the formats set in KDE Control
Centre in Regional & Accessibility →Country/Region & Language → Time & Dates.

 Time Format
This formats your cell content as a time. To enter a time, you should enter it in
the Time format set in KDE Control Centre in Regional & Accessibility → Country/Region &
Language → Time & Dates.

 Text
This formats your cell content as text. This can be useful if you want a number
treated as text instead as a number, for example for a ZIP code. Setting a number as text
format will left justify it. When numbers are formatted as text, they cannot be used in
calculations or formulas. It also change the way the cell is justified.

 Merge Cells
When checked, this has the same effect as Data → Merge Cells. You need to have
at least two consecutive cells selected. Those consecutive cells are then merged into
a bigger one.

When a merged cell is selected and when you uncheck this, then all cells come back
to their original size as before the merging. It has the same effect
as Data → Dissociate Cells.

 Size of cells

You set here the size of the cell, both a custom width and height or choose the
default width and height.

 Changing Cell Size

You can also select the row(s) or column(s) to be changed then select Resize
Row... or Resize Column... from the right mouse button pop up menu or from
the Format → Row or Format → Column menu.

In the menu which appears, select Adjust Row or Adjust Column. The row or column
will resize to the minimum necessary. You can also select a single cell or range of cells, and
click Adjust Row & Column from either the right mouse button popup menu or
the Format menu.

You can make a number of adjacent rows or columns the same size by selecting them then
choosing Format → Row → Equalize Rower Format → Column → Equalize Column.

 Fonts and Text Settings

The Font page lets you select the font family, Style:, Size:, Weight: and Color: for the

current cell, including some additional options like underlined or strike out text. The lower
part of the page gives a Preview of the selected text format. The default font is set for all
cells in the Format → Style Manager menu with the currently used style.

Functions Of MS-Excel:

a. Mathematical Functions: Excel provides many mathematical functions for

performing different arithmetical operations.
b. Statistical Functions: Excel provides many functions that can be used for
analysing and summarising data.
 c. Logical Functions: They are True or False statements to evaluate a condition or
return information. “IF” is the most commonly used logical function. Excel also
provide ‘AND’, ‘OR’, ‘NOT’ operators that can be used in conjunction with the ‘IF’
function.
d. Financial Function: Excel’s financial functions can be used to perform the
commonly required financial calculations. They can be used to calculate information
such as interest, principal amount etc.
e. Text Function: Excel provide numerous for manipulating text strings.
f. Date and Time Function: Date and time are internally stored as numbers in
Excel. These numbers are called as Serial Numbers. Date and Time can be calculated
from the serial number. Date can be calculated by counting the number of days and
time can be calculated as percentage of 24 hrs.
Macros
MACROS: Macros in Access can be thought of as a simplified programming language which
you can use to add functionality to your database. Macros contain actions that perform
tasks, such as opening a report, running a query, or closing the database. Most database
operations that you do manually can be automated by using macros, so they can be great
time-saving devices.
A macro is a small software program is a series of instructions written in a
computer language to execute a specific task or tasks. It enables the executions of a series
of sequential and logical commands without having to give those commends one by one.

In other words, if we perform any operation repetitively, involving many commands

and / or steps, you can group these together into a single command.

There are two stages in Macros:

 Creating Macros
 Running Macros.

We can assign a macro as follow:

 An option in any menu

 As an icon in a toolbar
 To a button
 To a shortcut key
 To a key combination.
 Internet

The Internet is a global digital infrastructure that connects millions of computers. It is a

global internetwork (network of networks), with cross platform compatibility, using the
Internet Protocol (IP) to communicate between computers.

It uses existing public telephone and communication (including satellites) networks to relay
data between networks using routers.

The fastest growing part of the Internet is the World Wide Web. Other parts of the Internet
include services such as gopher, telnet and ftp.

History of the Internet

 J.C.R. Licklider of MIT, first proposed a global network of computers in 1962, and
moved over to the Defence Advanced Research Project Agency (DARPA) in late 1962
to head the work to develop it.
 Leonard Kleinrock of MIT and later UCLA developed the theory of packet switching
which was to for the basis of Internet Connections.
 The internet, then known as ARPANET, was brought online in 1969 under a contract
let by the renamed Advanced Research Projects Agency (ARPA) which initially
connected four major computers at universities in the south-western US (UCLA,
Stanford Research Institute, UCSB, and the University of Utah).
 Charley Kline at UCLA sent the first packets on ARPANET as he tried to connect to
Stanford Research Institute o Oct 29, 1969. The system crashed as he reached the G
in LOGIN!

Major Features:
  World Wide Web: The internet application that is currently drawing the most
attention is the World Wide Web. It has dramatically influenced the online world and
continues to grow in popularity.
 Direct Communication: Through email, messages can be sent to or received from
any part of the world within a few minutes.
 Search Engines: They are like directories which help you to get any information
from all over the world within a few minutes.
 E- Commerce: Through the internet you can shop and pay through your credit card
or ask your bank to transfer your money to a different account, without even leaving
your desk.
 Shareware Software: Internet is also a great medium for downloading free
software. You can get a truckload of free games, utilises and trail versions of
software through the net.
 Central Repository of Data: The internet is like a huge central warehouse of
data that can be accessed by people from all over the world.

Various Applications of Internet:

Information Search: Internet is the only thing which can provide wide
information on just one click. Any information which we want to search can get with
the help of Internet..
Education: Internet is also useful in education field because students can get any
information regarding their subjects and projects. And now on-line classes and on-
line exams are also available for the comfort ability of the students. Today most of
the work of student’s life is done by the internet.
Entertainment: Internet is also used in the field of entertainment. All the games,
songs, movies and many other applications are available on the internet so the
people can easily access. Various websites are also available such as:
www.songs.pk.com, www.hungama.com, www.movieworld.com.
Banking: Internet is become the essential part of the banking and IT sectors
because many transactions are done by the Internet. Money transfers and ATMs are
the example of banking. Now the baking procedure is also available on the mobiles
so the customers can do their transactions without even leaving their desk.
E-Commerce: Now the people can do their shopping’s online through Internet.
This is the best facility for those customers who are busy and no time for their
shopping. In this payments are on-line made through the credit cards.

Various Search Engines and Web Sites are:

Wikipedia search engine
Multimedia
Multimedia is media and content that uses a combination of different content forms.
Multimedia includes a combination of text, audio, still images, animation, video,
or interactivity content forms.
Multimedia is usually recorded and played, displayed or accessed by information
content processing devices, such as computerized and electronic devices, but can also be
part of a live performance. Multimedia also describes electronic media devices used to store
and experience multimedia content.

Examples of individual content

forms combined in multimedia:

Text Audio Still Images

Video Interactivit
Animation
Footage y

Applications of Multimedia:

 Medicine: In Medicine, doctors can get trained by looking at a virtual surgery or

they can simulate how the human body is affected by diseases spread
by viruses and bacteria and then develop techniques to prevent it.
 Industry: In the Industrial sector, multimedia is used as a way to help present
information to shareholders, superiors and coworkers. Multimedia is also helpful for
providing employee training, advertising and selling products all over the world via
virtually unlimited web-based technology.
 Journalism: Freelance journalists can make use of different new media to produce
multimedia pieces for their news stories. It engages global audiences and tells stories
with technology, which develops new communication techniques for both media
producers and consumers.
 Education: In Education, multimedia is used to produce computer-based
training courses (popularly called CBTs) and reference books like encyclopaedias and
 almanacs. A CBT lets the user go through a series of presentations, text about a
particular topic, and associated illustrations in various information formats.
   Commercial uses: Exciting presentations are used to grab and keep attention
in advertising. Business to business, and interoffice communications are often
developed by creative services firms for advanced multimedia presentations beyond
simple slide shows to sell ideas or liven-up training.
 Entertainment and fine arts: In addition, multimedia is heavily used in the
entertainment industry, especially to develop special effects in movies and
animations. Multimedia games are a popular pastime and are software programs
available either as CD-ROMs or online. In the Arts there are multimedia artists,
whose minds are able to blend techniques using different media that in some way
incorporates interaction with the viewer. Another approach entails the creation of
multimedia that can be displayed in a traditional fine arts arena, such as an art
gallery.

Bibliography:

 Introduction to Information technology by sanjay saxena

 Introduction to Information technology by neeraj mishra
 Gmail.com
 Facebook.com
 Ask.com
 Google.com