Service Accounting Sample

EXCEL-SKILLS.
COM
EXCEL-SKILLS.COM
ACCOUNTING - SERVICE BASED TEMPLATE
Our
Our service
service based
based accounting
accounting template
template enables
enables users
users toto record
record income
income & & expenses
expenses and
and automatically
automatically produces
produces aa trial
trial
cash
cash flow statement and balance sheet. The template also includes an automated invoice, customer statement and c
flow statement and balance sheet. The template also includes an automated invoice, customer statement and
default
default accounts
accounts can
can be
be customized
customized and
and an
an unlimited
unlimited number
number ofof additional
additional accounts
accounts can
can be
be added.
added. ItIt also
also accommodate
accommodat
multiple
multiple bank
bank accounts.
accounts. After
After completing
completing the
the initial
initial template
template setup,
setup, the
the template
template can
can bebe rolled
rolled forward
forward or or back
back by
by sim
sim
year in a single input cell.
year in a single input cell.
Get
Get the
the full
full version
version of
of the
the template
template to
to unlock
unlock all
all the
the formulas!
formulas!
This
This isis only
only aa sample
sample file
file created
created to
to show
show you
you thethe design
design of of the
the template.
template. GetGet tt
unprotected
unprotected version
version of
of the
the template
template where
where you
you have
have full
full access
access to to all
all areas
areas of
of the
the temp
temp
You
You will
will also
also be
be able
able to
to edit
edit and
and customize
customize the
the full
full version
version just
just like
like any
any of
of your
your own
own ExEx
Get the full version of this template!
enable editing to activate the link

TEMPLATE
utomatically
utomatically produces
produces aa trial
trial balance,
balance, income
income statement,
statement,
ce,
ce, customer statement and customer age analysis. The
customer statement and customer age analysis. The
e added.
be added. ItIt also
also accommodates
accommodates salessales tax
tax calculations
calculations and
and
olled forward
rolled forward or or back
back by
by simply
simply changing
changing thethe reporting
reporting
he
he formulas!
formulas!
esign
esign of of the
the template.
template. GetGet the
the full
full version
version for
for aa fully
fully
access
access to to all
all areas
areas of
of the
the template
template including
including all
all formulas.
formulas.
nn just
just like
like any
any of
of your
your own
own Excel
Excel files.
files.
te!
Excel Skills | Service Based Accounting Template
Instructions
www.excel-skills.com
Our service based accounting template enables users to record income & expenses and automatically produces a trial
balance, income statement, cash flow statement and balance sheet. The template also includes an automated invoice,
customer statement and customer age analysis. The default accounts can be customized and an unlimited number of
additional accounts can be added. It also accommodates sales tax calculations and multiple bank accounts. After
completing the initial template setup, the template can be rolled forward or back by simply changing the reporting year in a
single input cell.
Note: The main difference between our Basic and Service Based accounting templates is that the Service Based template
also includes customer details and invoicing. If you do not need to produce invoices for customers, the Basic accounting
template should be used.
The template includes the following sheets:
Setup - enter your business & banking details and customize the sales tax codes and bank codes. The business &
banking details are included on the automated invoice and customer statement. The sales tax codes & percentages are
used to calculate sales tax on all income & expense transactions and bank codes can be used to allocate transactions to
multiple bank accounts. The first financial year, reporting year and year-end input cells determine the monthly periods that
are included on the trial balance, income statement, cash flow statement and balance sheet.
Groups - this sheet contains the default list of account groups that are used in this template. You can customize the
descriptions of the account groups but we do not recommend changing the account group keys. Additional account groups
can be added and inserted in the appropriate location on the income statement, cash flow statement and balance sheet.
TB - this sheet contains a full list of the accounts that are included in the template and a trial balance which is
automatically calculated based on the transactions that are entered on the Income and Expenses sheets. The default
accounts list can be customized by editing the existing accounts or by inserting new rows for additional accounts. The
period for which the trial balance is calculated is determined by the month-end period that is selected at the top of the
sheet in column G.
Customers - create unique customer codes for all customers and enter their billing details. The sheet also includes an
automated calculation of outstanding balances and an ageing of customer account balances which can be calculated
based
Incomeon- any user defined
all income date. receipt transactions should be entered on this sheet. The columns with yellow column
and other
headings require user input and the columns with light blue column headings contain formulas and are therefore
automatically calculated.
Invoice - this sheet contains an automated tax invoice. Simply enter the appropriate invoice number and the rest of the
sheet is automatically
Statement - this sheetpopulated
contains based on the details
an automated recorded
customer on theSimply
statement. Setup,select
Incometheand Customers
customer code,sheets.
enter the statement
date and the rest of the sheet is automatically populated based on the details recorded on the Setup, Income and
Customers sheets.
Expenses - all expense and other payment transactions should be entered on this sheet. The columns with yellow column
headings require user input and the columns with light blue column headings contain formulas and are therefore
automatically calculated. We also recommend entering all journals on this sheet.
IS - the monthly income statement on this sheet is automatically compiled based on the transactions that are recorded on
the Income and Expenses sheets. The 12 monthly periods that are included in the report are determined based on the
reporting year specified on the Setup sheet.
CFS - the monthly cash flow statement on this sheet is automatically compiled based on the income statement and
balance sheet calculations.
BS - the monthly balance sheet on this sheet is automatically compiled based on the transactions that are recorded on the
Income and Expenses sheets. All the line items are set to report account group totals but you can include individual
accounts by sheet
Bank - this changing the keys
contains an in columnofA.bank account movements on a daily basis (for the selected month) and on a
analysis
monthly basis for the current financial year. Aside from selecting the bank code and month, no user input is required on
this sheet.
SalesTax - this sheet contains a monthly sales tax analysis which can be used for sales tax returns. All the calculations
are automated. You can select the tax type and any of the individual sales tax codes at the top of the sheet to view the
output and input values for any tax type or tax code. There are two tax types for national or federal sales tax and state
sales tax.
Setup
Page 3 of 44
Instructions
The first step in setting up the template for your business is to enter your business details at the top of the Setup sheet.
Your business name is included as a heading on all the other sheets and the other business details are included on the tax
invoice & customer statement. You also need to enter the first financial year & the reporting year, select a year-end month
and maintain your sales tax & bank codes on the Setup sheet.
The first financial year that is entered on the Setup sheet is very important because it determines the first period that will
be included in the template calculations. The year specified in this input cell also determines the effective date for which
opening balance sheet balances should be entered in column C on the TB sheet.
Note: Once you have set the first financial year that needs to be included in the template, you need to use a trial balance
as at the end of the previous financial year (as generated in your previous accounting solution) to enter the balance sheet
opening balances in column C on the TB sheet. The total of all the balance sheet opening balances needs to be nil in
order for the balance sheet to balance.
This template can only be used for full financial years. The template does not make provision for entering opening
balances for income statement items and you therefore need to start with data for a full financial year. If you therefore
switch from another accounting solution to our template, you need to recapture all your income & expenses as from the
first day of the first financial year that is included in the template.
The reporting year that is entered on the Setup sheet determines the 12 monthly periods that are included on the income
statement, cash flow statement and balance sheet. The IS, CFS and BS sheets include 12 monthly periods - these periods
and the calculations that are automatically performed on these sheets can therefore be amended by simply changing the
reporting year on the Setup sheet to include a new 12-month financial period in these reports.
Note: The first financial year basically needs to be set once when you start using the template but the reporting year can
be used to roll the 12-month financial period that is included in the template forward or back by simply changing the year in
this cell. The template can be used for multiple financial years and all template calculations are updated automatically
when you change the reporting year.
You also need to select the appropriate year-end month from an input cell on the Setup sheet. This selection is used to
determine the start date and the end date of each financial year and also determines the date on which opening balance
sheet balances need to be included on the TB sheet.
Sales Tax Codes

The template accommodates an unlimited number of sales tax codes. You can include as many sales tax codes as you
want by editing the default list of sales tax codes on the Setup sheet and adding additional sales tax codes by inserting the
required number of additional rows, entering a sales tax code (use letters between A and Z) and entering the appropriate
sales tax percentage.
The sales tax codes included in the list on the Setup sheet are automatically included in the drop-down lists in the Sales
Tax Code columns on the Income and Expenses sheets and the relevant percentages are automatically used to calculate
the sales tax amounts on the same sheets. The template provides for two default sales tax types - national or federal sales
tax and state sales tax and each sales tax type therefore has its own code selection and amount columns.
All the sales tax codes are available in both sales tax columns but you can use different sales tax codes and therefore
different percentages for national or federal sales tax and state sales tax by simply selecting the relevant codes in the
appropriate column which automatically results in the appropriate sales tax percentage being applied to the sales tax
calculations. If the sales tax percentages change, you can simply create a new sales tax code for the new percentage and
use it from the effective date for the new sales tax percentage.
If you do not need sales tax to be calculated, you can simply leave the sales tax code columns blank or select any code
with a zero percentage on the Setup sheet which will result in no sales tax being calculated.
Page 4 of 44
Instructions
If you do not need both sales tax columns, we recommend selecting the appropriate sales tax codes in the first column and
simply leaving the second sales tax code column blank or using a sales tax code with a zero percentage which would
result in no sales tax being calculated in the second sales tax amount column. You can delete the second sales tax code
and amount columns without affecting the sales tax calculations in the first sales tax code and amount columns but it may
result in a data validation warning being displayed in the first sales tax amount column. These warnings just refer to the
missing parts for the second sales tax calculations in the formulas and can safely be ignored.
We have also included a SalesTax sheet which is automatically calculated and requires no user input. This sheet contains
a monthly analysis of sales tax amounts and can be used to populate sales tax returns. The calculations can also be
displayed for a specific sales tax code by simply selecting the appropriate code from the list box at the top of the sheet.
When you then clear the contents of the list box, totals for all sales tax codes are displayed.
Bank Accounts
The template also accommodates an unlimited number of bank accounts. You can include as many bank accounts as you
want by editing the default list of bank account codes on the Setup sheet and adding additional bank account codes by
inserting the required number of additional rows, entering a bank code and entering a description of the account. You also
then need to copy the formulas in columns D and E (indicated with light blue cell background) from one of the existing
bank account codes.
Note: When adding bank account codes, we recommend inserting new rows anywhere above the JC bank account code
and using a two character bank code for all new bank accounts. The JC bank account code is reserved for journal entries
and the default code for this bank code should not be changed. Journals do not really have a cash effect but we are using
the JC code to facilitate including general ledger journal type entries in the template.
All the bank codes that are added to the Setup sheet are automatically included in the drop-down list boxes on the Income
and Expenses sheets and are available for selection immediately after being added to the Setup sheet. If the default
number of bank account codes (four including petty cash) is not sufficient for your requirements and you have added
additional bank account codes to the Setup sheet, you also need to add these bank account codes to the TB and BS
sheets.
Note: It is very important that you add the additional bank account codes to the TB and BS sheets otherwise your trial
balance and balance sheet will not balance!
The bank accounts on the TB sheet are part of the control accounts section at the bottom of the sheet. If you need to add
additional bank codes, we recommend doing so above the JC bank account (BS-BJC in column A). Adding the additional
bank account codes is a simple exercise - insert the required number of additional rows and copy the formulas from one of
the existing bank account rows. The template will automatically display your bank codes in the same sequence as included
on the Setup sheet.
After adding the additional bank account codes to the TB sheet, you also need to add the new codes to the BS sheet. The
procedure to follow is again really simple - insert the required number of additional rows above the JC bank account code
(BS-BJC key in column A) and copy the formulas from one of the existing rows. You can copy the entire row to ensure that
you have included the formulas in all columns. The formulas will automatically pick up the correct bank account codes.
Note: If an additional bank account has been added to the Setup sheet and not included on the TB or BS sheets, the
appropriate row will contain an "add!" status in column D or E. This indicates that the bank account still needs to be added
to the appropriate sheet.
Note: We have also included a Bank sheet in the template which enables users to analyse bank account movements in a
lot more detail especially when preparing bank reconciliations. This sheet enables users to select a bank account code and
month at the top of the sheet in order to display daily and monthly bank account movements. Aside from selecting the bank
code and month, the sheet requires no user input.
Page 5 of 44
Instructions
Banking Details
The information that is entered in the banking details section is included on the tax invoice. If you clear the default data
from the input field, no banking details will be included in the section at the bottom of the invoice. If you do enter banking
details and you change the description of the input fields, these changes will also be affected on the tax invoice on the
Invoice sheet.
Note: The last input field provides for any text that you want to display at the bottom of the banking details section on the
Invoice sheet.
Input Error Codes
The input error codes at the bottom of the sheet are included for information purposes only and provide users with a
reason for the error codes that may be encountered when entering transactions on the Income and Expenses sheets.
These error codes are covered in more detail in the Error Codes section of these instructions.
Account Groups
The accounts that are included on the income statement, cash flow statement and balance sheet are based on a pre-
defined account structure which consists of pre-defined account groups that are used to populate the appropriate line
items. A detailed list of these account groups is included on the Groups sheet.
Note: Changes to the Groups sheet do not influence any of the calculations on the other sheets and only have an effect on
the account group descriptions that are included on the IS, CFS and BS sheets. If you want to make changes to our
default account groups, we only recommend doing so if absolutely necessary and that you customize existing account
groups before considering adding new account groups. Customizing similar, existing account groups which are not
required is a lot easier than adding new account groups.
Note: If you do not change any of the default account groups, it is not necessary to review the rest of the instructions in the
Account Groups section.
The description of line items on the balance sheet can be changed quite easily by changing the description of the
appropriate account group on the Groups sheet and then changing the account descriptions of the appropriate accounts
which are included in the account group on the TB sheet. Account groups can accommodate up to 100 individual accounts
which are linked to the account group by the same first 5 account number characters.
Example: The account group key for property, plant & equipment (cost) is BS-00 and the account group is included as a
group total on the balance sheet (key of BS-00G) which means that all accounts that start with BS-00 will be included in
this account group total on the balance sheet. The default account number for Land & Buildings (cost) is BS-0005 which
starts with BS-00 and therefore forms part of this account group.
The same account integration principle is applied to most balance sheet account groups where the default integration is to
report account group totals (as indicated by the "G" at the end of the account group keys). Although it is not difficult to add
new account group keys to the Groups sheet and to then include the new keys in the balance sheet or income statement,
there is a risk of balance sheet imbalances occurring if the cash flow statement movements are not included correctly. We
therefore recommend completing the following steps if you want to add new account groups to the income statement or
balance sheet:
■ Scan the Groups sheet for similar items which you are not going to use. For an item to be similar, it needs to be of the
same nature as the item that you want to add. For example, current assets can only be replaced by other current assets
and liabilities can only be replaced by other liabilities. If the items differ in nature, you should add a new account group
instead of using an existing one.
Page 6 of 44
Instructions
■ If no suitable existing item can be found, insert a new row and add a new account group by entering the appropriate
account group key and a description for the account group. When adding keys, you need to stick to the principle of a five
character key which is unique and account numbers that need to be linked to this key, need to also start with the same five
characters followed by a number between 00 and 99.
■ When adding new account groups, we suggest using the next available account group number after the "BS-". The
default balance sheet account groups end after "BS-20" which means that the first available account group is "BS-21". The
default income statement account groups end after "IS-10" which means that the first available account group is "IS-11".
■ After adding the appropriate account group to the Groups sheet, go to the TB sheet and add the required individual
accounts which need to be included in the account group total on the balance sheet. Remember that the appropriate
account numbers all need to start with the same first five characters as the account group and refer to the New Accounts
section of these instructions for guidance on adding new accounts to the TB sheet.
■ Next, you need to add the new account group to the income statement or balance sheet. This is relatively simple - find a
similar income statement or balance sheet item, insert a row above or below it, copy the entire row from the existing item
into the new empty row and then change the account key in column A so that the new account group that you just created
on the Groups sheet will be included in the calculations in the new line. For example, if your new account group has been
created as BS-21, the key in column A on the balance sheet should be "BS-21G". Only similar items with a green key in
column A should be used - the items with orange keys are custom formulas which cannot be copied for similar line items!
■ After adding the new account group to either the income statement or balance sheet, make sure that the total that this
item is included in is correct. For most income statement or balance sheet items, this should automatically be the case but
in some instances especially with regards to the income statement, you may need to edit some of the default formulas to
ensure that the new account group is taken into account in the relevant totals.
■ Next, if you have added a new balance sheet account group, you will also need to make changes to the cash flow
statement. Income statement items are included in a cash flow statement by including a profit or loss from the income
statement and it therefore probably won't be necessary to make changes to the cash flow statement if you have added a
new income statement account group.
■ If necessary, find a similar balance sheet item on the cash flow statement (CFS sheet), insert a new row above or below
it, copy the entire row from the existing, similar line item and enter the new key in column A. Only similar items with a green
key in column A should be used - the items with orange keys are custom formulas which cannot be copied for similar line
items!
■ You also need to ensure that the appropriate total on the cash flow statement includes the new account group which has
been added otherwise your balance sheet may not balance.
As you can see, it becomes relatively complex when needing to add new account groups to the template and it is therefore
much easier to change the descriptions of one of the existing line items in order to accommodate new or renamed account
groups.
Note: Refer to the Account Integration section of the instructions for guidance on how to include individual accounts on the
income statement or balance sheet. This section is part of the main Trial Balance section below.
Chart Of Accounts & Trial Balance
The TB sheet has a dual purpose - it contains the chart of accounts which represents a detailed list of the account
numbers which are available for the allocation of transactions & the reporting of transaction totals and it contains a detailed
trial balance which is automatically calculated based on the transactions that are recorded on the Income and Expenses
sheets and allocated to accounts in the Account Number columns.
Chart of Accounts
The default chart of accounts on the TB sheet includes all the individual accounts that have been created in each of the
default account groups. Account groups constitute the first 5 characters of the account number and the individual account
numbers are represented by the next two characters in the account numbers. Each account group can therefore
accommodate up to 100 account numbers (00 to 99).
Page 7 of 44
Instructions
Note: The template has been designed based on a fixed account number format. All account numbers start with a two
character code which identifies whether an account is an income statement account (IS) or a balance sheet account (BS)
followed by a hyphen, the two-digit account group (as listed on the Groups sheet) and a two-digit account number. This
default account number format should not be deviated from otherwise the template calculations may not be accurate.
The template can be customized for your business by reviewing the accounts that are included for each account group (as
per the Groups sheet), changing the account descriptions in column B (where required) and inserting additional accounts if
the number of accounts that are provided for in the default chart of accounts are not sufficient.
Additional accounts can be created on the TB sheet by inserting a new row, entering the appropriate account number,
entering an account description and copying the formulas in columns E to H from one of the existing rows. We also
recommend inserting the new row in the appropriate location based on the account number sequence (in an ascending
order). The list boxes in the Account Number columns on the Income and Expenses sheets include the accounts in the
same sequence as on the TB sheet - if account numbers are therefore not added in the correct order, it may be confusing
when selecting accounts.
Note: All new accounts need to be created within the existing account group structure (as per the Groups sheet) otherwise
the template calculations may not be accurate and your balance sheet may not balance. New account groups can be
created as per the Account Groups section of the instructions.
Note: You can also delete any of the default accounts that are included in the chart of accounts on the TB sheet if they are
not required for your business. Just be careful when doing so - if you have allocated transactions to an account and you
subsequently delete it, it may cause errors and template imbalances!
Account Integration
The template provides for including accounts as a group total or as individual accounts on the income statement, cash flow
statement and balance sheet. If an account is integrated on an account group basis on the IS, CFS or BS sheets, the key
in column A should contain the account group number followed by a "G". If an account is integrated on an individual
account basis, the key in column A on the IS, CFS or BS sheets should be the full account number with no additional
characters at the end.
Note: If the accounts in an account group are integrated on an individual account number basis, you need to manually add
all the individual accounts to the appropriate sheet in order to ensure that all accounts that are included in the appropriate
account group are included on the appropriate sheet. If an individual account in the appropriate account group is omitted
and transactions are allocated to it, the balance sheet may not balance.
If you stick to the default account numbers and do not add any new accounts, you do not need to be concerned about the
integration because all accounts will be included correctly. If you make changes to the account groups or account
numbers, it is important to ensure that you have added account groups or accounts where necessary otherwise the
template calculations may become inaccurate.
We have therefore added an account status in column H on the TB sheet where it is necessary to check the integration of
an account (not necessary for control accounts). This column can have any of the following statuses:
■ Group - individual account balances will be included as a group total on the income statement or balance sheet.
■ Account - individual account balances will be included on the income statement or balance sheet.
■ Error! - this status means that an account number has been created but no integration could be found for the new
account number. You should check the account number format that you have entered and correct it if necessary. If the
account number is correct, the error is probably the result of the account number not being included on the income
statement or balance sheet.
Page 8 of 44
Instructions
■ Double! - this status means that an account number integration has been added for the account number on both the
individual account number and account group basis. If the integration for an account group is set up in such a way that
accounts are integrated individually, you cannot also integrate the accounts on a group basis because the affected
account balances will be included twice. The template calculations will be inaccurate if there is double integration. If
individual account integration is applied, all the individual accounts that form part of an account group need to be included
individually on the income statement or balance sheet.
Note: If any row on the TB sheet contains an error or double status, the appropriate cell will be highlighted in red until the
error is fixed. These errors usually result in imbalances on the balance sheet and therefore need to be fixed before the
template calculations will be accurate.
Note: Only the Income and Expenses account groups (excluding interest, taxation, dividends & other income and
expenses) are integrated on an individual account basis by default. If you therefore add additional accounts to these
account groups or change any of the default account numbers in these sections, you will need to manually make the same
changes to the appropriate items on the IS sheet.
Note: If you need to add a line to any section of the income statement or balance sheet, insert a new row in the
appropriate location, copy the formulas in all columns from one of the existing rows and change the key in column A to the
appropriate full account number. The calculations will be updated automatically and the error on the TB sheet in the Status
column should be resolved.
Control Accounts
Control accounts are accounts that have a specific purpose in the context of the template design and can therefore not be
edited or selected for the allocation of transactions. These accounts are automatically calculated based on the transactions
that are recorded on the Income & Expenses sheets and are included individually on the balance sheet and cash flow
statement. This is also why all the control accounts are included in a separate section below the other accounts on the TB
sheet.
Note: Control accounts include all the individual bank accounts, a trade debtors account, trade creditors account and a
retained earnings account. These accounts are integral to the proper functioning of the template and should not be
amended in any way (aside from adding additional bank accounts if required).
Opening Balances
If you are using the template for an existing business, you will need to enter the appropriate balance sheet opening
balances as at the end of the year before the first financial year that is included in the template (as specified on the Setup
sheet) in column C on the TB sheet. The template can only be used for full financial years and opening balances can
therefore only be entered for balance sheet accounts.
If you switch to our accounting template during the financial year, you need to enter the balance sheet accounts opening
balances for the previous financial year as the template opening balances in column C on the TB sheet and record all
transactions from the first day of the financial year on the Income and Expenses sheets.
Note: The balance sheet opening balances should be based on a trial balance produced in your previous accounting
solution as at the end of the financial year immediately before the first financial year that is included in the template. After
entering all the opening balances, you also need to make sure that the total at the bottom of the TB sheet is nil otherwise
your balance sheet will not balance.
Note: The opening balances of all asset accounts should be entered as positive values and the opening balances of all
liability & equity accounts should be entered as negative values. This should be exactly as they are reflected on the trial
balance in your previous accounting software.
Page 9 of 44
Instructions
All the opening balances that need to be entered on the TB sheet contain yellow cell backgrounds. The opening balances
for the individual bank balances, the trade debtors line and the trade creditors line in the Control Accounts section contain
light blue cell backgrounds. This is because the subsequent movement in these opening balances will have an effect on
the cash flow during the first financial period included in the template. These opening balances should therefore be entered
on the Income or Expenses sheets and will be calculated automatically on the TB sheet based on the formulas which have
been included in column C.
Note: The total of all opening balances in column C on the TB sheet should still be nil and the formulas in the cells with
light blue column headings in the control accounts section should not be amended or replaced by values otherwise the
template calculations will be inaccurate. If the total in column C is not nil, it is not as a result of any formula but as a result
of opening balances not being entered correctly. DO NOT change any of the formulas in the cells with light blue cell
backgrounds!
The opening balance for each of the bank codes that are included on the Setup sheet should be entered on the Income
sheet as positive values. The month-end date of the month that precedes the first financial year which is specified on the
Setup sheet should be entered in the invoice/document date and payment date columns. This approach will ensure that
the opening bank balances are calculated correctly on the TB sheet.
Example: If the opening B1 bank balance is $5,000 and the first day of the financial year is 1 March, an opening bank
balance transaction needs to be recorded on the Income sheet with an inclusive invoice amount of $5,000, a document
date & payment date of 28 February, an exempt sales tax code (with a zero sales tax percentage), a bank code of B1 and
a payment amount of $5,000. This balance will then be included automatically as the opening B1 bank balance in column
C on the TB sheet.
The opening trade debtors balance should also be entered on the Income sheet. You can enter the total in one row or
enter the outstanding invoices individually (we recommend the latter because all outstanding invoices may not be paid on
the same date). The invoice date that is entered in column B should be before the first day of the first financial year that is
specified on the Setup sheet and the payment date should be the actual payment date (which will obviously be after the
first day of the first financial year that is included in the template because the invoice is outstanding at the beginning of the
first financial year).
If a company's year-end is February and the opening trade debtor balance at 28 February of the year before the first
financial year which is included in the template consists of two invoices, enter the actual invoice dates in the Invoice Date
column (invoices should be dated on or before 28 February). The payment date can be left blank until the invoices are paid
and the actual date when the payment is received should be entered in the Payment Date column with the actual payment
amount in the Payment Amount column. The opening trade debtor balance will then automatically be calculated and
included on the TB sheet.
The opening trade creditors balance should be entered on the Expenses sheet (as a positive amount). You can enter the
total in one row or enter the outstanding invoices individually (we recommend the latter because all outstanding invoices
may not be paid on the same date and will also probably be paid to different suppliers). The document date should be
before the first day of the first financial year that is included in the template (as per the Setup sheet) and the payment date
should be left blank until the appropriate supplier has been paid.
Example: If the opening trade creditor balance at 1 March consists of two invoices, enter the actual invoice dates in the
Document Date column (the invoices should be dated on or before 28 February). The payment date column can be left
blank until the invoices are paid and the actual date when the invoices are paid then needs to be entered in the Payment
Date column. The opening trade creditors balance will then be calculated automatically and included on the TB sheet as a
negative amount because trade creditors are liabilities.
Note: When recording opening balances for bank accounts, trade debtors and trade creditors on the Income and Expenses
sheets, we recommend assigning these entries to a balance sheet account and using a sales tax code which does not
result in the calculation of sales tax (code E in the standard template). Any balance sheet account can be used but we
recommend using account BS-0799 which is the Cash Transfer Control account.
Trial Balance
Page 10 of 44
Instructions
The TB sheet effectively combines the chart of accounts and trial balance features. The trial balance consists of the
opening balances at the start of the reporting period (which is specified on the Setup sheet), the account movement for the
appropriate financial year and the closing balance at the end of the selected monthly period during the current financial
year. All of these trial balance calculations are automatically calculated and included in columns E to G on the TB sheet.
Note: The closing balances in column G are calculated based on the monthly period which is selected at the top of the
sheet in the cell with the yellow cell background. If the reporting year on the Setup sheet is amended in such a way that the
selected monthly period does not fall within the current financial year, this cell will be highlighted in red. You then need to
select a valid month in order for the red highlighting to be removed.
The monthly periods that are available for selection are the same as the monthly periods that are included on the monthly
income statement, cash flow statement and balance sheet. You are therefore able to view a trial balance for any of the
monthly periods in the current financial year by simply selecting the appropriate monthly period from the list box at the top
of column G.
A trail balance for any previous financial period which has been included in the template can also be viewed by simply
changing the reporting year on the Setup sheet and then selecting the appropriate monthly period from the list box at the
top of column G on the TB sheet.
Adding new bank accounts
The template includes five default bank codes but you can add an unlimited number of additional bank codes (or accounts)
by adding the appropriate bank account codes & descriptions to the Setup sheet. The new bank codes then also need to
be added manually to the control accounts section on the TB sheet.
This is actually a very simple exercise - simply insert the required number of new rows anywhere between the existing
bank accounts in the control account section and copy the entire row from one of the existing bank account rows. All the
formulas are automatically calculated & updated with the correct bank codes.
Note: Also remember that opening balances for all bank accounts need to be recorded on the Income sheet. If you add
additional bank accounts to the TB sheet, the opening balances also need to be added to the Income sheet.
Customer Accounts
The Customers sheet can be used to create unique customer codes and enter the billing details of all customers. The
customer codes that are created on the Customers sheet are included in a list box in the Customer column on the Income
sheet. We therefore recommend using an abbreviated version of the customer name when creating customer codes
because you will not need to refer back to the Customers sheet in order to select the appropriate customer code when
recording transactions on the Income sheet.
Note: All the columns on the Customers sheet have been included in an Excel table. This feature is extremely useful when
entering data in a table format because the formulas that are included in the calculated columns (the columns with light
blue column headings) are automatically copied when new rows are inserted into the table or when data is entered into the
first blank row below the table. You can therefore add a new customer code by simply entering a new code in column A -
the table will then automatically extend to include the new customer code.
The other user input columns on the Customers sheet consist of the billing name, billing address and the customer's sales
tax reference number. These details are included on the invoice and customer statement by linking the customer details on
the Customers sheet to the customer code which is selected on the Income sheet.
Page 11 of 44
Instructions
Note: You are required to select a customer code when recording all income transactions. If you therefore have a lot of
cash customers, it may be pointless to create individual customer codes for all of these customers. We therefore
recommend setting up a default customer code that can be used when entering any transaction where a customer code is
not required. The customer information that is entered for this code on the Customers sheet will however be included on
the tax invoices for the transactions that are allocated to the default customer code. The customer information should
therefore be left blank if you don't want to include it on the tax invoice or you can include a general description like "Cash"
instead.
Note: The Income sheet contains invoices and all other receipt transactions. For some of these transactions there may not
be a specific customer and you may therefore want to create a default customer code that can be used to record all
transactions where an individual customer code may not be applicable.
The Customers sheet also contains a number of calculated columns that contain formulas which are automatically copied
when adding new customer codes to the sheet. These columns contain a calculation of the outstanding balances of
customers which can be calculated for any user defined date by simply entering the appropriate balance date at the top of
the sheet.
The sheet also contains an ageing of the outstanding customer balances. The ageing on this sheet is calculated based on
calendar months and also based on the balance date that is specified. If no balance date is specified, the current system
date is used.
Recording Transactions - Income
All income and other receipt transactions should be recorded on the Income sheet. User input is only required in the
columns with yellow column headings. All the columns with light blue column headings contain formulas which are
automatically copied when adding new transactions to the sheet.
Note: All the columns on the Income sheet have been included in an Excel table. This feature is extremely useful when
entering data in a table format because the formulas that are included in calculated columns (the columns with light blue
column headings) are automatically copied when new rows are inserted into the table or when data is entered into the first
blank row below the table. You can therefore enter a new transaction by simply entering an invoice number in column A -
the table will then automatically extend to include the new transaction.
The Income sheet contains the following user input columns:

Invoice Number - enter your invoice number or the appropriate transaction reference for cash receipt transactions. This
column should always contain a value - if you do not issue document numbers for all your invoices & receipts, any unique
transaction reference can be used.
Invoice Date - enter the date of the tax invoice or the bank statement date for cash receipt transactions. We've added data
validation to this column to ensure that only valid dates are entered - you therefore need to ensure that you enter dates in
accordance with the regional date settings that are specified in the System Control Panel.
Customer - select a customer code from the drop-down list in this column. All customer codes that have been added to
the Customers sheet will be available for selection. A generic customer code can be added to the Customers sheet and
used for all transactions where a customer code is not applicable.
Description - enter a transaction description in this column.
Tax Inclusive Amount - enter the transaction amount inclusive of sales tax. Income and receipts should be entered as
positive amounts but if you have an expense or payment type transaction that is of an income or receipt nature, the
transaction can be entered as a negative value. For example, entering a credit note that relates to an invoice that has been
recorded previously. In most instances, expenses should however be recorded on the Expenses sheet.
Tax 1 Code - this column contains a drop-down list which enables you to select one of the tax codes on to the Setup sheet
and should be used for national or federal sales tax. The sales tax percentage applied to the transaction is determined
based on the selected sales tax code. If your business is not registered for sales tax purposes, all transactions should be
recorded by using a sales tax code with a zero percentage. If no sales tax code is selected, no sales tax will be calculated.
Page 12 of 44
Instructions
Tax 2 Code - this column contains a drop-down list which enables you to select one of the tax codes on to the Setup sheet
and should be used for state sales tax. The sales tax percentage applied to the transaction is determined based on the
selected sales tax code. If your business is not registered for sales tax purposes, all transactions should be recorded by
using a sales tax code with a zero percentage. If no sales tax code is selected, no sales tax will be calculated.
Bank Code - this column contains a drop-down list which includes all the bank codes that have been added to the Setup
sheet. Select the bank code of the bank account that will be affected by the particular transaction. Note that it is imperative
that a bank code is assigned to each transaction.
Account Number - the drop-down list in this column contains all the account codes (and descriptions) that have been
created on the TB sheet. You therefore need to create the appropriate account on the TB sheet before transactions can be
allocated to the account. An account number should be selected for every transaction otherwise template imbalances may
be encountered.
Payment Amount - when a customer pays an invoice, the payment amount should be entered into this column.
Payment Date - enter the actual payment date in this column. The date that should be entered in this column should be
the date on which the payment was received from the customer. The payment date and payment amount should be left
blank if payment has not been received from the customer - the outstanding amount will then be included in trade debtors.
Note that the payment date should always be greater than or equal to the invoice date.
The Income sheet contains the following calculated columns:

Outstanding Balance - if an invoice has not been paid in full, the outstanding balance will be reflected in this column. The
outstanding balance is determined based on the balance date that is entered in cell L2 at the top of the sheet. If the
balance date contains no value, the current system date will be used to determine which invoices are currently
outstanding. You can therefore use the balance date input cell to calculate the trade debtors balance as at any user
defined date.
Exclusive Amount - the formula in this column deducts the sales tax amount from the inclusive invoice amount in order to
calculate an amount excluding sales tax. For accounting purposes, the exclusive amounts are allocated to the income
statement, the sales tax amounts are allocated to the sales tax control account and the inclusive amounts are allocated to
trade debtors or bank (depending on whether the amounts have been paid or not).
Sales Tax 1 Amount - this column contains a formula which calculates the national or federal sales tax amount based on
the tax 1 code selected in column F. Sales tax will only be calculated if a sales tax code has been selected in column F.
The calculation is based on the sales tax percentages specified on the Setup sheet.
Sales Tax 2 Amount - this column contains a formula which calculates the state sales tax amount based on the tax 2
code selected in column G. Sales tax will only be calculated if a sales tax code has been selected in column G. The
calculation is based on the sales tax percentages specified on the Setup sheet.
Inclusive
Unique INV Amount - this column
- the formula is column
in this based on
is the inclusive
used invoice whether
to determine amount which the user
the invoice entersisin unique.
number column E.
Invoices can be
entered in multiple lines and this formula is used to prevent the duplication of the calculation of outstanding invoice
balances.
ST1 - the formula in this column is used to identify the appropriate list of outstanding invoices which needs to be included
on the customer statement.
Error Code - this column will contain an error code if there is a problem with the input in any of the previous columns. All
the error codes that are displayed in this column should therefore be corrected in order to ensure that all the template
calculations remain accurate. Refer to the Error Codes section of these instructions for more information about the reasons
for an error code and how to resolve it.
Note: The drop-down lists in the Account Number column contains both the account number and description but only the
account number should be selected when allocating transactions. Excel doesn't actually allow the inclusion of two columns
in a drop-down list but we have implemented a work around to provide the account description together with the account
number in the drop-down list. The disadvantage of this work around is that you will not be able to enter account numbers -
you either need to select the account number from the list or copy a similar transaction that you have entered before. The
column will also contain an error indicator which refers to a data validation error - this is to be expected because of the
work around that we implemented and can safely be ignored.
All the transactions that are entered on the Income sheet are automatically updated to the other sheets in this template. It
is therefore imperative that all transactions are entered according to the guidance that is outlined in this section of the
instructions otherwise it could result in imbalances in the template.
Page 13 of 44
Instructions
Filtering Transactions
All the column headings on this sheet contain a filter selection arrow - this feature indicates that the Filter feature has been
activated for the data on this sheet. This Excel feature is very useful when you need to filter the data that forms part of a
table based on the filter criteria that are available after clicking the selection arrow.
Example: If you only want to display the income transactions for a particular invoice or payment month, you can filter the
data based on the Invoice Date or Payment Date column by selecting the appropriate date filter from the filter menu that is
displayed after clicking the selection arrow. After reviewing the filtered data, simply select the "Clear filter" option in the
filtered column in order to remove the filter and to display all the transactions on the worksheet.
Note that the visible row numbers are typically displayed in blue when a filter has been applied to the sheet. New
transactions should not be entered while a filter is active on the sheet - if you see blue row numbers, all filters need to be
removed before data is entered in the next blank row otherwise the Excel table may not extend automatically to include the
new transaction.
The sheet also contains totals above the column headings for all columns which contain values and which are suitable for
the calculation of transaction totals. The formulas in these cells result in only the transactions that are visible on the
worksheet being included in the calculation of the appropriate totals. If you therefore print the sheet while a filter is in effect,
the totals above the column headings will be calculated accurately and only include the transactions that have been
printed.
Invoices with Multiple Lines

If an invoice consists of multiple lines, the invoice needs to be entered by repeating the invoice number, invoice date and
customer name in all the rows that relate to the invoice. When the invoice is paid in full, the payment dates need to be
repeated in all the lines that relate to the particular invoice and the payment amounts can be copied from the inclusive
invoice values for each line.
If a multiple line invoice is partially paid, the payment date and payment amount of the first payment can be entered in the
first line that relates to the particular invoice and the other lines need to be left blank. This will ensure that the outstanding
invoice balance contains only the part of the invoice which has not been paid. When the next payment is made, the next
payment amount and date needs to be entered and if there is still an unpaid part, it will be included in the outstanding
balance calculation.
Partial Payments
If a partial payment of an invoice occurs, you should only enter the amount that has actually been paid in the Payment
Amount column and the appropriate payment date in the Payment Date column. The unpaid balance will automatically be
reflected as the outstanding balance for the appropriate invoice.
When the remaining outstanding part of the invoice is subsequently paid, there may not be space to enter the next
payment date and amount if the invoice was included in a single line. You therefore need to insert a new row below the
original invoice row, copy all the data from column A to I from the original invoice line, replace the value in the Tax
Inclusive Amount column with a zero value and enter the new payment amount & date into the row that has been added.
These steps need to be repeated if more than two payments are made for any invoice and there aren't sufficient lines to
record payment dates & amounts.
Trade Debtors Balances

If you want to view the list of invoices which make up any of the monthly trade debtor balances on the balance sheet, enter
the month-end date as the balance date in cell L2 and then use the filter arrow next to the column heading in the
outstanding balance column to deselect all zero values. All the invoices with balances at the appropriate month-end date
will then be displayed.
Page 14 of 44
Instructions
Note: If the total of all the outstanding invoices does not agree to the balance sheet total, make sure that you have entered
a unique invoice number for all invoices in column A and that there are no blank values in column A. If you leave invoice
numbers blank, it may result in inaccurate outstanding balance calculations if any of the blank entries have not been paid
in full.
Sales Tax
The template provides for two sales tax types namely national or federal sales tax and state sales tax. If you only require
one sales tax type and you would like to delete the second sales tax type, you will be able to do so without affecting the
template formulas by simply deleting the columns for Tax 2 Code (column G) and Sales Tax 2 Amount (column O). All the
appropriate sales tax calculations will then only be based on the one sales tax type.
Note: You cannot delete both sales tax types. If you do not require any sales tax calculations, you can leave the sales tax
1 codes in column F blank and delete the sales tax 2 columns indicated above. No sales tax amounts will then be
calculated.
Note: No new columns should be added between the Inclusive Amount and Exclusive Amount columns otherwise it will
influence some of the sales tax calculations in this template. Also, if you delete the columns for the second sales tax type,
the Sales Tax 1 Amount column may display a validation warning but this can safely be ignored as it has no effect on the
template calculations. If you do not want to see these validation warnings, just keep both sales tax types and just don't
select any tax codes in the second sales tax column.
Tax Invoice
An automated tax invoice has been included on the Invoice sheet. You can create, view or print any tax invoice by simply
copying or entering the appropriate invoice number into cell D16 on the Invoice sheet. All the information which is included
on the tax invoice should be entered on the Setup, Customers and Income sheets and the tax invoice is automatically
updated based on the invoice number specified.
The invoice heading and business details (business name, business address, contact details, tax reference number and
business registration number) are entered on the Setup sheet. The billing name, billing address and customer sales tax
number are populated from the Customers sheet based on the customer code entered on the Income sheet for the
specified invoice.
The invoice date, invoice description and invoice amounts are populated based on the data entered on the Income sheet
for the specified invoice number. If you need to include multiple items on the same invoice, simply enter the same invoice
number in multiple rows on the Income sheet. All the rows on the Income sheet up to a maximum of 20 rows per invoice
will automatically be added to the Invoice sheet.
The banking details that are displayed at the bottom of the invoice are entered on the Setup sheet. If you don't want to
include your banking details on your invoices, simply delete this section from the Invoice sheet. You can then also delete
the banking details section from the Setup sheet.
Note: We have included an image placeholder at the top of the Invoice sheet which can be deleted and replaced by your
business logo artwork.
Customer Account Statement
An automated account statement has been included on the Statement sheet. You can create, view, print or reprint any
account statement by simply specifying the appropriate customer code and statement date in cells H16 and H17
respectively. All the other information that is included on the account statement is automatically compiled based on the
data entered on the Setup, Customers and Income sheets.
Page 15 of 44
Instructions
The business details (business name, registration number, business address, contact details and tax reference number)
are entered on the Setup sheet. The customer billing name and billing address are populated based on the information
entered on the Customers sheet for the customer code selected from the list box in cell H16.
The outstanding balance, the balances in the ageing section and the list of outstanding invoices are all automatically
calculated based on the invoice details on the Income sheet, the customer code in cell H16 and the statement date in cell
H17.
If the statement date falls on a month-end date, all the ageing calculations are based on calendar months but if the
statement date falls on any other day of the month, the ageing calculations are based on the day component that forms
part of the statement date.
Example: If the statement date is specified as the 20th of January, all invoices dated between the 21st of December and
the 20th of January are included in the "Current" ageing group, all invoices between the 21st of November and the 20th of
December are included in the "30 Days" ageing group, all invoices between the 21st of October and the 20th of November
are included in the "60 Days" ageing group and so forth.
If the statement date is specified as the 31st of January (a month-end date), the ageing is calculated based on calendar
months. For example, all invoices dated between 1 January and 31 January are included in the "Current" ageing group, all
invoices dated between 1 December and 31 December are included in the "30 Days" ageing group, all invoices between 1
November and 30 November are included in the "60 Days" ageing group and so forth.
It is also important to note that only the invoices which are outstanding on the statement date are included on the customer
account statement. Outstanding invoices are invoices dated before the statement date with payment dates after the
statement date, invoices with blank payment dates which indicate that the invoices have not yet been paid and invoices
which have been partially paid.
Account statements are therefore compiled on an open item basis - this means that only open or outstanding items are
included on account statements and not all the movements on the customer account during a specific period (opening
balances, invoices and payments that are included separately). We believe that this is the most efficient method of
compiling account statements because it negates the need for complicated account reconciliations.
Note: The Statement sheet includes a maximum of 30 invoices but you can add additional invoices to this sheet by simply
copying the formulas from the last row that contains data (row 60) and pasting them into the appropriate number of
additional rows. We recommend that you select the entire row before copying & pasting the formulas.
Note: Invoices are listed on the account statement in the same order in which the invoices appear on the Income sheet. If
you therefore want to change the order in which invoices are listed, you need to sort the data on the Income sheet
accordingly.
Note: We have included an image placeholder at the top of the Statement sheet which can be deleted and replaced by
your business logo artwork.
Recording Transactions - Expenses
All expenses and other payment transactions should be recorded on the Expenses sheet. We also recommend entering all
journal entries on this sheet. User input is only required in the columns with yellow column headings. All the columns with
light blue column headings contain formulas which are automatically copied when adding new transactions to the sheet.
Note: All the columns on the Expenses sheet have been included in an Excel table. This feature is extremely useful when
entering data in a table format because the formulas that are included in calculated columns (the columns with light blue
column headings) are automatically copied when new rows are inserted into the table or when data is entered into the first
blank row below the table. You can therefore enter a new transaction by simply entering a document date in column A - the
table will then automatically extend to include the new transaction.
The Expenses sheet contains the following user input columns:
Page 16 of 44
Instructions
Document Date - enter the supplier invoice date, date of other supporting document or the bank statement date. We've
added data validation to this column to ensure that only valid dates are entered.
Supplier - enter the name of the supplier. If the Auto Complete feature is enabled, you should be able to accept its
suggestion of the supplier name after entering only a few characters. Note that it is important to enter supplier names
accurately if you want to use the Filter feature to display only the transactions for a specific supplier.
Reference - enter a reference for the transaction in this column. For example, this could be the supplier invoice number or
a more general reference like "Debit Order" or "Bank Statement".
Description - enter a transaction description in this column.
Tax Inclusive Amount - enter the transaction amount inclusive of sales tax. Expenses and payments should be entered
as positive amounts but if you have an income or receipt type transaction that is of an expense or payment nature, the
transaction can be entered as a negative value. For example, entering a supplier claim that relates to a supplier invoice
which has been recorded previously. In most instances, income and receipt transactions should however be recorded on
the Income sheet.
Tax 1 Code - this column contains a drop-down list which enables you to select one of the tax codes added to the Setup
sheet and relates to national or federal sales tax. The sales tax percentage which is applied to the transaction is
determined based on the sales tax code selected. If your business is not registered for sales tax purposes, all transactions
should be recorded by using a sales tax code which has a zero percentage on the Setup sheet. If no sales tax code is
selected, no sales tax will be calculated.
Tax 2 Code - this column contains a drop-down list which enables you to select one of the tax codes added to the Setup
sheet and relates to state sales tax. The sales tax percentage which is applied to the transaction is determined based on
the sales tax code selected. If your business is not registered for sales tax purposes, all transactions should be recorded
by using a sales tax code which has a zero percentage on the Setup sheet. If no sales tax code is selected, no sales tax
will be calculated.
Bank Code - this column contains a drop-down list which includes all the bank codes that have been added to the Setup
sheet. Select the bank code of the bank account that will be affected by the particular transaction. Note that it is imperative
that a bank code is assigned to each transaction.
Account Number - the drop-down list in this column contains all the account codes (and descriptions) that have been
created on the TB sheet. You therefore need to create the appropriate account on the TB sheet before transactions can be
allocated to the account. An account number should be selected for every transaction otherwise template imbalances may
be encountered.
Payment Date - enter the actual payment date in this column. The date that should be entered in this column should be
the date on which the payment is made to the supplier. The payment date should be left blank if payment has not been
made to the supplier - the outstanding balance will then be included in trade creditors. Note that the payment date should
always be greater than or equal to the document date.
The Expenses sheet contains the following calculated columns:

Outstanding Balance - if an expense has not been paid in full, the outstanding balance will be reflected in this column.
The outstanding balance is determined based on the balance date that is entered in cell K2 at the top of the sheet. If the
balance date contains no value, the current system date will be used to determine which invoices are currently
outstanding. You can therefore use the balance date input cell to calculate the trade creditors balance as at any user
defined date.
Exclusive Amount - the formula in this column deducts the sales tax amount from the tax inclusive amount in order to
calculate an amount excluding sales tax. For accounting purposes, the exclusive amounts are allocated to the income
statement, the sales tax amounts are allocated to the sales tax control account and the inclusive amounts are allocated to
trade creditors or bank (depending on whether the amounts have been paid or not).
Sales Tax 1 Amount - this column contains a formula which calculates the national or federal sales tax amounts based on
the tax codes selected in column F. Sales tax will only be calculated if a sales tax code has been selected in column F.
The calculation is based on the sales tax percentages specified on the Setup sheet.
Sales Tax 2 Amount - this column contains a formula which calculates the state sales tax amounts based on the tax
codes selected in column G. Sales tax will only be calculated if a sales tax code has been selected in column G. The
calculation is based on the sales tax percentages specified on the Setup sheet.
Inclusive Amount - this column is based on the tax inclusive amount which the user enters in column E.
Error Code - this column will contain an error code if there is a problem with the input in any of the previous columns. All
the error codes that are displayed in this column should therefore be corrected in order to ensure that all the template
calculations remain accurate. Refer to the Error Codes section of these instructions for more information about the reasons
for an error code and how to resolve it.
Page 17 of 44
Instructions
Note: The drop-down lists in the Account Number column contains both the account number and description but only the
account number should be selected when allocating transactions. Excel doesn't actually allow the inclusion of two columns
in a drop-down list but we have implemented a work around to provide the account description together with the account
number in the drop-down list. The disadvantage of this work around is that you will not be able to enter account numbers -
you either need to select the account number from the list or copy a similar transaction that you have entered before. The
column will also contain an error indicator which refers to a data validation error - this is to be expected because of the
work around that we implemented and can safely be ignored.
All the transactions entered on the Expenses sheet are automatically updated to the other sheets in this template. It is
therefore imperative that all transactions are entered according to the guidance outlined in this section of the instructions
otherwise it could result in imbalances in the template.
Filtering Transactions
All the column headings on this sheet contain a filter selection arrow - this feature indicates that the Filter feature has been
activated for the data on this sheet. This Excel feature is very useful when you need to filter the data that forms part of a
table based on the filter criteria that are available after clicking the selection arrow.
Example: If you only want to display the transactions for a particular invoice or payment month, you can filter the data
based on the Document Date or Payment Date column by selecting the appropriate date filter from the filter menu that is
displayed after clicking the selection arrow. After reviewing the filtered data, simply select the "Clear filter" option in the
filtered column in order to remove the filter and to display all the transactions on the worksheet.
Note that the visible row numbers are typically displayed in blue when a filter has been applied to the sheet. New
transactions should not be entered while a filter is active on the sheet - if you see blue row numbers, all filters need to be
removed before data is entered in the next blank row otherwise the Excel table may not extend automatically to include the
new transaction.
The sheet also contains totals above the column headings for all columns which contain values and which are suitable for
the calculation of transaction totals. The formulas in these cells result in only the transactions that are visible on the
worksheet being included in the calculation of the appropriate totals. If you therefore print the sheet while a filter is in effect,
the totals above the column headings will be calculated accurately and only include the transactions that have been
printed.
Trade Creditors Balances
If you want to view the list of expenses which make up any of the monthly trade creditor balances on the balance sheet,
simply enter the appropriate month-end date as the balance date in cell K2 and then use the filter arrow next to the column
heading in the outstanding balance column to deselect all zero values. All the expenses with balances at the appropriate
month-end date will then be displayed.
Sales Tax
The template provides for two sales tax types namely national or federal sales tax and state sales tax. If you only require
one sales tax type and you would like to delete the second sales tax type, you will be able to do so without affecting the
template formulas by simply deleting the columns for Tax 2 Code (column G) and Sales Tax 2 Amount (column N). All the
appropriate sales tax calculations will then only be based on the one sales tax type.
1 codes in column F blank and delete the sales tax 2 columns indicated above. No sales tax amounts will then be
calculated.
Page 18 of 44
Instructions
Note: No new columns should be added between the Inclusive Amount and Exclusive Amount columns otherwise it will
influence some of the sales tax calculations in this template. Also, if you delete the columns for the second sales tax type,
the Sales Tax 1 Amount column may display a validation warning but this can safely be ignored as it has no effect on the
template calculations. If you do not want to see these validation warnings, just keep both sales tax types and just don't
select any tax codes in the second sales tax column.
Recording Transactions - Transfers between Bank Accounts
When funds are transferred between two bank accounts, both the deposit and withdrawal entries need to be recorded. We
recommend recording both entries on the Expenses sheet. The deposit entry should be recorded by selecting the bank
account into which the funds are transferred and entering the transfer amount as a negative value. The withdrawal entry
should be recorded by selecting the bank account from which the funds are transferred and entering a positive amount.
All transfers between bank accounts should be allocated to the Cash Transfer Control account (BS-0799). By using this
default account for all bank transfers, you can easily determine when only one of the entries (deposit or withdrawal) has
been recorded.
Note: You can check whether the balance of the Cash Transfer Control account is nil by selecting the appropriate month
end from the list box in cell G3 on the TB sheet and checking whether the balance for account BS-0799 is nil. If the
balance is not nil, the transactions for the appropriate period should be reviewed in order to determine why the allocations
to the Cash Transfer Control account do not result in a nil balance.
Note: Petty cash transactions should be treated in the same way as transactions that are processed through a bank
account. This means that petty cash reimbursements should also be treated as transfers between bank accounts and
allocated to the Cash Transfer Control account. Both the withdrawal out of the appropriate bank account and the "deposit"
of cash into the petty cash account should therefore be recorded.
Recording Transactions - General Ledger Journal Entries
We recommend that all general ledger journal type entries are also recorded on the Expenses sheet. We have basically
created a specific bank code for the recording of journal entries so that these transactions will not have any cash effect
when recorded incorrectly.
The debit part of the journal entry should be recorded as a positive value and the credit part should be recorded as a
negative value on the Expenses sheet. Both entries should be allocated to the JC bank code.
Note: If the debit and credit parts of all journal entries balance to a total of nil, the JC bank account should always have a
nil balance. If you therefore notice that the JC bank account has a balance, it means that you have made an error in
recording some of your journal entries. You can then filter the Expenses sheet for all transactions with a bank code of JC
and filter the document dates for the appropriate month in order to review all the journal entries for the particular month.
Error Codes
The following error codes may result from inaccurate input on the Income and Expenses sheets and will be displayed in
the Error Code columns. The heading of the affected input column will be highlighted in orange:
■ E1 - this error code means that the payment date on the Income or Expenses sheet is before the invoice or document
date. These errors can be rectified by either amending the appropriate invoice or document date or amending the
appropriate payment date.
■ E2 - this error code means that the account number that has been selected on the Income or Expenses sheet is invalid.
All the accounts that have been entered on the TB sheet will be included in the account number list boxes and the error
can therefore be rectified by simply selecting a valid account number from the list box. New accounts must be created on
the TB sheet before being available for selection.
Page 19 of 44
Instructions
■ E3 - this error code means that the bank account code that has been selected is invalid. All the bank account codes that
have been created on the Setup sheet will be included in the bank code list boxes and the error can therefore be rectified
by simply selecting a valid bank account code from the list box. New bank account codes must be created on the Setup
sheet before being available for selection.
■ E4 - this error code means that the customer account code that has been selected is invalid. All the customer account
codes that have been created on the Customers sheet will be included in the customer code list boxes and the error can
therefore be rectified by simply selecting a valid customer account code from the list box. New customer account codes
must be created on the Customers sheet before being available for selection.
Note: Input errors may result in inaccurate template calculations and it is therefore imperative that all errors are resolved
before reviewing the income statement, cash flow statement and balance sheet. These errors may in fact also cause the
balance sheet not to balance.
Income Statement
All the transactions recorded on the Income and Expenses sheets are automatically updated to the monthly income
statement which is included on the IS sheet. All of these income statement accounts are reflected exclusive of any sales
tax that may be applicable to the source transactions.
The income statement includes 12 monthly periods, an annual total and a column for comparison to a prior year. The
reporting periods are based on the reporting year specified on the Setup sheet. If you want to amend the 12 month
reporting period, you only need to change the reporting year on this sheet for the reporting period and all calculations on
the IS sheet to be updated.
The default account integration has been set up in such a way that the turnover, operating expenses, staff costs and
depreciation & amortization account groups are the only ones that are integrated on an individual account basis. All other
account groups are integrated on a group basis which means that all the accounts that are included in the appropriate
account groups are included in one total line on the income statement.
Note: You can easily identify a group integration on the income statement, cash flow statement and balance sheet by the
key in column A ending in a "G". If the key does not end in a "G" but includes complete account numbers, it means that the
appropriate lines are integrated on an individual account basis.
When an account group is integrated on an individual account basis and you make changes to the account numbers on
the TB sheet or if you add new accounts to the account group, you basically also need to make the same changes to the
income statement or balance sheet. This means that you either need to update the key in column A if the account numbers
have been changed or that you need to insert additional lines for new accounts, copy the formulas from one of the existing
lines and edit the key in column A to reflect the new account number(s).
The same process can be followed if you want to change the integration of an account group from account group reporting
(with the "G" at the end) to individual account reporting. Additional lines need to be added for all the account numbers that
form part of the appropriate account group, the formulas in all columns on the sheet can be copied from the existing line
and the keys in column A then need to be replaced by the full account numbers. It may also be necessary to update the
appropriate total or profit line which the account groups forms part of.
Note: If you change the reporting of any account group from group to individual reporting and you do not include all
account numbers on the income statement, your balance sheet may not balance. It is therefore imperative that you add all
individual accounts to the appropriate account group if it is set up to report on an individual account basis. Refer to the TB
sheet and more specifically the Status column where all integration errors will be highlighted in red.
Page 20 of 44
Instructions
Note: If you are not going to use any of the default account groups included on the income statement, we suggest hiding
the rows instead of deleting them. If you do decide to delete the rows containing the affected account groups, you may
have to fix some of the total or profit calculations. After deleting the account groups, you should also delete the individual
accounts on the TB sheet that are linked to the appropriate account groups so that no transactions can be allocated to
these account groups.
Cash Flow Statement
All the transactions recorded on the Income and Expenses sheets are also automatically updated to the monthly cash flow
statement which is included on the CFS sheet. No user input is required on this sheet.
Note: The same principles with regards to account group integration as included in the Income Statement section applies
to the cash flow statement. We do not however recommend changing the default account group integration on this sheet.
Most account groups are set to report on an account group total basis and there is no real benefit in switching to individual
account integration on the cash flow statement.
Note: The only changes that may be required are the addition of new lines if you have added any new account groups to
the template. You then basically need to copy a line of a similar nature (which has a green key in column A) and change
the key in column A so that the monthly amounts are calculated based on the new account group.
Note: All the keys in column A which are reflected in orange contain custom calculations relating to specific control
accounts which should not be copied for any new account group lines.
Balance Sheet
All the transactions recorded on the Income and Expenses sheets are also automatically updated to the monthly balance
sheet which is included on the BS sheet. No user input is required on this sheet.
The balances sheet account integration is set up to report account group totals for most of the balance sheet items. The
exception is the individual bank accounts in the current assets section which all report individually. If you therefore add
additional bank codes to the Setup sheet, you also need to add additional rows in this section to include the new bank
codes in the balance sheet. You only need to insert the required number of additional rows and copy the formulas from
one of the existing bank account lines to complete this process. The formulas will automatically pick up the correct bank
codes.
If you want to change the account integration for any line on the balance sheet from group reporting to individual reporting,
you again need to insert the required number of additional rows, copy the formulas from the existing line and replace the
account group key in column A with the full account numbers. If you do not add all the accounts that form part of the
appropriate account group, your balance sheet may not balance.
Note: If you convert one or more account groups from account group reporting to individual account reporting, you may
also need to update the appropriate total column on the balance sheet.
Note: Only the balance sheet account items with green account keys can be changed to individual account reporting. The
items with orange keys are control accounts which have unique formulas which cannot be used for any of the other line
items on the balance sheet.
Balance Sheet Imbalances
We have included two rows below the balance sheet that contain control totals which indicate whether the balance sheet is
in balance. The first row indicates whether the balance sheet balances (which means that the total assets equal the total
equity & liabilities) and the second row indicates whether the total of all the bank account balances on the balance sheet
agrees to the monthly closing cash balance on the cash flow statement.
Page 21 of 44
Instructions
Both control totals should always display an "ok" text string but if there is a problem with the appropriate control total, an
"error" message which is highlighted in orange will be displayed. This error message means that there is an imbalance in
the template and the value of the imbalance will be displayed above the error message for balance sheet errors and below
the error message for cash flow statement errors.
We recommend completing the following steps when encountering errors:

■ Review the Income and Expenses sheets and ensure that there are no error codes in the Error Code columns. The Error
Code columns on both sheets should contain no error codes - if an error code is displayed in any transaction row, refer to
the Error Codes section of these instructions for guidance on the reason why an error code is displayed and the corrective
action that needs to be taken.
■ Review the Income and Expenses sheets and ensure that a bank code has been allocated to all transactions. If there are
any blank cells in the Bank Code column, select the appropriate bank code from the list box.
■ Review the Income and Expenses sheets and ensure that a valid account number has been selected for all transactions.
If there are any blank cells in the Account Number column, select a valid account number from the drop-down list.
■ Review the invoice date, document date and payment date columns on the Income and Expenses sheets and ensure
that all dates have been entered in accordance with the regional date settings that are specified in the System Control
Panel. A quick way of checking this is to format the appropriate date column as values - all valid dates will then be
displayed as values and invalid date entries will still be displayed as text which looks like a date. After reviewing all dates,
remember to undo the value formatting otherwise the contents of the affected date column will contain values instead of
dates.
■ Open the Setup sheet and ensure that all additional bank accounts have been added to the TB and BS sheets. If a bank
account has not been added to these sheets, the status in column D or E will show as "add!". Refer to the Setup - Bank
Accounts section of the instructions for guidance on how to add bank accounts to the appropriate sheet. Once the bank
account has been added, the status will automatically change to "ok".
■ Open the TB sheet and ensure that the template opening balances (column C) add up to a total of nil. If your opening
balances don't balance, the balance sheet will also not balance.
■ Review the Status column on the TB sheet and ensure that there are no items highlighted in red. If an item is highlighted
in red and contains an error message, it indicates that the account group has been set to report on an individual account
basis and that the highlighted account has not been added to the income statement or balance sheet. If an item is
highlighted in red and contains a double error, it means that the account group has been integrated on the individual
account number basis but that the group integration (ending in a "G") is also still active on the income statement or
balance sheet. The row with the group integration in the Key column on the income statement or balance sheet therefore
needs to be deleted.
■ Review the income statement, cash flow statement and balance sheet and check that there are no duplicate keys in
column A. If you duplicate an account number or group key, the balance sheet will not balance.
If you've completed all of the above steps and still cannot resolve the imbalance on the balance sheet, contact our Support
function for assistance. You probably need to send us your version of the template so that we can determine what the
cause of the imbalance is.
Bank Account Movement Analysis
We have included the Bank sheet to enable users to analyse bank account movements for any bank account on a daily
and monthly basis. The only user input that is required on this sheet is to select the appropriate bank code and monthly
period from the drop-down lists at the top of the sheet.
Note: If you want to display the bank account movement totals for all bank codes, simply clear the contents of the bank
code input cell. If no monthly period is selected, the calculations will default to the last month of the current financial year.
Note: Negative values that have been included on the Expenses sheet are deemed to be Income and therefore included in
the Income columns. Transactions that have been allocated to the JC general journal bank code are not included in the
calculations on this sheet.
Sales Tax Analysis
Page 22 of 44
Instructions
We have also included an additional sheet which enables users to analyse sales tax movements on a monthly basis. The
SalesTax sheet breaks the movement in the sales tax control accounts (BS-1700 and BS-1710) down into individual
components which makes it easier to calculate sales tax return and paid amounts. If your business is not subject to sales
tax, this sheet can be deleted.
The main components of the sales tax control accounts are output tax, input tax and payments. The output tax totals are
calculated based on the Sales Tax Amount columns on the Income sheet, the input tax totals are calculated based on the
Sales Tax Amount columns on the Expenses sheet and the Payment column includes all transactions on the Income and
Expenses sheets which have been allocated to account BS-1700 or BS-1710.
Note: All sales tax payments should be recorded on the Expenses sheet and allocated to the appropriate sales tax control
account while all sales tax refunds should be recorded on the Income sheet and allocated to the sales tax control accounts
(BS-1700 for national or federal sales tax or BS-1710 for state sales tax).
The Inclusive section provides the monthly totals inclusive of sales tax - as per the Income sheet for the Output column
and as per the Expenses sheet for the Input column. These totals are usually required when completing sales tax returns.
The net monthly column is calculated by deducting the monthly input tax value from the monthly output tax value and
therefore represents the net monthly sales tax liability (or asset if the input exceeds the output). The effective monthly
sales tax percentages are also calculated and included on the sheet.
Note: You can select the tax type from the list box in cell D2 - options include national / federal sales tax, state sales tax or
both. If cell D2 is empty, the both option is assumed and the calculations are reflected for both sales taxes and therefore
both sales tax control accounts.
Note: You can also select individual sales tax codes from the list boxes in cell E2 and F2 at the top of the sheet to display
the calculations based on any of the tax codes which have been included on the Setup sheet. The content of these list box
can then simply be cleared to display the values for all sales tax codes.
Note: The template provides for two sales tax types namely national or federal sales tax and state sales tax. If you only
require one sales tax type and you would like to delete the second sales tax type, you will be able to do so without
affecting the template formulas by simply deleting the columns for Tax 2 Code and Sales Tax 2 Amount on the Income and
Expenses sheets. All the appropriate sales tax calculations will then only be based on the one sales tax type.
1 codes blank and delete the sales tax 2 columns as indicated above. No sales tax amounts will then be calculated.
Roll Forward for Subsequent Financial Periods

After specifying the first financial year on the Setup sheet and including the appropriate opening balances in column C on
the TB sheet, the template can be rolled forward for subsequent financial years quite easily. All you need to do in order to
roll the template forward for subsequent financial years or back for previous financial years is to amend the reporting year
on the Setup sheet.
When you change the reporting year, the monthly reporting periods on all the sheets that are included in the template are
automatically changed and all calculations are automatically updated. You therefore do not need to save a separate
version of the template for each financial year - you simply continue adding transactions to the Income and Expenses
sheets and use the reporting year setting on the Setup sheet to navigate between financial years.
Help & Customization
Page 23 of 44
Instructions
If you experience any difficulty while using this template and you are not able to find the appropriate guidance in these
instructions, please e-mail us at support@excel-skills.com for assistance. This template has been designed with flexibility
in mind to ensure that it can be used in most business environments. If however you need an Excel based template that is
customized specifically for your business requirements, please e-mail our Support function and provide a brief explanation
of your requirements.
© Copyright
This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws.
Any publication or distribution of this template outside the scope of the permitted use of the template is expressly
prohibited. In terms of the permitted use of this template, only the distribution of the template to persons within the same
organisation as the registered user or persons outside the organisation who can reasonably be expected to require access
to the template as a direct result of the use of the template by the registered user is allowed. Subsequent distribution of the
template by parties outside of the organisation is however expressly prohibited and represents an infringement of
international copyright laws.
Page 24 of 44
Example (Pty) Limited
Setup
© www.excel-skills.com
Business Details
Business Name Example (Pty) Limited
Business Address Building Name, Street Address, Suburb, City, 9999
Contact Number +27 21 999 9999
Fax Number +27 21 999 0000
Website www.example.com On
Onthis
thissheet:
sheet:
E-mail info@example.com Enter
Enter your
your business
business && banking
banking details
details and
and maintain
maintain sales
sales tax
tax percentages
percentages & & bank
bank codes.
codes. You
You can
can also
also add
add an
an
Sales Tax Number 9999 999 9999 unlimited
unlimited number
number of of sales
sales tax
tax codes
codes and
and bank
bank account
account codes.
codes. Specify
Specify the
the first
first financial
financial year
year that
that you
you want
want to
to
Registration Number 2011 000000 00
include in the template and set your year-end and reporting year. The 12-month reporting
include in the template and set your year-end and reporting year. The 12-month reporting period included period included
on the monthly income statement, cash flow statement and balance sheet is determined by
on the monthly income statement, cash flow statement and balance sheet is determined by the reporting year the reporting year
specified
specified which
which means
means that
that the
the template
template can
can be
be rolled
rolled forward
forward or or back
back by by simply
simply changing
changing thethe reporting
reporting
Report Setup
year.
year.All
All the
the template
template calculations
calculations are
are then
then automatically
automatically updated.
updated.
First Day:
First Financial Year * 2021 3/1/2020 * Should be set once when you start using the template
First Day:
Reporting Year ** 2021 3/1/2020 ** Change annually to roll reporting periods forward or back
Year End Month February
Sales Tax
Code Description Percentage
A Standard Sales Tax 1 15.0%
B Standard Sales Tax 2 0.0%
C Standard Sales Tax 3 0.0%
E Exempt 0.0%
Z Zero Rated 0.0%
End of list
Bank Accounts
Code Description TB Status BS Status
B1 B1 Bank Account ok ok
PC PC Petty Cash ok ok
JC GL Journal Control ok ok
End of list
Banking Details
Bank Name Example Bank
Account Type Current Account
Bank Code 999-999
Account Number 1111 999 888
Text Please use your customer code as your payment reference.
Input Error Codes

Code Reason
E1 Payment date is before the invoice / document date
E2 Account number is invalid
E3 Bank code is invalid
E4 Customer code is invalid
January
February
March
April
May
June
July
August
September
October
November
December
Page 25 of 44
Account Group Setup
Group
Group Description
Key
BS-00 Property, Plant & Equipment - Cost
BS-01 Property, Plant & Equipment - Accum Dep
BS-02 Intangible Assets - Cost
BS-03 Intangible Assets - Amortization
BS-04 Investments
On
On this
thissheet:
sheet:
BS-05 Loans & Advances
This
This sheet
sheet contains
contains the
the default
default list
list of
of account
account groups
groups that
that are
are used
used inin this
this template.
template. You
You
BS-07 Cash On Hand can
can customize
customize the
the descriptions
descriptions of
of the
the account
account groups
groups but
but we
we do
do not
not recommend
recommend changing
changing
BS-09 Other Debtors the
the account
account group
group keys.
keys. Additional
Additional account
account groups
groups can
can be
be added
added as as detailed
detailed in
in the
the
BS-13 Accruals template
template instructions.
instructions.
BS-14 Dividends Payable
BS-15 Provision for Taxation
BS-16 Other Provisions
BS-17 Sales Tax
BS-18 Long Term Liabilities
BS-19 Reserves
BS-20 Shareholders' Contributions
IS-01 Income From Services
IS-03 Operating Expenses
IS-04 Staff Costs
IS-05 Depreciation & Amortization
IS-06 Interest Paid
IS-07 Taxation Paid
IS-08 Other Expenses
IS-09 Other Income
IS-10 Dividends Paid
Control Accounts
BS-B Bank Accounts
BS-RC Trade Debtors
BS-PA Trade Creditors
BS-RT Retained Earnings - Opening
BS-IN Retained Earnings - Current
Page 26 of 44
Trial Balance & Chart of Accounts 2/29/2020 2/29/2020
© www.excel-skills.com 29 Feb 2020 29 Feb 2020 28 Feb 2021
Account Template: Trial Balance: Account Trial Balance:
Account Description
Number Opening Balance Opening Balance Movement Closing Balance
BS-0005 Land & Buildings - Cost - - - -
BS-0010 Plant & Equipment - Cost - - - -
BS-0015 Furniture & Fittings - Cost 120,500.00 120,500.00 15,450.00 135,950.00
BS-0020 Office Equipment - Cost 63,250.00 63,250.00 10,200.00 73,450.00
BS-0025 Computer Equipment - Cost - - - -
BS-0030 Other Assets - Cost - - - -
BS-0105 Land & Buildings - Accum Depreciation - - - -
On
Onthis
thissheet:
sheet:
BS-0110 Plant & Equipment - Accum Depreciation - - - -
The
The opening balance
balance sheet
opening(22,000.00) sheet balances
balances should
should be
be entered
entered in column
column C
in(18,232.00) C on
on this
this sheet.
sheet. AAtrial
trial balance
balance at
at the
the end
end of
of
BS-0115 Furniture & Fittings - Accum Depreciation (22,000.00) (40,232.00)
the
the year
year before
before the
the first
first financial
financial year
year set
set on
on the
the Setup
Setup sheet
sheet should
should bebe used
used for
for this
this purpose.
purpose. Note
Note that
that the
the
BS-0120 Office Equipment - Accum Depreciation (12,500.00) (12,500.00) (12,190.00) (24,690.00)
Bank,
Bank, Trade
Trade Debtors
Debtors andand Trade
Trade Creditors
Creditors opening
opening balances
balances are are calculated
calculated and
and therefore
therefore need
need to
to be
be included
included
BS-0125 Computer Equipment - Accum Depreciation - - - -
on
on the
the Income
Income andand Expenses
Expenses sheets.
sheets. The
The default
default list
list of
of accounts
accounts can
can bebe customized
customized by by adding
adding additional
additional
BS-0130 Other Assets - Accum Depreciation accounts - changing the descriptions - - -
accounts to the list, changing the descriptions of existing accounts or deleting accounts. The sheet also
to the list, of existing accounts or deleting accounts. The sheet also
BS-0205 Goodwill - Cost contains detailed- trial
contains aa detailed trial balance
balance which can-be
which can be displayed
displayed for -any of
for any of the
the appropriate -
appropriate monthly
monthly periods
periods by by
BS-0210 Trademarks - Cost simply
simply selecting
selecting the -
the appropriate
appropriate month
month endendat -
at the
the top
top of
of the -
the sheet.
sheet. -
BS-0215 Software - Cost 147,200.00 147,200.00 - 147,200.00
BS-0305 Goodwill - Accum Amortization - - - -
BS-0310 Trademarks - Accum Amortization - - - -
BS-0315 Software - Accum Amortization (29,440.00) (29,440.00) (14,720.00) (44,160.00)
BS-0400 Investments 150,000.00 150,000.00 30,750.00 180,750.00
BS-0500 Loans & Advances 12,000.00 12,000.00 (12,000.00) -
BS-0700 Cash On Hand - - - -
BS-0799 Cash Transfer Control - - - -
BS-0900 Other Debtors - - - -
BS-0905 Prepayments 15,000.00 15,000.00 (15,000.00) -
BS-1300 Accruals - - - -
BS-1305 Payroll Accruals - - - -
BS-1310 Interest Payable - - - -
BS-1405 Dividends Payable - - (50,000.00) (50,000.00)
BS-1505 Provision For Taxation - - - -
BS-1610 Provision For Bonuses - - - -
BS-1700 Sales Tax 1 - National / Federal (20,240.00) (20,240.00) 3,121.35 (17,118.65)
BS-1710 Sales Tax 2 - State - - - -
BS-1805 Long Term Loans (200,000.00) (200,000.00) (16,249.61) (216,249.61)
BS-1900 Reserves - - - -
BS-2000 Shareholders' Contributions (100.00) (100.00) - (100.00)
IS-0105 Software Sales - (1,720,236.39) (1,720,236.39)
IS-0110 Advertising Income - (196,920.00) (196,920.00)
IS-0115 Commission Received - (22,326.96) (22,326.96)
IS-0305 Accounting Fees - 23,982.61 23,982.61
IS-0310 Advertising & Marketing - 143,643.00 143,643.00
IS-0315 Bank Charges - 1,179.30 1,179.30
IS-0320 Commission - 27,850.00 27,850.00
IS-0325 Computer Expenses - 3,476.52 3,476.52
IS-0330 Consumables & Cleaning - 2,500.00 2,500.00
IS-0335 Entertainment - - -
IS-0340 Insurance - 3,837.22 3,837.22
IS-0345 Office Expenses - 995.65 995.65
IS-0350 Office Rent - 143,895.65 143,895.65
IS-0355 Postage - 520.00 520.00
IS-0360 Professional & Legal Fees - 5,652.17 5,652.17
IS-0365 Stationery - 2,491.30 2,491.30
IS-0370 Subscriptions & Memberships - 5,200.00 5,200.00
IS-0375 Telephone & Internet - 8,860.87 8,860.87
IS-0380 Training - 4,043.48 4,043.48
IS-0385 Travelling & Accommodation - 13,704.35 13,704.35
IS-0390 Utilities - - -
IS-0405 Salaries & Wages - Staff - 548,600.00 548,600.00
IS-0410 Salaries & Wages - Management - 685,720.00 685,720.00
IS-0505 Depreciation - 30,422.00 30,422.00
IS-0510 Amortization - 14,720.00 14,720.00
IS-0600 Interest Paid - 19,367.24 19,367.24
IS-0700 Taxation - 70,765.00 70,765.00
IS-0800 Other Expenses - - -
IS-0805 Foreign Exchange Loss - - -
IS-0810 Loss on Disposal of Assets - - -
IS-0900 Other Income - (1,929.85) (1,929.85)
IS-1000 Dividends - 50,000.00 50,000.00
End of list - add accounts above this row
Control Accounts
BS-BB1 B1 Bank Account 45,250.50 45,250.50 295,326.44 340,576.94
BS-BB2 B2 Bank Account 61,500.00 61,500.00 (26,719.35) 34,780.65
BS-BB3 B3 Bank Account - - 9,457.00 9,457.00
BS-BPC PC Petty Cash 1,000.00 1,000.00 (5.00) 995.00
BS-BJC GL Journal Control - - - -
BS-RCG Trade Debtors 146,376.00 146,376.00 (53,316.00) 93,060.00
BS-PAG Trade Creditors (45,153.00) (45,153.00) (15,886.00) (61,039.00)
BS-RTG Retained Earnings (432,643.50) (432,643.50) - (432,643.50)
- - - -
Page 27 of 44
Example (Pty) Limited Balance Date 1/31/2021 12/31/2020 11/30/2020 10/31/2020 9/30/2020 8/31/2020
Customers 2/28/2021 2/28/2021 1/31/2021 12/31/2020 11/30/2020 10/31/2020 9/30/2020
© www.excel-skills.com 93,060.00 61,150.00 31,910.00 - - - -
Outstanding
Code Billing Name Billing Address Sales Tax Number Current 30 Days 60 Days 90 Days 120 Days 120+ Days
Balance
ABC01 ABC Bank 52 Adderley Crescent, Rivionia, Johannesburg, 1000 452 079 2090 - - - - - - -
CCS01 CC Supplies 105 Newmarket Street, City Bowl, Cape Town, 7200 499 888 2000 - - - - - - -
DFM01 DF Manufacturing DF House, 110 Mandela Avenue, Westville, Durban, 3200 452 765 2303 - - - - - - -
ECE01 EC Estate Agents 20 Cross Street, Gardens, Cape Town, 7005 - - - - - - -
ENE01 Energy Incorporated 39 Bay Avenue, Waverley, Bloemfontein, 9300 402 899 3000 - - - - - - -
ERP01 ERP Software 55A Broad Street, Umhlanga, Durban, 3250 423 090 3400 - - - - - - -
GPA01 GP Accountants 30 Chancery Lane, Camps Bay, Cape Town, 7002 On
Onthis
thissheet:
sheet: 451 678 5230 31,910.00 - 31,910.00 - - - -
IQB01 IQ Bonds Create
90 Melbourne
Create customer
Road, codes
Centurion,
customer for
for all
Pretoria,
codes customers
customers and
2005
all and enter
enter the
the billing
billing details
details for
for each
each customer.
customer. The
- customer
The customer - - - - - -
ITS01 IT Solutions codes
112 Elizabeth created
codesAvenue, on
on this
createdNotting
this sheet
sheet
Hill, are included
are United
London, included in
in aa list
Kingdom, EC5box
list box
3PWon
on the
the Income
Income sheet
sheet and
and the
the billing
billing -details
details are
are - - - - - -
KZB01 KZN Bonds 10 Delhiautomatically
automatically included
Crescent, City Center, Easton
included on the
the tax
London, tax invoice
4200invoice &
& customer
customer statement.
432The
statement. The outstanding
outstanding balances
000 7650 balances and
-and ageing
ageing - - - - - -
PTY01 PTY Consultants of
of balances
PTY Place, 24 Tobagoare
balances are automatically
automatically
Street, calculated
calculated based
Fourways, Johannesburg, based on
1008 on aa user
user defined
465balance
defined 000 8970date
balance date entered
entered at
at the
the- top
top of
of the
the - - - - - -
TPS01 The Paint Shop sheet.
sheet.
115 Main Street, Houtbay, Cape Town, 7100 432 998 7273 - - - - - - -
TRF01 TRF Solutions 290 York Crescent, Northcliff, Johannesburg, 1020 463 556 2880 - - - - - - -
WCA01 WC Financial Advisors 15 Strand Street, Walmer, Port Elizabeth, 4320 412 998 0020 - - - - - - -
WWR01 WW Retail 22 Upper Boulevard, Fourways, Johannesburg, 1080 - - - - - - -
VXB01 VX Building Supplies 80 Ocean Avenue, Constantia, Cape Town, 7500 499 662 1200 36,800.00 36,800.00 - - - - -
WYS01 WY Services 113 Market Avenue, Sandton, Johannesburg, 1005 423 996 0020 - - - - - - -
XXX01 General Customer Code - - - - - - -
XXX99 No Customer 24,350.00 24,350.00 - - - - -
Page 28 of 44
Example (Pty) Limited Balance Date GPA01
Income & Other Receipts 2/28/2021 2/28/2021 ###
© www.excel-skills.com 2,503,207.95 2,503,207.95 93,060.00 2,226,447.18 276,760.77 - 2,503,207.95
Invoice Tax Inclusive Tax 1 Tax 2 Bank Account Payment Payment Outstanding Exclusive Sales Tax 1 Sales Tax 2 Inclusive Unique Error
Number Invoice Date Customer Description Amount Code Code Code Number Amount Date Balance Amount Amount Amount Amount INV ST1 Code
IN0051 2/10/2020 DFM01 Software Sales 35,796.00 A E B1 BS-0799 35,796.00 3/1/2020 - 31,126.96 4,669.04 - 35,796.00 Y 0 -
IN0052 2/18/2020 CCS01 Software Sales 110,580.00 A E B1 BS-0799 110,580.00 3/10/2020 - 96,156.52 14,423.48 - 110,580.00 Y 0 -
OB 2/28/2020 XXX99 Opening Bank Balance 45,250.50 E E B1 BS-0799 45,250.50 2/28/2020 - 45,250.50 - - 45,250.50 Y 0 -
OB 2/28/2020 XXX99 Opening Bank Balance 61,500.00 E E B2 BS-0799 61,500.00 2/28/2020 - 61,500.00 - - 61,500.00 N 0 -
OB 2/28/2020 XXX99 Opening Bank Balance - E E B3 BS-0799 - 2/28/2020 - - - - - N 0 -
OB 2/28/2020 XXX99 Opening Bank Balance 1,000.00 E E PC BS-0799 1,000.00 2/28/2020 - 1,000.00 - - 1,000.00 N 0 -
REC0020 3/1/2020 ABC01 Interest Received 150.01 E E B2 IS-0900 150.01 3/1/2020 - 150.01 - - 150.01 Y 0 -
REC0021 3/7/2020 ERP01 Commission Received 1,710.00 A E B1 IS-0115 1,710.00 3/7/2020 - 1,486.96 223.04 - 1,710.00 Y 0 -
On this sheet:
IN0053 3/14/2020 ITS01 Software Sales 12,880.00On thisE sheet: E B1 IS-0105 12,880.00 4/13/2020 - 12,880.00 - - 12,880.00 Y 0 -
Record
Record all
all sales
sales transactions
transactions and and cash
cash receipts
receipts in
in the
the columns
columns with
with yellow
yellow column
column headings
headings on on this
this sheet.
sheet. The
The columns
columns withwith light
light blue
blue column
column
IN0054 3/19/2020 IQB01 Software Sales 125,018.10 A E B1 IS-0105 125,018.10 4/10/2020 - 108,711.39 16,306.71 - 125,018.10 Y 0 -
headings
headings contain
contain formulas
formulas which
which areare automatically
automatically copied
copied for
for all
all new
new transactions
transactions added
added toto the
the table.
table. All
All income
income transactions
transactions areare included
included in
in
REC0022 3/25/2020 XXX99 Advertising Income 12,500.00 E E B2 IS-0110 12,500.00 4/5/2020 - 12,500.00 - - 12,500.00 Y 0 -
trade
trade debtors
debtors & & income
income based
based onon the
the invoice
invoice dates
dates entered
entered inin column
column B.B. When
When anan invoice
invoice isis paid
paid by by the
the customer,
customer, simply
simply enter
enter the
the payment
payment
amount
amount & & payment
payment date
date and
and the
the transaction
transaction amount
amount isis automatically
automatically removed
removed from
from trade
trade debtors
debtors and
and included
included in in the
the appropriate
appropriate bankbank balance.
balance.
REC0024 4/7/2020 ERP01
Customer Commission Received and account1,380.00 A E B1 IS-0115 1,380.00 4/7/2020 - 1,200.00 180.00 - 1,380.00 Y 0 -
Customer codes,
codes, sales
sales tax
tax codes,
codes, bank
bank codes
codes and account numbersnumbers cancan be
be selected
selected from
from the the drop-down
drop-down lists lists in
in the
the appropriate
appropriate columns.
columns.
IN0055 4/9/2020
Outstanding
OutstandingWCA01
balances canSoftware
balances can be Sales by
be displayed
displayed by simply entering137,482.50
simply entering the
the appropriate
appropriateA balance
balanceEdate
date at B1
at the
the top
top of IS-0105
of the
the sheet.
sheet. 137,482.50 5/9/2020 - 119,550.00 17,932.50 - 137,482.50 Y 0 -
IN0056 4/22/2020 DFM01 Software Sales 20,033.00 A E B1 IS-0105 20,033.00 5/9/2020 - 17,420.00 2,613.00 - 20,033.00 Y 0 -
IN0057 5/5/2020 GPA01 Software Sales 106,950.00 A E B1 IS-0105 106,950.00 5/10/2020 - 93,000.00 13,950.00 - 106,950.00 Y 0 -
IN0058 5/7/2020 ENE01 Software Sales 9,464.50 A E B1 IS-0105 9,464.50 6/6/2020 - 8,230.00 1,234.50 - 9,464.50 Y 0 -
IN0060 5/31/2020 CCS01 Software Sales 67,907.50 A E B1 IS-0105 67,907.50 6/30/2020 - 59,050.00 8,857.50 - 67,907.50 Y 0 -
IN0061 6/26/2020 DFM01 Software Sales 154,100.00 A E B1 IS-0105 154,100.00 7/26/2020 - 134,000.00 20,100.00 - 154,100.00 Y 0 -
IN0062 6/29/2020 WCA01 Software Sales 14,421.00 A E B1 IS-0105 14,421.00 7/16/2020 - 12,540.00 1,881.00 - 14,421.00 Y 0 -
IN0063 7/11/2020 PTY01 Software Sales 135,700.00 A E B1 IS-0105 135,700.00 7/16/2020 - 118,000.00 17,700.00 - 135,700.00 Y 0 -
IN0064 7/22/2020 WWR01 Software Sales 17,480.00 A E B1 IS-0105 17,480.00 8/21/2020 - 15,200.00 2,280.00 - 17,480.00 Y 0 -
IN0065 8/13/2020 ECE01 Software Sales 132,250.00 A E B1 IS-0105 132,250.00 9/12/2020 - 115,000.00 17,250.00 - 132,250.00 Y 0 -
IN0066 8/17/2020 TPS01 Software Sales 14,915.50 A E B1 IS-0105 14,915.50 9/16/2020 - 12,970.00 1,945.50 - 14,915.50 Y 0 -
IN0068 9/17/2020 TRF01 Software Sales 130,180.00 A E B1 IS-0105 130,180.00 10/4/2020 - 113,200.00 16,980.00 - 130,180.00 Y 0 -
IN0069 10/8/2020 ECE01 Software Sales 25,564.50 A E B1 IS-0105 25,564.50 10/13/2020 - 22,230.00 3,334.50 - 25,564.50 Y 0 -
IN0070 10/8/2020 GPA01 Software Sales 33,120.00 A E B1 IS-0105 33,120.00 10/13/2020 - 28,800.00 4,320.00 - 33,120.00 Y 0 -
Page 29 of 44
Example (Pty) Limited Balance Date GPA01
Income & Other Receipts 2/28/2021 2/28/2021 ###
© www.excel-skills.com 2,503,207.95 2,503,207.95 93,060.00 2,226,447.18 276,760.77 - 2,503,207.95
Invoice Tax Inclusive Tax 1 Tax 2 Bank Account Payment Payment Outstanding Exclusive Sales Tax 1 Sales Tax 2 Inclusive Unique Error
Number Invoice Date Customer Description Amount Code Code Code Number Amount Date Balance Amount Amount Amount Amount INV ST1 Code
IN0071 10/31/2020 TPS01 Software Sales 144,325.00 A E B1 IS-0105 72,000.00 11/30/2020 - 125,500.00 18,825.00 - 144,325.00 Y 0 -
IN0071 10/31/2020 TPS01 Software Sales - A E B1 IS-0105 72,325.00 1/10/2021 - - - - - N 0 -
IN0072 11/3/2020 PTY01 Software Sales 3,588.00 A E B1 IS-0105 3,588.00 12/3/2020 (0.00) 3,120.00 468.00 - 3,588.00 Y 0 -
IN0073 11/29/2020 CCS01 Software Sales 15,180.00 A E B1 IS-0105 15,180.00 12/21/2020 (0.00) 13,200.00 1,980.00 - 15,180.00 Y 0 -
IN0074 11/29/2020 VXB01 Software Sales 132,250.00 A E B1 IS-0105 132,250.00 12/29/2020 - 115,000.00 17,250.00 - 132,250.00 Y 0 -
IN0076 12/25/2020 ITS01 Software Sales 13,045.00 E E B1 IS-0105 13,045.00 1/11/2021 - 13,045.00 - - 13,045.00 Y 0 -
CN0011 1/5/2021 ITS01 Module Discount (1,150.00) E E B1 IS-0105 (1,150.00) 1/11/2021 - (1,150.00) - - (1,150.00) Y 0 -
REC0050 1/10/2021 ABC01 Loan Received 50,000.00 E E B2 BS-1805 50,000.00 1/10/2021 - 50,000.00 - - 50,000.00 N 0 -
IN0077 1/19/2021 PTY01 Software Sales 16,606.00 A E B1 IS-0105 16,606.00 1/31/2021 - 14,440.00 2,166.00 - 16,606.00 Y 0 -
IN0078 1/20/2021 GPA01 Software Sales 141,910.00 A E B1 IS-0105 110,000.00 2/26/2021 31,910.00 123,400.00 18,510.00 - 141,910.00 Y 1 -
IN0078 1/20/2021 GPA01 Software Sales - A E B1 IS-0105 31,910.00 3/15/2021 - - - - - N 0 -
IN0079 2/15/2021 WCA01 Software Sales 120,865.00 A E B1 IS-0105 138,115.00 2/28/2021 - 105,100.00 15,765.00 - 120,865.00 Y 0 -
IN0079 2/15/2021 WCA01 Additional Module 17,250.00 A E B1 IS-0105 - 2/28/2021 - 15,000.00 2,250.00 - 17,250.00 N 0 -
REC0055 2/25/2021 XXX99 Advertising Income 24,350.00 E E B2 IS-0110 24,350.00 24,350.00 24,350.00 - - 24,350.00 Y 0 -
IN0080 2/28/2021 VXB01 Software Sales 36,800.00 A E B1 IS-0105 36,800.00 36,800.00 32,000.00 4,800.00 - 36,800.00 Y 0 -
Page 30 of 44
Insert
Insertbusiness
businesslogo
logo in
inthis
this section...
section...

Building Name, Street Address, Suburb, City, 9999
Contact Number: +27 21 999 9999 | Fax Number: +27 21 999 0000
Website: www.example.com | E-mail: info@example.com
Sales Tax Number: 9999 999 9999 | Registration Number: 2011 000000 00
Tax Invoice
Invoice Number IN0079 Customer Code WCA01

Invoice Date 2/15/2021
Invoiced To:
WC Financial Advisors
15 Strand Street, Walmer, Port Elizabeth, 4320
Customer Tax No: 412 998 0020
Description Amount Sales Tax 1 Sales Tax 2 Total

Software Sales 105,100.00 15,765.00 - 120,865.00
Additional Module 15,000.00 2,250.00 - 17,250.00
Total 120,100.00 18,015.00 - 138,115.00
Banking Details:
Bank Name: Example Bank
Account Type: Current Account
Bank Code: 999-999
Account Number: 1111 999 888
Please use your customer code as your payment reference.
Insert
Insert business
business logo
logo in
in this
this section...
section...

Building Name, Street Address, Suburb, City, 9999
Contact Number: +27 21 999 9999 | Fax Number: +27 21 999 0000
Website: www.example.com | E-mail: info@example.com
Sales Tax Number: 9999 999 9999 | Registration Number: 2011 000000 00
Account Statement
Customer Code GPA01

Statement Date 2/28/2021
Customer Details
GP Accountants
30 Chancery Lane, Camps Bay, Cape Town, 7002
Outstanding Balance: 31,910.00
Current 30 Days 60 Days 90 Days 120 Days 120+ Days

0.00 31,910.00 0.00 0.00 0.00 0.00
Invoice No Invoice Date Document Amount Balance

IN0078 1/20/2021 Invoice 31,910.00 31,910.00
Example (Pty) Limited Balance Date
Expenses & Other Payments 2/28/2021 2/28/2021
© www.excel-skills.com 2,085,377.36 61,039.00 2,038,411.97 46,965.39 - 2,085,377.36
Document Tax Inclusive Tax 1 Tax 2 Bank Account Payment Outstanding Exclusive Sales Tax 1 Sales Tax 2 Inclusive Error
Date Supplier Reference Description Amount Code Code Code Number Date Balance Amount Amount Amount Amount Code
2/14/2020 XY Solutions S77782 Opening Balance 40,365.00 A E B1 BS-0799 3/2/2020 - 35,100.00 5,265.00 - 40,365.00 -
2/17/2020 XY Traders Invoice 13432 Commission 4,788.00 A E B1 BS-0799 3/20/2020 - 4,163.48 624.52 - 4,788.00 -
3/1/2020 IS Communications Invoice EXP22 Internet Service Provider 840.00 A E B1 IS-0375 3/31/2020 - 730.43 109.57 - 840.00 -
3/2/2020 Newscorp I381119 Subscriptions 478.00 A E B1 IS-0355 4/1/2020 - 415.65 62.35 - 478.00 -
3/5/2020 EAG Brokers Debit Order Insurance 364.80 A E B1 IS-0340 3/5/2020 - 317.22 47.58 - 364.80 -
3/15/2020 Capital Bank Bank Statement Service Fees 57.00 A E B1 IS-0315 3/15/2020 - 49.57 7.43 - 57.00 -
3/15/2020 IAS Accountants Invoice Monthly Accounting 2,280.00 A E B1 IS-0305 4/2/2020 - 1,982.61 297.39 - 2,280.00 -
On
Onthis
thissheet:
sheet:
3/15/2020 Interflora Cash Flowers 90.00 A E PC IS-0345 3/15/2020 - 78.26 11.74 - 90.00 -
Record
Record allall expense
expense transactions
transactions andand cash
cash payments
payments inin the
the columns
columns with
with yellow
yellow column
column headings
headings onon this
this sheet.
sheet. The
The columns
columns
3/18/2020 QQ International TR6998 Parking 120.00 A E B1 IS-0385 3/18/2020 - 104.35 15.65 - 120.00 -
with
with light
light blue
blue column
column headings
headings contain
contain formulas
formulas which
which areare automatically
automatically copied
copied for
for all
all new
new transactions
transactions added
added to
to the
the table.
table.
3/20/2020 Example
All (Pty)
expense Ltd
transactionsTransfer
are included Inter
in Account
trade Transfer
creditors & expenses (15,000.00)
based on the E
document E
dates B2
entered in BS-0799
column A. When 3/20/2020 - (15,000.00) - - (15,000.00) -
All expense transactions are included in trade creditors & expenses based on the document dates entered in column A. When
3/20/2020 Example
an (Pty) Ltd Transfer Inter Account Transfer 15,000.00 E E B1 BS-0799 3/20/2020 - 15,000.00 - - 15,000.00 -
an expense
expense isis paid,
paid, simply
simply enter
enter the
the payment
payment datedate and
and the
the transaction
transaction amount
amount isis automatically
automatically removed
removed from
from trade
trade creditors
creditors
3/26/2020 Example
and deducted from the appropriate bank balance. Sales tax codes, bank codes and account numbers can be selected from the3/26/2020
and (Pty)
deductedLtd from Payroll
the appropriate Salaries
bank balance. Sales tax codes, bank45,000.00
codes and E
account E
numbers B2
can be IS-0410
selected from the - 45,000.00 - - 45,000.00 -
3/26/2020 HPdrop-down
Finance
drop-down lists
lists inin Debit
the Order
the appropriate
appropriate Capital
columns.
columns.repayment
Outstanding
Outstanding balances 2,582.74
balances can
can be E
be displayed
displayed by E
by simply
simply B1
entering
entering theBS-1805
the appropriate3/26/2020
appropriate - 2,582.74 - - 2,582.74 -
3/26/2020 HPbalance
Finance date
balance date at at the
the top
top of
Debit the
the sheet.
ofOrder sheet. Interest paid 1,666.67 E E B1 IS-0600 3/26/2020 - 1,666.67 - - 1,666.67 -
3/26/2020 PR Properties Debit Order Rent 13,680.00 A E B1 IS-0350 3/26/2020 - 11,895.65 1,784.35 - 13,680.00 -
3/26/2020 Example (Pty) Ltd Payroll Net Pay - Staff 35,000.00 E E B2 IS-0405 3/26/2020 - 35,000.00 - - 35,000.00 -
3/26/2020 Example (Pty) Ltd Payroll Deductions - Staff 7,200.00 E E B2 IS-0405 4/6/2020 - 7,200.00 - - 7,200.00 -
3/26/2020 Example (Pty) Ltd Payroll Deductions - Management 9,320.00 E E B2 IS-0410 4/6/2020 - 9,320.00 - - 9,320.00 -
3/26/2020 Example (Pty) Ltd Payroll Staff Loan Deduction (12,000.00) E E B2 BS-0500 3/26/2020 - (12,000.00) - - (12,000.00) -
3/31/2020 Example (Pty) Ltd Bank Statement Petty Cash Reimbursement 90.00 E E B1 BS-0799 3/31/2020 - 90.00 - - 90.00 -
3/31/2020 Example (Pty) Ltd Bank Statement Petty Cash Reimbursement (90.00) E E PC BS-0799 3/31/2020 - (90.00) - - (90.00) -
3/31/2020 Google Card Online Marketing 10,000.00 E E B3 IS-0310 4/7/2020 - 10,000.00 - - 10,000.00 -
4/5/2020 Example (Pty) Ltd Transfer Inter Account Transfer (10,000.00) E E B3 BS-0799 4/5/2020 - (10,000.00) - - (10,000.00) -
4/5/2020 Example (Pty) Ltd Transfer Inter Account Transfer 10,000.00 E E B1 BS-0799 4/5/2020 - 10,000.00 - - 10,000.00 -
4/25/2020 Inland Revenue Return Sales Tax 34,429.23 E E B1 BS-1700 4/25/2020 - 34,429.23 - - 34,429.23 -
4/26/2020 Example (Pty) Ltd Payroll Salaries 45,000.00 E E B2 IS-0410 4/26/2020 - 45,000.00 - - 45,000.00 -
4/26/2020 Furniture City Invoice Furniture 17,767.50 A E B1 BS-0015 5/26/2020 - 15,450.00 2,317.50 - 17,767.50 -
4/26/2020 HP Finance Debit Order Capital repayment 2,604.27 E E B1 BS-1805 4/26/2020 - 2,604.27 - - 2,604.27 -
4/26/2020 HP Finance Debit Order Interest paid 1,645.14 E E B1 IS-0600 4/26/2020 - 1,645.14 - - 1,645.14 -
4/29/2020 GF Supplies IN1179 Consumables 2,500.00 A E PC IS-0325 4/29/2020 - 2,173.91 326.09 - 2,500.00 -
Page 33 of 44
4/30/2020 Example (Pty) Ltd Bank Statement Petty Cash Reimbursement 2,587.00 E E B1 BS-0799 4/30/2020 - 2,587.00 - - 2,587.00 -
4/30/2020 Example (Pty) Ltd Bank Statement Petty Cash Reimbursement (2,587.00) E E PC BS-0799 4/30/2020 - (2,587.00) - - (2,587.00) -
4/30/2020 None Journal Release Prepayment 15,000.00 E E JC IS-0310 4/30/2020 - 15,000.00 - - 15,000.00 -
4/30/2020 None Journal Release Prepayment (15,000.00) E E JC BS-0905 4/30/2020 - (15,000.00) - - (15,000.00) -
5/1/2020 Training Inc Invoice Course 1,250.00 A E B1 IS-0380 5/31/2020 - 1,086.96 163.04 - 1,250.00 -
5/7/2020 City Lodge S50037 Accommodation 990.00 A E B1 IS-0385 5/7/2020 - 860.87 129.13 - 990.00 -
5/7/2020 Waltons Invoice Stationery 982.00 A E B1 IS-0365 6/6/2020 - 853.91 128.09 - 982.00 -
5/13/2020 XY Traders Invoice 9987 Commission 5,750.00 A E B1 IS-0320 6/12/2020 - 5,000.00 750.00 - 5,750.00 -
Page 34 of 44
6/26/2020 SA Airlines SA11235 Travel 2,100.00 A E B1 IS-0385 6/26/2020 - 1,826.09 273.91 - 2,100.00 -
7/17/2020 GF Supplies IN1181 Consumables 2,875.00 A E B1 IS-0330 8/16/2020 - 2,500.00 375.00 - 2,875.00 -
7/25/2020 ACC Institute M00321037 Annual Membership 5,980.00 A E B1 IS-0370 8/24/2020 - 5,200.00 780.00 - 5,980.00 -
8/21/2020 JSE Brokers Remittance Share investment 30,750.00 E E B1 BS-0400 8/21/2020 - 30,750.00 - - 30,750.00 -
Page 35 of 44
8/24/2020 XY Traders Invoice11203 Commission 4,600.00 A E B1 IS-0320 9/24/2020 - 4,000.00 600.00 - 4,600.00 -
8/31/2020 Inland Revenue Return Provisional Tax 46,580.00 E E B1 IS-0700 8/31/2020 - 46,580.00 - - 46,580.00 -
9/13/2020 Training Inc Invoice Course 1,300.00 A E B1 IS-0380 10/13/2020 - 1,130.43 169.57 - 1,300.00 -
9/18/2020 QA Attorneys Invoice Legal advice 6,500.00 A E B1 IS-0360 9/18/2020 - 5,652.17 847.83 - 6,500.00 -
10/4/2020 GF Supplies IN1185 Consumables 850.00 A E PC IS-0325 10/4/2020 - 739.13 110.87 - 850.00 -
Page 36 of 44
10/31/2020 Example (Pty) Ltd Bank Statement Petty Cash Reimbursement 1,068.00 E E B1 BS-0799 10/31/2020 - 1,068.00 - - 1,068.00 -
10/31/2020 Example (Pty) Ltd Bank Statement Petty Cash Reimbursement (1,068.00) E E PC BS-0799 10/31/2020 - (1,068.00) - - (1,068.00) -
11/5/2020 XY Traders Invoice 12987 Commission 4,427.50 A E B1 IS-0320 12/5/2020 - 3,850.00 577.50 - 4,427.50 -
Page 37 of 44
12/17/2020 Newscorp M00353051 Subscriptions 120.00 A E B1 IS-0355 1/16/2021 - 104.35 15.65 - 120.00 -
12/22/2020 GF Supplies IN1192 Consumables 648.00 A E PC IS-0325 12/22/2020 - 563.48 84.52 - 648.00 -
1/26/2021 Training Inc Invoice Training 2,100.00 A E B1 IS-0380 1/31/2021 - 1,826.09 273.91 - 2,100.00 -
2/1/2021 IS Communications Invoice EXP33 Internet Service Provider 850.00 A E B1 IS-0375 850.00 739.13 110.87 - 850.00 -
Page 38 of 44
2/11/2021 Waltons Invoice Stationery 289.00 A E B1 IS-0365 289.00 251.30 37.70 - 289.00 -
2/15/2021 IAS Accountants Invoice Monthly Accounting 2,300.00 A E B1 IS-0305 2,300.00 2,000.00 300.00 - 2,300.00 -
2/26/2021 DF Equipment Invoice Office equipment 11,730.00 A E B1 BS-0020 11,730.00 10,200.00 1,530.00 - 11,730.00 -
2/26/2021 Example (Pty) Ltd Payroll Deductions - Staff 7,200.00 E E B2 IS-0405 7,200.00 7,200.00 - - 7,200.00 -
2/26/2021 Example (Pty) Ltd Payroll Deductions - Management 9,320.00 E E B2 IS-0410 9,320.00 9,320.00 - - 9,320.00 -
2/28/2021 XY Traders Invoice 14278 Commission 17,250.00 A E B1 IS-0320 17,250.00 15,000.00 2,250.00 - 17,250.00 -
2/28/2021 Inland Revenue Return Provisional Tax 24,185.00 E E B1 IS-0700 2/28/2021 - 24,185.00 - - 24,185.00 -
2/28/2021 None Journal Depreciation 18,232.00 E E JC IS-0505 2/28/2021 - 18,232.00 - - 18,232.00 -
2/28/2021 None Journal Depreciation 12,190.00 E E JC IS-0505 2/28/2021 - 12,190.00 - - 12,190.00 -
2/28/2021 None Journal Depreciation (18,232.00) E E JC BS-0115 2/28/2021 - (18,232.00) - - (18,232.00) -
2/28/2021 None Journal Depreciation (12,190.00) E E JC BS-0120 2/28/2021 - (12,190.00) - - (12,190.00) -
2/28/2021 None Journal Amortization 14,720.00 E E JC IS-0510 2/28/2021 - 14,720.00 - - 14,720.00 -
2/28/2021 None Journal Amortization (14,720.00) E E JC BS-0315 2/28/2021 - (14,720.00) - - (14,720.00) -
2/28/2021 None Journal Dividend Declared 50,000.00 E E JC IS-1000 2/28/2021 - 50,000.00 - - 50,000.00 -
2/28/2021 None Journal Dividend Declared (50,000.00) E E JC BS-1405 2/28/2021 - (50,000.00) - - (50,000.00) -
2/28/2021 Google Card Online Marketing 12,100.00 E E B3 IS-0310 12,100.00 12,100.00 - - 12,100.00 -
Page 39 of 44
Income Statement 3/1/2019
© www.excel-skills.com 2/29/2020
Description Mar-2020 Apr-2020 May-2020 Jun-2020 Jul-2020 Aug-2020 Sep-2020 Oct-2020 Nov-2020 Dec-2020 Jan-2021 Feb-2021 Total 2021 Total 2020
Software Sales 121,591.39 136,970.00 183,080.00 146,540.00 133,200.00 127,970.00 161,200.00 176,530.00 131,320.00 113,045.00 136,690.00 152,100.00 1,720,236.39 -
Advertising Income 12,500.00 10,300.00 15,200.00 9,500.00 22,300.00 21,400.00 15,100.00 18,400.00 22,150.00 10,320.00 15,400.00 24,350.00 196,920.00 -
Commission Received 1,486.96 1,200.00 1,400.00 1,600.00 2,100.00 1,900.00 1,800.00 2,200.00 2,400.00 1,540.00 2,000.00 2,700.00 22,326.96 -
Total Turnover 135,578.35 148,470.00 199,680.00 157,640.00 157,600.00 151,270.00 178,100.00 197,130.00 155,870.00 124,905.00 154,090.00 179,150.00 1,939,483.35 -
Other Income 150.01 120.65 160.23 170.21 165.23 166.24 164.21 165.89 167.25 166.45 166.23 167.25 1,929.85 -
Operating Expenses
Accounting Fees 1,982.61 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 23,982.61 -
Advertising & Marketing 10,000.00 24,800.00 11,020.00 10,500.00 10,850.00 11,400.00 10,600.00 10,350.00 10,240.00 10,580.00 11,203.00 12,100.00 143,643.00 -
Bank Charges 79.30 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 1,179.30 -
On this sheet:
Commission - - 5,000.00 On this sheet: - - 4,000.00 - - 3,850.00 - - 15,000.00 27,850.00 -
This
This monthly
monthly income
income statement
statement isis automatically
automatically compiled
compiled based
based onon the
the transactions
transactions entered
entered on
on
Computer Expenses - 2,173.91 - - - - - 739.13 - 563.48 - - 3,476.52 -
the
the Income
Income and
and Expenses
Expenses sheets.
sheets. No
No user
user input
input isis required
required onon this
this sheet.
sheet. The
The monthly
monthly reporting
reporting
Consumables & Cleaning - - - - 2,500.00 - - - - - - - 2,500.00 -
periods
periods are
are determined
determined based
based on
on the
the reporting
reporting year
year specified
specified on
on the
the Setup
Setup sheet
sheet and
and includes
includes 12
12
Entertainment monthly - - - - - - - - - - - - - -
monthly periods.
periods. Additional
Additional accounts
accounts can can be
be added
added andand the
the key
key in
in column
column A A determines
determines
Insurance 317.22
whether 320.00 320.00 320.00 are displayed.
320.00 320.00 320.00 320.00 320.00 320.00 320.00 320.00 3,837.22 -
whether individual
individual account
account balances
balances oror account
account group
group totals
totals are displayed.
Office Expenses 78.26 75.65 56.52 95.65 25.22 67.83 78.26 189.57 88.70 83.48 91.30 65.22 995.65 -
Office Rent 11,895.65 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 12,000.00 143,895.65 -
Postage 415.65 - - - - - - - - 104.35 - - 520.00 -
Professional & Legal Fees - - - - - - 5,652.17 - - - - - 5,652.17 -
Stationery - - 853.91 - 661.74 203.48 - 251.30 - 269.57 - 251.30 2,491.30 -
Subscriptions & Memberships - - - - 5,200.00 - - - - - - - 5,200.00 -
Telephone & Internet 730.43 739.13 739.13 739.13 739.13 739.13 739.13 739.13 739.13 739.13 739.13 739.13 8,860.87 -
Training - - 1,086.96 - - - 1,130.43 - - - 1,826.09 - 4,043.48 -
Travelling & Accommodation 104.35 - 860.87 1,826.09 - 2,191.30 4,886.96 3,834.78 - - - - 13,704.35 -
Utilities - - - - - - - - - - - - - -
Total Operating Expenses 25,603.48 42,208.70 34,037.39 27,580.87 34,396.09 33,021.74 37,506.96 30,523.91 29,337.83 26,760.00 28,279.52 42,575.65 391,832.13 -
Staff Costs
Salaries & Wages - Staff 42,200.00 42,200.00 42,200.00 42,200.00 42,200.00 42,200.00 42,200.00 42,200.00 42,200.00 84,400.00 42,200.00 42,200.00 548,600.00 -
Salaries & Wages - Management 54,320.00 54,320.00 54,320.00 54,320.00 54,320.00 54,320.00 54,320.00 54,320.00 54,320.00 88,200.00 54,320.00 54,320.00 685,720.00 -
Total Staff Costs 96,520.00 96,520.00 96,520.00 96,520.00 96,520.00 96,520.00 96,520.00 96,520.00 96,520.00 172,600.00 96,520.00 96,520.00 1,234,320.00 -
Other Expenses - - - - - - - - - - - - - -
Depreciation & Amortization
Depreciation - - - - - - - - - - - 30,422.00 30,422.00 -
Amortization - - - - - - - - - - - 14,720.00 14,720.00 -
Total Depreciation & Amortization - - - - - - - - - - - 45,142.00 45,142.00 -
Profit / (Loss) before Interest & Tax 13,604.88 9,861.95 69,282.84 33,709.34 26,849.14 21,894.50 44,237.25 70,251.98 30,179.42 (74,288.55) 29,456.71 (4,920.40) 270,119.07 -
Interest Paid 1,666.67 1,645.14 1,623.44 1,601.56 1,579.49 1,557.24 1,534.81 1,512.19 1,489.38 1,466.38 1,859.85 1,831.09 19,367.24 -
Profit / (Loss) before tax 11,938.21 8,216.81 67,659.40 32,107.78 25,269.65 20,337.26 42,702.44 68,739.79 28,690.04 (75,754.93) 27,596.86 (6,751.49) 250,751.83 -
Taxation Paid - - - - - 46,580.00 - - - - - 24,185.00 70,765.00 -
Profit / (Loss) for the year 11,938.21 8,216.81 67,659.40 32,107.78 25,269.65 (26,242.74) 42,702.44 68,739.79 28,690.04 (75,754.93) 27,596.86 (30,936.49) 179,986.83 -
Dividends Paid - - - - - - - - - - - 50,000.00 50,000.00 -
Retained earnings for the year 11,938.21 8,216.81 67,659.40 32,107.78 25,269.65 (26,242.74) 42,702.44 68,739.79 28,690.04 (75,754.93) 27,596.86 (80,936.49) 129,986.83 -
Page 40 of 44
Cash Flow Statement
Description Mar-2020 Apr-2020 May-2020 Jun-2020 Jul-2020 Aug-2020 Sep-2020 Oct-2020 Nov-2020 Dec-2020 Jan-2021 Feb-2021 Total 2021
Cash flows from operating activities
Profit / (Loss) for the year 11,938.21 8,216.81 67,659.40 32,107.78 25,269.65 (26,242.74) 42,702.44 68,739.79 28,690.04 (75,754.93) 27,596.86 (30,936.49) 179,986.83
Interest Paid 1,666.67 1,645.14 1,623.44 1,601.56 1,579.49 1,557.24 1,534.81 1,512.19 1,489.38 1,466.38 1,859.85 1,831.09 19,367.24
Taxation Paid - - - - - 46,580.00 - - - - - 24,185.00 70,765.00
Adjustment for non-cash expenses:
Depreciation - - - - - - - - - - - 30,422.00 30,422.00
Amortization - - - - - - - - - - - 14,720.00 14,720.00
Reserves - - - - - - - - - - - - -
Changes in operating assets & liabilities On
Onthis
thissheet:
sheet:
Trade Debtors (4,022.10)
This
This monthly
monthly cash
cash(17,417.40)
flow statement49,023.50
flow statement (59,229.00)
isis automatically
automatically compiled 138,241.00
compiled based
based on
on the
the (128,785.50) 23,285.50 (17,445.00) (82,768.00) 34,803.00 53,380.00 64,250.00 53,316.00
Loans & Advances automated
12,000.00 income
automated income statement-
statement and
and balance
balance - sheet
sheet balances.
- No
balances. No user
user input
input-isis - - - - - - - 12,000.00
Other Debtors required
required -on
on this
this sheet.
15,000.00
sheet. - - - - - - - - - - 15,000.00
Cash On Hand - - - - - - - - - - - - -
Trade Creditors (15,875.00) 17,959.50 (10,665.50) (6,402.00) 9,116.00 (4,232.00) (3,484.00) (2,111.00) 4,878.50 6,572.50 (10,887.00) 31,016.00 15,886.00
Sales Tax 14,189.23 (18,632.53) 24,219.39 (20,357.22) 16,763.09 (20,184.71) 20,413.96 (12,867.79) 17,193.33 (28,172.74) 18,414.52 (14,099.87) (3,121.35)
Accruals - - - - - - - - - - - - -
Other Provisions - - - - - - - - - - - - -
Cash generated from operations 19,897.01 6,771.52 131,860.23 (52,278.88) 190,969.23 (131,307.71) 84,452.71 37,828.19 (30,516.75) (61,085.79) 90,364.23 121,387.73 408,341.72
Interest Paid (1,666.67) (1,645.14) (1,623.44) (1,601.56) (1,579.49) (1,557.24) (1,534.81) (1,512.19) (1,489.38) (1,466.38) (1,859.85) (1,831.09) (19,367.24)
Taxation Paid - - - - - (46,580.00) - - - - - (24,185.00) (70,765.00)
Net cash from operating activities 18,230.34 5,126.38 130,236.79 (53,880.44) 189,389.74 (179,444.95) 82,917.90 36,316.00 (32,006.13) (62,552.17) 88,504.38 95,371.64 318,209.48
Cash flows from investing activities
Property, Plant & Equipment - Cost - (15,450.00) - - - - - - - - - (10,200.00) (25,650.00)
Intangible Assets - Cost - - - - - - - - - - - - -
Investments - - - - - (30,750.00) - - - - - - (30,750.00)
Net cash used in investing activities - (15,450.00) - - - (30,750.00) - - - - - (10,200.00) (56,400.00)
Cash flows from financing activities
Shareholders' Contributions - - - - - - - - - - - - -
Dividends Paid - - - - - - - - - - - - -
Long Term Liabilities - Proceeds - - - - - - - - - - 50,000.00 - 50,000.00
Long Term Liabilities - Repayments (2,582.74) (2,604.27) (2,625.97) (2,647.85) (2,669.92) (2,692.17) (2,714.60) (2,737.22) (2,760.03) (2,783.03) (3,451.91) (3,480.68) (33,750.39)
Net cash from financing activities (2,582.74) (2,604.27) (2,625.97) (2,647.85) (2,669.92) (2,692.17) (2,714.60) (2,737.22) (2,760.03) (2,783.03) 46,548.09 (3,480.68) 16,249.61
Increase / (Decrease) in cash equivalents 15,647.60 (12,927.89) 127,610.82 (56,528.29) 186,719.82 (212,887.12) 80,203.30 33,578.78 (34,766.16) (65,335.20) 135,052.47 81,690.96 278,059.09
Cash & cash equivalents at beginning of year 107,750.50 123,398.10 110,470.21 238,081.03 181,552.74 368,272.56 155,385.44 235,588.74 269,167.52 234,401.36 169,066.16 304,118.63 107,750.50
Cash & cash equivalents at end of year 123,398.10 110,470.21 238,081.03 181,552.74 368,272.56 155,385.44 235,588.74 269,167.52 234,401.36 169,066.16 304,118.63 385,809.59 385,809.59
Page 41 of 44
Balance Sheet
Description Feb-2020 Mar-2020 Apr-2020 May-2020 Jun-2020 Jul-2020 Aug-2020 Sep-2020 Oct-2020 Nov-2020 Dec-2020 Jan-2021 Feb-2021 Total 2021
ASSETS
Non-Current Assets
Property, Plant & Equipment - Cost 183,750.00 183,750.00 199,200.00 199,200.00 199,200.00 199,200.00 199,200.00 199,200.00 199,200.00 199,200.00 199,200.00 199,200.00 209,400.00 209,400.00
Property, Plant & Equipment - Accum Dep (34,500.00) (34,500.00) (34,500.00) (34,500.00) (34,500.00) (34,500.00) (34,500.00) (34,500.00) (34,500.00) (34,500.00) (34,500.00) (34,500.00) (64,922.00) (64,922.00)
Intangible Assets - Cost 147,200.00 147,200.00 147,200.00 147,200.00 147,200.00 147,200.00 147,200.00 147,200.00 147,200.00 147,200.00 147,200.00 147,200.00 147,200.00 147,200.00
Intangible Assets - Amortization (29,440.00) (29,440.00) (29,440.00) (29,440.00) (29,440.00) (29,440.00) (29,440.00) (29,440.00) (29,440.00) (29,440.00) (29,440.00) (29,440.00) (44,160.00) (44,160.00)
Investments 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 180,750.00 180,750.00 180,750.00 180,750.00 180,750.00 180,750.00 180,750.00 180,750.00
417,010.00 417,010.00 432,460.00 432,460.00 432,460.00 432,460.00 463,210.00 463,210.00 463,210.00 463,210.00 463,210.00 463,210.00 428,268.00 428,268.00
Current Assets
Trade Debtors 146,376.00 150,398.10 167,815.50 118,792.00 178,021.00 39,780.00 168,565.50 145,280.00 162,725.00 245,493.00 210,690.00 157,310.00 93,060.00 93,060.00
Loans & Advances 12,000.00 - On
Onthis
- sheet:
this sheet: - - - - - - - - - - -
Other Debtors This
This monthly
monthly balance
15,000.00 balance sheet
sheet isis automatically
15,000.00 automatically
- calculated
calculated-based
based onon the
the transactions
transactions
- - - - - - - - - -
B1 Bank Account entered
entered on
on the
45,250.50 the Income
Income and
and Expenses
113,782.29 Expenses sheets.
sheets. No
104,788.75 No user
user input
213,294.34 input isis required
required on
158,980.84 on this
this
333,090.43 105,142.07 211,726.16 251,194.05 144,765.64 128,908.99 261,695.23 340,576.94 340,576.94
B2 Bank Account
sheet.
sheet. Balance
Balance sheet
61,500.00 sheet balances
balances are
8,615.81
calculated
calculated based
are 4,681.46 based on
on account
account groups
18,586.69 groups by
17,401.90 by default
default
30,512.13 46,423.37 21,432.58 10,143.47 82,155.72 32,917.17 35,768.40 34,780.65 34,780.65
but
but can
can also
also be
be included
included individually
individually by by changing
changing the
the key
key in
in column
columnA. A.
B3 Bank Account - - - 5,200.00 4,180.00 3,680.00 2,830.00 1,430.00 6,830.00 6,480.00 6,240.00 5,660.00 9,457.00 9,457.00
PC Petty Cash 1,000.00 1,000.00 1,000.00 1,000.00 990.00 990.00 990.00 1,000.00 1,000.00 1,000.00 1,000.00 995.00 995.00 995.00
GL Journal Control - - - - - - - - - - - - - -
Cash On Hand - - - - - - - - - - - - - -
281,126.50 288,796.20 278,285.71 356,873.03 359,573.74 408,052.56 323,950.94 380,868.74 431,892.52 479,894.36 379,756.16 461,428.63 478,869.59 478,869.59
Total Assets 698,136.50 705,806.20 710,745.71 789,333.03 792,033.74 840,512.56 787,160.94 844,078.74 895,102.52 943,104.36 842,966.16 924,638.63 907,137.59 907,137.59
EQUITY & LIABILITIES
Equity
Shareholders' Contributions 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00
Reserves - - - - - - - - - - - - - -
Retained Earnings - Opening 432,643.50 432,643.50 432,643.50 432,643.50 432,643.50 432,643.50 432,643.50 432,643.50 432,643.50 432,643.50 432,643.50 432,643.50 432,643.50 432,643.50
Retained Earnings - Current - 11,938.21 20,155.02 87,814.42 119,922.20 145,191.86 118,949.12 161,651.56 230,391.35 259,081.39 183,326.46 210,923.32 129,986.83 129,986.83
432,743.50 444,681.71 452,898.52 520,557.92 552,665.70 577,935.36 551,692.62 594,395.06 663,134.85 691,824.89 616,069.96 643,666.82 562,730.33 562,730.33
Non-Current Liabilities
Long Term Liabilities 200,000.00 197,417.26 194,812.99 192,187.02 189,539.17 186,869.25 184,177.08 181,462.48 178,725.26 175,965.23 173,182.20 219,730.29 216,249.61 216,249.61
200,000.00 197,417.26 194,812.99 192,187.02 189,539.17 186,869.25 184,177.08 181,462.48 178,725.26 175,965.23 173,182.20 219,730.29 216,249.61 216,249.61
Current Liabilities
Trade Creditors 45,153.00 29,278.00 47,237.50 36,572.00 30,170.00 39,286.00 35,054.00 31,570.00 29,459.00 34,337.50 40,910.00 30,023.00 61,039.00 61,039.00
Accruals - - - - - - - - - - - - - -
Sales Tax 1 - National / Federal 20,240.00 34,429.23 15,796.70 40,016.09 19,658.87 36,421.95 16,237.24 36,651.20 23,783.41 40,976.74 12,804.00 31,218.52 17,118.65 17,118.65
Sales Tax 2 - State - - - - - - - - - - - - - -
Provision for Taxation - - - - - - - - - - - - - -
Dividends Payable - - - - - - - - - - - - 50,000.00 50,000.00
Other Provisions - - - - - - - - - - - - - -
65,393.00 63,707.23 63,034.20 76,588.09 49,828.87 75,707.95 51,291.24 68,221.20 53,242.41 75,314.24 53,714.00 61,241.52 128,157.65 128,157.65
Total Equity & Liabilities 698,136.50 705,806.20 710,745.71 789,333.03 792,033.74 840,512.56 787,160.94 844,078.74 895,102.52 943,104.36 842,966.16 924,638.63 907,137.59 907,137.59
Page 42 of 44
Bank Accounts
Bank Code B1 B1
Month Feb/2021 2/28/2021
Daily For Selected Month Monthly For Financial Year

Day Opening Income Expenses Closing Month Opening Income Expenses Closing
2/1/2021 261,695.23 - - 261,695.23 Mar/2020 45,250.50 148,086.00 (79,554.21) 113,782.29
2/2/2021 261,695.23 - (2,300.00) 259,395.23 Apr/2020 113,782.29 139,278.10 (148,271.64) 104,788.75
2/3/2021 259,395.23 - - 259,395.23 May/2020 104,788.75 266,075.50 (157,569.91) 213,294.34
2/4/2021 259,395.23 - - 259,395.23 Jun/2020 213,294.34 105,432.00 (159,745.50) 158,980.84
2/5/2021 259,395.23 - (15,368.00)
On
Onthis sheet: 244,027.23
thissheet: Jul/2020 158,980.84 306,636.00 (132,526.41) 333,090.43
2/6/2021 This
This sheet
sheet contains
244,027.23 contains an
an analysis
-
analysis of
of bank
bank -account
account movements
movements on
244,027.23 on aaAug/2020
daily
daily &
& monthly
monthly 333,090.43 19,665.00 (247,613.36) 105,142.07
2/7/2021 basis.
basis. The
The appropriate
244,027.23 bank
bank account
3,105.00
appropriate account and - month
and can
can be
be selected
month247,132.23 at
at the
the top
selectedSep/2020 top of
of the
the 105,142.07 204,435.50 (97,851.41) 211,726.16
2/8/2021 sheet
sheet and
and all
247,132.23 all other
other calculations
calculations
- are
are automated.
automated.
- 247,132.23 Oct/2020 211,726.16 191,394.50 (151,926.61) 251,194.05
2/9/2021 247,132.23 - - 247,132.23 Nov/2020 251,194.05 74,760.00 (181,188.41) 144,765.64
2/10/2021 247,132.23 - - 247,132.23 Dec/2020 144,765.64 152,789.00 (168,645.65) 128,908.99
2/11/2021 247,132.23 - - 247,132.23 Jan/2021 128,908.99 218,126.00 (85,339.76) 261,695.23
2/12/2021 247,132.23 - - 247,132.23 Feb/2021 261,695.23 251,220.00 (172,338.29) 340,576.94
2/13/2021 247,132.23 - - 247,132.23
2/14/2021 247,132.23 - - 247,132.23
2/15/2021 247,132.23 - (80.00) 247,052.23
2/16/2021 247,052.23 - - 247,052.23
2/17/2021 247,052.23 - - 247,052.23
2/18/2021 247,052.23 - - 247,052.23
2/19/2021 247,052.23 - - 247,052.23
2/20/2021 247,052.23 - (80,000.00) 167,052.23
2/21/2021 167,052.23 - - 167,052.23
2/22/2021 167,052.23 - - 167,052.23
2/23/2021 167,052.23 - - 167,052.23
2/24/2021 167,052.23 - - 167,052.23
2/25/2021 167,052.23 - (31,218.52) 135,833.71
2/26/2021 135,833.71 110,000.00 (19,111.77) 226,721.94
2/27/2021 226,721.94 - - 226,721.94
2/28/2021 226,721.94 138,115.00 (24,260.00) 340,576.94
Page 43 of 44
Example (Pty) Limited Tax Type Tax Code 1 Tax Code 2
Sales Tax 0 * *
Sales Tax Inclusive Monthly Effective %
Month Opening Output Input Payment Closing Output Input Net Output Input
3/31/2020 20,240.00 16,529.75 (2,340.52) - 34,429.23 152,258.11 (116,713.41) 14,189.23 12.2% 2.0%
4/30/2020 34,429.23 20,725.50 (4,928.80) (34,429.23) 15,796.70 169,316.15 (182,786.14) 15,796.70 13.9% 2.8%
5/31/2020 15,796.70 27,672.00 (3,452.61) - 40,016.09 227,512.23 (138,259.41) 24,219.39 13.8% 2.6%
6/30/2020 40,016.09 22,221.00 (2,562.13) (40,016.09) 19,658.87 180,031.21 (170,928.50) 19,658.87 14.1% 1.5%
7/31/2020 19,658.87 20,295.00 (3,531.91) - 36,421.95 178,060.23 (138,697.41) 16,763.09 12.9% 2.6%
8/31/2020 36,421.95 19,480.50 (3,243.26) (36,421.95) 16,237.24 170,916.74 (250,786.36) 16,237.24 12.9% 1.3%
9/30/2020 16,237.24 24,450.00 (4,036.04) - 36,651.20 202,714.21 (142,312.41) 20,413.96 13.7% 2.9%
10/31/2020 36,651.20 26,809.50 (3,026.09) (36,651.20) 23,783.41 224,105.39 (170,970.61) 23,783.41 13.6% 1.8%
11/30/2020 23,783.41 20,058.00 (2,864.67) - 40,976.74 176,095.25 (132,971.91) 17,193.33 12.9% 2.2%
12/31/2020 40,976.74 15,231.00 (2,427.00) (40,976.74) 12,804.00 140,302.45 (247,013.15) 12,804.00 12.2% 1.0%
1/31/2021 12,804.00 20,976.00 (2,561.48) - 31,218.52 225,232.23 (132,672.76) 18,414.52 10.3% 2.0%
2/28/2021 31,218.52 23,220.00 (6,101.35) (31,218.52) 17,118.65 202,537.25 (216,112.29) 17,118.65 12.9% 2.9%
On
Onthis
thissheet:
sheet:
This
This sheet
sheet contains
contains aa monthly
monthly sales
sales tax
tax analysis.
analysis. All
All the
the calculations
calculations are
are automated.
automated. You
You can
can select
select
the
the tax type and any of the individual sales tax codes at the top of the sheet to view the output and
tax type and any of the individual sales tax codes at the top of the sheet to view the output and
input
input values
values for
for any
any tax
tax type
type or
or tax
tax code.
code. The
The template
template provides
provides for
for two
two default
default tax
tax types
types for
for
national
national or
or federal
federal sales
sales tax
tax and
and state
state sales
sales tax.
tax.
Page 44 of 44

Service Accounting Sample

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Service Accounting Sample

Uploaded by

Copyright:

Available Formats

EXCEL-SKILLS.

Get the full version of this template!

enable editing to activate the link

The template includes the following sheets:

Sales Tax Codes

Input Error Codes

Chart Of Accounts & Trial Balance

Adding new bank accounts

Recording Transactions - Income

The Income sheet contains the following user input columns:

The Income sheet contains the following calculated columns:

Invoices with Multiple Lines

Trade Debtors Balances

Customer Account Statement

Recording Transactions - Expenses

The Expenses sheet contains the following user input columns:

The Expenses sheet contains the following calculated columns:

Trade Creditors Balances

Recording Transactions - Transfers between Bank Accounts

Recording Transactions - General Ledger Journal Entries

Cash Flow Statement

Balance Sheet Imbalances

We recommend completing the following steps when encountering errors:

Bank Account Movement Analysis

Sales Tax Analysis

Roll Forward for Subsequent Financial Periods

Help & Customization

Year End Month February

Input Error Codes

Example (Pty) Limited

Invoice Number IN0079 Customer Code WCA01

Description Amount Sales Tax 1 Sales Tax 2 Total

Total 120,100.00 18,015.00 - 138,115.00

Example (Pty) Limited

Customer Code GPA01

Outstanding Balance: 31,910.00

Current 30 Days 60 Days 90 Days 120 Days 120+ Days

Invoice No Invoice Date Document Amount Balance

Daily For Selected Month Monthly For Financial Year

You might also like