Oracle Academy Member Hub Instructor Guide

Oracle Academy Member Hub Instructor Guide
Contents Page
1. Introduction .............................................................................................................. 2
2. How to Find Curriculum (Learning Paths) ................................................................ 3
3. How to Create Channels .......................................................................................... 6
4. Add Learning Path (Curriculum) to a Channel.......................................................... 7
5. Add External Content to a Channel ........................................................................ 11
6. Create and Enroll New Learners in a Channel ....................................................... 13
7. Enroll Existing Learners or Instructor in a Channel ................................................ 15
8. Unenroll Existing Learners from a Channel ............................................................ 19
9. Merge Multiple Learner Accounts ........................................................................... 20
10. Re-using an Existing Channel for New Semester .................................................. 23
11. Access Instructor Content (in Instructor Resources) .............................................. 25
12. Offer Full Curriculum Cumulative Final Exams....................................................... 27
13. View Learner Enrollments and Progress ................................................................ 29
14. Run Learner Progress Reports .............................................................................. 32
15. Create Learner Completion Certificate ................................................................... 37
16. Log into a Learner Account .................................................................................... 40
17. Modify Learner Profile and Passwords ................................................................... 42
18. Manage Instructor Accounts................................................................................... 45
19. Enroll in Self-Study for Continuing Professional Development (CPD) .................... 46
Copyright © 2020, Oracle and/or its affiliates. All rights reserved. Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be trademarks of their respective owners.
1. Introduction
This document describes the processes needed to get up and running with the Oracle Academy Member Hub.
Key Terms:
• Instructor = Teacher/Faculty
• Learner = Student
• Learning Path:
o Created by Oracle Academy
o Contains lessons/objects grouped for:
 Full-Semester Curriculum
• Slide PDFs*
• Student Guide PDFs – Slides with Notes underneath
• Practices, Projects
• Quizzes/Exams
 Oracle Academy Education Bytes (Short, flexible learning modules including Hands-on Labs, Projects and
videos)
 Workshops in a Box (1 or 2 day workshops on foundational technology skills.)
 Cumulative Final exams (One-attempt exams for full-semester curriculum)
 Professional Development (CPD) – for Instructors ONLY (Undertake Oracle Academy training to earn CPD
Hours)
• Channel:
o Created by Instructors
o Collaborative tools that are used to share content relevant to a topic or group of people.
o Can include:
 Learning Path(s)
 Link(s) to other resources
 Instructor-provided resource(s) – file upload
• Instructor Resource Channel: (content previously contained in iLearning Instructor Resources Courses)
o Created by Oracle Academy
o Mapped to Learning Paths to provide resources and solutions for Instructors where needed
o Includes Zip Files for:
 Slide PDFs*
 Student Guides PDFs – Slides with Notes underneath
 Practice solutions
 Project solutions
 Code solution zips
* Note: PDF slides are best viewed in Adobe Reader for access to slide notes. Using Adobe Reader, the learner can make
additional notes for each lesson. To view slide notes, double click the notes icon on any slide with notes, to add to notes
click Reply.
Viewing slides as a PDF also gives you the ability to copy and paste code segments into code editors.
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2. How to Find Curriculum (Learning Paths)
1. From your Home page in the Member Hub you will see a section called Learning Paths – you can click on the drop-down
arrow beside Data Science/Database/Java/Other Technologies to choose from a list of more specific Categories for each
technology. Select a link to see a list of available Learning Paths including full Oracle Academy curriculum for delivering your
classes.
2. You can also search for curriculum using the Catalog tab Browse option. Enter your search criteria in the search bar or select
a category such as Database or Java to view all content.
You can limit the type of content being displayed by using the Curriculum Types check boxes
(see below for Learning Path Curriculum Type descriptions).
After selecting your filters, initiate your search by selecting Apply Filters button. When it’s time, select the Clear link to remove
all filters, to start your search fresh.
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Note: For information on narrowing your search click the Help button in the Search bar.
Curriculum Types:
• Learning Path – Full Course: All Learner materials for completing a full curriculum course
• Learning Path – Cumulative Exam: Cumulative Final Exam offering for full curriculum courses
• Learning Path – Academy Bytes: All Learner materials for Oracle Academy Education Bytes offerings
• Learning Path – Workshop in a Box: All Learner materials for Workshop in a Box offerings
• Learning Path – Resources: Materials available to Learners and Instructors common to all curriculum and offerings
• Learning Path – Professional Development (CPD): All Learner materials for a member to complete an Oracle Academy
Training Event or self study of a full curriculum
Note: more Curriculum Types will be discussed later in this document.
3. If you find curriculum you are interested in exploring, click the Enroll button to enroll yourself in the selected Learning Path.
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You will get a success message:
You will then see the selected Learning Path in your home page under “My Learning Paths” where you can begin to access
the content.
If you would like to use this content in your classroom, you will create a channel to make the content available to Learners.
(refer to How to Create Channels)
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3. How to Create Channels
1. In your Member Hub Instructor account, click the My Learners tab, then Learning Navigator.
2. In Learning Navigator, go to the Channel folder within your Institution and select it. Then click the Action drop-down icon, and
the Create channel button.
3. Complete the mandatory information : Name, Language and Short Description. Enter a Description if desired and click Save.
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4. Add Learning Path (Curriculum) to a Channel
1. Go to the Catalog tab, and select the Browse option. Click the Learning Path – Full Course Curriculum Type check box from
the Curriculum Type list. Click the Apply Filters button.
Note: Learning Paths can be Full Curriculum, Academy Bytes, Workshops in a Box, Cumulative Final exams or Professional
Development Learning Paths.
2. Click on the Learning Path to be added to the Channel, and then click the “Add to Channel” button.
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3. Check the box for the Channel you would like to add the Learning Path to, and then click Submit.
4. You will get a confirmation message. Your Learning Path content is now listed in your Channel, in the Learning Navigator.
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5. Once you have enrolled yourself in the Channel (see Enroll Existing Learners or Instructor in a Channel) you will be able to
see the Channel listed in the My Channels section of your Home Page, where you will click on the desired channel.
(Note: refer back to this portion after enrolling yourself in the Channel)
6. Once in the channel – Click the Content tab and Browse All – then click the Enroll button in the Learning Path you would like,
and click the tile to enter into the Learning Path.
7. Once in the Learning Path, you can scroll down through the Sections, click the View button next to a lesson you would like to
view.
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8. When viewing the lesson you will see the materials included. In this lesson there are: Lesson Slides, a Practice and also
Reference Materials (be sure to fully expand all plus signs if present to view all content).
a. Click the Play button to view the Lesson or Practice.
b. In this example, the Practice document has been opened and marked completed (as seen by the green check mark)
but it can still be opened again.
c. Reference Materials are additional files that are needed to complete a Section. They can be opened or downloaded
by selecting each link under the “Reference Materials” section.
9. You can return to the Learning Path to continue working, or exit the Learning Path and return to the Channel using the
breadcrumb trail at the top of the screen.
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5. Add External Content to a Channel
1. Select the Channel folder you have created, then click the Action drop-down icon and select Import Content to Channel.
Note : You can upload a file or add an external URL. In this example, we will import a PDF document, but you can upload
your desired file type.
2. Select the Choose File button, browse to the file on your local computer, select it and then click Next.
3. Enter a Name, select a Language and Content Type (Online) and then enter a Description if desired, click Next.
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4. Click the Close button.
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6. Create and Enroll New Learners in a Channel
1. Follow the steps in How to Create Channels.
2. After the channel is created, click on the Enrollments tab, then the “Create Users and Enroll” button.
3. Enter the Number of Users (the maximum is 20) and the Expiration Date, then click Save.
Note: Expiration Date is set by you, based on the end of your semester or teaching period. We suggest you add 10 additional
days to your end date to allow your Learner access to their account for make-up exams. Learner accounts will become
Inactive after this date.
Note: Create an extra Learner account for yourself so that you can logon as a Learner and view the Learner experience. See
Log into a Learner Account for instructions on logging into a Learner account from within your Instructor account.
The users will be generated.
Note: You will receive an email for each account with the default password that can be forwarded to your Learner.
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4. When the Learners log on, they are enrolled in the channel and will see it listed in their Home page “My Channels” section.
5. To see a complete list of Learners, click the My Learners tab and then User Summary. To get a listing of all users, click the
Search button.
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7. Enroll Existing Learners or Instructor in a Channel
Note: This feature is for enrolling users that were previously created.
1. In Learning Navigator, select your Channel folder, expand it, and select the desired Channel. Click the Enrollments tab and then
click the “Add Enrollments” button.
2. To find the user account you wish to add to the channel, click the List of Values (LOV) button.
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3. A search window will open. Enter the criteria for your search and click the Search button. Your results will be based on accounts
created within your Institution.
4. Click on the user you would like to select and then click the Select button (Repeat for each Learner you are enrolling).
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5. You will now see the user(s) listed in the Enroll Users screen. Scroll down and click the Enroll Users button at the bottom of the
screen.
Note : Make sure to enroll yourself! You, the Instructor, must also be added to a channel – you will not be automatically
enrolled in a channel you create.
6. You will see the new Learner(s) in the list of enrolled Learners for the channel.
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7. When the Learners log on they will see the channel listed in their Home page under “My Channels”.
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8. Unenroll Existing Learners from a Channel
1. You can remove a Learner from a channel before their expiration date (for example, they drop your class).
In Learning Navigator, go to your Channel folder, expand it, and select the desired Channel, then click the Enrollments tab.
Click the drop down action button and select Unenroll. This will remove the Learner from your Channel prior to their expiration date.
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9. Merge Multiple Learner Accounts
Note : This option is used if you find a Learner has multiple accounts and you wish to merge them into a single account.
1. Go to My Learners and select User Reconciliation.
2. Click the User Reconciliation button.
3. Click the LOV buttons to select user accounts to be reconciled.
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4. Once users are selected, click Next.
5. Review the summary and then click Next.
Beware: Once accounts are merged, they cannot be un-merged!
6. Click Refresh until the move is completed and then click Next.
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7. The final step is to run transcript reports to verify the reconciliation and then expire the old Learner account(s).
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10. Re-using an Existing Channel for New Semester
1. As stated in Create and Enroll New Learners in a Channel Learner accounts will become Inactive on the Expiration Date specified
when creating the user accounts.
2. Channel content will remain as you have established it and can be reused for subsequent semesters. Simply follow the steps in
Create and Enroll New Learners in a Channel and create a new group of user accounts for your new group of students.
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3. Inactive user accounts will appear with a red circle through them as shown here.
Note: Inactive users cannot be re-activated.
4. You can search for All, Active or Inactive accounts using the Advanced Search, Status option.
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11. Access Instructor Content (in Instructor Resources)
1. Select the Catalog tab, Browse option and then select the Instructor Resources – Full Course check box from the Curriculum Type
list and click Apply Filters button.
Note: Instructor Resources are available for each full curriculum as well as other content (see choices below). Click on the
Instructor Resources you would like to access.
Instructor Resource Curriculum Types:
• Instructor Resources – Full Course: Instructor materials for full curriculum including solutions to Practices and Projects
• Instructor Resources – All Courses: Instructor materials common to all curriculum such as how-to guides and documentation
• Instructor Resources – Academy Bytes: Instructor materials for Oracle Academy Education Bytes including solutions
• Instructor Resources – Workshop in a Box: Instructor materials for Workshop in a Box offerings including solutions
Note: Instructor Resource materials are found in the Reference Materials tab of the Channel.
2. Click the Subscribe button.
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3. You will receive a message that you have successfully subscribed, and then you will see the Instructor Resources (channel) in
your My Channels section of your Home Page.
4. In your home page My Channels section you will see your Instructor Resources listed, select the course you would like to open.
5. Click the Reference Materials Tab to locate the resource files for this course. (Previously accessed from the Instructor Resources
in iLearning).
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12. Offer Full Curriculum Cumulative Final Exams
1. Go to the Catalog tab, and select the Browse option. Click the Learning Path – Cumulative Exam Curriculum Type check box
from the Curriculum Type list. Click the Apply Filters button.
2. Click on the Cumulative Final Exam Learning Path to be added to the Channel, and then click the “Add to Channel” button.
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3. Check the box for the Channel you would like to add the Learning Path to, and then click Submit.
4. You will get a confirmation message. Your Learning Path content is now listed in your Channel, in the Learning Navigator.
The Cumulative Final Exam is now available in the selected Channel for your Learners to take.
For more information on adding Learning Paths to Channels see Add Learning Path (Curriculum) to a Channel
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13. View Learner Enrollments and Progress
1. From the Member HUB Home page, click the My Learners tab, User Summary option.
2. Click the Search button.
3. You will see a list of all students in your Organization. Click the Action drop down icon and then select Catalog.
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4. In the Catalog tab you will see a listing of courses and you can enroll this selected Learner in a course, if desired.
5. To see Learner progress, click the Current Learning tab. For more details on a course, click the Action drop down icon and then
select Completion Details.
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6. This will show the Learner’s Completion Details screen for this course.
7. In the Learning History tab you will see a list of completed courses.
Note: To print a completion certificate see Create Learner Completion Certificate
8. The Emails tab is used to see emails sent to this user.
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14. Run Learner Progress Reports
There are several reports available to Instructors to check the progress of Learner’s assessments as well as progress in Learning Paths
and Channels.
1. Learner progress reports can be found in the My Reports tab, My Reports option.
2. To see student progress on a Learning Path’s assessments and sections, select the Learner Learning Path Status Report by
clicking on the link.
Hint: You also have the option to select only assessments on this report.
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3. Find the Learning Path that you would like to report on by clicking the LOV option. You can narrow the search further by also
selecting a specific Channel.
Note: Selecting a specific Channel is especially helpful when there are multiple Channels using the same Learning Path.
Note: You can also decide if you want to see assessments only by selecting “Yes” on the Show tests Only attribute.
4. Enter the name of the desired Learning Path and then click the Search button. Once the results are displayed, click the Select
button for the Learning Path you would like to report on, and then close this window.
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5. You will now see the Object ID of the Learning Path you have chosen in the appropriate field. If you would like to narrow the search
to a specific Channel – use the LOV button to select a Channel in the same manner. Leave the default values for all other options
to see the report in HTML format and then click the Run button.
6. The results of the report will provide you with information on each Learner (Username) enrolled in the Learning Path, their
percentage completed (Progress), their status as well as completion information for lessons and assessments.
7. You will also have the option to run the report in various Report Formats, such as an Excel spreadsheet, where unwanted columns
can be hidden or removed.
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Note : Completed and passed objects are shaded green and failed are red.
8. To see only student assessments and have the ability to drill down to view all attempts, select the Learner Assessment Report,
which will also give you access to the 021.1 Assessment Learner Attempt Analysis Report showing all attempts made on
assessments.
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9. The results of the report will provide you with the Learner’s Score on the test, Status (Passed, Failed), Number of Attempts and
Number of questions correct and incorrect as well as other information.
Note: All Learning Paths (curriculums) are shown - DD as well as PL/SQL – if you would like to narrow this down to a specific
assessment(s) see step 11 below.
10. From here you can click on the Number of Attempts link and see all attempts made by a Learner for an Assessment.
Some values of interest may be Score, Status, Time Taken and Attempt Date.
11. To narrow the search to one specific user and/or assessment(s), use the Learner field and Object ID fields to search for a Learner
or Assessment(s) using the LOV option.
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15. Create Learner Completion Certificate
1. To create a course completion certificate for your Learners go to the My Reports tab, My Reports option.
2. Select report 305 – Print PDF certificates.
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3. Search for the Learning Path you would to print certificates for by using the LOV option.
4. When you have located the desired Learning Path, click the Select button, and then close the window.
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5. Click the Run button and you will receive report results in PDF format, that can be Downloaded or Emailed.
Note: The number of certificates generated is based on Learners that have successfully completed all objects in the Learning
Path. (If you do not require that Learners complete all sections in a Learning Path you can generate a completion certificate
yourself using a Learner account – and duplicate it for Learners.)
Also, since Learner names are anonymized, you will need to open the PDFs in a suitable application and complete the Learner
name manually.
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16. Log into a Learner Account
1. From the Member HUB Home page, select the My Learners tab, User Summary option.
2. Click the Search button.
3. You will see a list of all Learners in your Organization.
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4. Click the Action drop-down icon and select Login.
5. The Learner’s home page displays. You are still logged on to your own account also (in separate browser tabs).
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17. Modify Learner Profile and Passwords
Note: Upon creation, Learner accounts are created with a default password, electronically shared with the Instructor via email.
Upon initial access, the Learner is prompted to change their password. If necessary, the Instructor can re-set a Learner’s
password, as detailed below.
1. Learner profile information and passwords can be reset from the My Learners tab, User Summary option. Click the Search button
to bring up a list of all your Learners.
2. Click the drop down action button and select Edit Profile.
3. From here you can edit the User First Name, Last Name and Password.
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Note: Please be aware that you are consenting to Oracle’s Privacy Policy as stated.
4. You can also choose to select Set Password from the drop down to change the Password only.
5. Enter the new password and re-enter it to confirm, then click Save.
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6. Students can also set their own passwords from their user profile, Set Password option, as shown here.
Note : Student will need to set their language and timezone preferences upon their first logon. If not prompted for this information
automatically, they can set their preferences by clicking their user profile dropdown and selecting My Preferences.
They can then select their Language and Timezone preferences and click the Save button.
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18. Manage Instructor Accounts
1. Instructors will need to set their language and timezone preferences upon their first logon. If not prompted for this information
automatically, you can set your preferences by clicking your user profile dropdown and selecting My Preferences.
2. Select your prefered Language and Timezone and then click Save.
3. Help and Account information is also available from this menu.
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19. Enroll in Self-Study for Continuing Professional Development (CPD)
1. To enroll in self-study to attain Continuing Professional Development (CPD) credits you can find CPD curriculum Learning Paths
(refer to How to Find Curriculum) and enroll in the course.
2. In the Catalog, Browse option, select Learning Path – Professional Development (CPD) from the Curriculum Type list. These are
the courses that are eligible for CPD credits.
3. Find the desired Learning Path and then enroll in the course.
4. Upon completion of the Learning Path you can access your certificate of Continuous Professional Development in the My Learning
tab, My Learning History option. Click the Certificate button to generate the Certificate.
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Note: more Curriculum Types will be discussed later in this document.

1. Follow the steps in How to Create Channels.

The users will be generated.

1. Go to My Learners and select User Reconciliation.

2. Click the User Reconciliation button.

3. Click the LOV buttons to select user accounts to be reconciled.

5. Review the summary and then click Next.

Beware: Once accounts are merged, they cannot be un-merged!

Note: Inactive users cannot be re-activated.

Instructor Resource Curriculum Types:

2. Click the Subscribe button.

2. Click the Search button.

Note: To print a completion certificate see Create Learner Completion Certificate

8. The Emails tab is used to see emails sent to this user.

2. Select report 305 – Print PDF certificates.

2. Click the Search button.

3. You will see a list of all Learners in your Organization.

3. Help and Account information is also available from this menu.

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