“The best amusement park for kids in the beach area of Gava”

Charbel Farag
May 9, 2021
Table of Contents
1. Overview of the project....................................................................................................................3
2. Work breakdown structure...............................................................................................................3
2.1. AON Network:............................................................................................................................5
2.2. Gantt chart:................................................................................................................................5
3. Project Resource Management..........................................................................................................6
3.1 Resource Management Plan:.......................................................................................................6
3.2. Roles and Responsibilities:..........................................................................................................6
3.3. Project Organizational culture and structure.............................................................................7
3.4. Staffing management Plan:..........................................................................................................7
3.5. Resource Calendars:....................................................................................................................7
3.6 Training Requirements:.................................................................................................................7
3.7 Rewards and recognition:.............................................................................................................7
4. Project Cost Management...................................................................................................................8
4.1 Cost Management Plan:................................................................................................................8
4.2 Cost Reporting and Format:..........................................................................................................8
4.3 Cost Variance Response Process:..............................................................................................8
5. Project Risk Management...................................................................................................................9
5.1 Risk Management Plan:................................................................................................................9
5.2 Methodology:................................................................................................................................10
6. Close Up:.............................................................................................................................................11
7. References:.........................................................................................................................................11
1. Overview of the project
Ayuntamiento comes up to our Project Management company with the request to
make an urgent entertaining sports park for kids (3-10 years of age) in the open
area of Gava beach as part of important urban development program. He wants to
get it done before June 1, 2021. The technical characteristics of this entertaining
sports park is that there should be open and closed spaces.

2. Work breakdown structure

1. Development of entertaining sports park for kid in the open area of Gava
beach
1.1. Concept Document
1.1.1. Requirement Gathering
1.1.1.1. Identify Project Objective and Goals
1.1.1.2. Identify Project Purpose
1.1.1.3. Identify problem
1.2. Statement of Work
1.2.1. Goals Identification
1.2.1.1. Define Work Scope
1.2.1.2. Identify Deliverable
1.2.1.3. Define Milestones
1.2.1.4. Define Limits and Constraints
1.2.1.5. Identify Resources
1.3. Project Charter
1.3.1. Resource Identification
1.3.1.1. Identify Stakeholders
1.3.1.2. Define Requirements
1.3.1.3. Define Needs
1.3.1.4. Allocation of Resources
1.4. Proposal
1.4.1. Project Description
1.5. Requirement Document
1.5.1. Meeting with Stakeholders
 1.6. Work Breakdown Structure
1.6.1. Define Project Activities
1.7. Functional Specification
1.7.1. Defining Functional and Non-Functional Requirement
1.7.2. Data Flow Diagram
1.8. Construction Design
1.8.1. Design Detailed Specification
1.8.2. Design Document
1.9. Sports area development
1.9.1. Closed and open spaces
1.10. Development Standards
1.10.1. Completion of Project
1.10.2. Project Execution
1.10.2.1. Define Acceptance Criteria
1.10.2.2. Maintenance Specification
1.10.2.3. Replica Maintenance
1.10.3. Identify Errors
1.10.3.1 Closure
1.10.3.2. Final Meeting
1.10.3.3. Project Delivery

2.1. AON Network:

2.2. Gantt chart:
3. Project Resource Management
3.1 Resource Management Plan:

It provides a concise and thorough description of what the plan includes and also deals
with the explanation of how the project manager and the whole team can avail this plan
and its components to maximize their productivity and lead the whole project into an
effective and timely completion.

3.2. Roles and Responsibilities:

Team members are assigned different roles and responsibilities according to the
qualities they possess.

Responsible Roles and Responsibilities

Personnel
Project Manager Project Manager is responsible for maintaining the progress of
the project. He leads the project and is accountable for his team
members. He makes sure that budget and schedule are followed
as per defined value and timeframe.
Architect He is responsible for the implementation of whole architecture of
the project.
Business Analyst Business analyst gather the data needed for the business needs
and check the total invested budget and check the whole project
from business point of view.
Quality Control Quality engineers are accountable for testing all the stages of
Engineers project cycle either the quality is maintained or not.
Development Lead Development lead is accountable for all the development team.
 DevOps They are responsible for environment setup and deployments.
Designer They design the whole setup for the sports park and the facilities
it will provide that will make it a unique park.

3.3. Project Organizational culture and structure

3.4. Staffing management Plan:

Every single resource will be expected to log in their allocation on a daily basis
on the portal of the company. The Customer Resource Management module will
enable the directors to have a look at the allocations of each resource. This tool
aids the manager in predicting the resource allocation.

3.5. Resource Calendars:

Resource calendar should be managed for effective schedule management. It will

highlight that how much the staff is serious about his commitment toward the work
assigned and his loyalty to the project. The Resource calendars will be made
according the availability and commitments of the resource with the organization.

3.6 Training Requirements:

Trainings will be arranged as per the requirements and needs of the project with
time. The budget for this training will be allocated from the budget of the
company.
3.7 Rewards and recognition:
Team members should be made feel valued and appreciated by offering incentives on
the basis of the performance they give. Evaluation of the employees is done on the
basis of following criteria:

Category Percentage of incentive

Extraordinary Performance 15%
Excellent Performance 10%
Met Expectation 7%
Need Improvement 0%

4. Project Cost Management

4.1 Cost Management Plan:
Cost management plan will describe how to determine budget, estimate costs and
manage the expenses. Project manager will plan a method to estimate, allocate,
and control project costs.
Meeting will be arranged on monthly basis to predict future expenses to reduce the
chances of budget overrun. Project Manager will decide what units of measurement
we will be using for measuring budget and time, defining the specificity and location
for our project.

4.2 Cost Reporting and Format:

The format of the reports would be explained so that the team members know how the
report should look like. Project manager will present project monthly status report to
management. He will generate monthly reports with detailed charts and graphs. Cost
reporting will be done via Microsoft Project cost reports.

4.3 Cost Variance Response Process:

When cost variance is reported, then corrective action plan will be provided to
project sponsor by project manager. Cost variance corrective action plan will
describes the actions that are essential to bring the project back on track within
budget and the means by which the effectiveness of corrective action plan will be
measured. Upon acceptance, it will become part of project plan and the project
documents will be updated accordingly.

4.3.1 Cost Change Control Process:

The cost change control process will follow the established project change request
process. Approvals for the cost changes must be approved by the sponsor of the
project.

4.3.2. Cost baseline:

 Phases Objectives Anticipated Cost
Phase one Initiation, development of 5000euros
project proposal

Phase two Gather resource information 8000euros

Phase three Organize meeting 7000euros
Phase four Planning, build project’s 19000euros
construction plan/startup

Phase five Completion 29000euros

Sub Total 68000 euros

.4.3.4. Constraints:
There may be risk of occurrence of many constraints so the individual should be mindful
of all these kinds of constraints.

Constraint Descriptions
s
1 The cost estimated is also the major constraint in the
project. So, project should be covered and completed
within this estimated budget. If in case the budget
increases, then you have to minimize the resources
used to maintain this budget.

2 We need to fulfill the technical characteristics: open

and close spaces for entertainment sports park
3 Frontend and backend construction workers should
work around 80% of the agreed business hours.

4 The project manager should give his maximum time

during the implementation procedure.

5. Project Risk Management

5.1 Risk Management Plan:

Project risk management plan is a document developed under the supervision of

Project Manager and team members to identify potential risks, estimate the impact,
document them and analyze to obtain proper responses. This plan will maximize the
positive impact and mitigate negative ones.
These are the following steps to create project risk management plan:

 Identification of potential risks and documenting them

  Evaluating consequences and impact of each risk
 Preventative strategies
 Creating contingency plan (if things go really bad)
 Measuring risk threshold
 Continue to monitor and report on each risk

5.2 Methodology:

It is the strategy to manage areas of risk. Risk is identified during the planning phase of
a project to lay the foundation for success. Risk assessments are used to analyze risks
by highlighting common areas of risk with the aim to control those risks.
For risk documentation, risk registers would be used. Project manager, Sponsor and
team members will participate to identify the risks.

5.2.1. Risk Categories

Risk Category

External Risks Market risk, Government related risks

Internal Risks Cost and quality related

Technical Risks Not specified open spaces

User Risks Customer satisfaction related risks

5.2.2. Risk management funding:

Funding will be provided by sponsors, reserves would develop for known and
unknown risks

Reserves would not be allocated for all risks but for those risks with probability

5.2.3. Contingency protocols:

It is an alternative plan to be used when a risk event occurs. It involves actions that
helps to reduce the negative impact of risk.

 Identify and prioritize resources

  Identify key risk
 Draft a contingency plan
 Share the plan
 Revisit the plan

6. Close Up:

After the completion of project, post production activities would define the key learning
in order to plan the next steps. Analyzing results to the minor level and taking prompt
actions would be needed. Project manager is required to check all the areas that project
has been covered. He will check the open and closed areas that are required for this
entertaining sports park for kids (3-10 years of age) in the open area of Gava beach as
part of important urban development program.

7. References:

https://www.wrike.com/blog/what-is-resource-management/#:~:text=Resource%20management%20is
%20the%20process,or%20the%20adoption%20of%20software.
https://www.ecosys.net/knowledge/project-cost-management/
https://teamdeck.io/project-management/resource-management-guide/