SITXFIN004 PREPARE AND MONITOR BUDGETS

Complete the shaded fields in all tables.

Task 2.1: Calculate linen expenses

Linen type Price per item $ Quantity Cost $

Round tablecloths 16.50 42
Trestle tablecloths 16.50 10
Table overlays 11.50 42
Napkins 1.80 500
Chair covers 6.00 500
Total linen hire costs

Task 2.2: Prepare an expense budget

Expense budget
Expense item $
Venue hire
Postage/stationery
Telephone
Event uniforms (F&B only)
Floral arrangements
Lighting hire
Audiovisual equipment hire
Equipment hire
MC
Consultant fees
Linen hire
Total expenses

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SITXFIN004 PREPARE AND MONITOR BUDGETS

Task 2.3: Calculate F&B labour costs

F&B labour costs

Wages per No. Total wages
Job role Wages
person staff
Friday Saturday Overtime $ $
$ $ $

Cook A 2

Cook B 2

Kitchen assistant 2

Kitchen hand 2

F&B waiter A 7

F&B waiter B 16

Bar attendant 2

Bar attendant 1

Total F&B wages

Task 2.4: Calculate total labour costs

Job role Wages Total wages

Friday $ Saturday $ Overtime $
Supervisor A

Supervisor B

Security A

Security B

Security C

Total F&B wages

Total event wages

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 SITXFIN004 PREPARE AND MONITOR BUDGETS

Task 2.5: Calculate food costs

Cost per
Menu item No. serves required Food cost $
platter $
3 per table x 42
Tapas platter
9.76 tables
Warm tandoori beef salad 5.84 250
Stuffed agnolotti parcels 3.96 250
Mediterranean chicken breast 8.23 280
Mustard and macadamia rack of lamb 9.21 280
White and dark chocolate torte 3.25 250
Marinated strawberry roulade 2.95 250
Tea/coffee 0.30 500
Petits fours 0.40 500
Total food costs
Food cost per head

(Round your figures to two decimal places.)

Task 2.6: Calculate beverage costs

Forecasted Beverage cost

Beverage item Cost per item
requirements $
Sparkling wine $12.62 per bottle 90
Sauvignon blanc $14.67 per bottle 100
Chardonnay $13.20 per bottle 120
Botrytis riesling $19.59 per half bottle 80
Merlot $9.83 per bottle 80
Shiraz $10.52 per bottle 80
Cabernet sauvignon $13.90 per bottle 110
Light beer (750 ml) $4.59 per bottle 70
Heavy beer (750 ml) $4.79 per bottle 40
Soft drink 0.16 per serve 400
Juice 0.22 per serve 200
Total beverage costs
Beverage cost per head

(Round your figures to two decimal places.)

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SITXFIN004 PREPARE AND MONITOR BUDGETS

Task 2.7: Prepare event budgets

Alternative 1 % of sales Alternative 2 % of sales

500 tix x $175 500 tix x $200
Sales $ % $ %
Revenue from ticket sales
Cost of goods sold
Food cost
Beverage cost
Total cost of goods
Gross profit
Expenses
Labour costs
Venue hire
Postage/stationery
Telephone
Event uniforms (F&B only)
Floral arrangements
Lighting hire
Audiovisual equipment hire
Equipment hire
MC
Consultant fees
Linen hire
Advertising
Printing
Room decor
Entertainment
Total expenses
Profit/loss

(Round your figures to two decimal places.)

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 SITXFIN004 PREPARE AND MONITOR BUDGETS

Task 2.8: Adjust financial commitments

Linen hire

Price per item Cost

Linen type Quantity
$ $
Round tablecloths 16.50 42

Trestle tablecloths 16.50 10

Napkins 1.80 500

Total linen hire costs

Beverage costs

Forecasted Beverage cost

Beverage item Cost per item
requirements $
Light beer (750 ml) $4.59 per bottle 70

Heavy beer (750 ml) $4.79 per bottle 40

Soft drink $0.16 per serve 400

Juice $0.22 per serve 200

Total beverage costs

Beverage cost per head

(Round your figures to two decimal places.)

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SITXFIN004 PREPARE AND MONITOR BUDGETS

Task 2.9: Prepare adjusted event budget

Budget % of sales
500 tix x $175.00
Sales $ %
Revenue from ticket sales
Cost of goods sold
Food costs
Beverage costs
Total cost of goods
Gross profit
Expenses
Labour costs
Venue hire
Postage/stationery
Telephone
Event uniforms (F&B only)
Floral arrangements
Lighting hire
Audiovisual equipment hire
Equipment hire
MC
Consultant fees
Linen hire
Advertising
Printing
Room decorations
Entertainment
Total expenses
Profit/loss

6 2018 Edition