Unity University

Unity University

Project Report On Apartment

Management System

Prepared by:

1; Ezedin Abdulkadir [UU83562R]

2; Leuleseged Tsegaye [UU83651R]
3; Abrham Million [UU83488R]

Section; CCS1R1N1-2/12

Submission Date;
Saturday, June 26
 Content
Introduction
Objective
Proposed System
Scope
Features
Existing System
System Design
Conclusion

Introduction
GENERAL INTRODUCTION
 - It is safe to say that most activities such as apartment allocation carried out
in most cities in Nigeria are done manually. Therefore, there is a lot of strain
on the individuals running the apartment. An Apartment Management
system is simply software developed for managing most activities that take
place in the apartment with the help of apartment administrator.
- The goal of this project is to provide a solution to the problem of apartment
management, by designing a computerized system which is user-friendly
and GUI-oriented that will be compatible with the existing manual systems.
The software to be developed will solve the problem of apartment
management; thus helping to reduce problems associated with the manual
apartment management system.
 INTRODUCTION
- Our project introduces the study and provides relevant information on the
background of the study. It begins with problem definition (statement of the
problem) which describes the major problems associated with manual
apartment management. This is followed by the research objective putting in
a nutshell what is to be achieved by the study. Subsequently, the Research
Justification is presented, which justifies the essence of the research. The
Research Methodology describes the procedures used in conducting the
research. Scope and Limitation discusses the area the research is limited to
and also highlights the constraints encountered during the course of this
work. Finally, there is definition of terms and chapter layout which defines
peculiar terms related to the study alone and summarizes the entire chapters
respectively.

PROBLEM DEFINITION
- Problems associated with hostel records when manually handled by the
Landlord in spring Light apartment include:

 Records are manually written and stored in various registers.

 Lots of human errors are encountered when records are hand-written.
 The use of numerous registers for hostel allocation can be very cumbersome,
hence tracing records become tedious.
 Difficulty in maintaining or updating the records, hence, retrieval of a
certain dataset from a bunch of registers is almost impossible.
 Loss or damage of any of the registers leads to damage of lots of important
files at a time.
 Lack of data security.

 Nowadays, the apartments are increasing day by day.

People coming from abroad in order to settle down in
the city, they will not be knowing the information
about the apartments. As the name suggests, the
apartments management system allows a person to
search for the apartment to the particular region. It will
also help in maintaining the information of the people,
in the particular apartment, number of apartments
available and so on. The user interface must be simple
and easy to understand even by the common man.

OBJECTIVE
 - The objective of this study is to develop an application that will ease the
stress associated with the existing manual system as earlier stated, while
focusing on the Spring Light apartment.
This study aims to achieve the following;

1. To create a database management system (DBMS) this allocates storage to

student data and also provides security for the stored data.
2. To provide quick and efficient means for gathering the student information
along with their rooms, fees, etc.
3. To find out the possible benefits that will be obtained from the new system.
4. At the completion of this work, this system will improve the management of
student hostels in the spring light apartment.

Proposed System
- To manage all the transactions we proposed here with a software solution
which will take care all the necessary transaction. On implementation of this
software it will help them in many ways. The present system will have the
following modules;
1. Apartment details
2. Block details
3. Individual apartment details
4. Apartment owner details
5. Apartment allotment details
6. Installment Receipts
7. Monthly Maintenance expenses
8. Monthly Maintenance bill generation
9. Monthly Maintenance receipt
10. Reports

Scopes
- This project will help the builder to manage day to day
transactions very easily. By making it as a general project
we can sell this project to many builders.

Features
- The features that can be included in the apartment
management system are as follows ;
o People database management: The details of
the people who stay in a particular apartment can
be stored in the database through the use of this
application.
o Apartment availability: The details of the
apartment available in the particular area or
region can be updated with great ease.
o Real time updation: The details of the
apartment occupied or emptied, it should be
updated in real time.
o Rent or lease: The details of the apartment
whether it is for rent or lease can also be updated
with ease.
o Report: The details of the maintenance reports
like the monthly reports can be generated
through this application.
 o Apartment details: The details of the apartment,
owner details, area and the price details of the
apartment can be maintained through this
application.
Existing System
- The current system is a manual based which is not computerized especially
for hostel students outing process. The system takes lots of time for
performing different activities and difficult to maintain the students outing
records.
Limitations of the existing system
 Existing system is completely hardcopy.
 Time consuming procedure.
 Tracking of the student outing details is difficult.
 Every year the company is designing new apartments and it’s a difficult task
to manage the records of each and every apartment in the manual system.
 It will not only take a lot of time but it also increases the chances of errors.
Sometimes even after repeated cross check errors are found which lead to
wrong calculation of accounts and balance sheet. It creates a problem when
we need details of any particular project. All these problems lead to the rise
of an alternative option.

REQUIREMENTS AND SPECIFICATIONS

Functional Requirements
 A user can login.
 The login and password are verified and authenticated.
 Admin can add, edit, delete or update the details of warden and students.
 Student can apply for outing online.
 Warden can view the student’s outing requests and can accept or reject the
requests.
Non-Functional Requirements
1. Reliability: The capability to maintain the specified level of performance is
called reliability.This application is a web based application that runs on any
device that has a browser.
2. Security requirement: Unauthorized access to the system and its data is not
allowed by the authentication process.
3. Portability: Portability is the ability of the system or application that can run
in various environments. As the web application is based on the java language,
the application is portable.
Minimum Hardware Requirements
 A PC with Processor-Pentium-3, Speed-1.1 GHz
 RAM :2GB
 Hard Disk :4GB free space

Software Requirements
 Operating System: Windows XP/7/8/10
 Database: MYSQL
 Database connectivity: JDBC
 Server: Apache Tomcat 5/6
 IDE: Eclipse
 Scripting: Java, HTML, JSP
 Server Side: JavaScript
 Java Version: JDK 1.6
 System Design
Start
Customer Enter customer
module detail

Enquiry

Admin Yes No
Start
Module
IntNr
Is
satisfied

I
Enter username
Enter details Login Deviated
Maintain apartment

Make payment Enquir

Fulfill customer y
Slip
Enquiry
Is
satisfiedExit
Exit
Conclusion
 “Apartment
Maintain customer management system” Simplifies the management
process
record in Apartment.
 Fast processing and immediate results with high security.
 Minimizing Human effort and databases.
 User through the site is easy.
References
[1] Elmasri and Navathe,“Fundamentals Of Database Systems”, 3/e, Addison-Wesley, 2001.
[2] Thomas M. Connolly, Carolyn E. Beg,“Database Systems Practical Approach To Design
Implementation And Management”, 4/e, AdddisonWesley,2005.
[3] studentprojectguide.com
[4] scholarworks.lib.csusb.edu