Basic Fixed Assets Register Template

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BASIC FIXED ASSETS REGISTER TEMPLATE
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Excel Skills | Basic Fixed Asset Register Template
Instructions
www.excel-skills.com
This basic asset register template enables users to compile an assets register which incorporates an unlimited number of
asset classes and categories; facilitates recording additions & disposals; automatically calculates monthly and year-to-date
depreciation charges and includes a comprehensive automated journal report. The template accommodates depreciation
calculations based on the straight-line, diminishing value and double diminishing value calculation methods on a monthly
or daily basis.
Note: This template only enables users to enter additions & disposals - if you require a solution which enables you to also
enter revaluation & impairment transactions, we suggest that you refer to our IFRS Fixed Asset Register template which
accommodates these transactions but only on a straight-line depreciation basis.
The following sheets are included in this template:

Set-up - the input cells on this sheet enable you to customize the template for your business. You can enter your business
name, select a year end period, specify whether depreciation needs to be calculated on a monthly or daily basis, specify
how to treat depreciation calculations on additions & disposals, maintain the default fixed asset classes and maintain the
default fixed asset categories. A complete list of user input error codes are also included on this sheet for information
purposes.
Assets - this sheet enables users to create a unique asset code for all fixed assets and the columns with the light blue
column headings contain all the comprehensive, automated calculations that form part of the fixed asset register. User
input is limited to entering an asset identification number, asset description, asset type, asset category and depreciation
basis. The period for which the fixed asset register is compiled is determined by the review date that is specified at the top
of the sheet.
Transact - all asset transactions need to be recorded on this sheet. Asset transactions are limited to acquisitions &
disposals. User input is limited to entering the transaction date, transaction type, asset number, supplier, document
number, transaction amount, asset lifetime, residual value and proceeds on disposal. The columns with light blue column
headings contain the formulas that form the basis of all the calculations that are required in order to produce a
comprehensive, accurate fixed asset register.
Category - this sheet contains a fixed assets summary which is based on the fixed asset categories that are created on
the Set-up sheet. No user input is required on this sheet and 30 fixed asset categories are accommodated. Additional fixed
asset categories can be added by simply copying the formulas in the last row into the required number of additional rows.
Class - this sheet contains a fixed assets summary which is based on the asset classes that are created on the Set-up
sheet. No user input is required on this sheet and a maximum of 30 asset classes are accommodated.
Journals - this sheet contains an automated journal report for all fixed asset transactions. The journal report can be
compiled on a monthly or year-to-date basis and is based on the account numbers that are specified in the asset category
set-up on the Set-up sheet. The journal report accommodates 30 asset categories but additional categories can be added
by simply copying the formulas in the last row into the required number of additional rows.
Template Set-up
The template can be customized for your business by editing the business details, asset categories and asset classes on
the Set-up sheet. The business name that is entered in cell C5 is used as a heading on all the other sheets and the year-
end month that is selected in cell C7 is used in order to calculate all year-to-date balances.
The depreciation calculation period basis needs to be selected in cell D9. The template accommodates monthly or daily
depreciation calculations. If you select the monthly option, all depreciation calculations will be based on calendar months. If
you select the daily option, all depreciation calculations will be based on daily depreciation calculations. The main
difference between the two bases is therefore that an asset will start to be depreciated from the date of acquisition if you
select the daily basis.
Example: If an asset is purchased on the 15th of a month, the default monthly depreciation basis will depreciate the asset
from the 1st of the month and calculate a full month's depreciation for the month of acquisition. You can however change
the setting in cell D11 so that the asset is only depreciated from the second month which will mean that no depreciation is
calculated in the month of acquisition.
If the asset in the above example is depreciated on the daily basis, the depreciation will commence on the 15th of the
month and be based on the remaining days that are left in the calendar month for the acquisition month. Changing the
setting in cell D11 will only result in depreciation being calculated from the 16th of the acquisition month. This is because
the aim with daily depreciation calculations is usually to depreciate assets based on the precise days that the asset is held.
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Instructions
Note: When deciding between monthly & daily depreciation calculations, we suggest that you also consider what is
acceptable based on the tax treatment of depreciation calculations. We do not recommend using the daily basis if your tax
deductions are calculated on a monthly basis and vice versa.
The period in which depreciation commences setting in cell D11 determines whether assets are depreciated in the month
of acquisition (when the monthly basis is selected). If you select an option of 1, depreciation will only be calculated from
the month after the acquisition. For daily depreciation calculations, selecting a setting of 1 will only mean that depreciation
will be calculated from the day after the acquisition date. This setting is therefore intended mainly to be used in order to
delay depreciation calculations when the monthly basis is selected.
The Yes or No setting in cell D13 can be used to specify whether assets should be depreciated in the period of disposal. If
monthly depreciation calculations are used and you select the Yes option, the assets will be depreciated in the month of
disposal. If the No option is selected, the asset will not be depreciated in the month of disposal.
If you use daily depreciation calculations, selecting the Yes option will result in the asset being depreciated on the day of
disposal. If you select the No option, the asset will not be depreciated on the day of disposal.
Asset Classes
The template includes 6 default fixed asset classes which can be customized in the cell range from cell A17 to cell B22.
The default asset class codes in column A and the default asset class descriptions in column B can be amended and you
can add additional asset classes by simply inserting a new row between the first and last class codes, entering a new code
for the asset class in column A and entering a description for the new class in column B.
Note: All new asset classes must be inserted above the "ZZ" asset class code and a maximum of 30 asset classes can be
accommodated in the template.
The asset classes created on the Set-up sheet should be representative of the asset classes that are included on the
financial statements. Some businesses however require more asset classes than what is disclosed on the financial
statements in order to accommodate separate allocation in the business accounts. We have therefore created separate
asset categories for this purpose.
Asset Categories
The template includes 11 asset categories which can be customized in the cell range from cell A27 to cell G37. Each asset
category contains a unique code in column A, is linked to an asset class in column B, contains a description in column C
and contains an account number in each of the columns from column D to G.
The asset category codes can be in any format but we suggest using a combination of letters and numbers as illustrated
with the default category codes. Each category that is created will be included separately on the Category sheet and needs
to be linked to one of the asset class codes in cells A17 to A22 by selecting the appropriate asset class code from the list
box in column B. The asset categories are therefore in fact sub classes of the main asset classes that are included on the
financial statements.
The account numbers that need to be entered in columns D to G are included in the automated journal report on the
Journal sheet. All fixed asset journals are therefore based on the asset categories that are created which means that a
separate asset category is required for each fixed asset account group or depreciation cost centre. The accounts that need
to be entered in each column are better described as follows:
■ Cost - the general ledger accounts that are entered in this column reflect the cost of each asset category. These
accounts should therefore be balance sheet accounts.
■ Accum Depr - the accounts in this column reflect the accumulated depreciation that has been written off against each
asset category. These accounts should therefore be balance sheet accounts.
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Instructions
■ Depr - the total depreciation charges for each asset category is allocated to the accounts in this column. These accounts
should therefore be income statement accounts.
■ Profit - if assets are sold, the profits or losses on the disposal of assets are allocated to the accounts that are specified in
this column. You can again use a single account for all asset categories or enter separate accounts for each asset
category. These accounts should be income statement accounts.
Note: All new asset categories must be inserted above the "ZZ" asset category code. The template accommodates 30
asset categories on the Category sheet but you can add additional asset categories by copying the formulas in the last row
into the appropriate number of additional rows. An unlimited number of asset categories are therefore accommodated.
Input Error Codes
The input error codes at the bottom of the Set-up sheet are included for information purposes only and provide users with
a reason for the error codes that may be encountered when entering transactions on the Assets and Transact sheets.
These error codes are covered in more detail in the Error Codes section of these instructions.
Note: We do not recommend adding or deleting any text or values on the Set-up sheet. The sheet contains some hidden
content which may inadvertently be overwritten or deleted if you make changes outside of the template design and which
may affect the template calculations.
Asset Set-up
Each individual fixed asset must be added to the Assets sheet by assigning an asset number to the fixed asset. The
Assets sheet is in actual fact a comprehensive fixed asset register which contains all the individual assets that form part of
the fixed assets register. All fixed asset transactions need to be recorded on the Transact sheet and the Category and
Class sheets contains automated summaries of all the appropriate asset groups.
A unique asset number must be created for each fixed asset on the Assets sheet. You can use any asset numbering
convention but we strongly recommend using a combination of letters and numbers as illustrated in our example data. We
have used an asset numbering convention which starts with two letters followed by a hyphen and five numbers. The letters
can be used to distinguish between different asset categories or classes.
Note: All fixed assets must be added to the Assets sheet by assigning a unique asset code to the particular asset. The
acquisition of the asset then needs to be recorded on the Transact sheet after which the appropriate values will be
reflected on the Assets sheet. Users therefore need to create asset codes for all their assets and record acquisition
transactions for all assets on the Transact sheet.
All the columns on the Assets sheet with yellow column headings require user input while the columns with light blue
column headings contain formulas which are automatically copied for each new asset that is added to the sheet. The
following user input is required on the Assets sheet:
Asset Number - enter a unique asset number for each fixed asset in this column. Duplicate asset numbers may result in
inaccurate calculations and it is therefore imperative that each fixed asset has a unique asset number. Similar assets or
asset components can be distinguished by adding a "-1" and "-2" at the end of the asset number.
Asset ID Number - enter an asset identification number in this column. This number should preferably be applied to the
asset in order to facilitate physical verification of assets and assist in identifying each fixed asset that is included in the
fixed asset register.
Description - enter a comprehensive description of the asset in this column. The asset description should enable users to
easily identify the asset and should assist users in distinguishing between similar assets.
Asset Type - select an asset type from the list box. This column assists in identifying leased assets and the list boxes in
this column therefore include an owned and leased option.
Category - select an asset category from the list box in this column. All the asset categories that are created on the Set-up
sheet are available for selection. Each asset needs to be linked to an asset category which is linked to an asset class in
the Asset Category section on the Set-up sheet.
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Instructions
Depreciation Basis - select a depreciation basis from the list box in this column. Select the SL option for the straight-line
(primary cost) depreciation method, "DV" for the diminishing (reducing) value depreciation method and "DDV" for the
double diminishing value depreciation method. A separate depreciation method can therefore be selected on an individual
asset basis.
Note: We have not included a detailed explanation of each depreciation basis in these instructions because you can easily
Google it and find a list of comprehensive explanations. The premise is that the straight-line method is calculated based on
the cost of an asset over equal monthly or daily instalments while the diminishing value option is based on the bookvalue
of the asset - the annual depreciation amount will differ each year (which is not the case with the straight-line basis). The
double diminishing value method uses the same principle as diminishing value but uses double the depreciation
percentage.
Note: All the columns on the Assets sheet have been included in an Excel table. This feature is extremely useful when
entering data in a table format because the formulas that are included in calculated columns (the columns with light blue
column headings) are automatically copied when new rows are inserted into the table or when data is entered into the first
blank row below the table. You can therefore add a new asset by simply entering an asset number in column A - the table
will then automatically be extended to include the new asset.
All the columns with light blue column headings contain calculations which are based on the review date that is entered in
cell E2. The date that is entered in this cell therefore determines which transactions are included in the asset balance and
depreciation calculations. It is therefore imperative that you enter the correct date in this cell when reviewing the fixed
asset register.
The cell range from cell H2 to cell K2 displays the appropriate year-to-date (YTD) and month-to-date (MTD) from and to
dates which are in effect based on the review date that is specified in cell E2. Note that all the template calculations are
based on calendar months - even if you enter a review date that does not fall on a month end, the template calculations
will still include all the transactions and depreciation calculations for the entire month.
The YTD periods are determined based on the year-end period that is selected in cell C7 on the Set-up sheet. All the YTD
asset balances and depreciation calculations will therefore be calculated automatically based on the review date and the
year-end period that has been specified.
Note: The review date makes it easy to roll the template forward or back for any subsequent or previous month and all the
template calculations are updated automatically. You can therefore simply enter a new date in cell E2 and all the
calculations on all the sheets in the template are automatically updated.
The Assets sheet contains 39 calculated columns which all have light blue column headings. The calculations in these
columns are all based on the transactions that are entered on the Transact sheet and some of the calculations are for
information purposes only while others form an integral part of the fixed asset register. We'll now briefly cover the purpose
of each calculated column:
The following columns are included for information purposes only:
Error Code - if there is a problem with the input in any of the user input columns, an error code will be displayed in this
column. Refer to the Set-up sheet for a description of each error code and to the Error Code section of these instructions
for more information about the reason for the error code that is displayed.
Class - this column contains the asset class that the asset is linked to. The asset class is determined by the asset
category that is selected in column E and each asset category is linked to a single asset class in the Asset Category
section on the Set-up sheet.
Acquisition Date - the asset acquisition date is displayed in this column. After creating an asset number, an acquisition
transaction needs to be recorded on the Transact sheet in order to record the acquisition of the asset. If an acquisition
transaction has not been recorded for the particular asset, this column will contain an "Add!" message.
Historical Cost - the historical cost of all assets is displayed in this column. The historical cost is defined as the
transaction amount of the acquisition transaction that is recorded on the Transact sheet for the particular asset.
Lifetime in Years - the lifetime that has been recorded on the Transact sheet for the particular asset.
Residual Value - the residual value that has been recorded on the Transact sheet for particular asset.
Disposal Date - if an asset has been disposed of, the date of disposal as per the Transact sheet will be displayed in this
column. Note that a disposal transaction has to be recorded on the Transact sheet for all asset disposals.
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Instructions
Proceeds on Disposal - if an asset has been disposed of, the proceeds on disposal as per the Transact sheet will be
displayed in this column.
Assets at Cost:
Opening Balance - the opening cost or gross carrying value of the asset at the beginning of the current financial period is
included in this column.
Additions - if an asset has been acquired during the current financial period, the cost of the asset is included in this
column. The cost of the asset is entered as the transaction amount when recording an acquisition type transaction on the
Transact
Disposals:sheet.
Cost - if an asset has been disposed of during the current financial period, the cost of the asset is included as
a negative value. This effectively means that the cost of the asset is removed from the fixed asset register on the date of
disposal.
Closing Balance - the closing cost or gross carrying value of the asset at the end of the current financial period is included
in this column.
Accumulated Depreciation:
Accum Depr: Opening - the opening accumulated depreciation balance of the asset at the beginning of the current
financial period is included in this column.
YTD Depreciation - the year-to-date depreciation which is calculated based on the depreciation basis which has been
selected in column F.
Accum Depr: Disposals - if an asset has been disposed of during the current financial period, the accumulated
depreciation as at the date of the disposal is included in this column as a negative value. This effectively means that the
accumulated depreciation of the asset is removed from the fixed asset register.
Accum Depr Closing - the closing accumulated depreciation balance of the asset at the end of the current financial period
is included in this column.
Carrying Value or Bookvalue:
Closing Carrying Value - the difference between the closing cost (or gross carrying value) of an asset and the closing
accumulated depreciation balance is included in this column. The amounts in this column reflect the "book value" of an
asset at the end of the financial period.
Income Statement Items:
Profit / (Loss) on Disposal - if an asset has been disposed of during the current financial period, the profit or loss on
disposal as at the date of the disposal is included in this column. The profit or loss on disposal is calculated as the
difference between the proceeds on disposal which is recorded on the Transact sheet and the net carrying value (book
value) of the asset.
Current Month:
MTD Depreciation - this column includes the depreciation charge for the current month. The appropriate month is
determined by the review date that is specified in cell E2. Note that this column will only contain a value if the historical
cost of an asset has not been fully depreciated.
Other Calculated Columns:
The calculations in columns Z to AS have been included on the Assets sheet in order to facilitate the automated
depreciation calculations. These calculations are quite complex and we will therefore not cover the methodology of each
column's calculations in these instructions. The columns will also not form part of the printed cell range but should be
copied for all new assets that are added to the Assets sheet.
All the column headings on the Assets sheet contain a filter selection arrow. These selection arrows indicate that the Filter
feature has been activated on the sheet. The Filter feature can be used to filter the data on the sheet in order to display
only certain asset records on the sheet.
We have also included totals above all the column headings that contain amounts. These totals have been calculated by
using the SUBTOTAL function which means that if the data on the sheet is filtered, the totals that are calculated will only
include the filtered records. The Filter feature can therefore be used to obtain totals based on the filter criteria that are
specified by the user and also enables users to view the detailed fixed asset records that make up the summary totals on
the Category and Class sheets.
Example: If you want to obtain the fixed asset register totals for all leased assets, you can simply click the selection arrow
next to the Asset Type column heading and select the Leased option. The sheet will be filtered and only the leased assets
will be visible on the sheet. The totals will also only include the leased assets.
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Instructions
Example: If you want to view the detailed asset records that make up one of the category or class totals on the Category or
Class sheets, simply click the filter selection arrow next to the Category or Class column headings (column E or column H)
and select the appropriate category or class. The sheet will be filtered and only the asset records for the selected category
or class will be visible on the sheet. The totals will also only include the appropriate amounts for the selected category or
class.
Note: After reviewing the filtered data, you need to clear the filter to display all the asset records on the sheet. A filter can
be cleared by simply clicking the selection arrow next to the column heading again and clicking the "Select All" option.
Recording Asset Transactions
All asset transactions must be recorded on the Transact sheet. There are 2 types of transactions that can be recorded
namely acquisitions and disposals. An asset transaction can be recorded by entering data into the user input columns -
column headings of all user input columns contain yellow cell backgrounds while the column headings with light blue cell
backgrounds indicate that these columns contain formulas which are automatically copied for all new transactions added to
the sheet.
Note: Recording an asset number on the Assets sheet will have no effect in terms of recording the cost of an asset in the
fixed asset register. An acquisition transaction needs to be recorded on the Transact sheet for each fixed asset that is
acquired before the appropriate asset values will be included in the fixed asset register on the Assets sheet and the
summaries on the Category and Class sheets.
Note: All the columns on the Transact sheet have been included in an Excel table. This feature is extremely useful when
entering data in a table format because the formulas that are included in calculated columns (the columns with light blue
column headings) are automatically copied when new rows are inserted into the table or when data is entered into the first
blank row below the table. You can therefore add a new transaction by simply entering a transaction date in column A - the
table will then automatically be extended to include the new transaction.
The following user input is required in the user input columns on the Transact sheet (the columns with yellow column
headings):
Transaction Date - enter the date of the transaction.
Transaction Type - select the transaction type from the list box. The ACQ option should be selected for all asset
acquisitions and the DIS option should be selected for all asset disposals.
Asset Number - select the appropriate asset number of the asset to which the transaction relates from the list box in this
column. All the asset numbers that have been added to the Assets sheet will be available for selection. You therefore need
to create an asset number for the appropriate fixed asset on the Assets sheet before you will be able to record any
transactions for the particular fixed asset.
Supplier - enter the name of the supplier from which the asset has been acquired. If a disposal transaction is recorded,
you can enter the name of the customer in this column.
Document Number - enter the document number of a supporting document which will enable you to trace the transaction
back to its supporting documentation. For acquisitions, this should be the supplier invoice number and for disposals, the
customer invoice number.
Amount - enter the transaction amount in this column. For acquisitions, the supplier invoice amount should be entered
exclusive of any sales tax. For disposals, a nil amount should be entered.
Lifetime in Years - enter the estimated lifetime of the asset in years for all acquisition transactions in this column. For
disposals, enter a nil value in this column. Note that if an asset should not be depreciated, a nil lifetime needs to be
specified
Residual inValue
this column.
- if the asset that is being acquired has a residual value, this residual value should be entered in this
column. The residual value affects the depreciation calculations in that the residual value is deducted from the cost of an
asset to calculate the total amount that will be depreciated over the lifetime of the asset. A nil value should be entered for
all disposal transactions.
Proceeds on Sale - if a disposal transaction is being recorded, enter the proceeds on the disposal of the asset in this
column. The proceeds should equal the total amount that is received for the asset. If an asset is being scrapped, enter nil
in this column. A nil value should also be entered for all acquisition transactions.
The Transact sheet also includes 7 calculated columns - the column headings of all the calculated columns contain light
blue cell backgrounds. All of these columns contain formulas which are automatically copied for all new transactions added
to the sheet.
Page 8 of 19
Instructions
Error Code - if there is a problem with the input in any of the user input columns, an error code will be displayed in this
column. Refer to the Set-up sheet for a description of each error code and to the Error Code section of these instructions
for more information about the reason for the error code that is displayed.
Category - the asset category is looked up on the Assets sheet based on the asset number that is specified in column C.
This column is included for information purposes only.
Transaction Date ID - the formula in this column is based on the transaction date which is entered in column A.
Transaction Amount - the formula in this column is based on the amount which is entered in column F.
Historical Cost -the formula is based on the amount which is entered in column F for all acquisition type transactions.
Current Lifetime - the formula in this column is based on the asset lifetime which is entered in column G.
Current Residual - the formula in this column is based on the residual value which is entered in column H.
Note: Only one acquisition transaction can be recorded for each asset because an asset can only be acquired once. If an
asset is scrapped (which is recorded as a disposal) and subsequently needs to be added back to the fixed asset register, a
new asset number should be used for this purpose. The recording of duplicate asset acquisitions will result in an input
error in the Error Code column and may also result in inaccurate template calculations.
Note: All the depreciation calculations that form part of the fixed asset register are automated and you therefore do not
need to record any transactions in order to record any monthly or annual depreciation amounts. Also note that all the
automated calculations in this template are based on the review date that is specified on the Assets sheet. You can
therefore roll the template forward for subsequent periods or back to previous periods by simply changing the review date
on the Assets sheet.
All the column headings on the Transact sheet contain a filter selection arrow. These selection arrows indicate that the
Filter feature has been activated on the sheet. The Filter feature can be used to filter the data on the sheet in order to
display only certain asset records on the sheet.
Error Codes
The following error codes may result from inaccurate input on the Assets and Transact sheets and will be displayed in the
Error Code columns on the appropriate sheet. The heading of the affected input column will also be highlighted in orange
in order to indicate that an error is present in the appropriate column:
■ E1 - this error code means that a duplicate asset number has been created on the Assets sheet. If you delete the row
that contains the duplicate asset number, the error is resolved.
■ E2 - this error code means that the asset category that needs to be selected in column E on the Assets sheet is blank or
does not exist. Select a valid asset category from the list box in order to resolve the error. Note that all the asset categories
that are included on the Set-up sheet are included in the list box.
■ E3 - this error code means that the asset number that needs to be selected in column C on the Transact sheet is blank
or does not exist. Select a valid asset number from the list box in order to resolve the error. Note that all the asset numbers
that are recorded on the Assets sheet are included in the list box.
■ E4 - this error code means that the transaction type that needs to be selected in column B on the Transact sheet is blank
or does not exist. Select a valid transaction type from the list box in order to resolve the error. Note that this error may also
be displayed in you attempt to record a transaction for an asset that has been disposed of previously. Once a disposal is
recorded for an asset (even if the asset has only been scrapped and not actually disposed of), any subsequent
transactions need to be recorded by using a new asset number.
■ E5 - this error code means that more than one acquisition transaction has been recorded for the same asset. An asset
can only be acquired once. If you therefore need to bring the asset back into the fixed asset register after perhaps
recording
■ E6 - thisa error
disposal transaction,
code means thata new asset transaction
an invalid number must be used.
amount has been recorded for the selected transaction type. All
transaction amounts should be recorded as positive amounts and a nil amount needs to be entered for all disposal
transactions.
■ E7 - this error code means that an invalid lifetime has been recorded for the selected transaction type. All asset lifetimes
should be recorded as positive values and a nil value needs to be entered for all disposal transactions. Note that you can
also enter a nil value for asset acquisition type transactions but this means that the asset will not be depreciated.
Page 9 of 19
Instructions
■ E8 - this error code means that an invalid residual value has been recorded for the selected transaction type. All residual
values should be recorded as positive values and a nil residual value needs to be entered for all disposal transactions.
Note that the residual value of an asset can also not be greater than the transaction amount that is entered in column F.
■ E9 - this error code means that an invalid proceeds on disposal amount has been recorded for the selected transaction
type. All proceeds on disposal amounts should be recorded as positive values and you only need to record an amount in
this column if a disposal type transaction is recorded. Note that the proceeds on the disposal of an asset can never be less
than nil (even if a loss is made on the disposal of an asset) because the proceeds equal the amount that is received after
selling the asset. A nil value may however need to be entered if an asset is scrapped without any compensation being
received.
■ E10 - this error code means that a disposal type transaction has been recorded for the appropriate asset on the Transact
sheet before an acquisition transaction has been recorded. The first step after adding an asset number to the Assets sheet
should be to record an acquisition transaction for the asset on the Transact sheet even if the asset has been donated to
the business (use a transaction amount of nil).
Note: Input errors may result in inaccurate template calculations and it is therefore imperative that all errors are resolved
before reviewing the fixed asset register balances and processing any general ledger journal entries.
Asset Category Summary
The Category sheet contains a fixed asset register summary for all the asset categories that are created on the Set-up
sheet. Individual assets are linked to a fixed asset category by selecting a category in column E on the Assets sheet. No
user input is required on the Category sheet.
Note: Only the first 30 asset categories are included on the Category sheet by default but you can add additional asset
categories (if required) to the sheet by simply copying the formulas in the last row that contains data into the appropriate
number of additional rows.
Note: If you want to view the detailed fixed asset records that make up the totals on the Category sheet, you can apply a
filter to the Category column on the Assets sheet by clicking the selection arrow next to the column heading and selecting
the asset category. The totals above the column headings will equal the amounts reflected on the Category sheet.
Note: The Category sheet is compiled based on the review date that is specified in cell E2 on the Assets sheet. If you
therefore want to amend the reporting period for which the asset category summary is compiled, simply enter a new review
date on the Assets sheet.
Asset Class Summary
The Class sheet contains a fixed asset register summary for all the asset classes that are created on the Set-up sheet.
Individual assets are linked to a fixed asset class by selecting an asset category in column E on the Assets sheet. Each
asset category is linked to a separate asset class by selecting the appropriate asset class in the asset category set-up on
the Set-up sheet. No user input is required on the Class sheet.
Note: The template accommodates a maximum of 30 asset classes on the Class sheet. This should be more than
sufficient for any business because the asset classes are used for financial statement reporting purposes.
Note: If you want to view the detailed fixed asset records that make up the totals on the Class sheet, you can apply a filter
to the Class column on the Assets sheet by clicking the selection arrow next to the column heading and selecting the
appropriate asset class. The totals above the column headings will equal the amounts that are reflected on the Class
sheet.
Note: The Class sheet is compiled based on the review date specified in cell E2 on the Assets sheet. If you want to amend
the reporting period for which the asset class summary is compiled, simply enter a new review date on the Assets sheet.
Fixed Asset Journals
Page 10 of 19
Instructions
The Journals sheet contains an automated report of the recommended journal entries that need to be processed to
account for all fixed asset transactions in a general ledger. The general ledger journal entries are compiled on an asset
category basis because each asset category is linked to a general ledger account for each of the transaction types that are
included in the template.
Note: Only the first 30 asset categories are included on the Journals sheet by default but you can add additional asset
categories (if required) to the sheet by simply copying the formulas in the last row that contains data into the appropriate
number of additional rows.
Note: The Journals sheet is compiled based on the review date that is specified in cell E2 on the Assets sheet. If you
therefore want to amend the reporting period for which the automated journal report is compiled, simply enter a new review
date on the Assets sheet.
The general ledger journal entries on the Journal sheet can be compiled on a month-to-date (MTD) or a year-to-date (YTD)
basis by selecting the period from the list box in cell E2. All the journal entry amount calculations are automatically
updated.
Each general ledger journal entry consists of four columns which contains two sets of accounts and amounts. The account
numbers that are included on the Journal sheet are determined based on the general ledger accounts that are linked to
each asset category on the Set-up sheet. In terms of the journal entry amounts, a positive value refers to a debit entry and
a negative value refers to a credit entry.
There are 5 general ledger journal entries on the Journals sheet - the purpose of each of these journal entries can be
summarized as follows:
■ Depreciation - this is the total depreciation charge for the period which is typically allocated to the income statement and
to accumulated depreciation accounts.
■ Additions - this journal records fixed asset additions in the general ledger. Note that in most accounting systems,
additions will-be
■ Disposals recorded- this
Proceeds through cashbook
journal records(bank) or trade on
the proceeds creditors accounting
the disposal of ansystems.
asset in the general ledger. Note that in
most accounting systems, the proceeds on disposal will be recorded through cashbook (bank) or trade debtors accounting
systems.
■ Disposals - Cost - this journal allocates the cost of a disposed asset to the appropriate profit or loss on disposal account
that is specified for the asset category on the Set-up sheet.
■ Disposals - Accumulated Depreciation - this journal allocates the accumulated depreciation of a disposed asset to the
appropriate profit or loss on disposal account that is specified for the asset category on the Set-up sheet.
Note: If you want to analyse the values that have been included on the Journals sheet, we recommend that you refer to the
Category sheet or that you apply the Filter feature to the asset records on the Assets sheet in order to analyse the journal
amounts for a specific asset category.
Help & Customization
If you experience any difficulty while using this template and you are not able to find the appropriate guidance in these
instructions, please e-mail us at support@excel-skills.com for assistance. This template has been designed with flexibility
in mind to ensure that it can be used in most business environments. If however you need an Excel based template that is
customized specifically for your business requirements, please e-mail our Support function and provide a brief explanation
of your requirements.
© Copyright
Page 11 of 19
Instructions
This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws.
Any publication or distribution of this template outside the scope of the permitted use of the template is expressly
prohibited. In terms of the permitted use of this template, only the distribution of the template to persons within the same
organisation as the registered user or persons outside the organisation who can reasonably be expected to require access
to the template as a direct result of the use of the template by the registered user is allowed. Subsequent distribution of the
template by parties outside of the organisation is however expressly prohibited and represents an infringement of
international copyright laws.
Page 12 of 19
Example (Pty) Ltd
Template Set-up
Business Details
Business Name Example (Pty) Ltd
Year-End Month February
On
Onthis
thissheet:
sheet:
Depreciation calculation period basis Monthly Monthly
The
The input
input cells
cells on
on this
this sheet
sheet enable
enable you
you to
to customize
customize the
the template
template for
for your
your business.
business. You
You can
can enter
enter your
your business
business
name,
name, select
select aa year
year end
end period,
period, select
select monthly
monthly oror daily
daily depreciation
depreciation calculations,
calculations, specify
specify whether
whether depreciation
depreciation isis
Period in which depreciation commences 0 0
calculated
calculated in
in the
the addition
addition && disposal
disposal periods,
periods, maintain
maintain the
the default
default fixed
fixed asset
asset classes
classes and
and maintain
maintain thethe default
default
fixed
fixed asset
asset categories.
categories. AA complete
complete list
list of
of user
user input
input error
error codes
codes are
are also
also included
included onon this
this sheet
sheet for
for information
information
Are assets depreciated in period of disposal? No purposes.
1
purposes.
Asset Classes
Code Description
LB Land & Buildings
PM Plant & Equipment
CE Computer Equipment
OE Office Equipment
FF Furniture & Fixtures
MV Motor Vehicles
ZZ End of list
Asset Categories
Code Class Description Cost Acc Depr Depr Profit
LBU01 LB Land & Buildings BS-101 BS-151 IS-401 IS-408
PPM01 PM Main Production Plant BS-102 BS-152 IS-402 IS-408
PPS02 PM Secondary Plant BS-103 BS-153 IS-403 IS-408
EQP01 PM Primary Equipment BS-104 BS-154 IS-404 IS-408
EQS01 PM Secondary Equipment BS-105 BS-155 IS-405 IS-408
SMA01 PM Small Assets BS-106 BS-156 IS-406 IS-408
CHW01 CE Computer Hardware BS-111 BS-161 IS-411 IS-408
CSW01 CE Computer Software BS-112 BS-162 IS-412 IS-408
OFE01 OE Office Equipment BS-121 BS-171 IS-421 IS-408
FFX01 FF Furniture & Fixtures BS-131 BS-181 IS-431 IS-408
MVH01 MV Motor Vehicles BS-142 BS-192 IS-442 IS-408
ZZ End of list
Input Error Codes

Code Reason
E1 Duplicate asset number.
E2 Asset category does not exist.
E3 Asset number does not exist.
E4 Transaction type is blank or invalid.
E5 Duplicate asset additions recorded.
E6 Invalid transaction amount for the selected transaction type.
E7 Invalid asset lifetime for the selected transaction type.
E8 Invalid residual value for the selected transaction type.
E9 Invalid proceeds from disposal of asset.
E10 Asset acquisition not recorded.
January
February
March
April
May
June
July
August
September
October
November
December
Page 13 of 19
Example (Pty) Ltd YTD From YTD To MTD From MTD To
Asset Set-up Review Date 2/28/2021 3/1/2020 2/28/2021 2/1/2021 2/28/2021
© www.excel-skills.com
Asset ID Depreciation Error Acquisition Historical Lifetime in Residual Proceeds on
Asset Number Number Description Asset Type Category Basis Code Class Date Cost Years Value Disposal Date Disposal
LB-00001 99843 Factory Land & Buildings Owned LBU01 SL - LB 7/20/2015 1,500,000 0 - - -
PP-00001 87978921 Aquino V40 X 1 (Melda control) Owned PPM01 SL - PM 7/20/2015 80,000 5 - - -
PP-00002 87879827 Aquino LTC-10 x 1 Owned PPM01 SL - PM 7/20/2015 200,000 5 - - -
PP-00003 98099812 V25 Machining centre x 1 Owned PPM01 SL - PM 7/20/2015 250,000 5 - - -
PP-00004 89098801 Supertech Grinder Mod G30A-50 x1 Owned PPM01 SL - PM 7/20/2015 915,000 5 - - -
PP-00005 90393132 Aquino V40 Cnc Mill Owned PPM01 SL - PM 7/20/2015 500,000 5 - - -
PP-00006 90937839 LTC-20B Cnc Turning Centre Owned PPM01 SL - PM 7/20/2015 400,000 5 - - -
PP-00007 13800981 Leaderway 450 M/centre Owned PPM01 SL - PM 7/20/2015 260,000 5 - - -
PP-00008 38838389 Leaderway V650 CNC On
On this
thissheet:
sheet: Owned PPM01 SL - PM 7/20/2015 295,000 5 - - -
This
This sheet
PP-00009 enables
enables users
sheet13763761 users to
to create
Supertec aa unique
createCnc Angular asset
unique asset number
Wheel Grinder for
number for all
all fixed
fixed assets.
assets. User
Owned User input
PPM01is
input is limited to
to entering
limited SL entering an
- asset
an asset PM 7/20/2015 750,000 5 - - -
identification
identification
PP-00010 number,
number, asset
31837864 asset description,
description,
Aquino asset
asset type,
T7 CNC Machine type, asset
asset category
category and
and depreciation
depreciation
Owned basis.
basis.
PPM01 The
The period for
periodSLfor which
which the
- fixed
the fixed PM 7/20/2015 422,200 5 - - -
asset
asset register
PP-00011 register isis compiled
19837364 isis determined
compiled Aquino T7M by
determined by the
the review
review date
date specified
specified at
at the
the top
top of
Owned of the
the sheet.
PPM01Only
sheet. Only the
the columns
columns with
SL with- yellow
yellow PM 7/20/2015 660,450 5 - 1/21/2021 150,000
column
column headings
PP-00012 13565135 require
headings user
user input
requireBriquetting Press-- the
input the columns
columns with
with light
light blue column
column headings
blue Owned PPM01contain
headings contain formulas
formulas
SL which
which
- are
are PM 7/20/2015 354,600 5 - - -
automatically
automatically
PP-00013
copied
copied for
65645278
all
all new
for Starrag
new fixed
-Triple
assets
fixedCopy
assets added to the table. All the
Milladded to the table. All the
calculations
calculations
Owned
that
that form
PPM01 form part
part of the fixed
SL of the fixed
asset
- asset PM 9/10/2016 12,500 5 - - -
register are therefore automated.
PP-00014 98290098 Churchill - RH8 Shaver Owned PPM01 SL - PM 3/17/2017 70,000 5 - - -
PP-00015 64267464 Sandmill Owned PPM01 SL - PM 6/12/2018 15,000 5 - - -
PP-00016 92849829 Collet Chuck Owned PPM01 SL - PM 8/15/2020 3,420 5 - - -
PP-00017 902942 Toyota FG 1.8 Ton Forklift Leased PPM01 SL - PM 1/20/2021 65,000 5 5,000 - -
PQ-00001 783642 Hydrovane 170 Air Compressor Owned EQP01 SL - PM 7/20/2015 15,000 5 - - -
PQ-00002 998239 Kraft Vertical Bandsaw Owned EQP01 SL - PM 7/20/2015 1,500 5 - - -
PQ-00003 367627 Surface Grinder Owned EQP01 SL - PM 7/20/2015 42,200 5 - - -
PQ-00004 636489 IM4 Engraver Owned EQP01 SL - PM 7/20/2015 36,900 5 - - -
PQ-00005 226563 Yun Shuen 4Hkv Std Milling Machine Owned EQP01 SL - PM 7/20/2015 49,950 5 - - -
PQ-00006 287484 37KV Compressor Owned EQP01 SL - PM 7/20/2015 113,130 5 - - -
PQ-00007 878347 Pollard 8 Spindle Owned EQP01 SL - PM 10/12/2016 6,890 5 - - -
PQ-00008 2-09847 Centre Bore Owned EQP01 SL - PM 11/23/2017 19,100 5 - - -
PQ-00009 187381 IM4 Engraver Owned EQP01 SL - PM 2/20/2018 36,900 5 - - -
PQ-00010 535624 RH8 Hobbing Machine (ex CME) Owned EQP01 SL - PM 8/15/2018 40,000 5 - - -
PQ-00011 892946 ST Drill Sharp Slib8n 4-30 Owned EQP01 SL - PM 12/20/2020 18,999 5 - - -
FF-00001 FF-01 Office Chairs (5) Owned FFX01 DV - FF 7/20/2015 3,600 6 - - -
FF-00002 FF-02 Office Desks (5) Owned FFX01 DV - FF 7/20/2015 12,400 6 - - -
FF-00003 FF-03 Air conditioner Panasonic Owned FFX01 DV - FF 7/20/2015 5,100 6 - - -
CH-00001 CH-01 Dell Desktops (5) Owned CHW01 SL - CE 7/20/2015 8,200 3 - - -
CH-00002 CH-02 Dell Laptop Owned CHW01 SL - CE 7/20/2015 6,600 3 - - -
CH-00003 CH-03 HP Laser Printer Owned CHW01 SL - CE 7/20/2015 2,100 3 - - -
OE-00001 OE-01 Nashua Copier Owned OFE01 SL - OE 7/20/2015 3,400 4 - - -
OE-00002 OE-02 Nashua Copier Owned OFE01 SL - OE 5/30/2018 5,150 4 - - -
CS-00001 CS-01 Microsoft Office 2010 Owned CSW01 SL - CE 7/31/2015 12,800 2 - - -
MV-00001 34543552 Colt Rodeo 3.0(1) Leased MVH01 DDV - MV 7/20/2015 252,200 5 - 7/7/2019 30,000
MV-00002 872837829 Toyota Hilux 3.0 Leased MVH01 DDV - MV 6/20/2020 288,500 5 22,000 - -
Page 14 of 19
Example (Pty) Ltd
Asset Set-up Review7,105,670
Date 375,919 (660,450) 6,821,139 5,134,713 482,567 (660,450) 4,956,831 1,864,308 150,000 13,822
© www.excel-skills.com Assets at Cost Accumulated Depreciation Current Month
Asset ID Opening Closing Accum Depr: YTD Accum Depr: Accum Depr: Closing Profit / (Loss) MTD
Asset Number Number Description Balance Additions Disposals: Cost Balance Opening Depreciation Disposals Closing Carrying Value on Disposal Depreciation
LB-00001 99843 Factory Land & Buildings 1,500,000 - - 1,500,000 - - - - 1,500,000 - -
PP-00001 87978921 Aquino V40 X 1 (Melda control) 80,000 - - 80,000 74,667 5,333 - 80,000 - - -
PP-00002 87879827 Aquino LTC-10 x 1 200,000 - - 200,000 186,667 13,333 - 200,000 - - -
PP-00003 98099812 V25 Machining centre x 1 250,000 - - 250,000 233,333 16,667 - 250,000 - - -
PP-00004 89098801 Supertech Grinder Mod G30A-50 x1 915,000 - - 915,000 854,000 61,000 - 915,000 - - -
PP-00005 90393132 Aquino V40 Cnc Mill 500,000 - - 500,000 466,667 33,333 - 500,000 - - -
PP-00006 90937839 LTC-20B Cnc Turning Centre 400,000 - - 400,000 373,333 26,667 - 400,000 - - -
PP-00007 13800981 Leaderway 450 M/centre 260,000 - - 260,000 242,667 17,333 - 260,000 - - -
PP-00008 38838389 Leaderway V650 CNC On
On this
thissheet:
sheet: 295,000 - - 295,000 275,333 19,667 - 295,000 - - -
This
This sheet
PP-00009 enables
enables users
sheet13763761 users to
to create
Supertec aa unique
createCnc Angular asset
unique asset number
Wheel Grinder for
number for all
all fixed
fixed assets. User
User input
750,000
assets. input is
is limited
-
limited to
to entering
entering -an
an asset
asset 750,000 700,000 50,000 - 750,000 - - -
identification
identification
PP-00010 number,
number, asset
31837864 asset description,
description,
Aquino asset
asset type,
T7 CNC Machine type, asset
asset category
category and
and depreciation
422,200 basis.
depreciation basis. The
The period
period
- for
for which
which the
-the fixed
fixed 422,200 394,053 28,147 - 422,200 - - -
asset
asset register
PP-00011 register isis compiled
19837364 isis determined
compiled Aquino T7M by
determined by the
the review
review date
date specified
specified at
at the
the top
top of
of the
the sheet.
660,450 sheet. Only
Only the
-the columns
columns with
with yellow
(660,450) yellow - 616,420 44,030 (660,450) - - 150,000 -
column
column headings
PP-00012 13565135 require
headings user
user input
requireBriquetting Press-- the
input the columns
columns with
with light
light blue
blue column
column headings
headings contain
354,600 - formulas
contain formulas which
which
- are
are 354,600 330,960 23,640 - 354,600 - - -
automatically
automatically
PP-00013
copied
copied for
65645278
all
all new
for Starrag
new fixed assets
fixedCopy
-Triple assets added to the table. All the calculations
Milladded to the table. All the calculations
12,500
that
that form
form- part
part of
of the
the fixed
fixed
-
asset
asset 12,500 8,750 2,500 - 11,250 1,250 - 208
PP-00014 98290098 Churchill - RH8 Shaver 70,000 - - 70,000 42,000 14,000 - 56,000 14,000 - 1,167
PP-00015 64267464 Sandmill 15,000 - - 15,000 5,250 3,000 - 8,250 6,750 - 250
PP-00016 92849829 Collet Chuck - 3,420 - 3,420 - 399 - 399 3,021 - 57
PP-00017 902942 Toyota FG 1.8 Ton Forklift - 65,000 - 65,000 - 2,000 - 2,000 63,000 - 1,000
PQ-00001 783642 Hydrovane 170 Air Compressor 15,000 - - 15,000 14,000 1,000 - 15,000 - - -
PQ-00002 998239 Kraft Vertical Bandsaw 1,500 - - 1,500 1,400 100 - 1,500 - - -
PQ-00003 367627 Surface Grinder 42,200 - - 42,200 39,387 2,813 - 42,200 - - -
PQ-00004 636489 IM4 Engraver 36,900 - - 36,900 34,440 2,460 - 36,900 - - -
PQ-00005 226563 Yun Shuen 4Hkv Std Milling Machine 49,950 - - 49,950 46,620 3,330 - 49,950 - - -
PQ-00006 287484 37KV Compressor 113,130 - - 113,130 105,588 7,542 - 113,130 - - -
PQ-00007 878347 Pollard 8 Spindle 6,890 - - 6,890 4,708 1,378 - 6,086 804 - 115
PQ-00008 2-09847 Centre Bore 19,100 - - 19,100 8,913 3,820 - 12,733 6,367 - 318
PQ-00009 187381 IM4 Engraver 36,900 - - 36,900 15,375 7,380 - 22,755 14,145 - 615
PQ-00010 535624 RH8 Hobbing Machine (ex CME) 40,000 - - 40,000 12,667 8,000 - 20,667 19,333 - 667
PQ-00011 892946 ST Drill Sharp Slib8n 4-30 - 18,999 - 18,999 - 950 - 950 18,049 - 317
FF-00001 FF-01 Office Chairs (5) 3,600 - - 3,600 2,057 257 - 2,314 1,286 - 20
FF-00002 FF-02 Office Desks (5) 12,400 - - 12,400 7,084 886 - 7,970 4,430 - 69
FF-00003 FF-03 Air conditioner Panasonic 5,100 - - 5,100 2,914 364 - 3,278 1,822 - 28
CH-00001 CH-01 Dell Desktops (5) 8,200 - - 8,200 8,200 - - 8,200 - - -
CH-00002 CH-02 Dell Laptop 6,600 - - 6,600 6,600 - - 6,600 - - -
CH-00003 CH-03 HP Laser Printer 2,100 - - 2,100 2,100 - - 2,100 - - -
OE-00001 OE-01 Nashua Copier 3,400 - - 3,400 3,400 - - 3,400 - - -
OE-00002 OE-02 Nashua Copier 5,150 - - 5,150 2,360 1,288 - 3,648 1,502 - 107
CS-00001 CS-01 Microsoft Office 2010 12,800 - - 12,800 12,800 - - 12,800 - - -
MV-00001 34543552 Colt Rodeo 3.0(1) - - - - - (0) - - - - (0)
MV-00002 872837829 Toyota Hilux 3.0 - 288,500 - 288,500 - 79,950 - 79,950 208,550 - 8,883
Page 15 of 19
Example (Pty) Ltd
Asset Transactions
© www.excel-skills.com
Transaction Transaction Lifetime in Residual Proceeds on Error Transaction Transaction Historical Current Current
Date Type Asset Number Supplier Document Number Amount Years Value Sale Code Category Date ID Amount Cost Lifetime Residual
7/20/2015 ACQ CH-00001 ABC Incorporated P/Agreement 8,200.00 3.00 - - - CHW01 7/20/2015 8,200.00 8,200.00 3.00 -
7/20/2015 ACQ FF-00001 ABC Incorporated P/Agreement 3,600.00 6.00 - - - FFX01 7/20/2015 3,600.00 3,600.00 6.00 -
7/20/2015 ACQ LB-00001 ABC Incorporated P/Agreement 1,500,000.00 - - - - LBU01 7/20/2015 1,500,000.00 1,500,000.00 - -
7/20/2015 ACQ MV-00001 ABC Incorporated P/Agreement 252,200.00 5.00 - - - MVH01 7/20/2015 252,200.00 252,200.00 5.00 -
On this sheet:
On this sheet:
7/20/2015 ACQ OE-00001 ABC Incorporated P/Agreement 3,400.00 4.00 - - - OFE01 7/20/2015 3,400.00 3,400.00 4.00 -
All
All fixed
fixed asset
asset transactions
transactions need
need toto be
be recorded
recorded on on this
this sheet.
sheet. Asset
Asset transactions
transactions include
include- acquisitions
acquisitions and
and disposals.
disposals. All
AllPPM01
7/20/2015 ACQ PP-00001 ABC Incorporated P/Agreement 80,000.00 5.00 - - 7/20/2015 80,000.00 80,000.00 5.00 -
the
the depreciation
depreciation calculations
calculations areare automated
automated andand dodo not
not require
require aa depreciation
depreciation transaction
transaction toto be
be entered.
entered. Only
Only the
the
7/20/2015 ACQ PP-00002 ABC Incorporated P/Agreement 200,000.00 5.00 - - - PPM01 7/20/2015 200,000.00 200,000.00 5.00 -
columns
columns withwith yellow
yellow column
column headings
headings require
require user
user input
input -- the
the columns
columns with
with light
light blue
blue column
column headings
headings contain
contain
formulas which are automatically copied for all new transactions added to the sheet. All the fixed asset
formulas which are automatically copied for all new transactions added to the sheet. All the fixed asset transactions aretransactions are
7/20/2015 ACQ PP-00004 ABC automatically
Incorporated updated P/Agreement 915,000.00 5.00 - - - PPM01 7/20/2015 915,000.00 915,000.00 5.00 -
automatically updated to to the
the fixed
fixed asset
asset register
registeronon the
theAssets
Assets sheet.
sheet.
7/20/2015 ACQ PQ-00001 ABC Incorporated P/Agreement 15,000.00 5.00 - - - EQP01 7/20/2015 15,000.00 15,000.00 5.00 -
7/31/2015 ACQ CS-00001 Accpac I983535 12,800.00 2.00 - - - CSW01 7/31/2015 12,800.00 12,800.00 2.00 -
9/10/2016 ACQ PP-00013 EQP Suppliers IN7736 12,500.00 5.00 - - - PPM01 9/10/2016 12,500.00 12,500.00 5.00 -
10/12/2016 ACQ PQ-00007 EQP Suppliers IN7792 6,890.00 5.00 - - - EQP01 10/12/2016 6,890.00 6,890.00 5.00 -
5/30/2018 ACQ OE-00002 Nashua I99838 5,150.00 4.00 - - - OFE01 5/30/2018 5,150.00 5,150.00 4.00 -
7/7/2019 DIS MV-00001 Toyota Sale - - - 30,000.00 - MVH01 7/7/2019 - 252,200.00 - -
6/20/2020 ACQ MV-00002 Toyota Lease2 288,500.00 5.00 22,000.00 - - MVH01 6/20/2020 288,500.00 288,500.00 5.00 22,000.00
1/20/2021 ACQ PP-00017 Toyota Lease1 65,000.00 5.00 5,000.00 - - PPM01 1/20/2021 65,000.00 65,000.00 5.00 5,000.00
1/21/2021 DIS PP-00011 QS Equipment Sale - - - 150,000.00 - PPM01 1/21/2021 - 660,450.00 - -
Page 16 of 19
Example (Pty) Ltd
Asset Category Summary
From 1 March 2020 to 28 February 2021 7,105,670 375,919 (660,450) 6,821,139 5,134,713 482,567 (660,450) 4,956,831 1,864,308 150,000 13,822
© www.excel-skills.com Assets at Cost Accumulated Depreciation Closing Profit / (Loss) Current Month
Opening Closing Opening Closing Carrying Value on Disposal
Category Description Balance Additions Disposals Balance Balance Depreciation Disposals Balance Depreciation
LBU01 Land & Buildings 1,500,000 - - 1,500,000 - - - - 1,500,000 - -
PPM01 Main Production Plant 5,184,750 68,420 (660,450) 4,592,720 4,804,100 361,049 (660,450) 4,504,699 88,021 150,000 2,682
PPS02 Secondary Plant - - - - - - - - - - -
EQP01 Primary Equipment 361,570 18,999 - 380,569 283,098 38,773 - 321,871 58,698 - 2,031
EQS01 Secondary Equipment - - - - - - - - - - -
SMA01 Small Assets - - - - - - - - - - -
CHW01 Computer Hardware 16,900 - - 16,900 16,900 - - 16,900 - - -
CSW01 Computer Software 12,800 - - 12,800 12,800 - - 12,800 - - -
OFE01 Office Equipment 8,550 - - 8,550 5,760 1,288 - 7,048 1,502 - 107
FFX01 Furniture & Fixtures 21,100 - - 21,100 12,055 1,507 - 13,563 7,537 - 118
MVH01 Motor Vehicles - 288,500 - 288,500 - 79,950 - 79,950 208,550 - 8,883
On
Onthis
thissheet:
sheet:
This
This sheet
sheet contains
contains aa fixed
fixed assets
assets summary
summary whichwhich isis based
based on
on the
the fixed
fixed asset
asset categories
categories created
created onon the
the Set-up
Set-up
sheet.
sheet. NoNo user
user input
input isis required
required onon this
this sheet
sheet and
and 30
30 fixed
fixed asset
asset categories
categories areare accommodated.
accommodated.Additional
Additional fixed
fixed
asset
asset categories
categories can
can be be added
added byby simply
simply copying
copying thethe formulas
formulas inin the
the last
last row
row into
into the
the required
required number
number of of
additional
additional rows.
rows. Each
Each asset
asset category
category isis linked
linked to
to aa single
single asset
asset class
class on
on the
the Set-up
Set-up sheet
sheet -- the
the asset
asset categories
categories
are
are therefore
therefore sub
sub classes
classes of of the
the main
main asset
asset classes
classes which
which can
can be be used
used forfor financial
financial statement
statement reporting
reporting
purposes.
purposes.
Page 17 of 19
Example (Pty) Ltd
Asset Class Summary
From 1 March 2020 to 28 February 2021 7,105,670 375,919 (660,450) 6,821,139 5,134,713 482,567 (660,450) 4,956,831 1,864,308 150,000 13,822
© www.excel-skills.com Assets at Cost Accumulated Depreciation Closing Profit / (Loss) Current Month
Opening Closing Opening Closing Carrying Value on Disposal
Class Description Balance Additions Disposals Balance Balance Depreciation Disposals Balance Depreciation
LB Land & Buildings 1,500,000 - - 1,500,000 - - - - 1,500,000 - -
PM Plant & Equipment 5,546,320 87,419 (660,450) 4,973,289 5,087,198 399,822 (660,450) 4,826,570 146,719 150,000 4,713
CE Computer Equipment 29,700 - - 29,700 29,700 - - 29,700 - - -
OE Office Equipment 8,550 - - 8,550 5,760 1,288 - 7,048 1,502 - 107
FF Furniture & Fixtures 21,100 - - 21,100 12,055 1,507 - 13,563 7,537 - 118
MV Motor Vehicles - 288,500 - 288,500 - 79,950 - 79,950 208,550 - 8,883
On
Onthis
thissheet:
sheet:
This
This sheet
sheet contains
contains aa fixed
fixed assets
assets summary
summary which
which isis based
based on
on the
the asset
asset classes
classes created
created on
on the
the Set-
Set-
up
up sheet.
sheet. No
No user
user input
input isis required
required on
on this
this sheet
sheet and
and aa maximum
maximum of of 30
30 asset
asset classes
classes are
are
accommodated.
accommodated. EachEach fixed
fixed asset
asset category
category on
on the
the Categories
Categories sheet
sheet isis linked
linked to
to aa single
single fixed
fixed asset
asset
class
class which
which can
can be
be used
used for
for financial
financial statement
statement reporting
reporting purposes.
purposes.
Page 18 of 19
Example (Pty) Ltd
Journal Summary Period YTD
From 1 March 2020 to 28 February 2021 482,567.27 (482,567.27) 375,919.00 (375,919.00) 150,000.00 (150,000.00) 660,450.00 (660,450.00) (660,450.00) 660,450.00
© www.excel-skills.com Depreciation Additions Disposals - Proceeds Disposals - Cost Disposals - Accumulated Depreciation
Category Description Account Amount Account Amount Account Amount Account Amount Account Amount Account Amount Account Amount Account Amount Account Amount Account Amount
LBU01 Land & Buildings IS-401 - BS-151 - BS-101 - BANK - BANK - IS-408 - IS-408 - BS-101 - BS-151 - IS-408 -
PPM01 Main Production Plant IS-402 361,049.00 BS-152 (361,049.00) BS-102 68,420.00 BANK (68,420.00) BANK 150,000.00 IS-408 (150,000.00) IS-408 660,450.00 BS-102 (660,450.00) BS-152 (660,450.00) IS-408 660,450.00
PPS02 Secondary Plant IS-403 - BS-153 - BS-103 - BANK - BANK - IS-408 - IS-408 - BS-103 - BS-153 - IS-408 -
EQP01 Primary Equipment IS-404 38,773.28 BS-154 (38,773.28) BS-104 18,999.00 BANK (18,999.00) BANK - IS-408 - IS-408 - BS-104 - BS-154 - IS-408 -
EQS01 Secondary Equipment IS-405 - BS-155 - BS-105 - BANK - BANK - IS-408 - IS-408 - BS-105 - BS-155 - IS-408 -
SMA01 Small Assets IS-406 - BS-156 - BS-106 - BANK - BANK - IS-408 - IS-408 - BS-106 - BS-156 - IS-408 -
CHW01 Computer Hardware IS-411 - BS-161 - BS-111 - BANK - BANK - IS-408 - IS-408 - BS-111 - BS-161 - IS-408 -
CSW01 Computer Software IS-412 - BS-162 - BS-112 - BANK - BANK - IS-408 - IS-408 - BS-112 - BS-162 - IS-408 -
OFE01 Office Equipment IS-421 1,287.50 BS-171 (1,287.50) BS-121 - BANK - BANK - IS-408 - IS-408 - BS-121 - BS-171 - IS-408 -
FFX01 Furniture & Fixtures IS-431 1,507.49 BS-181 (1,507.49) BS-131 - BANK - BANK - IS-408 - IS-408 - BS-131 - BS-181 - IS-408 -
MVH01 Motor Vehicles IS-442 79,950.00 BS-192 (79,950.00) BS-142 288,500.00 BANK (288,500.00) BANK - IS-408 - IS-408 - BS-142 - BS-192 - IS-408 -
On
Onthis
thissheet:
sheet:
This
This sheet
sheet contains
contains an an automated
automated journal
journal report
report for
for all
all fixed
fixed asset
asset transactions.
transactions. The
The journal
journal
report
report can
can be
be compiled
compiled onon aa monthly
monthly or
or year-to-date
year-to-date basis
basis and
and isis based
based on
on the
the account
account numbers
numbers
specified
specified in
in the
the asset
asset category
category set-up
set-up on
on the
the Set-up
Set-up sheet.
sheet. The
The journal
journal report
report accommodates
accommodates 30 30
asset
asset categories
categories but
but additional
additional categories
categories can
can be
be added
added byby simply
simply copying
copying the
the formulas
formulas in
in the
the
last
last row
row into
into the
the required
required number
number ofof additional
additional rows.
rows.
Page 19 of 19

Basic Fixed Assets Register Template

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